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The City of Brisbane is currently accepting applications for Administrative Assistant.  Under general supervision, the Administrative Assistant provides varied office administrative and secretarial support to a department head and related management, professional, and supervisory staff; performs technical support work related to the department to which assigned; may provide lead direction and/or training to a small office support staff on a project or day-to-day basis; and performs related work as required.  This recruitment is for an opening in the City’s Parks and Recreation Department and works under the direction of the Parks and Recreation Director. Candidates placed on the Eligibility List as the result of this recruitment process will also be eligible to fill vacancies that may occur in other departments during the term of the list.  Full job description is available at City of Brisbane Administrative Assistant

Examples of Duties (Illustrative Only)

• Oversees and ensures that the office administrative functions of the department are effectively carried out.
• Maintains a calendar and coordinates the schedule of the department head and associated management staff with those of members of Boards and Commissions, other City management staff, representatives of other organizations, and the public; makes travel arrangements as required.
• Provides a variety of support to City commissions or committees; prepares and distributes agenda packets; attends meetings and prepares minutes; follows-up on decisions as required.
• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchase and maintenance, attending meetings, and serving on various task forces and committees.
• Processes bills and invoices for payment; prepares and transmits a variety of financial documents, including payroll; assists in budget preparation and maintains records of purchase orders, payroll, expense statements, and other fiscal transactions.
• Receives and screens visitors and telephone calls; provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures and ordinances.
• Prepares and updates a variety of periodic and special narrative, accounting, database, and statistical reports.
• Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate other department-specific equipment.
• Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required.

Qualifications:

Knowledge of:

• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Codes, regulations, policies, technical processes, and procedures related to the department to which assigned.
• Standard office administrative and secretarial practices and procedures, including the use of standard office equipment.
• Business letter writing and the standard format for reports and correspondence.
• Computer applications related to the work, including word processing, presentation, database, and spreadsheet applications.
• Records management principles and practices.
• Business arithmetic and basic statistical techniques.
• Basic supervisory principles and practices.
• Techniques for dealing effectively with the public and City staff, in person and over the telephone.

Skill in:

• Implementing policies, procedures, technical processes, and computer applications related to the department.
• Performing basic research and preparing reports and recommendations.
• Establishing and maintaining a records management system for the department.
• Making accurate arithmetic and statistical calculations.
• Effectively communicating in person, over the telephone, and in writing.
• Using initiative and independent judgment within established policy and procedural guidelines.
• Organizing own work, setting priorities, meeting critical deadlines, and following-up on assignments with a minimum of direction and with frequent interruptions.
• Taking a proactive approach to customer service issues.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

Education/Experience:  Equivalent to graduation from high school with supplemental business school or applicable college-level course work and four (4) years of responsible office administrative, secretarial, and/or general clerical experience. Possession of Associates degree from college in a related curriculum is desirable and may be substituted for the experience on a year-for-year basis. 

Licenses: Must possess a valid California class C driver’s license and have a satisfactory driving record.

SALARY AND HOURS:

$5,838.07 - $6,130.30 - $6,435.32 - $6,757.41 - $7,096.56 per month.  Appointments are generally made at the first step in this range. This is a full-time 40 hours per week position working Monday, Tuesday, Thursday 8:00 AM -5:00 PM, Wednesdays 8:00 AM – 8:00 PM and Fridays 8:00 AM -1:00 PM.

BENEFITS:

This position is eligible for benefits under the General Employees Association memorandum of understanding. Health benefits are offered through the CalPERS Health Program. The City contributes to a flexible compensation plan towards the cost of health plans, up to family coverage. City provides paid vision through VSP, dental through a self-insured reimbursement program, life and LTD insurance coverage through Voya Financial, and an Employee Assistance Program through MHN. Retirement benefits are provided through CalPERS, 2%@60 for “Classic” members, 2%@62 for “New” members. The City will make a contribution of 1.5% to a Deferred Compensation 457K plan with additional matching available. Flexible spending accounts (Health and Dependent Care) and transportation spending accounts are also available. Free commuter shuttle to and from BART and Caltrain is available.

