Search Jobs

Salary: $5,346 - $6,433 per month

Posted: 03/12/2019

Filing Deadline: Friday, 03/29/2019 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions

Tentative Recruitment Timeline*

EVENT AND TENTATIVE DATE SCHEDULED

Written Exam

Monday, April 15, 2019 / Tuesday, April 16, 2019

Oral Board

Monday, April 29, 2019

Final Interview

Friday, May 10, 2019

* Dates are subject to change

Position Description

The District has one, open, full-time position of Account Clerk III in the Finance Department of the Administrative Services Division. Under general supervision, performs difficult and responsible sub-professional accounting work including activities related to the operation and maintenance of an Enterprise Resources Planning (ERP) accounting, payroll and purchasing systems; and does related work as required.

Distinguishing Characteristics

This is the advanced journey level class in the Account Clerk series.  Incumbent is assigned the more difficult and complex clerical accounting tasks.  Duties performed require a knowledge of overall ERP accounting, payroll and purchasing systems, and the ability to exercise independent judgement in the interpretation of related departmental procedures

Examples of Duties

Typical duties are divided among completion of sub-professional accounting work, payroll and purchasing functions and may include but are not limited to the following:

• prepares billings of miscellaneous accounts receivable;
• communicates with District personnel, vendors, and others regarding invoices, project cost information, payroll related issues, and customer refund inquiries;
• reconciles cash receipts, accounts receivable, and project costs;
• prepares various journal entries;
• assists in sub professional accounting or clerical work as required;
• performs other subprofessional accounting and clerical work as required;
• maintains computerized bid and vendor files;
• prepares purchase orders, requisitions and related documents;
• prepares purchasing reports as required;
• places, expedites and follows up on orders for materials and equipment;
• arranges for return of unacceptable materials, claim adjustments, etc.;
• prepares special reports as required; may draft correspondence;
• may provide lead direction and/or training to other personnel;
• follows applicable safety rules and regulations;
• operates a variety of computer and standard office equipment, including typewriters, fax machines and calculators.

• On a backup basis:
• processes the bi-weekly payroll, payment of payroll related taxes and deductions and completes bi-weekly payroll reporting;
• reviews and processes all payroll data submitted, including timesheets, salary, benefit, and deduction changes;
• enters all data in system and generates bi-weekly payroll checks for all District employees and prepares and electronically transmits the bi-weekly payroll direct deposits to financial institution for processing;
• prepares and submits state and federal payroll tax payments and prepares third party remittance information for submission to Accounts Payable department;
• prepares posting of payroll journal to financial system;
• prepares and reconciles a variety of payroll, tax, retirement, worker’s compensation and fringe benefit reports;
• provides technical assistance to employees on processes related to payroll and time reporting;

Qualifications For Employment

Knowledge of:

• Basic accounting, payroll and purchasing methods, concepts and terms
• accounting, payroll and/or purchasing systems;
• accounting, payroll and purchasing principles and procedures;
• integrated accounting software systems;
• accounting and payroll recordkeeping;
• spreadsheet and word processing programs;
• office practices and procedures;
• proper English spelling, grammar, punctuation, and letter writing practices;
• basic mathematics.

Ability to:

• Perform difficult accounting work with speed and accuracy;
• prepare and maintain a wide variety of reports and records;
• verify, enter and reconcile data;
• analyze situations accurately and independently and adopt an effective course of action;
• understand and carry out written and oral instructions.
• work independently and meet deadlines;
• analyze problems and recommend effective solutions;
• maintain confidentiality of information and files;
• establish and maintain effective working relationships with those contacted in the course of work;
• communicate effectively orally and in writing;
• operate a personal computer and utilize a computer-based accounting system and word processing and spreadsheet software.

