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DESCRIPTION/RESPONSIBILITIES:
• Pursuant to the City’s Covid 19 Mandatory Vaccination and Testing Policy, the City of San Jose is requiring all new hires to provide proof of Covid-19 vaccination as a condition of employment absent a documented medical and/or religious exemption.  
• Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers.
• The San Jose Police Department is currently recruiting for a School Safety Supervisor position.  The School Safety Supervisor will be part of the San Jose Police Department's Support Services Division, School Safety & Education Unit. The School Safety and Education Unit provides administrative support and staffing for the Adult Crossing Guard Program for the City of San Jose. Additionally, the Unit coordinates the training and supervision of Student Safety Patrols at elementary schools located throughout the City. The unit comprises of 1 Captain, 1 Program Manager, 4 School Safety Supervisors and nearly 300 School Crossing Guards.  The work schedule for this position is a 4/10 schedule (10 hour work days/ 4 days a week).

The duties of this position include (but are not limited to) the following:
• Supervises School Crossing Guards; including recruitment, interview of prospective candidates, training, scheduling, and discipline.
• Administers, schedules, and coordinates the activities of the school crossing guard program, including maintenance of timesheets, mileage forms, performance evaluations, within an assigned geographical area.
• Develops school safety patrol programs; conducts training in safety and advises on current state requirements.
• Designs, prepares, or obtains teaching materials including films, videos, brochures, and testing materials for educational programs in pedestrian safety, bicycle safety, personal safety, and prevention of child sexual assault.
• Works with Police Training and Traffic Operations to develop audio-visual instructional materials including slide and video presentations.
• Prepares and gives presentations to student, parent, and teacher groups in and monitors program effectiveness.
• Prepares and submits timecards for Crossing Guards.
• Observes and reports on unsafe physical conditions of streets, roads, signs, crosswalks, and sidewalks. Makes recommendations on adjustments to matters related to the safety of student pedestrian safety.
• Organizes and directs special events for school-age children.
• May perform duties of a School Crossing Guard on a relief basis, as required.
• Maintains personnel files for School Crossing Guards.
• This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Selection Process
• The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
• You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.
• Please describe your Supervisory experience. Indicate years of supervisory experience, your main role as a supervisor, the number of employees and type of employees you supervised.
• Please describe your experience coordinating and scheduling of assignments, and in the preparation and presentation of information to large groups.
• Please describe your proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) and your experience using these applications.
• Please indicate the language(s) other than English you speak fluently.
• Please describe your experience handling multiple assignments and meeting deadlines. Please provide some examples of projects/tasks you have worked on and the techniques you have used to produce quality, error free work in a timely manner.
• Please provide an example of a difficult situation you have worked through. Would you have done anything differently?
• Please describe your experience working with the public in a public setting.
• You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
• If you have questions about the duties of these positions, please contact Michelle Barte at michelle.barte@sanjoseca.gov  

If you have questions about the selection or hiring processes, please contact Rose Lara at rose.lara@sanjoseca.gov

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Under direct or general supervision, performs a wide variety of general, technical, and clerical records support duties, including maintenance of records and files, processing of data and reports, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff; and performs related duties, as assigned.

Police Records Clerk is a part of the SEIU– Local 521 bargaining unit and is assigned to the Records Unit in the Administration Division of the Department of Police.  Under general supervision to perform a variety of specialized clerical duties applicable to a police operations environment that includes multi-tasking with heavy public contact, clerical records support duties, including maintenance of records and files, processing of data and reports, typing, word processing and filing, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Brisbane is currently recruiting for non-sworn Police Officer Trainee candidates. This is for individuals that have no prior law enforcement experience and have not received POST certified police academy training. Trainees are paid while attending a POST-certified Police Academy. Upon successful completion of the police academy and upon availability of a Police Officer position, trainees are eligible to be sworn in as a Police Officer and become eligible for salary and benefits as outlined in the Brisbane Police Officers Association Memorandum of Understanding.

