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ADMINISTRATIVE ASSISTANT

Supporting the Natural Resources and Real Property Departments

Annual Salary Range: $62,419 – $77,912

plus full benefits including CalPERS pension

Application Deadline: February 23, 2020 at 5:00 p.m.

Are you a bright, curious, and energetic administrative professional with a passion for preserving open space? Midpeninsula Regional Open Space District is seeking an experienced Administrative Assistant to support our Natural Resources and Real Property Departments.  In this position, you will play an active role in protecting some of our most precious and threatened open space resources in Santa Clara, San Mateo, and Santa Cruz Counties.  This is a full journey-level classification where the incumbent is expected to perform a wide variety of administrative and office support duties with occasional instruction or assistance.

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. Midpen is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position: The Administrative Assistant will provide high quality administrative support to the Natural Resources and Real Property Departments. We are looking for an organized person with excellent verbal and written communication skills and superb attention to detail to perform a wide variety of administrative duties supporting departmental and program operations.  Duties include, but are not limited to: in Natural Resources you will coordinate public meetings and bid requests with Midpen Project Managers and outside contractors; in Real Property you will assist with title/escrow transactions, database management, and interfacing with the Counties on real estate matters.  

Required Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade and three (3) years of progressively responsible general office experience.  Applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, mid-level Excel spreadsheet, as well as Adobe Acrobat editing.  A Bachelor’s Degree and public sector experience are a plus.

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Working Conditions:   This position is at Midpen’s offices in Los Altos, California.  In addition to working in the office, the Administrative Assistant may hike on trails.  Occasional evening work may be required for committee or public meetings.  Ideal candidates will be comfortable working in these conditions.

Employee Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of Midpen’s website for details.

How to Apply: Apply online at CalOpps.org.  The application deadline is February 23, 2020 at 5:00 p.m. 

CalOpps is unable to accept applications after the deadline.

The following application items are required:

1. Fully completed CalOpps employment application* 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete applications will not be considered for the position.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

Recruitment Timeline: We recommend applicants’ schedules be open during this timeframe for panel interviews.

Midpen is unable to accommodate individual schedules.

First Interview: March 17, 2020

Final Interview/Written Exercise at our Los Altos Office: March 20, 2020

Estimated Start Date: April 2020

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at 650-691-1200   

Put your passion for Open Space to work!

The County of Yuba is currently recruiting for a Supply Mail Clerk in the Health and Human Services Department. Under general supervision, receives shipments, fills supply requests, processes incoming and outgoing mail, provides courier services, assists with routine minor maintenance and repair and performs related work as assigned.

Example of Duties (See job description for the complete list):

· Process all out-going mail for the department; receive, sort by zip code, weigh and use postage meter machine to stamp mail based on pre-sort regulations.

· Pick up, sort and distribute inter-county mail from other departments within a specified time schedule, and deliver daily presorted mail to centralized locations.

· Check inventory daily and assist in ordering supplies and forms.

· Perform various errands for the department such as picking up print orders and supplies on an as needed basis from various local vendors, taking postage meter head to the Post Office and replenishing the postage as necessary.

· Performs minor custodial duties as necessary to maintain safe and orderly public and employee areas.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Messenger Clerk classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 
 
The Messenger Clerk performs, under immediate supervision, work of routine difficulty in the collection and delivery of documents and materials to City departments and locations throughout the City. Performs routine clerical tasks as required.  
 
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
 
Competencies
 
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

·     Job Expertise - Demonstrates knowledge of and experience with applicable technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. 
·     Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
·     Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
·     Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
·     Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
 

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THE POSITION

Tri-City is actively recruiting for a Clinical Therapist I for the Adult Outpatient Program (AOP).  The Clinical Therapist I will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Clinical Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will initiate and conduct individual, family and group counseling/psychotherapy sessions;
   
• Provide crisis intervention to mentally ill/emotionally disabled individuals, groups and families;

• Provide case management services on or offsite;

• Meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;

• Assist clients in developing realistic plans and advice clients on community resources;
   
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements, etc.

• Work on a multidisciplinary team to promote recovery and other duties as assigned.

THE POSITION

Tri-City is looking for multiple individuals to serve as a Clinical Therapist I for the Adult Full Service Partnership (FSP) Program.   This position is a field based position.  The Clinical Therapist I will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Clinical Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will initiate and conduct individual, family and group counseling/psychotherapy sessions;
   
• Provide crisis intervention to mentally ill/emotionally disabled individuals, groups and families;
   
• Provide case management services on or offsite;
   
• Meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;
   
• Assist clients in developing realistic plans and advice clients on community resources;
   
• Maintain records of all activities relating to clients’ care and must adhere to Agency and service billing requirements, etc.
   
• Work on a multidisciplinary team to promote recovery and other duties as assigned, etc.

THE POSITION

Tri-City is actively recruiting for a Mental Health Specialist for the Wellness Center.  The Mental Health Specialist will plan and provide a variety of mental health support services to mentally ill and emotionally disturbed persons to attain, restore, or improve individual physical, mental, or emotional functioning; provide assistance to clinical staff; participate in group and perform individual support in programs; serve as a participant advocate; and provide case management services. The Mental Health Specialist position will report to MHSA Program Supervisor.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Develop and determine appropriate referrals for the continuation of care.

• Validate and process service requests for entry into mental health programs. 

• As needed, document participation in consultation with outside agencies, housing providers and other services providers.

