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The County of San Mateo Probation Department is seeking candidates with exceptional analytical and collaboration skills to join their team as a Payroll-Personnel Coordinator.
 
The Probation Department employs over 400 staff dedicated to enhancing community safety, reducing crime, and assisting the victims of crime through offender accountability and rehabilitation.  As part of this proactive and innovative agency, the Payroll-Personnel Coordinator will provide technical and specialized payroll and other personnel related support.  
 
In addition to processing payroll, the incumbent will on-board new employees, process employee transactions such as new hires, promotions, demotions, transfers and terminations, and all other human resources related transactions, process salary increases to include special allowances, conduct payroll audits, manage employee leaves and provide on-going training on timecard and the payroll system to department employees. Duties are performed in a very fast paced, deadline driven collaborative environment and includes working with multiple budgets, locations and payroll earning codes.
 
The level of work performed requires the analysis of unusual circumstances, understanding of proper application of complex and multiple labor contract provisions and assessing a variety of approaches to finding solutions.
  
The ideal candidate for this position will:

• Be knowledgeable in payroll and business processes.
• Experience using the Workday software. 
• Demonstrate solid analytical skills with ability to audit/analyze data and or processes and present recommendations as needed.
• Have strong computer skills and working knowledge of Workday, or other payroll/human resources systems.
• Be familiar with payroll and employee leave laws.
• Have the ability to interpret and apply complex rules and policies pertaining to payroll, including labor contracts.
• Have the ability to handle multiple tasks and keep track of workflows under firm deadlines.
• Communicate effectively and provide prompt and courteous assistance to department employees.

Examples Of Duties:
Duties may include, but are not limited to, the following:

• Perform technical and specialized office support work, relating specifically to payroll and personnel, which requires the use of independent judgment and the application of technical skills.
• Generate, review and interpret a variety of automated reports on a routine basis to identify and resolve payroll and personnel change errors and discrepancies; researches and analyzes discrepancies and processes appropriate corrections. Some positions are assigned to perform audit and corrections countywide payroll and personnel data.
• Answer inquiries from internal and external clients.
• Under the direction of Human Resources or Controller's Office may assist other departmental staff with payroll/personnel processing and procedures.
• Process time reporting forms, verify information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates; monitor leave and compensatory time totals.
• Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.
• Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations and confer with Human Resources and/or Controller's Office as needed.
• Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.
• Regularly generate and analyze audit reports related to time entry, job and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.
• Run reports as requested by management.
• Organize and maintain various files, including those related to personnel matters.
• Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required. 
• Assist employees, supervisors and managers with payroll, timecard and personnel-related inquiries, and in interpreting, and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies and procedures; and resolve problems and recommends solutions.
• Responds to salary verification requests.
• Research record keeping issues including sick leave, vacation or non-contract balances, and performs appropriate action as needed.
• Interpret, explain and comply with negotiated contracts, prescribed laws, rules, regulations.
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of journey level general or fiscal office support experience which has included payroll or personnel assistance OR four years of general clerical or office assistant experience.

Knowledge of:

• Methods and practices related to payroll and personnel processes in a complex, public agency.
• County labor contracts, Civil Service Rules and other related policies and procedures.
• Standard processes for completing and processing varied payroll and personnel documents.
• Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
• Basic business data processing and business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.
• HRIS and timekeeping system.

Skill/Ability to:

• Perform detailed technical and specialized payroll and personnel support work.
• Interpret complex written guidelines, rules, policies and procedures and accurately apply the direction provided to operational actions and procedures.
• Understand immediate and downstream effects of executed actions, decisions and advice.
• Work independently and organize, prioritize and coordinate simultaneously occurring work activities.
• Understand and apply payroll and personnel-related County ordinances, Civil Service Rules, labor contractual agreements, etc. to specific cases.
• Establish and foster effective working relationships with those contacted in the course of the work.
• Analyze data and make arithmetic calculations as needed with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Communicate clearly and effectively with employees, managers and external agencies through verbal and written methods.
• Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.
• Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.  
• Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.
• Operate standard office equipment and common office software applications such as email, word processing, spreadsheets and internet browsers.