LEAVE:

Vacation: 80 hours annually

Sick: 8 hours of sick leave accrued monthly

Holidays: 13 paid holidays and 2 floating holidays

Longevity: 40 hours after 15 years of full-time service

APPLICATION PROCESS:

Interested candidates must submit a completed on-line at https://www.calopps.org/brisbane/job-20144874. ONLY THE FIRST 100 APPLICATIONS WILL BE ACCEPTED.  Applications must be received by AUGUST 12, 2021 at 5:00 PM or until the maximum number of applications are received.    Resumes in lieu of a completed application will not be accepted.  Postmarks and faxes will not be accepted.

SELECTION PROCESS:

Applications will be screened and those meeting the minimum qualifications will be invited to the written examination. Written examinations are multiple-choice.  A limited number of top scorers from the written examination will be invited for the oral panel examination. Candidates must receive a score of 70% or higher on the oral interview exam to be placed on the initial eligibility list.  A limited number of candidates from the eligibility list will be invited for an interview with the Parks and Recreation Director.  Depending upon the number of candidates, this process may be altered.  The Parks and Recreation Director will make the final recommendation for appointment.  After a mutual interest has been established, the final candidate must complete a fingerprint check submitted to the Department of Justice and a thorough background investigation with favorable results.  Eligibility lists are generally valid for one year upon establishment and future appointments for similar positions may be filled from the eligibility list generated from this recruitment.

IMPORTANT DATES TO REMEMBER:

(SUBJECT TO CHANGE)

Week of August 16, 2021 – Written Examination

Week of August 30, 2021 – Oral Panel Examination and Parks and Recreation Director Interviews 

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Maintenance Worker II to join our team. Under general supervision, this position will perform semi-skilled maintenance and repairs of City streets, sanitary sewers, storm drains, park and recreation landscaped areas, and other related work.  

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. At the City of Pacifica, we are committed to creating an inclusive environment for all employees and residents.

If interested, we invite you to explore this opportunity with us, please note, recruitment closes on August 10, 2021 by 5:00 PDT, so apply today!

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Supervises a small crew and participates in the construction, maintenance and repair of streets, curbs, gutters, sewers, storm drains, catch basins, barricades, sidewalks, parks, landscaped areas, and recreation equipment and facilities;

• Operates and makes minor repairs and adjustments to heavy power-driven equipment; constructs forms for and does cement work;

• Does occasional brick work and building construction and maintenance work; builds retaining walls;

• Supervises and performs slide control planting, creek bed clean out, park landscape planting and maintenance, including irrigation; athletic field maintenance; use of herbicides.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Applications are being accepted for the position of Preschool Teacher I/II with the City of South San Francisco. 

APPLICATION DEADLINE: AUGUST 13, 2021 AT 5:00 P.M. OR UPON RECEIPT OF THE FIRST 50 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, including 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT

The Parks and Recreation Department is the third largest department in the City and is organized by program area, with each program administered by a supervisor, coordinator, or specialist. The Parks and Recreation Department is composed of a Director and 22 full-time management positions. The department is comprised of the Recreation, Community Services, Parks, Facilities and Common Greens divisions.

The Recreation Division consists of seven program areas, including Aquatics, Classes, Cultural Arts, Childcare, Senior Services, Sports and Rentals. The Child Care Program Area includes three preschools for children 2.5 to 5 years; four licensed after school recreation programs for school-age children Kindergarten-12 years; two grant funded ASES programs (REAL Program) designed for academic support for school age children Kindergarten–12 years old; Summer, Spring and Winter camps for children kindergarten through 12 years old; TEEN camp in Summer; Full of Fun Camp and Nights of Fun.

THE POSITION  

The Preschool Teacher will direct, plan, develop, and implement an educational program that provides for the full intellectual and social development of each child.  This journey-level classification is distinguished from the next higher level in that this classification has sites and few administrative and coordinative responsibilities.

Incumbents daily have direct contact with the children and parents.  Incumbents must perform in accordance with specific instructions and are reviewed for compliance with State of California requirements.

Depending on the level of experience, the vacancy will be filled as either a Preschool Teacher I or Preschool Teacher II. 

Applications will be accepted until a sufficient number meeting our qualifications have been received.

Interviews: TBA

Resumes are not accepted in lieu of completing a city application.