• Participate in staff conferences with other disciplines to link clients with housing, providers, outside agencies, organizations, or departments as appropriate.  Be assigned as the client’s primary case manager.  Perform crisis intervention counseling at a level not requiring licensure as a mental health professional; and assist professional staff in planning the range of care needed to deal with participant’s care.
   
• Document and maintain records as required and as credentialed, include attendance records, daily visit logs, daily and/or weekly interdisciplinary notes. 

• Ensure records are in compliance with Federal, State, Local and Agency regulations for records including Health Insurance Portability and Accountability Act (HIPAA) and The Health Information Technology for Economic and Clinical Health Act, Public Law 111-005 (“HITECH Act”).

• Transport participants as necessary or assigned.

• Provide advocacy for participants as needed to ensure inclusion in all aspects of the community including education, socialization, employment and housing.

• Plan, implement and facilitate groups and individual sessions.

• Perform janitorial and reception duties as needed and other duties as assigned.

THE POSITION

Tri-City is actively recruiting for a MHSA Program Supervisor for the Wellness Center. This position will be responsible for supervising six staff, planning, organizing and directing activities of the Transitional-Aged Young Adult Wellbeing Program working with youth and adults.  The MHSA Program Supervisor position will report to the Wellness Center Manager.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

•  Assist in the design, implementation, and coordination of assigned non-clinical MHSA TAY and Adult programs; Function as liaison representative to other departments, community groups, agencies and stakeholders.

• Coordinate, supervise, and direct the program and operational activities, inclusive of unit personnel, on a day-to-day basis to meet the program needs;

• Provide guidance to subordinates on Agency philosophy, goals, objectives, policies and procedures through supervision and staff meetings, and work review; assist and participate in the development and coordination of assigned MHSA program;

• Assist in required quarterly reports, annual updates, and other analyses and evaluations for assigned MHSA programs;

• Supervise, train, evaluate, and participate in the selection of subordinate program staff; and initiate and participate in personnel actions in accordance with the Agency’s Human Resources practices and procedures;

• Consult with the Wellness Center Manager regarding program goals, activities, policies and procedures; make recommendations on programmatic policies; regularly update program policies and procedures; and implement and enforce policies and procedures;

• Responsible for developing and coordinating trainings (for MHSA staff, as well as community stakeholders) and arranging meetings; and other duties as assigned.

THE POSITION

Tri-City is actively recruiting for a Clinical Supervisor I for the Children’s Outpatient Program (COP) within the Child & Family Clinic. The Clinical Supervisor I position will report to the Clinical Program Manager and will supervise seven Clinical Therapists.

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Provide individual and group supervision to COP staff; train on DMH documentation & review documentation to ensure compliance;

• Will provide guidance to subordinates on Agency philosophy, goals, objectives, policies and procedures through casework conferences, staff meetings, and work review;

• Will assist and participate in the development and coordination of in-service training and staff development programs;

• Will analyze existing caseloads and forecast resource needs; May also carry a caseload;

• Will implement and ensure compliance with mandated documentation and quality assurance requirements to ensure efficient and effective operation of the unit in compliance with federal and state regulations;

• Participate in the monthly on-call rotation and provide crisis interview & assessments;

• Other duties as assigned.

SMART is a commuter rail system located in Marin and Sonoma counties in Northern California. We are seeking experienced and motivated individuals who want to make a contribution to their community and enjoy working in a fast-paced, team oriented environment. 

Under general supervision, the Vehicle Maintenance Technician position performs skilled preventative, scheduled and unscheduled maintenance, troubleshooting, primary and secondary repair and modification to mechanical, electro-mechanical, pneumatic, and hydraulic equipment and components found on commuter rail diesel multiple unit (DMU) vehicles and supporting systems.

This is a journey level classification performing skilled preventive maintenance, scheduled, unscheduled and emergency repair and modification on all mechanical, electrical, pneumatic and hydraulic systems and components for the District's revenue vehicles, including related subsystems and components as required by manufacturer maintenance and servicing manuals, Federal and State regulations for locomotive and passenger car maintenance and inspection and District vehicle maintenance procedures.

Inspects, troubleshoots, adjusts and repairs DMU subsystems.

Per Federal Railroad Administration regulations, performs maintenance tasks as specified and scheduled in SMART's DMU inspection, testing and maintenance plan including: daily passenger car/locomotive brake tests; periodic brake equipment maintenance; periodic carborne signaling tests; and passenger car fire safety and on-board emergency equipment and emergency exits inspection, testing and maintenance.

Assures quality control using SMART's Maintenance Management Information System to maintain proper records and generate reports.

Follow FRA regulations applicable to railroad workers.

This position will be responsible for work activities primarily on the Swing and Grave shifts, weekends, and holidays to ensure safe and efficient transportation to the public.

 Position Details:

• Base hourly wage: $46.79 per hour.
• This position is represented by the International Association of Machinists and Aerospace Workers (IAMAW).
• There is a 12-month probationary period following appointment to this position.
• FLSA Status: Non-Exempt.
• A thorough background check will be required including, but not limited to: current and past employers, personal contacts, education verification. A credit report will be required for positions covered under Labor Code 1024.5. (A complete list of background checks documents will be provided upon request).
• A pre-employment physical, including a urinalysis drug screen, will be required.
• A pre-employment psychological screening, administered by a licensed/certified psychologist, will be required. 
• EOE.