APPLICATION/EXAMINATION
Open and Promotional. Anyone may apply. Current County of San Mateo employees and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help or term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
 
TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: February 6, 2020
Application Screening: Week of February 10, 2020
Panel Interviews: March 5, 2020
 
 

Please click the links below for complete details regarding this recruitment.

We will not be accepting applications via CalOpps. Please follow the link below to apply:

Economic Development Specialist

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

THE POSITION

Under general supervision from the Human Resources Director; to provide complex and responsible technical and office support work in such areas as recruitment, selection, classification, compensation, benefits, administration and employee relations for personnel activities and functions in a centralized Human Resources setting; perform related work as assigned.  The nature of the work requires significant independent judgment within broad parameters, extensive interface with employees and maintaining confidentiality of management information. The position is a non-exempt, full-time position (9/80 schedule: Monday-Friday with every other Friday off).

THE POSITION

Tri-City is looking to fill multiple vacancies for the part-time (20 hours per week) Clinical Therapist I/II position for the Children’s Outpatient Program (COP). The Clinical Therapist I/II is a school partnership (SPT) position and will appeal to bilingual individuals who are passionate about working with children, adolescents, young adults and their families and may have or would like experience in a school setting.  The Clinical Therapist I/II will report to the School Partnership Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide individual, family, collateral and group therapy for children, adolescents, and youth with mental illness;
   
• Provide crisis intervention and case management as needed at the school site in Pomona, California;
   
• Conduct mental health assessments, treatment plans, provide crisis intervention as needed and complete all necessary documentation;

• Collaborate with school staff regarding student mental health needs and maintain regular contact with parents;

• Ensure that documentation is updated in Electronic Health Record (EHR) regularly;

• Screen and track school referrals, etc. & other duties as assigned.

THE POSITION

Tri-City is looking for one individual to serve as a Facilities Maintenance Technician II for the Facilities Division within the Operations Department. The Facilities Maintenance Technician will to perform maintenance, security, and housekeeping functions to ensure the safety and aesthetics of all Agency facilities.  This position will report to the Facilities Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Maintain agency equipment, property and vehicles;
   
• Perform moderately difficult building maintenance repair work to Agency facilities and Agency housing units & leased properties;
• As assigned, perform unskilled, semi-skilled and/or skilled craft related work in such areas as carpentry, electrical, masonry, painting, plumbing, and refrigeration in the maintenance, repair, and alteration of buildings, facilities, and equipment;

• Monitor access to storage facilities and ensure security and order of storage units; Move and secure furniture, wall fixtures and equipment;

• Respond to work order requests; complete work on a timely basis; prepare and maintain records of performed work and services; Set up and break down for meetings; Completion of the Safety Maintenance Checklist Report;

• Ensure cleanliness of the Agency interior and exteriors premises, which includes cleaning windows, cleaning up spills and foods quickly; and maintain sanitation equipment and supplies;

• Enforce building related codes, including adopted California Building Code, California Mechanical Code, California Plumbing Code, California Electric Code, California Residential Code, California Green Building Code, California Energy Code, and local ordinances.

• Maintain vehicle logs and ensure maintenance, safety and cleanliness of vehicles. Inspects and troubleshoots automotive, and light and heavy duty trucks and equipment to assess their condition and determine repairs; and perform other duties as assigned.

To apply, go to governmentjobs.com/careers/salinas

All required documents must be submit by the final filing date of this recruitment.  Unofficial copies of transcripts and copies of degrees will be accepted.

