The mission of the Livermore Area Recreation and Park District is to provide the people of the Livermore area with outstanding recreation programs and a system of parks, trails, recreation areas and facilities that promote enjoyment, lifelong learning and healthy active lifestyles.
Application Start Date: January 14, 2020
Application Deadline: January 31, 2020 by 5:00 P.M.
Schedule: Monday-Friday. Occasional weekends and evenings.
Full-time (non-exempt)
SUMMARY
Under direction, plans, coordinates and conducts the District wide volunteer program through participation of community volunteers in District projects, activities, special events and programs; performs related work as required.
APPLICATION PROCEDURE
Please submit a District application, cover letter, and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district. Applicants who do not submit all required documents may not be considered.
The recruitment schedule outlined below is tentative and subject to change:
- Panel Interview: Wednesday, February 12, 2020.
- Final Interview: Wednesday, February 19, 2020.
SELECTION PROCESS
Based upon on all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from higher-level supervisory staff. Leads and directs lower-level staff and volunteers.
DISTINGUISHING CHARACTERISTICS
The Volunteer Coordinator is responsible for planning, overseeing, and directing the operations, services, staff, and activities of an assigned program area. Performance requires ability to work independently with initiative and discretion within established guidelines. This classification is distinguished from the Community Outreach Supervisor in that the latter has overall administrative and operational responsibility for community outreach programs and services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Oversees the development, promotion, and implementation of volunteer projects and programs for all ages in accordance with community needs; evaluates program effectiveness; recommends changes and implements management decisions.
- Plans, coordinates, and promotes recruitment efforts for District volunteer opportunities including media releases, written communication, and building relationships with local service organizations to help recruit and assign volunteers for projects, programs, and events.
- Develops volunteer job descriptions.
- Conducts volunteer interviews, orientations, and arranges for in-service training in order to provide volunteers with the knowledge and skills needed to perform specific duties.
- Performs administrative tasks, such as attending and scheduling meetings, preparing reports, monitoring expenditures, and maintaining records; tracks volunteer hours and maintains all program files and records.
- Plans and implements volunteer recognition, retention, and motivation programs.
- Assists supervisor with budget development and management.
- Serves as a liaison and resource for community agencies and other organizations; performs community outreach to promote volunteer programs and stimulate interest in District offerings.
- Serves as District representative with external organizations; attends and/or speaks at meetings, community and professional functions, and conferences as assigned.
- Assists in developing and implementing policies, procedures, and staff training for program areas.
- On-site staff support for volunteer projects and programs when necessary.
- Works collaboratively with colleagues, supervisors, and the public to identify volunteer programs and projects.
- Assists with District special events as needed.
- Performs other duties as assigned.
ENVIRONMENTAL ELEMENTS
Incumbents work in both indoor and outdoor environments with moderate to loud noise levels. May work in controlled temperature conditions, cold and hot temperatures, or inclement weather conditions. Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
WORKING CONDITIONS
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays.
PHYSICAL DEMANDS
Must possess: mobility to perform medium physical work; vision to read printed materials and a computer screen, and to operate a vehicle to transport materials and equipment to various sites and offices; hearing and speech to communicate in person and over the telephone or radio. The classification supports indoor and outdoor recreation programs requiring frequent walking, running, conducting exercises, and related physical activities. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, or tools and equipment used in assigned program area. Program activities may require sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties; the ability to lift, carry, and push tools, equipment, and supplies weighing up to 40 pounds, or higher weights with assistance and/or the use of proper equipment.
QUALIFICATIONS
Education and Experience:
- High School Diploma or GED, supplemented by two years or 60 units of college level coursework, in recreation, philanthropic studies, social services, or a related field, Bachelor’s Degree desirable;
AND
- Three years of experience directing and overseeing a volunteer program;
OR
- Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.
Knowledge of:
- General principles and practices of business administration and office management.
- Modern office practices, procedures and equipment, including personal computers and department-specific software applications such as word processing, database, spreadsheet and desktop publishing programs.
- General principles and practices of marketing.
- Principles of recruiting, interviewing, selecting and retaining volunteers.
- Community services and organizations.
- Proper English usage, including spelling, grammar and punctuation; business arithmetic, including decimals, percentages and fractions.
- Clerical practices and procedures, including standard document formats for letter and report writing.
- Methods of financial and statistical record keeping.
- Policies, rules and regulations related to assigned activities.
Ability to:
- Work with volunteers in a wide range of service areas, integrating the services of volunteers with established activities.
- Explain, interpret, and market the volunteer program to the community.
- Maintain confidentiality of volunteer information within policy requirements.
- Train, lead, coordinate and monitor the day-to-day activities of volunteers.
- Interpret, apply and recommend District policies and procedures related to the use of volunteer services; implement Agency goals and objectives.
- Demonstrate proficiency with Microsoft Word, Access, PowerPoint and Excel, or comparable office software programs.
- Prioritize work assignments, meet deadlines, and work effectively under pressure and with frequent interruptions; perform work with speed and accuracy.
- Work independently in accordance with established policies and procedures.
- Understand and carry out written and oral instructions.
- Communicate effectively, orally and in writing, with a wide range of people; demonstrate proficiency in using correct grammar, spelling and punctuation.
- Prepare financial summaries and reports.
- Effectively and efficiently select and use technology in support of office functions; develop and create documents/materials using various software applications.
- Maintain logs, records and filing systems.
- Use English effectively to communicate in person, over the telephone, and in writing.
Licenses and Certifications:
- At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
- Completion of American Red Cross First Aid, CPR, and AED training within six months of hire and maintain certification throughout employment.
PRE-EMPLOYMENT CONDITIONS
- Department of Justice fingerprint clearance.
- Medical exam and drug testing clearance.
- Proof of a negative TB test.
BENEFITS
District pays up to:
$1600 per month towards medical plan
$100 per month towards dental plan
$750 annually towards vision & hearing plan
District Paid:
Life Insurance- 1.5 X annual salary up to $200,000.
Long-term and Short-term Disability
Guaranteed 2% District contribution to 457(b) and up to a 4% match.
Employee Assistance Program
District Offered:
Flexible Spending Account (FSA)
Dependent care
Thirteen paid holidays
Vacation leave, sick leave, and two floating holidays
*Benefits are subject to change.
** This is a non-pensioned position
REASONABLE ACCOMMODATION
Applicants with disabilities may request reasonable accommodation throughout the selection process. Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.
LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.
