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DEFINITION

Under direction, the Clerical Assistant performs a variety of office support activities to an assigned Department, which may include telephone and counter reception with a focus on customer service, receipt of payments, word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, and filing. Provides information and assistance to the staff and the public. This is a Temporary position and shifts will vary depending on assignment.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Screens calls, visitors and incoming mail; assists public at front counter and directs to appropriate department and/or staff; responds to request for information, including providing information about services, classes and events offered by the City; accepts registration forms and enters information into appropriate computer program.

Performs a wide variety of routine office administrative duties to support department operations, including filing, photocopying, preparing records and basic reports, cashiering duties, processing applications and registration forms, and ordering and maintaining office and other related supplies.

Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.

Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.

Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars and memoranda, checks drafts for punctuation, spelling, and grammar, suggests corrections.

Maintains and updates department record and tracking systems; enters and updates information with department activity, inventory files and report summaries; retrieves information from computer systems as required.

Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment. 

May assist with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities. Perform related duties and responsibilities as assigned.

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Modern office equipment and procedures including use of a variety of software applications.

Principles and practices of good customer service.

Learn, interpret, and apply administrative and department policies and procedures.

English usage, spelling, vocabulary, grammar and punctuation.

Communicate clearly and concisely, both orally and in writing.

Pay attention to detail and use good judgement.

Establish and maintain a variety of filing, recordkeeping, and tracking systems.

Schedule and coordinate projects, set priorities, adapt to changing priorities and meet time deadlines.

Deal tactfully and effectively with the members of the community.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualifications:

Education: Equivalent to a High School Diploma.

Experience: One year of clerical experience.

License or Certificate: Possession of, or ability to obtain, a valid Driver’s License.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 30 lbs.; ability to travel to different sites and locations.

May be assigned an irregular work schedule. Ability to pass a comprehensive background check and pre-employment medical exam.  Additionally, individuals working in Parks & Recreation are required to be tested for TB.

POSITION INFORMATION

The Livermore Area Recreation and Park District is seeking a dynamic individual to provide administrative support within the Facility Rental Division. The ideal candidate will have a customer-focused approach, with strong multitasking and detail-oriented skills while working collaboratively in a team environment. This individual will assist our facility rental clients with an upbeat and positive attitude, provide facility tours throughout the District, create facility layouts and reports, track and file paperwork and reports, and any other administrative duties to support this division.

Schedule: Varied schedule, working no more than 25 hours per week; individual may be scheduled to work nights and weekends.

*Designation of Office Assistant or Senior Office Assistant will be dependent on experience and qualifications.

APPLICATION PROCEDURE

Please submit a District application and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district.  Applicants who do not submit all required documents may not be considered.

SELECTION PROCESS

Based upon all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process. 

Office Assistant- $15.00-18.24 hourly

SUMMARY

Under general supervision, provides a variety of office support activities to an assigned District department, which may include telephone and counter reception, customer service, receipt of payments, word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned management or supervisory staff.  Exercises no supervision over staff.

DISTINGUISHING CHARACTERISTICS

This is a journey-level classification providing clerical and administrative support.  Incumbents perform a wide variety of administrative support duties, including assisting with customer service-related questions and issues.  Positions at this level perform the full range of duties as assigned, working independently and exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.  This classification is distinguished from the Senior Office Assistant in that the latter performs more advanced administrative and office support duties requiring additional training and/or experience and provides technical and functional direction to lower-level office support staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Performs a wide variety of routine office administrative duties to support departmental operations, including filing, preparing records and basic reports, cashiering duties, processing applications and registration forms, and ordering and maintaining office and other related supplies.
2. Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
3. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files; processes and files instructor invoices.
4. Prepares, copies, collates, and distributes a variety of documents, including informational packets; ensures proper filing of copies in departmental or central files.
5. Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to requests for information, including providing information about services, classes, and events offered by the District; accepts registration forms from customers and enters information into the appropriate computer application.
6. Assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate District staff as necessary.
7. Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
8. Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
9. Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
10. Maintains and updates departmental record and tracking systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems as required.
11. Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data as requested.
12. Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
13. Performs cashiering duties; processes payments and issues receipts.
14. Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
15. May assist with special event programs; assists in coordinating reservations, scheduling, and use of equipment and facilities.
16. Assists with District special events as needed.
17. Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED.
• Any relevant experience is desirable.