DEFINITION

Under supervision of the Chief Building Inspector, to review building plans and related documents including geotechnical reports, structural calculations and energy calculations to assure compliance with adopted model, California and Municipal Codes, ordinances, regulations and policies, to provide clear and concise direction in plan review comments, to assist inspectors, contractors, design professionals and the public by providing information and clarification regarding the adopted codes and their application. 

EXAMPLES OF DUTIES

Checks building plans, calculations and submittal documents to assure compliance with applicable codes and ordinances including State of California and Daly City Municipal Code requirements; reviews for compliance of health and safety features, proper materials usage, placement on the property, flood, wind and earthquake provisions, sewer, plumbing, mechanical, electrical, energy and building code requirements; reviews plans, calculations and data submitted with plans for compliance; communicates construction and code requirements verbally and in writing to architects, contractors, engineers, developers and the general public; coordinates the review of other City divisions and departments by overseeing the routing of plans and assimilating comments; supervises others in the Division who review plans; approves field changes to construction plans and designs; under direction of the Chief Building Inspector, advises building inspectors on structural and building code questions encountered during construction inspection, interprets codes, ordinances, regulations related to plan checking; researches the history of codes and ordinances when problems of interpretation arise; recommends revisions to the municipal code and assists in its revision; reviews building code alternate requests and recommends denial or approval; prepares reports and correspondence; supervises as needed.

MINIMUM QUALIFICATIONS

Knowledge of: Basic principles of fire and life safety code requirements including use and occupancy, general building limitations, types of construction, fire-resistant materials and construction, fire-protection systems and means of egress; accessibility requirements and regulations; structural engineering including design principles specifically wind and earthquake requirements, materials requirements including masonry, reinforced concrete, steel and wood design, stress analysis and strength design, principles of soil mechanics and foundation analysis, methods of building construction, applicable codes, ordinances and regulations, and plan review procedures.  Individuals must have strong written and verbal communication skills to convey requirements clearly and concisely and strong analytical and critical thinking skills and be able to exercise tact and good judgment in dealing with contractors, design professionals and the public. 

Ability to: Read and interpret building plans and specifications; perform complex building, plumbing, mechanical and electrical plan review; detect building code violations; interpret and apply provisions of pertinent codes and regulations; prepare accurate and concise reports; make accurate engineering computations and drawings; communicate effectively both verbally and in writing; acquire and demonstrate skill supervising and managing work of others; learn administrative techniques, methods and procedures of personnel management, budget preparation and other skills required to assist in management of the Division; work with, troubleshoot, and assist in developing improvements to computerized Division operation; establish and maintain effectively cooperative working relations with coworkers, the public and employees of other public agencies and private firms interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience: Three (3) years of full-time professional engineering level work involving structural design, analysis, techniques or engineering plan checking, one year of which involved industrial or commercial structures.

Education: A Bachelor’s degree, or the equivalent, from a college or university with a major in Civil or Structural Engineering, architecture or closely related field.

License: Possession of a valid Class C California Driver’s License.  Possession of a valid International Conference of Building Officials (ICBO) or International Code Council (ICC) Certification as a Building Plans Examiner.  A candidate without this certification may be hired, but must obtain it within one year from date of hire.  Registration as a professional Civil or Structural Engineer in the State of California.  Certification as an Energy Plans Examiner, for residential and non-residential buildings, is desirable. 

BASIC FUNCTION: 
Under the direction of the Accounting/Budgeting Supervisor, perform a wide variety of professional District-wide accounting and internal auditing duties; assure compliance with applicable laws, codes rules and regulations such as the Governmental Accounting Standard Board (GASB) pronouncements; maintain books of accounts for federal, State and local categorical programs; prepare a variety of financial statements, records and reports.

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a wide variety of professional District-wide accounting and internal auditing duties; assure compliance with applicable laws, codes rules and regulations such as the Governmental Accounting Standard Board (GASB) pronouncements.

Account for categorical income, expenditures and resource balances by resource, site and program year; initiate and process expenditure transfer requests; adjust and modify journal entries.

Participate in the planning and preparation of the Districts annual budget related to categorical programs; analyze budget and accounting information for validity and appropriate recordation; perform research and prepare adjustments to accounts as necessary.