Training and Experience

• Completion of the twelfth grade or its equivalent; and,
• three years of experience involving accounting and/or payroll computerized systems, utilization of PC's and related word and spreadsheet software
   
  The following experience is desirable:
  • SAP, Oracle or Peoplesoft system experience in a payroll, HR, or accounting environment;

Other Requirements

• Per California Government Code, Title 1, Division 4, Chapter 8, Section 3100 “all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law.”

Physical Demands and Working Conditions

During the course of performing job duties the employee will need the mobility to work in a standard office setting, use standard office equipment such as a personal computer, word processing and data base software, calculator, a copy and/or fax machine; enter and retrieve data from personal computers and terminals via keyboards which is often performed while sitting for extended periods of time; operate office equipment requiring repetitive arm/hand movement and/or the coordinated movement of more than one limb simultaneously. The employee frequently stands, walks, bends at neck and waists, twists at neck and waist, uses repetitive hand movement, uses simple and power grasping with both hands, uses fine manipulation of both hands and fingers, and may require use of the arms above the shoulder, climb or balance; stoop, kneel or crouch. This position requires that the employee demonstrate adequate hearing and speech to converse in person and over the telephone, and vision to read printed materials and use a computer screen. The employee is occasionally required to lift and carry short distances objects such as reams of copier paper, office supplies, files, books, printed materials and other packages weighing up to 10 to 25 pounds.

The noise level in the work environment is quiet to moderate noise.  Position may require the ability to work overtime and weekends as needed.

Application and Selection Process

To be considered for this career opportunity, applicants must submit the following information to the Human Resources Department by the filing deadline shown on this announcement:             

a.    Properly completed District application.  Clearly state the title of the position for which you are applying.

b.   Supplemental application. The attached page of supplemental questions will be a primary tool in evaluating qualifications for this position. The responses will be evaluated along with the completed application form. Applications received without completed Supplemental Responses will not be considered.

c.    Resume and Optional Cover Letter. A resume does not substitute for a completed application. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.  It is the sole responsibility of the applicant to show that he/she meets the minimum qualifications in this job announcement.

______________________

SPECIAL NOTE FOR INTERNAL APPLICANTS:

NOTE:  Please do NOT assume the recruiter or panel members know what you do and what experience you have. It is strongly recommended that you include a resume and clearly show that you meet the minimum qualifications. Do NOT put “see resume”. 

Screening decisions are based on the application materials submitted.  Personnel files, training records, etc. are NOT necessarily accessed and reviewed by Human Resources in determining which applicants will move forward in the process.

______________________

The examination process may consist of an application screening, written and/or practical test, and oral and/or final interviews. All applicants will be notified of the disposition of their application. Based upon information provided in the application documents, the applicants presenting the best job-related qualifications will be invited to continue in the process. An eligibility list may result from this examination process.

The selected candidate, upon acceptance of a conditional offer for District employment, will undergo a background and conducted by an outside agency and must take and pass a pre-employment/pre-duty medical exam and drug test.  Additionally, depending upon job duty assignments, the selected candidate may be required to submit an original California Department of Motor Vehicles H-6 printout (10-year history). Current employees are exempt from this requirement.

Do NOT submit the DMV H-6 until requested to do so.

Online applications are strongly encouraged and will be accepted until 5:00 p.m. on the filing deadline date.

A manual application packet may also be obtained by calling 415-945-1434, or in person at MMWD/HR, 220 Nellen Avenue, Corte Madera, CA 94925.  The filing deadline time for in-person manual application and faxed application submissions is 4:30 p.m. on the filing deadline date.

If application materials are faxed, the originals of the submissions must be mailed and post marked by the filing deadline date indicated in the job posting. 

THE POSITION

The City of American Canyon (Pop. 20,000) is located in southern Napa County. The City of American Canyon is committed to public service and serving our community. At all levels of the organization, we embrace customer service, community engagement, professional excellence and collaboration. The City organization is well-respected by the community and enjoys a high level of community engagement. In 2014, the City Council adopted a new vision and strategic plan for the City and the City team is focused on delivering results.