Knowledge of:

• Departmental practices and procedures and applicable District policies.
• Principles and practices of data collection and report preparation.
• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Basic accounting methods, procedures, and terminology.
• Basic recordkeeping principles and procedures and cash handling.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 
Ability to:

• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Learn, interpret, and apply administrative and departmental policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations.
• Perform responsible clerical support and customer service work with accuracy, speed, and minimal supervision.
• Learn and understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
• Organize, maintain, and update office database and records systems.
• File materials alphabetically, chronologically, and numerically.
• Schedule and coordinate projects, set priorities, adapt to changing priorities, meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, recordkeeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 
Licenses and Certifications:

At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
 

PHYSICAL DEMANDS
Must possess:  mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator, and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Ability to lift, carry, push, and pull materials and objects up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
 
ENVIRONMENTAL ELEMENTS
Incumbents typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
 
WORKING CONDITIONS
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays. 

Senior Office Assistant - $22.31-27.12 hourly

SUMMARY

Under direction, leads, assigns oversees, reviews and participates in the work of staff providing clerical and administrative support to an assigned District department; performs the most complex work assigned to the series; provides information and assistance to the public and District staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management or supervisory staff.  Exercises functional and technical direction over assigned administrative support staff.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey-level classification in the Office Assistant classification series responsible for performing the most complex duties assigned to the series.  Incumbents regularly work on tasks that are varied and complex, requiring considerable discretion and independent judgment.  Positions in this classification rely on experience and judgment to ensure efficient and effective service functioning of the assigned program area.  Assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to deliver services.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  This classification is distinguished from the Office Assistant classification by assignment of more complex tasks requiring a greater level of technical and specialized knowledge and a higher degree of independent judgment, including serving in a lead capacity over lower-level staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, assigns, schedules and participates in the work of assigned staff providing clerical support duties to departments; reviews staff work for completeness, accuracy and quality.
2. Assumes responsibility for training staff in work methods; provides feedback to supervisor in assigned staff performance evaluations.
3. Interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; refers more complex issues to supervisor.
4. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
5. Prepares, copies, collates, and distributes a variety of documents and informational packets; ensures proper filing of copies in departmental or central files.
6. Compiles information and data for administrative, statistical, and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
7. Maintains and updates departmental record and tracking systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems.
8. Gathers, assembles, updates, and distributes a variety of department or District specific information, forms, records, and data.
9. Maintains accurate and detailed records; verifies accuracy of information; researches discrepancies; and records information.
10. Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials.
11. Screens calls, visitors, and incoming mail; assists the public at the front counter and directs the public to appropriate locations and/or staff; responds to requests for information, including providing information about services, classes, and events offered by the District; accepts registration forms from customers and enters information into the appropriate computer application.
12. Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections.
13. Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
14. Performs cashiering duties; processes payments and issues receipts.
15. Operates a variety of standard office equipment including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
16. Assists with District special events as needed.
17. Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:

• High School Diploma or GED;
  AND
• Two years of relevant experience.
     OR
• Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities. 
   

Knowledge of:

• Principles and practices of leadership, positive reinforcement, and team dynamics.
• Departmental practices and procedures and applicable District policies at a level sufficient to lead and direct the work of others.
• Principles and practices of data collection and report preparation.
• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Basic accounting methods, procedures, and terminology.
• Recordkeeping principles and procedures and cash handling.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.

 
Ability to:

• Plan, schedule, assign, train, and oversee the work of assigned staff; ensure work is complete and of high quality.
• Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make accurate arithmetic computations.
• Independently perform complex clerical support and customer service work with accuracy and speed.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• File materials alphabetically, chronologically, and numerically.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, recordkeeping, database and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use tact, initiative, prudence, and independent judgment within general policy guidelines.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Licenses and Certifications:

At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
 
PHYSICAL DEMANDS
Must possess:  mobility to work in a standard office setting and use standard office equipment, including a computer, and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator, and to operate standard office equipment.  Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Ability to lift, carry, push, and pull materials and objects up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
 
ENVIRONMENTAL ELEMENTS
Incumbents typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
 
WORKING CONDITIONS
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays. 
 

PRE-EMPLOYMENT CONDITIONS

• Department of Justice fingerprint clearance.
• TB Test

REASONABLE ACCOMMODATION

Applicants with disabilities may request reasonable accommodation throughout the selection process. Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.

LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.