Police Officers are responsible for performing a wide variety of law enforcement duties involving the prevention of crime, protection of life and property, and the enforcement of laws and ordinances; control traffic flow and enforce state and local regulations; perform investigative work and other related police work assignments.  Duties and hours will vary with assignments.  A full job description is available online at www.brisbaneca.org. 

Qualifications:

1. Minimum 21 years of age.
2. U.S. Citizen or Permanent Resident Alien who is eligible and has applied for citizenship.
3. Graduation from an accredited or approved U.S. high school or equivalent.
4. Possession of California Driver’s License and able to maintain satisfactory driving record.
5. Free from felony convictions, domestic violence convictions, or misdemeanors that carry a penalty of prohibiting ownership, possession, or control of a firearm.
6. Proof of T-Score of 48 or higher on the POST Entry-Level Law Enforcement Test Battery (PELLETB), and proof of passing POST certified academy physical agility test (PAT) within the past 12 months. If selected, proof of completion of the PELLETB and PAT must be submitted prior to continuing with the fingerprint/background process. For more information please visit the following website:

http://theacademy.ca.gov/tests

7. Must pass a background investigation and meet all department medical, physical and psychological standards.

SALARY:

Police Officer Trainee: $33.12 per hour

Police Officer: $8,308.69 - $8,724.11 - $9,160.31 - $9,618.32 - $10,099.24 per month.  Appointments to this classification are normally made at the first step of this five step salary range.  Candidates are also eligible for additional salary incentives including Holiday Pay, Education Incentives, and other special assignment pays.  

Police Officer Trainee Benefits:

Health Insurance: CalPERS Health Program with paid Single-Tier medical coverage

Sick leave: 24 Hours after 90 days of employment  

Retirement: CalPERS Miscellaneous pension benefits

Employee Assistance Program

Workers Compensation Coverage while at Academy

Police Officer Benefits: This position is eligible for benefits under the Brisbane Police Officers Association Memorandum of Understanding. 

• Retirement:  CalPERS 3%@ 55 for “Classic” members, 2.7%@ 57 for “New” members.
• Health Insurance:  Coverage provided by CalPERS Health Program, with premium paid up to family coverage through Cafeteria Plan.
• Dental:  Self-insured dental, coverage provided for eligible dependents.
• Vision:  VSP, coverage provided for eligible dependents.
• Life Insurance ($150,000 coverage) and Long Term Disability
• Employee Assistance Program through MHN
• Employer contribution to choice of 457 Deferred Compensation Plan
• Medical and Dependent Care Flexible Spending Account Available
• Health & Wellness Reimbursement Program
• Voluntary Commuter Spending Account
• Vacation leave
• Sick leave (after 90 days of employment)
• Uniform allowance

APPLICATION PROCESS:

Interested candidates must submit a completed online CalOpps employment application along with a copy of their U.S. High School diploma or equivalent, PELLETB and PAT results.  Please note that the CalOpps website only accepts one attachment with your application, so please include all supporting documents into one document.  If you are unable to upload all requested documents into the CalOpps website, please submit a complete set of documents via fax (415) 508-1178 or email HRstaff2@ci.brisbane.ca.us within five (5) days of completing your CalOpps application.  Applicants that fail to provide required documents within five (5) days may be disqualified at any time during the process.

Applications will be accepted on a continuous basis until positions are filled.

SELECTION PROCESS:

Applications will be screened for completeness.  After an initial screening of applications, those applicants that meet the minimum qualifications and appear to best meet the Department’s need will be invited to participate in an oral panel interview.   Candidates must receive a passing score to be placed on the initial eligibility list.  A limited number of candidates from the eligibility list will be invited for an interview with the Police Commander and Police Chief.  Depending upon the number of candidates in each recruitment set, this process may be altered. After a mutual interest has been established, a thorough background investigation will be conducted, including fingerprinting and a polygraph.  Upon successfully passing the background investigation, candidates must successfully complete a psychological evaluation, medical evaluation, including drug testing, and provide proof of legal right to work in the U.S. prior to appointment.  The Police Chief will make the final recommendation for appointment.                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or any other status protected by state,  federal or city law in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job and benefits available change.

