Search Jobs

The City of San Mateo is hiring!

ADMINISTRATIVE ASSISTANT (PER DIEM)

City Manager's Office

Position:          Per Diem Administrative Assistant

Salary:             $36.47 - $43.50 hourly (depending on experience)

Job Type:        Temporary (up to 1,000 hours per fiscal year)

                         Part-time 30 hours per week with limited benefits

Location:         City Hall 330 W 20th Ave, San Mateo, CA 94403

Hours:             Flexible from 8:00 a.m. – 5:00 p.m., Monday through Friday

Application:    Application process is open until filled

EXAMPLES OF WORK PERFORMED:

• Provide customer service to the public in-person and answer the City's main telephone line
• Perform a variety of general administrative clerical duties for the City Manager's Office
• Refer in-person inquiries, emails, and phone calls to appropriate department personnel
• Respond to basic City Manger’s Office inquiries
• Sort, file and scan documents and records
• Prepare/review internal and external documents such as letters, flyers, and procedures documents
• Support facilities procurement and event planning
• Monitor and order department office supplies
• Provide other general administrative and office duties as assigned
• Effective communication and prioritization skills are highly desirable and bonus points for a positive attitude!

MINIMUM QUALIFICATIONS:

Any combination of experience and training that would likely provide the required knowledge 
and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

    Experience:

•     One year of general clerical experience comparable to that of a journey level clerical class in 

    the City of San Mateo.

    Education:

•     Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

ADA Special Requirement:
Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.
 

HOW TO APPLY: Interested candidates should submit an online City of San Mateo employment application at www.calopps.org

All applications will be reviewed in detail and the most qualified applicants will be invited to interview. The most successful applicants will be hired pending all necessary paperwork, DMV, and work history check. On the first day of employment, individuals will be required to provide documentation for proof of authorization to work in the United States.

Should you have questions regarding this position, please contact Christina Horrisberger at (650) 522-7210 or email chorrisberger@cityofsanmateo.org and expect a response on or after November 1, 2024.

Note: The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org.

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

This position is located in the Clerk-Recorder Office and performs a wide variety of specialized technical duties including providing information and assistance to the public regarding departmental policies, procedures and laws. The Office Technician II position is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. The position is scheduled for forty (40) hours per week. 
 

JOB DUTIES

• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Performs routine clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, retrieving files, entering computer data, completing and processing various forms, maintaining inventory, ordering supplies, assembling materials, faxing information, answering the telephone, greeting and assisting customers / clients, processing mail, etc.

Refer to the job description for a full list of duties.

THE OPPORTUNITY

The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Part Time Office Assistant to join our team. Under general supervision, performs a variety of general clerical duties in support of an assigned department/division.

Currently, we have an opening within our Community Development Department. However, the list established for this recruitment may be used to fill any current or future vacancies accordingly.

At the City of Pacifica, we are an equal opportunity employer and value diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. To us, equal opportunity employment is not just about compliance, it’s about who you are, how you can help our City and who you want to be. We are committed to creating an inclusive environment for all employees and residents.

This is a part-time, at-will, non-benefited position. Hours are limited to less than 1,000 hours per year.

BASIC EXAMPLE OF DUTIES

Duties may include, but are not limited to the following:

• Performs a variety of office support and general clerical duties.
• Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person, and/or provides factual information regarding City and departmental activities and functions.
• Enters, edits, updates, and retrieves data from reports, spreadsheets, and automated systems and prepares periodic or special reports, following established formats and processes.
• Establishes and maintains office files, following an established filing system; research and compiles information from such files; purges files as required.
• Perform related duties as assigned.

The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Program Assistant - Receptionist

Salary Range: $18.52 - $30.68/hour, depending on experience.

DEFINITION

Perform a wide variety of general clerical and/or operational support duties at the Danville Community Center and Senior Center, such as serve as a receptionist, operate a telephone system and assist/direct callers and visitors according to established procedures.

• This is a part-time temporary, non-benefitted position.
• 10-20 hours per week; not-to-exceed 950 hours per calendar year.

SUPERVISION

General supervision is received from the Administrative Assistant with indirect supervision from the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned.

ESSENTIAL JOB DUTIES

Essential duties are inclusive of, but not limited to the following:

• Deal directly with the public and internal staff.
• Provide information to the public by email, in person or over the phone. 
• Register participants and support facility reservations using Active Net software. 
• Provide administrative support on special projects, as assigned.

• Assist in proofreading the Activity Guide and other marketing materials.

• Communicate with a variety of programming staff to resolve customer inquiries.

QUALIFICATIONS

Must be able to handle multiple tasks, have strong computer skills and excellent customer service skills. Must be able to work a flexible schedule throughout the year.