About Us

Fremont is a well-managed and innovative city! Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, clean technology and advanced manufacturing, a low crime rate, great schools, a low unemployment rate, quality parks, nearby open space, and an incredibly diverse population of over 235,000 residents.  As a full-service city, Fremont employs 962 regular employees and operates on a FY 2020-21 General Fund budget of $213.4 million.  With its strong and diversified business base, Fremont is an important economic force in the region.  The City strives to be an innovator in municipal government, with dynamic leadership provided by the City Council and City Manager.  

The Department

The Fremont Police Department values dedication, integrity and professionalism. These characteristics are the framework to their mission and vision. They are the foundation of how they carry out their duties and responsibilities. With daily opportunities to serve, you will never have to search your life for meaning.

Ideal Candidate

The Fremont Police Department Animal Services is seeking a motivated candidate with experience working in a veterinary or shelter environment providing humane animal handling and restraint techniques of healthy, ill and unsocialized or feral animals. In addition, the successful candidate will perform a basic physical examination; understand infectious disease; communicate effectively with colleagues and the public; perform functions required for pre- and post-surgical care including, but not limited to, sterility, operating an anesthesia machine, IV catheter placement, calculating drug and fluid dosages, operating an autoclave machine, preparing animals for surgery; comply with all laws pertaining to controlled substances, record keeping and drug logs; maintain and create patient records, drug inventory, and written communication; possess strong computer skills; and initiate and complete tasks, while working autonomously.

The Position & Responsibilities

The part-time Veterinary Technician will be working 20 hours per week.  The selected candidate must practice and encourage the humane treatment of animals.

Examples of duties include:
- Provide intake examinations, document animal’s gender, medical conditions, age, dental condition, temperament, breed.
- Record and maintain health and temperament information on all animals.
- Oversee in-kennel enrichment for shelter animals.
- Conduct pre-adoption health evaluations for dogs, cats, and other species.
- Vaccinate animals and administer medications as prescribed by a veterinarian for the treatment and prevention of animal illnesses.
- Provide paraprofessional medical care and treatment under the direction of veterinarians.
- Assist veterinarians with high volume spay/neuter surgeries and other medical procedures.
- Conduct humane animal euthanasia.
- Maintain inventory of all pharmaceuticals, medical equipment, and supplies.
- Maintain accurate and thorough records of all surgeries, drugs administered, and other information according to all mandated federal, state, local, and professional standards and procedures.
- Assist customers and coworkers with information on the condition of the animals evaluated.
- Actively participate in the resolution of shelter-wide problems.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

Please note, we are looking specifically for a new team member with availability on Sundays and Mondays in addition to further weekday/ weeknight shifts. 

DEFINITION: Under general supervision, provides a variety of clerical support and customer service tasks. Performs related work as required. 

EXAMPLES OF DUTIES:

• Performs a variety of clerical support and receptionist duties; data input, answers phones, directs calls, takes messages, greets public and provides general information for all Parks and Recreation Department classes, programs and events.
• Monitors all admittance to the facility, checks required credentials and charges appropriate fees.
• Calculates fees, charges and operate, balance cash register during shift.
• Monitor guests' activities in the main lobby area and enforce all rules, regulations and safety principals.
• Assists in opening and closing procedures for the Aquatics/Fitness Center.
• Handles such services as selling merchandise and vending machine refunds.
• Maintain work area in a presentable, organized fashion while also maintaining organized files and accurate records. 
• Has the ability to speak English clearly and understandably.
• Reads and follows diagrams and instruction written in English.
• Operate office equipment (including computers, scanners, calculators, printers, and copiers).
• Work independently in the absence of supervision
• Respond professionally to emergencies, provide care according to the level of training.
• Ability to communicate clearly both orally and in writing.
• Perform related duties as required.

TRAINING & EXPERIENCE: Any combination of education, training, and which likely provides the required knowledge, skills, and abilities.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. The employee must satisfactorily complete an evaluatory period before obtaining regular status. Candidates must possess a current CPR/AED and First Aid certificate and be comfortable calling 911 in an emergency.

APPLICATION DEADLINE:  Apply by Wednesday, June 23, 2021, for first consideration

The Public Works Department is looking to fill an Office Aide position to join our team.  This is a temporary entry-level clerical position and no previous work experience is required.    The San Rafael Public Works Department maintains the City’s public infrastructure, streets, roads, parks, facilities as well as traffic programs and land development throughout the City.  The Administration division supports all aspects for the department in directly responding to the public, accounts payable, and managing public communications and outreach.