The City of Brisbane is currently recruiting Police Officer candidates at the Academy Graduate and Lateral level.  Police Officers are responsible for performing a wide variety of law enforcement duties involving the prevention of crime, protection of life and property, and the enforcement of laws and ordinances; controls traffic flow and enforce state and local regulations; perform investigative work and other related police work assignments.  Duties and hours will vary with assignments.  A full job description is available online at www.brisbaneca.org.

The Brisbane Police Department strives to meet the expectations of our citizens and preserve their quality of life by working under the Community Oriented Policing and Problem Solving (COPPS) strategy, partnering with the community to solve problems.  Our dedicated staff consists of 15 sworn positions and 3 non-sworn positions reporting to our Chief of Police.  Specialty assignments include School Resources Officer, Traffic Officer, Detective, and North County SWAT.

Qualifications:

For all candidates:

1. Minimum 21 years of age
2. U.S. Citizen or Permanent Resident Alien who is eligible and has applied for citizenship
3. Graduation from an accredited or approved U.S. high school or equivalent
4. Possession of California Driver’s License and able to maintain satisfactory driving record
5. Able to meet POST standards of adequate physical stature, endurance and agility.
6. Free from felony convictions or domestic violence convictions

Academy Graduates:  Possess a certified POST Basic Course Completion Certificate of at least 800 hours issued within the past three years.

Academy Attendee:  Currently enrolled in a POST Basic Academy of at least 800 hours as a “non-affiliate.”  (Must successfully complete academy to be appointed)

Lateral Candidates:  Completion of POST approved basic academy and actively employed by a California Law Enforcement Agency as a Peace Officer within the past 12 months, has successfully completed probation, and possess a POST Basic Certificate of at least 800 hours. 

SALARY:  $8,308.69 - $8,724.11 - $9,160.31 - $9,618.32 - $10,099.24 per month. Appointments to this classification are normally made at the first step of this five-step salary range.  Candidates are also eligible for additional salary incentives including Holiday Pay, Education Incentives, and other special assignment pays. 

BENEFITS: This position is eligible for benefits under the Brisbane Police Officers Association Memorandum of Understanding. 

• Retirement:  CalPERS 3%@ 55 for “Classic” members, 2.7%@ 57 for “New” members.
• Health Insurance:  Coverage provided by CalPERS Health Program, with premium paid up to family coverage through Cafeteria Plan.
• Dental:  Self-insured dental, coverage provided for eligible dependents.
• Vision:  VSP, coverage provided for eligible dependents.
• Life Insurance ($150,000 coverage) and Long Term Disability
• Employee Assistance Program through MHN
• Employer contribution to choice of 457 Deferred Compensation Plan
• Medical and Dependent Care Flexible Spending Account Available
• Voluntary Commuter Spending Account
• Vacation and sick leave
• Uniform allowance

APPLICATION PROCESS:

Interested candidates must submit a completed on-line CalOpps employment application along with supporting documents as listed below:

• All Candidates:  Provide copy of U.S. High School diploma or equivalent.
• Academy Graduates:  Submit a copy of your POST Basic Course Completion Certificate of at least 800 hours issued within the past three years.
• Academy Attendee:  Submit proof of current enrollment in a POST Basic Academy of at least 800 hours. 
• Lateral Candidates:  Submit a copy of your POST Basic Course Completion Certificate of at least 800 hours and any other POST certificates you have attained (i.e. Intermediate, Supervisory, etc.)

Please note that the CalOpps website only accepts one attachment with your application, so please include all supporting documents into one document.  If you are unable to upload all requested documents into the CalOpps website, please submit a complete set of documents via fax (415) 508-1178 or email hrstaff2@ci.brisbane.ca.us within five (5) days of completing your CalOpps application.  Applicants that fail to provide required documents within five (5) days may be disqualified at any time during the process.