Summary of Duties: Under general direction, plans, organizes, and oversees the daily functions, operations, and activities of the Victim Advocate Program; advocates and coordinates rights and benefits for crime victims and/or witnesses during the various states of follow-up to a crime; facilitates communication among agencies concerned with the investigation of criminal cases involving victims and/or witnesses. 
Distinguishing Characteristics: This position is a journey level position in the Police Department.  Incumbent receives general direction and supervision from Division Chief or designee.  Incumbents are expected to be able to perform assigned duties with only occasional instruction or assistance within a relatively short period of time and work independently out in the field.  May exercise functional supervision over lower level staff and/or volunteers.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS 

1.    Contacts victims of crimes to provide aid, assistance or referrals to appropriate services and resources to meet their needs; provide status updates to victims throughout case development.
2.    Functions as a liaison to third parties to inform them of the crime, status, victim’s condition, and case progress; meet and confer with detectives, officers, and allied agencies regarding individual cases.
3.    Stays abreast of potential new cases and case developments by reviewing police reports, tracking cases through the court process from filing decisions and arraignment to disposition.
4.    Coordinates onsite advocacy at emergency rooms, police stations and other locations with a focus on non-duplicated reporting, effective and compassionate treatment, and follow-up.
5.    Coordinates with District Attorney’s Office Victim Advocate to ensure transportation for victims as needed for court appearances, medical purposes, counseling or law enforcement.
6.    Maintains contact with the Victim Advocate Program and acts as liaison to assist crime victims and witnesses in applying for aid.
7.    May accompany victims to court proceedings, meetings, and interviews with law enforcement and/or attorneys.
8.    Provides comprehensive staff support to the Police Department related to the Victim Advocate programs and services; coordinates and integrates program services and activities with department divisions such as investigations and patrol with other agencies; develops program partnerships, where applicable, with external agencies and organizations; identified public and private resources to support program objectives.
9.    Develops and maintains information, outreach, and educational materials, including brochures, information packets, flyers, guides, and other documents; conducts workshops and training.
10.    Prepares and maintains statistical reports and records;
11.    Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of the Victim Advocate Program, service delivery methods, and procedures; identifies opportunities for improvement and makes recommendation to management.
12.    Organizes and maintains various administrative, confidential, reference, and follow-up case files.
13.    Trains volunteers and interns engaged in assisting victims and/or witnesses.
14.    Performs related duties as required.

Minimum Qualifications: 
Knowledge of: 
•    Basic knowledge of the procedures of the courts and other law enforcement agencies
•    Knowledge of State and local services available to crime victims and witnesses
•    Knowledge of problems, needs and attitudes of crime victims
•    Basic knowledge of the dynamics of child abuse and domestic violence
•    Principles and practices of records management
•    Modern office practices, methods, and computer equipment and applications related to the work
•    English usage, grammar, spelling, vocabulary, and punctuation
•    Techniques for effectively dealing with and solving the problems presented by a variety of individuals from various socio-economic, cultural, and ethnic backgrounds, in person and over the telephone 

Skill and Ability to: 
•    Operate modern office equipment including computer equipment and specialized software application programs  
•    Collect, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner  
•    Communicate clearly and concisely, both orally and in writing. 
•    Obtain necessary information from individuals in stressful or emergency situations
•    Learn to logically and progressively interview victims and witnesses
•    Interpret, explain and apply laws, rules and regulations related to victim services programs
•    Gather, assemble and verify information related to victim identification
•    Assess needs and refer clients to the appropriate community agencies
•    Work effectively with diverse groups listen to and discuss problems tactfully
•    Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines
•    Research, develop and use community resources  
•    Establish and maintain effective relationships with others
•    Organize and prioritize a variety of multiple tasks and projects in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines
•    Bilingual skills (Spanish) highly desirable.
•    Possess qualities of empathy, compassion, and emotional maturity and an ability to communicate effectively with victims or witnesses who are faced with emotionally traumatic events.

Education and Experience: 
1.    Thirty (30) college units from an accredited college or university with major course work in psychology, sociology, social work or closely related and two (2) years of responsible experience in social services/public assistance, criminal justice, or law enforcement agency; or
2.    High School Diploma or equivalent and three (3) years of responsible experience in social services/public assistance, criminal justice, or law enforcement agency.
Licenses and Certifications: Possession of a valid California Driver’s License.  Employee will be required to use a City vehicle(s) for business use.
Other Requirements:
Positions within the Police Department require an extensive background investigation and criminal background check. Employment offers are contingent upon passing the above requirements.

Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, business machines and related equipment; vision sufficient to read printed materials and distinguish colors; and safely operate a motor vehicle; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop, climb and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 25 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
Employees work primarily in an office environment with moderate noise levels and controlled temperature conditions.  Must possess mobility to work in a standard office setting and use standard office equipment including a computer; vision to read printed materials and computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or radio.  The job involves field work.  Employees frequently interact with individuals in crisis. Work may require nontraditional work hours, call-back, working late evenings and/or weekends and holidays. 
The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. 

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, plans, directs and coordinates the daily activities and staff for Mill Valley Recreation Department. The ideal candidate will be a reliable and organized Teaching Artist to lead arts-based “Camp Creative” for 3 weeks. Each week has its own unique theme and curriculum, which the ideal candidate will bring to life. Camp Creative will run: 6/17-6/21, 6/24-6/28, 7/8-7/12, and 7/15-7/19, 9am-4pm.

EXAMPLES OF DUTIES:

• Ability to take existing arts camp weekly themes and curriculum and make your own, based on your creative talents and exploring multiple mediums from sculpture and painting to performing arts.
• Ability to coordinate, plan, implement and supervise the day-to-day activities of Camp Creative.
• Experience working with children strongly preferred, teaching experience a plus.
• Create and maintain a safe, challenging, and creative arts camp environment while focusing on learning and meaning.
• Demonstrate excellent customer service and communicate effectively with co-workers, parents, and campers.
• Supervise, direct, and motivate subordinate camp counselors and counselors-in-training.
• Maintain registration, attendance, and activity records; ensure the proper pick-up/drop-off of campers. 
• Encourage good behavior, appropriate manners and active play by both staff and campers. 
• Possess strong leadership skills in one or more of the following areas: arts, crafts, sports, playground games, drama, songs/music, nature or special events.
• Ability to lead groups of campers in various day camp activities.
• Motivate staff and campers through example.
• Must be a team player and have the ability to work independently with minimum supervision.
• Create and maintain a positive day camp environment.
• Practice proper hygiene, with self and children, to deter the spread of disease (colds, flu, etc.).
• Enthusiasm and motivation.
• Respond professionally to emergencies, provide care according to the level of training.
• Ability to communicate clearly both orally and in writing.
• The ability to speak English clearly and understandably.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and experience, which likely provides the required knowledge and abilities.
PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, plans, directs and coordinates the daily activities and staff for Mill Valley Recreation Department and Community Center Summer Day Camp Program.

EXAMPLES OF DUTIES:

• Ability to develop, coordinate, plan, implement and supervise the day-to-day activities, themes and special events for an ongoing summer day camp.
• Create and maintain a safe, challenging and creative camp environment.
• Demonstrate excellent customer service and communicate effectively with co-workers, parents, and campers.
• Supervise, direct and motivate subordinate camp counselors and counselors-in-training.
• Maintain registration, attendance, and activity records; ensure the proper pick-up/drop-off of campers. 
• Encourage good behavior, appropriate manners and active play by both staff and campers. 
• Possess strong leadership skills in one or more of the following areas: arts, crafts, sports, playground games, drama, songs/music, nature or special events.
• Ability to lead groups of campers in various day camp activities.
• Motivate staff and campers through example.
• Must be a team player and have the ability to work independently with minimum supervision.
• Create and maintain a positive day camp environment.
• Practice proper hygiene, with self and children, to deter the spread of disease (colds, flu, etc).
• Enthusiasm and motivation.
• Respond professionally to emergencies, provide care as indicated under the scope of training.
• Ability to communicate clearly both orally and in writing.
• The ability to speak English clearly and understandably.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and experience, which likely provides the required knowledge and abilities.
PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.