This position performs the following essential job duties:

• Answering calls, online messages from the public
• Accounts payable including invoice processing and sorting
• File management relating to claims, safety reports
• Assisting with department’s social media and other outreach efforts
• Creating promotional graphics and flyers
• Data entry as needed
• Updating City website
• Other duties as assigned

EDUCATION and/or EXPERIENCE:

• Graduation from a Bachelor degree program preferred
• Some related professional work experience preferred

• Start date beginning of July
• Position is 100% in person at the Public Works Department (111 Morphew Street, San Rafael)

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.  Follow this link to apply: https://www.calopps.org/san-rafael/job-20129945 

SELECTION PROCEDURE

All applications will be reviewed to select those applicants whose qualifications appear to most closely match the requirements of the position.  A limited number of qualified applicants may be invited to participate in the subsequent phase(s) of the the recruitment process which may include one or more of the following;  written examination, assessment exercise(s), oral interviews, medical examination, urinalysis, and complete background checks.  Meeting the minimum qualifications does not guarantee selection or advancement in the recruitment process.

THE POSITION

The ideal candidate will be a team-oriented problem-solver with a focus on public service. Recruits enter a training program to develop skills necessary to demonstrate abilities to respond to emergency fire and medical alarms, to protect life and property, to participate in fire suppression training and emergency medical training, to assist with station, apparatus and equipment maintenance, and to do related work as required.

Upon satisfactory completion of probationary period, a Recruit is promoted to the rank of Firefighter, with all benefits entitled.

ESSENTIAL JOB FUNCTIONS

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Under supervision, performs general firefighter duties including, but not limited to:  response to alarms; fire suppression; lifesaving and rescue; vehicle extrication; salvage operations; hazardous materials; emergency medical care; mutual aid assistance; maintenance / inspection / testing of fire fighting equipment; maintenance of  fire station and grounds; participates in required training programs; fire prevention and public education programs; waterway and rescue boat operations; participation in support of the Fire Departments’ various programs provided to residents of Suisun City.

Position:  The City of Orinda is looking for responsible, courteous individuals who enjoy working outdoors, can work independently of supervision and have experience dealing tactfully and effectively with members of the public.  The successful applicants will work in a part-time capacity with a schedule including normal business hours as well as evening and weekend hours.  Our City’s mission is to provide excellent service in a fiscally responsible manner and to promote a safe, healthy and vibrant community.

The Parking and Traffic Specialist enforces City parking regulations and assists with parking, traffic, and related issues and provides general information and assistance to the public.    This position is non-benefited and works a variable schedule based on need.

How to Apply:  To be considered for this position, qualified job applicants are required to submit the following:

• Apply Online!  You can apply online by visiting CalOpps.org. 
• Please attach a resume with your application for the Parking & Traffic Specialist position

Minimum Qualifications: Candidates with the following qualifications are encouraged to apply:

• Education: Equivalent to a high school diploma.  Supplemental specialized training in planning, zoning, inspection, or law enforcement is desirable; and
• Experience: One year of experience in public contact, customer service, or related experience; and
• License and Certificate: Possession of a valid California Driver's License with a demonstrated history of safe driving.

Special Requirements: Essential duties require the following physical skills and work environment:

Ability to drive, sit, stand, or walk for extended hours; ability to kneel, crouch, stoop, squat, twist, and lift 50 lbs.; exposure to outdoors for extended hours, including walking hills and on wet, muddy, or slippery surfaces; ability to travel to different sites and locations.

Must be willing to work a scheduled variety of hours, which may include evenings, and/or weekends, as needed.

Pre-Employment Processes:  Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, conviction history check, as well as a medical exam including a pre-placement drug screen before hire.

Primary duties of the Parking & Traffic Specialist include (but are not limited to):

• Enforces parking regulations within the guidelines of California State Law and City requirements.  Safely maintains and operates specialized equipment including radios and hand held computers or devices.
• Efficiently patrols assigned routes throughout the City to identify and resolve parking violations and traffic hazards, and enforce applicable laws; issues parking citations utilizing an electronic ticket writer and updates records as necessary.  May write warnings and amendments to previously issued citations.
• Responds to citizen complaints and concerns regarding parking and traffic issues and abandoned vehicle laws; tag and arrange transportation of abandoned vehicles; refers issues to supervisor or law enforcement as necessary;
• Chalks tires of vehicles parking in timed spaces, records time, and returns at specified intervals to ticket vehicles remaining in spaces illegally;
• Explains California State laws, California Vehicle Code, and City ordinances to the general public regarding parking citations and parking in general;
• Provides guidance to residents on how to obtain Residential Parking Permits and assists residents on permit questions and issues;
• Reports missing or damaged traffic signals and signs; reports improperly operating traffic signals; submits work order requests for signage, curb painting, and repairs;
• May perform traffic control duties at accident scenes and special events, including directing traffic and diverting flow of traffic by erecting temporary barricades and posting temporary signs; and
• Perform related duties and responsibilities as assigned.

