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Under general supervision, develop, oversee, implement, and promote aquatics programs and activities. Provide leadership for aquatics programs and safety by hiring, training and supervising aquatics staff, and coordinating other related functions in order to provide high quality service in a responsible manner. Perform a variety of daily routines to difficult clerical support services and related work as required.

The duties of an individual assigned to this class will vary depending on overall department needs. Work involves planning and implementing a variety of aquatics programs activities; office procedures and administrative functions for all age groups.   Additional maintenance and mechanical support is required in support of general aquatics operations.  Incumbents assist with special projects, provide clerical support services, and promote excellence in customer service.  Duties require the exercise of good judgment within defined parameters.  Employee’s work hours will vary to accommodate aquatics and recreation programs being offered.

This is a paraprofessional classification in the Recreation and Community Services Department. Positions in this class typically have specialized aquatics program experience.  The Aquatics Coordinator class is distinguished from the Recreation Coordinator position by the performance of duties directly related to the aquatics programs and activities, maintenance of aquatics equipments, and specific certifications that are required.

Duties may include, but are not limited to, the following:

• Assist in organizing, scheduling, and directing aquatics activities; work effectively with staff and other service providers in planning and coordinating activities.
• Schedule, supervise, train and develop aquatics staff; make hiring and staffing recommendations; assist with scheduling conflicts and approve staff timesheets.
• Assign work, train, motivate, and evaluate assigned volunteers and other seasonal/temporary employees.
• Evaluate the full range of aquatics operations (i.e. lifeguard rotations, rule enforcement, staff performance, signage, café operations, birthday parties, group reservations); compile and analyze aquatics statistics and records; maintain records of participation, supplies, and equipments; being vigilant and aware of safety hazards.
• Perform aquatics skill audits; assure compliance with legal codes and requirements related to lifeguard procedures and emergency operations; monitor safety certificate expiration dates of lifeguard staff.
• Prepare written reports and recommendations on the basis of evaluated data and information; enter and retrieve registration and financial data; perform routine office work including computer data entry, reports, notes, document drafts, or brief instructions.
• Maintain discipline and observance of required safety precautions during activities; communicate plans, policies, and procedures to assigned workers and the general public; monitor activity in the aquatics center to prevent injuries, accidents, or drowning; effectively handle complaints.

• Develop and respond to aquatics emergencies to participate in, support, and/or coordinate responses; rescue swimmers in distress and/or danger of drowning and administer first aid; evaluate medical, rescue and training procedures and policies for quality assurance and safety functions.
• Interact with program participants, volunteers, and other workers to stimulate interest and participation in programs; attend meetings as assigned; work with special community groups; and make public presentations on water safety.
• Assist, teach, and arrange materials for lifeguard training, CPR & First Aid classes; conduct class or activity instruction such as lifeguard or teach swim lessons and water aerobics classes when needed.
• Maintain inventory for procurement of supplies, chemicals, and equipment for the aquatics center, café, and front desk; oversee the maintenance of pools, equipments, and the Silliman Center.
• Assure effective use of facilities & equipments; issue and ensure the return of recreation and other City equipments.
• Provide assistance on special projects as assigned.

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THE POSITION

The City of Dublin is seeking a creative, personable self-starter to serve as Aquatics Supervisor overseeing the City’s Emerald Glen Recreation and Aquatics Complex, The Wave... Under the direction of the Assistant Director of Parks and Community Services, the Aquatics Supervisor is responsible for recruiting, hiring, supervising, training, and motivating a dedicated team of lifeguards, swim and fitness instructors, facility attendants, food service workers, cashiers and customer service team. 

Knowledge of pool facilities, slides and equipment, recreational swimming, lifesaving, water safety techniques, and exemplary leadership skills are paramount in this position. The ideal candidate must have the flexibility to work irregular hours and a non-standard schedule including mornings, evenings, weekends, and holidays. This position will oversee the day to day operations and maintenance for The Wave, including aquatic classes, swim lessons, camps, fitness programs, rentals, special events, activities and a state-of-the-art waterpark.

This position is highly visible in the community and requires someone with outstanding judgment and political acumen, strong interpersonal skills, and the ability to communicate effectively verbally and in writing. The City desires a collaborative and creative thinker who can maintain effective working relationships with instructors, participants, parents, community groups, vendors, volunteers, elected/appointed officials, and other departments and agencies providing facilities support

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

• Manages, develops, organizes and supervises the daily operation of municipal pool facilities including recreation programs in assigned program areas.
• Recruits, trains, motivates, supervises and evaluates program and clerical staff, volunteers, part-time staff and independent contractors.
• Develops and manages operating and capital expenditure including program revenue budgets; ensuring the facilities meet or exceed projected revenue in assigned areas.

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• Develops and manages contractual service agreements.
• Researches and prepares staff reports, promotional materials including flyers, program brochures, newsletters, press releases and related material.
• Schedules use of facilities and oversees maintenance activities, recommends repairs or renovations and obtains necessary supplies and equipment related to facility operation.
• Ensure park compliance with all State and local health departments, manufacturer and Water Safety certifying agency requirements.
• Prepares preliminary budget for Department Head review; recommends program priorities and staff needs; supervises the collection and accounting of monies; maintains records and contracts in connection with assigned program areas; monitors and controls expenditures of division and maintains an inventory control system.
• Applies City and department policies, procedures, rules and regulations pertaining to the work and to the work group; initiates official disciplinary actions as necessary; identifies and/or resolves complaints as needed.
• Meets with citizens, community groups and public and private agencies to discuss programs and clarify procedures and identify needs; makes and receives phone calls, attends meetings and conferences and makes public presentations.
• Identifies alternatives for improving services, considering such factors as cost/benefit and marketing analysis, safety of personnel and effects on operations and level of service; recommends and implements improvements as directed.
• Effectively coordinates activities with Department staff, other City staff, outside agencies, contractors, business representatives, community groups and customers.
• Plan and direct the workplan for The Wave, and meet with staff to identify and resolve problems, assign work activities, monitor work flow, and make real time adjustments to park staffing levels.
• Work directly with local safety and emergency agencies to ensure congruency and standards of emergency care, procedures, and risk management.
• Attends day, evening and weekend meetings and events.
• Performs other duties as assigned.

THE POSITION

Works under the supervision of the Recreation Supervisor or their designee to prepare and serve appropriate quantities of food to meet menu requirements. Operates simple food service support equipment in a safe and effective manner including preparation, cooking, and washing assignments, assembly and service bar, storage and refrigeration, utensils and any equipment as part of the daily routine. Maintain high standards of quality in food production, orderly appearance of work area, sanitation, and safety practices. May deliver items to guests maintaining appropriate customer service skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this classification.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Prepare meats for cooking by cutting or trimming.
• Clean, cut, chop and slice food for preparation.
• Cook meat, vegetables, soups, and other foods according to recipe or other instructions meeting the concession menu.
• Maintain and oversee kitchen safety standards, food handling practices, and the disposal of garbage.
• Clean kitchen utensils and equipment and maintain cooking area in clean and safe condition.
• Train Staff in food preparation, service, and clean-up duties; and safety and sanitation practices.
• Ensure proper storage and temperature of foods for serving.
• Inventory perishables and dry goods weekly and rotate inventory, as necessary.
• Maintain up-to-date records and prepare related reports as required.
• Order supplies for menu as required and assist in the receiving and storing of food items and supplies.
• Build and maintain positive working relationships with co-workers, other City employees, volunteers and the public using principles of good customer service.
• Performs related duties as assigned.