Knowledge of:

• Correct English usage, spelling, grammar and punctuation.
• Modern office methods, procedures and equipment, including office automation hardware and software.
• File management.
• Word processing (Microsoft Word) and data processing systems, including Microsoft Outlook.

Ability to:

• Have attention to detail and accuracy.
• Maintain a welcoming environment in busy office.
• Complete tasks in a timely fashion.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of experience performing standard clerical and secretarial duties. Prior experience as a receptionist in a related field preferred.

Education:

The equivalent of the successful completion of the twelfth grade; some college experience preferred.

The City of Thousand Oaks is seeking enthusiastic and service-oriented individuals to join our team!  As an Administrative Aide (Part-time, Hourly City Worker), you will interact with a broad range of customers and play an important role in delivering extraordinary customer service to City residents and customers.  The Administrative Aide will serve as a primary contact for City departments and maintain positive and professional customer relationships by responding promptly to inquiries and finding solutions.  

The Administrative Aide (Hourly City Worker) is a part-time, hourly, at-will position that involves working approximately 15-25 hours per week, not to exceed 29 hours in a week, or 1000 hours per fiscal year (July 1st to June 30th).  

Exact working hours will vary depending on the department or work location and will be between Monday - Friday. We currently have openings at City Hall/Civic Arts Plaza, and this recruitment may be used to fill future vacancies at the Hill Canyon Treatment Plant (HCTP), Municipal Service Center (MSC), and/or either of the two Library locations (Thousand Oaks branch or Newbury Park branch). 

The eligibility list established from this recruitment may be used for vacancies within the City as they occur.

Primary duties may include but are not limited to:

• Provide clerical and administrative support for assigned department
• Greet clients/customers; answer incoming phone calls (may include multi-line phone system), and handle incoming and outgoing mail and email
• Respond to customer inquiries
• Organize and maintain file systems
• Maintain databases and ensure attention to detail when entering data
• Perform basic data analysis and prepare routine reports
• Support the day-to-day activities of assigned department

ADMINISTRATIVE SERVICES ANALYST II/III - Limited Term
CLOSE DATE: Friday, October 25, 2024

SALARY RANGE:
II  – $28.64 - $34.81  Per Hour
III – $31.63 - $38.45  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 
THE POSITION
This position will be under the County Administrative Office and will report to the  Glenn Grows Office in Orland. This person will perform routine to moderately difficult, administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal, contract management,  and program analysis and compliance, prepare correspondence, grant writing and reporting, and other related duties as required. The Administrative Services Analyst III may be distinguished from the Administrative Services Analyst II class because incumbents in the lower class provide journey-level support usually within a division or segment of a department.  This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND EXPERIENCE
Experience:        II - Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance or staff development and training. III - One (1) year of experience as an Administrative Services Analyst II in Glenn County; or four (4) years of professional journey level analytical, administrative, professional, managerial, or supervisor experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training.  

Training:        II/III - Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources or a closely related field. Substitution:  Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

This position in the General Services Department, under general supervision performs a variety of technical para-professional administrative duties in support of fiscal and accounting, and requires the knowledge of the terminology, procedures, and practices for the assigned functional area; and performs related work as assigned. This position is full-time, and is scheduled for forty (40) hours per week.  

WHAT YOU’LL DO

• Performs routine administrative, clerical, and customer service duties.
• Enters data into computer systems and maintains information systems database; processes transactions, assesses and validates data, compiles documentation, reconciles reports.
• Collects, compiles, and tracks data, including caseload data, and provides data summaries, reports, and/or recommendations for program improvement.
• Verifies and reconciles various information, reports, journals or related fiscal and statistical data.
• Checks documents for validity and accuracy of information; collects, records, files, and distributes related paperwork.
• Prepares presentations, general and technical correspondence, develops forms, tracking systems, databases, and spreadsheets.
• Tracks progress of projects, payments, expenditures, and reimbursements.

APPLICATIONS ANALYST II - TERM-LIMITED

Term-Limited, Full Time Employment Opportunity 
Two Year Term Limited Assignment

The position opens Monday, October 7, 2024 and the final filing date is Monday, October 28, 2024 by 5:00 pm or after receiving 75 qualified applications, whichever is first. 

This term-limited position is currently approved for a two year assignment with the potential of an extension to three years upon approval.
 