Other job related duties and Essential Qualifications:

All employees of the City of Orinda are expected to uphold and exhibit the City’s Core Values including serving the public, being respectful, professional, responsible and accountable.

• Excellent customer service skills;
• Ability to interpret and apply policies, procedures, laws, codes, and regulations pertaining to parking citation programs;
• Working knowledge of modern office equipment and procedures, including the use of a variety of software applications and handheld electronic devices;
• Knowledge of City geography, maps, streets, landmarks, and driving directions; and
• Principles and procedures of record keeping.

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Orinda is an Equal Opportunity Employer and does not discriminate against race, color, religion, national origin, age, sex origin or disability.  In accordance with Federal law, the City of Orinda will only hire individuals who are legally authorized to work in the United States.  Candidates with a disability which may require special assistance in any phase of the application or testing process should submit a request for accommodation with the application.  Documentation of the need for accommodation must accompany the request.
 

Office Aide

$20.50 - $25.60 per hour – depending upon experience

Two Positions - Temporary/Part-Time/No Benefits

The Library and Recreation Department is looking to fill two part-time temporary clerical positions (20 hours each).  Specific needs of this department are candidates with exceptional communication skills, ability to deal directly with the public and work with diverse populations.  Bilingual is preferred.

This position performs the following essential job duties:

• Providing clerical support to the Library and Recreation Department
• Record keeping
• Filing
• Greeting customers
• Answering telephones
• Registering clients for classes
• Entering facility reservations
• Performs related duties as required

To be eligible for this position you must have knowledge of:

• Microsoft Office
• Standard office administrative practices and procedures
• Operation of common office equipment

To be eligible for this position you must have the ability to:

• Prepare and maintain records and files.
• Perform clerical work & administrative tasks.
• Understand and follow oral and written directions.
• Answer telephones and in person customer inquiries courteously and efficiently.
• Perform routine clerical duties.
• Operate computer software.

• High school diploma or equivalent AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience
• Bilingual is preferred

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.  Follow this link to apply:   https://www.calopps.org/san-rafael/job-20106823 

SUMMARY

Under immediate supervision, monitors activities in the water, pool decks, and ancillary areas of aquatics facilities to ensure the safety of patrons; learns, explains, and enforces safe swimming programs and pool policies, regulations, and rules.  Performs rescues and administers first aid, CPR, and AED as needed; and performs related work as required.

Schedule: 25 hours per week.  Schedule will vary, will include weekends. 

APPLICATION PROCEDURE

Please submit a District application and resume online at https://www.calopps.org/livermore-area-recreation-and-park-district.  Applicants who do not submit all required documents may not be considered.

SELECTION PROCESS

Based upon all submitted materials, the applicants presenting the best job-related qualifications will be invited to proceed in the recruitment process. 

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from higher-level supervisory staff and direction from higher-level staff.  Exercises no supervision over staff.

DISTINGUISHING CHARACTERISTICS

This is the entry-level classification in the Lifeguard series.  Initially under close supervision, incumbents learn to perform essential lifeguard duties.  Work is usually supervised while in progress and fits an established structure or pattern.  Exceptions or changes in procedures are explained in detail as they arise.  As experience is gained, assignments become more varied; close supervision and frequent review of work is reduced as an incumbent demonstrates the skills necessary to perform the work independently. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Provides aquatics safety and supervision for patrons; monitors activities in the water, pool decks, and ancillary areas of District aquatic facilities to prevent accidents, and to ensure the safety and well-being of patrons.
2. Implements and monitors District policies and procedures; enforces aquatics regulations; cautions patrons regarding unsafe activities.
3. Performs all required lifeguard-training skills as needed.
4. Assists and aids in swim lesson programs under the direction of assigned Swim Instructor.
5. Provides high quality customer service in a safe and timely manner.
6. Inspects and maintains swimming and pool equipment for functionality, ensures proper placement and availability in the pool area, and recommends maintenance and repair as needed.
7. Maintains pool and restroom areas in a safe and clean condition.
8. Maintains logs and records of activities.
9. Participates in required training sessions, including safety drills and other emergency procedures.
10. Assists with District special events as needed.
11. Performs other duties as assigned.