Prepare and submit a variety of financial reports; prepare materials for the Board of Education and provide assistance in interpreting financial reports and accounting procedures as requested.

Maintain an annual log of activities describing the status of new and on-going programs; provide management and administration with an accurate reference regarding new and on-going programs, due dates for application, requirements for compliance reporting and claims for reimbursements.

Maintain categorical program files including permanent records of grants and entitlement notices and receipts, copies of Board approvals, applications, financial reports and compliance evaluations.

Interpret and apply applicable rules, codes, and regulations related to indirect costs, carryover provisions, general and restricted use of funds and other compliance requirements.

Communicate with and provide information to various District departments and employees to resolve accounting issues and explain interpretation of laws, rules and regulations related to assigned activities; assist in the preparation of financial information included in the State Annual Financial Report.

Serve as a liaison between the District and the provider of mandated cost claims services; assure the District receives the maximum reimbursements for State and federal mandated activities.

Serve as the liaison with the District provider of Medical administrative billing services; assure an orderly compilation of reimbursable hours.

Provide information and assistance to external auditors; respond to audit questions related to categorical programs, mandated costs and Medical administrative billing activities.

Operate a computer and assigned software systems; operate standard office equipment.

Assist in the development of accounting and budgeting procedures for departmental functions; make recommendations regarding accounting or internal control procedures as appropriate.

Train and provide work direction and guidance to staff as directed.

OTHER DUTIES:
Assist in the preparation of financial information related to collective bargaining matters; maintain confidentiality of sensitive and privileged information.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Methods, procedures and terminology used in accounting, budgeting and auditing work.
Generally accepted accounting principles.
Principles and requirements of Governmental Accounting Standards Board (GASB)
Preparation of financial statements and comprehensive accounting reports.
Preparation, review and control of assigned accounts.
Budgeting practices regarding monitoring and control.
General accounting and business functions of a school district.
Financial and statistical research and record-keeping techniques.
Applicable laws, codes, rules and regulations.
Correct business English, grammar and composition.
Operation of office equipment including a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Business mathematics.
Principles of training and providing work direction.

ABILITY TO:
Perform a wide variety of professional District-wide accounting and internal auditing duties.
Apply advanced bookkeeping and financial record-keeping practices to the maintenance of assigned accounting records.
Perform complex accounting, financial and budgeting analysis.
Prepare and maintain accurate financial and statistical records and statements.
Verify, reconcile, balance, audit and adjust assigned accounts.
Make mathematical computations with speed and accuracy.
Compare numbers and detect errors efficiently.
Utilize accounting and auditing practices and terminology applicable to public sector accounting.
Interpret, apply and explain rules, regulations, policies and procedures.
Develop and implement work procedures and financial record-keeping systems.
Communicate effectively both orally and in writing.
Analyze situations accurately and adopt an effective course of action.
Establish and maintain cooperative and effective working relationships with others.
Work independently with little direction.
Plan and organize work.
Meet schedules and time lines.
Maintain confidentiality of sensitive and privileged information.
Operate a variety of office equipment including a computer and assigned software.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: bachelor's degree in accounting, finance or public administration and three years of responsible experience in financial record-keeping, bookkeeping or accounting.

WORKING CONDITIONS:

ENVIRONMENT:
Office environment.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person or on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.

Applications accepted until minimum number meeting our qualifications have been received.

Interviews: TBA

DEFINITION

Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources in the administration of the City's Human Resources program. Completes related work as required.

DISTINGUISHING CHARACTERISTICS

An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Senior Management Analyst and the Human Resources Analysts. 

EXAMPLES OF DUTIES

Maintains frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or mail; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains employees' personnel records and departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares and signs inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Secretary for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Manages distribution of performance appraisals schedule and retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations.  May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, and in administering certification of active Civil Service Employment Lists using computerized applicant tracking program.

Provides support to the Senior Management Analyst and Human Resources Analysts. Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies.

MINIMUM QUALIFICATIONS

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses all Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Experience: Two years of experience in responsible administrative and human resources technical work that involved regular contact with the public. 

Education: Graduation from high school or equivalent and an AA degree.

Licenses or Certificates: Possession of a valid Class C California Driver's License.

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TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.