 Future Salary Increases
 

• 3.5% effective July 2025

Benefits:
 

• Eligible for overtime pay
• Retiree medical benefit
• California Public Employees' Retirement System (CalPERS) Pension 
• 11 paid Holidays, plus 30 hours* of Floating Holidays (*Prorated based on date of hire)
• Paid Time Off (PTO) accruals
• Generous medical contribution towards medical, dental, and vision. 
• The City does not participate in Social Security. 
• Potential hybrid schedule after probationary period
• Onsite gym

The City of Sunnyvale is seeking a dedicated and service-oriented term-limited Applications Analyst II to join its Information Technology Department. This role is ideal for individuals who are passionate about applications related to Public Safety, such as Computer Aided Dispatch, Records Management Systems, and more.

The team prioritizes exceptional customer service, combining business acumen with technical expertise. In this position, the Applications Analyst will collaborate with the Principal Applications Analyst and IT Manager within the Applications and Analytics Division. They will conduct technical and analytical work in the design, creation, maintenance, and optimization of enterprise applications. Additionally, they will provide top-notch support to end-users, ensuring seamless operation of applications.

The ideal candidate will have experience with Public Safety applications, strong problem-solving and analytical skills, and excellent communication and interpersonal abilities to effectively interact with both technical and non-technical stakeholders.

Minimum Qualifications

Education/Experience

The minimum qualifications for education and experience can be met in one of the following ways:

• A Technology Certificate from an accredited college, university, or trade school in information technology, computer applications, web technologies, computer information systems, application development, database design, programming, technology project management or closely related field AND three years of experience in any one of the focus areas; OR
• An Associate’s degree or completion of 60 semester or 90 quarter units at an accredited college or university in business information systems, computer science, information technology, software information systems or closely related field AND two years of experience in any one of the focus areas; OR
• A Bachelor’s degree or completion of 120 semester or 180 quarter units from an accredited college or university with concentration in computer science, information technology, engineering, informatics, web science, business information systems or closely related field; AND one year of experience in any one of the focus areas; OR
• At least one of the following certifications: Project Management Professional (PMP), Program Management Professional (PgMP), Professional in Business Analysis (PMI-PBA), Agile Certified Practitioner (PMI-ACP), Certification in Capability in Business Analysis (CCBA), Oracle Certified Professional (OCP), Microsoft Certified Solutions Associate (MCSA), Capital Asset Pricing Model (CAPM), Risk Management Professional (PMI-RMP), Project Scheduling Professional (PMI-SP), SQL Certification or Certified Business Analyst Professional (CBAP) certificate; AND three years of experience in any one of the focus areas.

The Applications Analyst / Project Coordinator classification series has four distinct areas of focus listed below.  To be hired as a Applications Analyst / Project Coordinator, the candidate must demonstrate the minimum qualifications with an emphasis in at least one of the areas of focus below:

• Configured Off the Shelf/Software-As-A-Service (COTS/SaaS) Application Configuration:  Responsible for application configuration, including configuring and modifying the configuration of packaged systems to meet evolving and ongoing functional needs of City departments.
• Business Requirements Analysis, System Documentation and Product functionality mapping:  Responsible for business requirements, system documentation and product functionality mapping.
• Application/Interface Development, Database Development and Support, and Support of Custom-developed applications: Responsible for application interfaces, database development.
• Project Management/Coordination Activities:  Responsible for managing projects from inception to implementation including all project-related functions coordinating, project plan, risk management plan and communication plans.

Salary:  $57.02 - $72.78 Hourly

A complete application consists of a City application and responses to the required supplemental questions.  The position opens Monday, October 7, 2024 and the final filing date is Monday, October 28, 2024 by 5:00 pm or after receiving 75 qualified applications, whichever is first. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. 

For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click JOBS

To apply, click the following link:

https://www.governmentjobs.com/careers/sunnyvale/jobs/4684718/applications-analyst-ii-term-limited

Job Description Link:

https://www.governmentjobs.com/careers/sunnyvale/classspecs/1344853

The position opens Tuesday, October 1, 2024, and the final filing date is Tuesday, October 29, 2024, at 5:00 pm or after receiving 100 qualified and completed applications, whichever is first.

Are you ready to take the next step in your career, working with networking, system administration, and telecommunications? The City of Sunnyvale is seeking a service-oriented Network & Systems Engineer 2 for the Information Technology Department. In this role, you'll support the team responsible for maintaining voice and data networking, telecommunications, radio infrastructure, and system administration tasks.

You'll assist with both day-to-day operations and project work, gaining valuable experience in a dynamic environment. Strong customer service and communication skills are important to effectively collaborate with IT staff, business users, and external partners.

If you have a passion for solving technical challenges, translating business needs into technical solutions, and working with technologies like Cisco networking and virtual machines, this is a great opportunity for you. Join Sunnyvale’s award-winning IT department and be part of a team committed to innovation and excellence.