Applications will be accepted on a continuous basis until positions are filled.    

SELECTION PROCESS:

Applications will be screened for completeness.  After an initial screening of applications, those applicants that meet the minimum qualifications and appear to best meet the Department’s need will be invited to participate further in the recruitment process and will be contacted for an oral panel interview.   Candidates must receive a score of 70% or higher on the oral interview exam to be placed on the initial eligibility list.  A limited number of candidates from the eligibility list will be invited for an interview with the Police Commander and Police Chief.  Depending upon the number of candidates in each recruitment set, this process may be altered.    After a mutual interest has been established, a thorough background investigation will be conducted, including fingerprinting and a polygraph.  Upon successfully passing the background investigation, candidates must successfully complete a psychological evaluation, medical evaluation, including drug testing, and provide proof of legal right to work in the U.S. prior to appointment.  The Police Chief will make the final recommendation for appointment.

¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨                     ¨

The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, national origin, or any other status protected by state,  federal or city law in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job and benefits available change.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

RECORDS SUPERVISOR

SALARY:   $4,327 to $6,089 monthly (26 pay periods annually)

FINAL FILING DATE:  This position is open until filled.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Records Supervisor in the Police Department. The current opening is a Regular, full-time position but the list may be utilized to fill future regular or limited term vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule. 

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To plan, organize, direct and supervise operations of the records unit within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

• Receives general direction from a Police Services Administrator.
• Exercises direct supervision over assigned personnel

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for police records management unit operations; implement policies and procedures.
• Plan, prioritize, assign, supervise and review the work of staff involved in police records management operations.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure.
• Maintain security and confidentiality of police records; ensure State guidelines are followed regarding release of police records; review the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information; receive, prepare, and complete audits with the Department of Justice on data entry and certification of records.
• Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical reports such as Uniform Crime Report and monthly arrest and citation register.
• Act as custodian of records in the absence of the Police Services Administrator.
• May testify in court regarding police records.
• Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of law enforcement records management.
• Equipment, tools and materials used in modern, automated records storage, retrieval, and processing.
• Principles of supervision, training and performance evaluations.
• Principles of budget monitoring.
• Principles and practices of safety management.
• Modern office procedures, methods and computer equipment.
• Pertinent local, State, and federal rules, regulations and laws, including the California Public Records Act.

Ability to:

• Organize, implement and direct a police records management system.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Interpret and explain pertinent records management unit and department policies and procedures.
• Assist in the development and monitoring of an assigned program budget.
• Develop and recommend policies and procedures related to assigned operations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Supervise, train and evaluate assigned staff.

EXPERIENCE AND TRAINING

Experience:

• Three years of increasingly responsible experience in police records maintenance activities, at least one of which is comparable to that of a Police Records Clerk II with the City of Roseville.

AND

Training:

• Equivalent to completion of the twelfth grade supplemented by college course work in records management or office technology, or completion of a California Peace Officers Standards and Training Commission (P.O.S.T.) certified Public Records Act course.

License or Certificate:

• Possession of a valid California driver’s license.
• Possession of Records Supervisor certificate issued by the California Peace Officers Standards and Training Commission (P.O.S.T.) is highly desirable.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of full-time experience do you have performing police records maintenance duties?

• Less than 3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Please describe your police records maintenance duties, if any.

5. Do you possess any of the following California Peace Officers Standards and Training Commission (P.O.S.T.) certificates? If yes, please attach a copy in the attachments section of your application.

• Public Records Act course
• Records Supervisor certificate
• None

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

POLICE RECORDS CLERK II

SALARY:  $3,606 to $5,074 monthly (26 pay periods annually)

FINAL FILING DATE:  This position is open until filled.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Police Records Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections.
• Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases.
• Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney’s Office for case review purposes.
• Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel.
• Query and print criminal histories and driver’s license records; complete Department of Justice disposition forms necessary for submission to the District Attorney’s Office.
• Review records for compliance with the records retention policy; purge and prepare documents for destruction as required.
• Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes.
• Receive and process requests for local background checks.
• Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations.
• Compile and organize Uniform Crime reports; create and maintain administration security login accounts.
• Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations.
• Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority.
• Implement both internal and external audit findings, as directed.
• Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor.
• Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit.
• Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Local and State laws governing the release and distribution of law enforcement records.
• Proper use of various law enforcement databases and software.

