Under general supervision of the Director of Public Works, performs a variety of complex professional, administrative, analytical, technical and management support duties related to stormwater, solid waste, recycling, and other Environmental program areas; assists in the development, management, implementation and coordination of the City’s Environmental programs to ensure compliance with federal, state and local laws and regulations, including field inspection elements; serves at the public information counter with public requests for information and questions regarding environmental procedures, program requirements, and general department requests, and other related duties as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES OF ADMINISTRATIVE ANALYST
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
- Researches and analyzes a variety of operational, budgetary, or general administrative issues, and makes recommendations as to staffing, facilities, equipment, productivity, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions.
- Analyzes and tracks status of legislation and regulations affecting department operations.
- Manages and evaluates programs, including some of which may involve consultants and service providers.
- Organizes and conducts administrative and management studies and surveys and prepares a variety of reports, correspondence and other materials.
- Prepares technical reports, correspondence and other written materials; may develop design and produce charts, graphs, maps, and spreadsheets, including analysis and interpretation.
- Prepares new forms and prepares written materials to explain City programs and procedures.
- Prepares contract documents and assists in the administration of contracts.
- Assists in supervision and training of department administrative support staff.
- Represents the department and the City at various internal and inter-agency meetings on local, sub-regional and regional issues.
- Prepares and reviews Geographic Information System (GIS) maps, collects data, and performs analysis of spatial data using GIS software.
- Prepares correspondences, staff reports, and makes presentations to the City Council and other parties related to special studies; holds trainings and workshops as related.
ENVIRONMENTAL SERVICES ASSIGNMENTS AND RESPONSIBILITIES
- Updates City ordinances, programs, and processes for compliance with complex federal, state and local laws and regulations pertaining to stormwater, solid waste, recycling, and other Environmental program areas.
- Coordinates the City’s stormwater, solid waste, and recycling activities with other City sections and departments, partner agencies, contractors and stakeholders on a regular basis to work towards shared milestones and goals.
- Assist in the management of Operating budgets for stormwater, used oil and beverage container recycling, industrial waste and waste management programs. Programs to include but not limited to: CalRecycle (Oil Payment Program and City/County Payment Program), Waste Management refuse collection, disposal, and recycling services contracts.
- Manages stormwater activities to ensure compliance with NPDES and MS4 permit, including: construction site inspections and enforcement; illicit discharge elimination and reporting; and commercial/ industrial business licensing and compliance.
- Assists in the review and inspection of residential and commercial sites for compliance with associated environmental services programs such as: stormwater, pollution prevention, waste disposal, used oil recycling, industrial waste and air quality to ensure regulatory compliance.
- Assists in management of the City’s Industrial Waste, Sanitary Sewer Overflow, and Sanitary Sewer activities and reporting with other departments, partner agencies, contractors and stake holders.
- Coordinates the research, development, review and preparation of Federal, state and local grant applications; manages awarded grants and existing programs for compliance to regulations.
- Manages outreach to community and local schools; develops special events/programs to promote and educate the public about recycling, resource conservation, and pollution prevention issues.
- Assist in development of RFPs, Plans and Specifications for bidding relevant to environmental projects; coordinates work being performed by vendors, consultants, and contractors. Prepares contract documents and assists in the administration of contracts. Prepares and manages permitting process in relation to environmental projects.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms. The employee occasionally walks and stands and lifts and moves records and documents weighing 20 pounds or less. The employee often must operate a vehicle and walk on construction sites for inspections. Specific vision abilities required by this job include close vision, color vision, the ability to distinguish basic colors and shades, depth perception and the ability to adjust focus.
Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed and complex, technical work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet. The employee may be required to work outdoors in varying weather conditions if performing field data collection duties and verifying maps and locations for project development and management.
SELECTION PROCESS
Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed. Selected qualified applicants will be selected to interview.
STATEMENT OF DISCRIMINATION
The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit-based factor in admission to, treatment of or employment in its programs and activities.
In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)