The Information Technology Department provides secure, reliable, and integrated technology solutions in alignment with the needs and goals throughout the City in a timely manner while delivering excellence in customer service. Within the department, the Infrastructure Services Division manages the City’s server and storage platform, network infrastructure, VoIP system, desktops and laptops, emergency and non-emergency radios, the operating system for all hardware, desktop applications, and email in a manner that enables City Staff to effectively and efficiently support the City’s operations.

Future Salary Increases:

• 3.5% effective July 2025

Benefits:

• Eligible for overtime pay
• Retiree medical benefit
• California Public Employees' Retirement System (CalPERS) Pension
• 11 paid Holidays, plus 30 hours* of Floating Holidays (*Prorated based on date of hire)
• Paid Time Off (PTO) accruals
• Generous medical contribution towards medical, dental, and vision.
• The City does not participate in Social Security.
• Potential hybrid schedule after probationary period
• Onsite gym

The Network & Systems Engineer classification series has three distinct areas of focus and are assigned to the appropriate unit within the Infrastructure Services Division.  A candidate must demonstrate the minimum qualifications with an emphasis in at least one of the areas of focus below:

• Voice and Data Networking:  Responsible for configuring and modifying the configuration of the City’s voice and data networks to meet evolving and ongoing functional needs of City departments.
• Telecommunications and Radio Networking:  Responsible for configuring and modifying the configuration of the City’s telecommunications and radio networks to meet evolving and ongoing functional needs of City departments.
• Server / Storage / System Administration: Responsible for coding and developing interfaces to automate data exchange between related, but separate systems.

Minimum Qualifications

Network & Systems Engineer II:

Education and Experience:
The minimum qualifications for education and experience can be met in one of the following ways:

• A Technology Certificate from an accredited college, university or trade school in information technology, computer and information research science, computer engineering, computer information systems, network architecture, network and computer systems administration, telecommunications administrations, electronic engineering technology, technology project management or closely related field AND three years of experience in any one of the focus areas; OR
• An Associate’s degree or completion of 60 semester or 90 quarter units at an accredited college or university in systems administration, network systems administration, business information systems, computer science, information technology or closely related field AND two years of experience in any one of the focus areas; OR
• A Bachelor’s degree or completion of 120 semester or 180 quarter units from an accredited college or university with concentration in computer science, computer engineering, information technology, engineering, or closely related field; AND one year of experience in any one of the focus areas; OR
• One or more of the following certifications: Certified Data Cabling Installer (DCI) or Building Industry Consulting Service International Information Transport Systems (BICSI ITS) Technician Certification, Supporting Cisco Routing and Switching Network Devices (RSTECH), Network+, Microsoft Certified Solutions Expert (MCSE): Business Applications, MSCE: Cloud Platform and Infrastructure, MSCE: Data Management and Analytics, MSCE: Mobility, MSCE: Productivity, or Cisco Certified Network Associate (CCNA) certificate; AND four years of experience in any one of the focus areas.

Salary: $57.02 - $72.78 Hourly

To review the full job description and apply, please use this link: https://www.governmentjobs.com/careers/sunnyvale/jobs/4679090/network-systems-engineer-2

APPLICATIONS ANALYST II - TERM-LIMITED

Term-Limited, Full Time Employment Opportunity 
Two Year Term Limited Assignment

The position opens Monday, October 7, 2024 and the final filing date is Monday, October 28, 2024 by 5:00 pm or after receiving 75 qualified applications, whichever is first. 

This term-limited position is currently approved for a two year assignment with the potential of an extension to three years upon approval.
 
 Future Salary Increases
 

• 3.5% effective July 2025

Benefits:
 

• Eligible for overtime pay
• Retiree medical benefit
• California Public Employees' Retirement System (CalPERS) Pension 
• 11 paid Holidays, plus 30 hours* of Floating Holidays (*Prorated based on date of hire)
• Paid Time Off (PTO) accruals
• Generous medical contribution towards medical, dental, and vision. 
• The City does not participate in Social Security. 
• Potential hybrid schedule after probationary period
• Onsite gym

The City of Sunnyvale is seeking a dedicated and service-oriented term-limited Applications Analyst II to join its Information Technology Department. This role is ideal for individuals who are passionate about applications related to Public Safety, such as Computer Aided Dispatch, Records Management Systems, and more.

The team prioritizes exceptional customer service, combining business acumen with technical expertise. In this position, the Applications Analyst will collaborate with the Principal Applications Analyst and IT Manager within the Applications and Analytics Division. They will conduct technical and analytical work in the design, creation, maintenance, and optimization of enterprise applications. Additionally, they will provide top-notch support to end-users, ensuring seamless operation of applications.