Ability to:

• Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports.
• Intermittently review documents related to department operations; observe, identify and
• problem solve procedural issues.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less.
• Maintain the confidentiality of records.
• Receive, research and resolve questions from the public, outside agencies and other City departments.
• Analyze situations carefully and adopt effective courses of action.
• Conduct research.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act.
• Read, interpret and apply laws, rules and directions.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.
• Effectively resolve the more difficult customer service issues.

EXPERIENCE AND TRAINING

Experience:

• Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information).

Training:

• Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-9, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities?  These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information.

• Less than 2 years
• 2-4 Years
• 4-6 Years
• 6+ Years

4. Please rate your skill and proficiency with Microsoft Office Word.

• None
• Basic (ability to perform daily/standard word processing tasks)
• Intermediate (ability to create, use and manage a variety of templates, complex tables and data)
• Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements)

5. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above.

6. Please rate your skill and proficiency with Microsoft Office Excel.  

• None
• Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print)
• Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data)
• Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications)

7. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above.

8. Please rate your skill and proficiency with Adobe Acrobat Pro.

• None
• Basic (ability to open and browse a PDF; create and save a PDF from an existing document)
• Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files)
• Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks)

9. List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above.

10. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

POLICE RECORDS CLERK I

SALARY:  $3,278 to $4,613 monthly (26 pay periods annually)

FINAL FILING DATE:  We are accepting applications until closing at 5 pm, October 8, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the position of Police Records Clerk I in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list.  The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville is committed to a diverse workforce.  We are engaged in understanding the needs and backgrounds of our colleagues and those we serve.   Our organization is unified in this commitment, as we believe this produces the best results for our community.

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Police Records Clerk series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Police Records Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from the Police Records Supervisor.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections.
• Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases.
• Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney’s Office for case review purposes.
• Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel.
• Query and print criminal histories and driver’s license records; complete Department of Justice disposition forms necessary for submission to the District Attorney’s Office.
• Review records for compliance with the records retention policy; purge and prepare documents for destruction as required.
• Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes.
• Receive and process requests for local background checks.
• Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations.
• Compile and organize Uniform Crime reports; create and maintain administration security login accounts.
• Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations.
• Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority.
• Implement both internal and external audit findings, as directed.
• Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor.
• Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit.
• Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.

Ability to:

• Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports.
• Intermittently review documents related to department operations; observe, identify and
• problem solve procedural issues.
• On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less.
• Maintain the confidentiality of records.
• Receive, research and resolve questions from the public, outside agencies and other City departments.
• Analyze situations carefully and adopt effective courses of action.
• Conduct research.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

EXPERIENCE AND TRAINING

Experience:

• No experience is required.  Two years of increasingly responsible clerical and administrative support experience is preferred.

Training:

• Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 4-10, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. Do you have any experience working in a law enforcement agency?

• Yes
• No

4. How many years of experience do you have performing increasingly responsible clerical and administrative support?

• Less than 2 years
• 2-4 Years
• 4-6 Years
• 6+ Years

5. Please rate your skill and proficiency with Microsoft Office Word.

• None
• Basic (ability to perform daily/standard word processing tasks)
• Intermediate (ability to create, use and manage a variety of templates, complex tables and data)
• Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements)

6. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above.

7. Please rate your skill and proficiency with Microsoft Office Excel.  

• None
• Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print)
• Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data)
• Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications)

8. List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above.

9. Please rate your skill and proficiency with Adobe Acrobat Pro.

• None
• Basic (ability to open and browse a PDF; create and save a PDF from an existing document)
• Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files)
• Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks)

10. List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above.

11. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.