 
QUALIFICATIONS
 
Education and Experience:

• Prior experience participating in aquatics programs or performing lifeguard duties is desirable.

Knowledge of:

• Principles and techniques of lifeguarding, including lifesaving methods and procedures.
• Operational characteristics of water rescue safety equipment and devices.
• Principles and practices for providing high level of customer service.
• Modern office practices, methods, and computer equipment and applications.

 
Ability to:

• Learn and understand the organization and operation of the District’s aquatics facilities.
• Learn, monitor, and enforce District regulations, policies, and procedures.
• React to and handle swimmer rescue and medical emergencies in a safe and effective manner.
• Administer first aid, CPR, and AED as needed.
• Maintain order and safety in a crowded and noisy environment.
• Maintain facilities and equipment in a clean, safe, and secure manner.
• Perform work in an efficient, effective, safe, and timely manner.
• Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.
• Use English effectively to communicate in person, over the telephone, and in writing.

 
Licenses and Certifications:

• At time of appointment, American Red Cross Lifeguard certification maintained throughout employment.

PHYSICAL DEMANDS

Work is primarily performed within a public swimming pool environment, where stamina is needed to perform moderate to heavy lifting of pool equipment and furniture or children and adults who may require removal from the pool, and to stay in the pool for prolonged periods.  Must possess the mobility to stand, stoop, kneel, reach, bend, climb, push and pull materials and equipment, and swim while wearing an appropriate uniform with protective equipment.  Vision and hearing must be sufficient to see and hear adults and children in crowded and noisy conditions and/or situations.  Must also possess:  the mobility to work in an office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or by using a telephone and radio.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or to operate safety equipment.  Must possess the ability to swim distances and dive to pool depths, as determined by testing/certification authorities, and to lift 150 pounds or heavier weights with assistance and/or the use of proper equipment.

ENVIRONMENTAL ELEMENTS

Incumbents work outdoors in a pool environment with wet and slippery conditions, and are exposed to variable weather conditions; may be exposed to chlorine, acids, and other chemicals at aquatics facilities, as well as blood and body fluids while rendering first aid and CPR.  Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.

WORKING CONDITIONS

Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays. 

PRE-EMPLOYMENT CONDITIONS

• Department of Justice fingerprint clearance.
• TB Test.
• Work Permit if applicable.

REASONABLE ACCOMMODATION

Applicants with disabilities may request reasonable accommodation throughout the selection process. Request for reasonable accommodation during the selection process may be made by contacting the Human Resources Office prior to the final filing date.

LARPD is an Equal Opportunity/ADA Employer and values diversity at all levels of the organization.

Are you looking for a great opportunity to connect with your community while investing in your future? Do you want to see first-hand what it’s like to engage in active, multi-generational work that directly contributes to the well-being of our greater Mill Valley community?  If you answered yes, then you belong with Mill Valley Recreation!  With our team, you will create memorable experiences while cultivating new and lasting connections within our greater Southern Marin Community. You will have the opportunity to grow and learn through consistent, quality training and, apply your learning through direct hands-on experience.

DEFINITION: Under general supervision, performs lifeguard duties, enforces all rules and regulations pertaining to the safety and well-being of visitors and patrons. Perform related work as required, may include light cleaning and janitorial.

EXAMPLES OF DUTIES:

• Active scanning and patron surveillance, practice preventive Lifeguarding.
• Enforce all rules and regulations.
• Recognize and respond professionally to emergencies, provide care as indicated under the scope of training, including activating EAP. 
• Assume assigned duties connected with care and maintenance of the facility.
• Maintain certain pool records and reports as required.
• Provide basic maintenance, equipment care and chemical pool testing.
• Deal tactfully and courteously with the public.
• Establish and maintain effective working relationships with other city employees, other agencies, and the general public.
• Actively attend and participate in required staff training and in-service drills.
• Ability to communicate clearly both orally and in writing.
• The ability to speak English clearly and understandably.
• Perform related duties as required.

TRAINING & EXPERIENCE: Must possess current Lifeguard Certification, which includes CPR for the Professional Rescuer and Lifeguard First Aid.

PHYSICAL REQUIREMENTS: Must be able to lift 50 lbs. and react quickly to emergencies.

PRE-EMPLOYMENT CONDITIONS: Candidates receiving a conditional job offer must pass a pre-placement fingerprint review. Candidates must be comfortable calling 911 in an emergency and providing care according to the level of training.