The City is seeking a Plant Maintenance Mechanic I to perform a variety of assignments related to the installation, maintenance, troubleshooting, and repair functions on equipment in water treatment plant, water reclamation facility (wastewater treatment plant), and pumping stations. This work will include Supervisory Control and Data Acquisition (SCADA) systems, Computerized Maintenance Management System (CMMS), pumps, chemical feed equipment, valves, and related mechanical/electrical/electronic equipment. The Plant Mechanic I will work with components used for water or wastewater treatment, storage, and distribution.

The ideal candidate will be able to prioritize multiple maintenance projects, create strong working relationships with staff at both plants, will communicate clearly, and will be focused on providing high quality service to the City.

Senior Building Inspector

$6,938 - $8,433 per month

Plus excellent benefits

APPLICATION DEADLINE:  Apply by April 1, 2019, for first consideration

Do you have a forward-thinking mindset?

Do you want to work where staff is encouraged to reduce bureaucracy and take reasonable risks?

Do you want to make a difference in the San Rafael community?

The City of San Rafael is recruiting for a Senior Building Inspector.  Under the general direction of the Chief Building Official, this position coordinates, prioritizes, schedules, and performs as a technical expert in the inspection of buildings.  The Senior Building Inspector will examine plans and specifications in the enforcement of laws regulating the construction of buildings in the City of San Rafael.  This position provides lead direction and technical advice to lower level inspectors and permit technicians, issues building permits and collect fees, and acts in the absence of the Chief Building Official as necessary. 

This position performs the following essential job duties:

• Analyzes, distributes and monitors the inspection workflow.
• Meets with a variety of public and private officials, individually and/or in a group setting, on inspection matters.
• Assists the Chief Building Official with development of technical/informational handouts.
• Serves as a technical expert in training staff; works with employees to improve knowledge.
• Prioritizes and schedules work, including field inspections, to Building Inspectors I and II.
• Reviews and/or inspects complex commercial projects as assigned.
• Assists with complaints and dispute resolution.
• Coordinates the work of the department with other City departments and outside agencies.
• Reads and interprets plans and discusses requirements with builders and owners.
• Investigates disabled access complaints, issues reports, and assists with resolution.
• Inspects building construction, plumbing, electrical and gas installations in residential, business, industrial and public buildings.
• Reviews and investigates building code violations, assists Code Enforcement Division.
• Performs plan reviews of residential and commercial projects as directed.
• Provides information to the public regarding building requirements.
• May be called upon to issue building permits and determine and collect fees.
• Assists with records management, including tracking of expired permits and plan retention.                                                                                                                                                                                                                                                                                                

To be eligible for this position you must have knowledge of:

• Missions and requirements of other related departments and outside agencies.
• Federal, State and Municipal Codes, ordinances and regulations relating to building construction, plumbing and gas installations.
• Building construction safety standards.
• Principles, techniques of building inspection and engineering mathematics.
• Basic office software (Outlook, Word, Excel, PowerPoint).
• Experience with the use of permit tracking software is highly desirable.
• Accepted methods of construction.
• Building, plumbing, electrical, and mechanical codes and ordinances including State Access and Energy Code.

To be eligible for this position you must have the ability to:

• Prioritize and schedule the work of the Building Inspectors.
• Resolve disputes concerning code requirements and effect compliance.
• Operate a computer effectively using the department’s permitting software and operate miscellaneous office equipment.
• Ability to read and interpret documents such as rules, operating and maintenance instructions and procedure manuals.
• Communicate effectively with a wide range of citizens, other City and agency staff and private contractors both in oral and written format.
• Calculate figures and amounts such as discounts, interest, proportions, and percentages.
• Apply concepts of basic algebra.
• Review construction plans and conduct field inspections of buildings, subdivisions, improvements, and site development projects.
• Prepare clear, concise, and accurate spreadsheets, reports, records, and correspondence.
• Maintain cooperative working relationships with engineers, architects and contractors, officials, employees, and the general public.

• Graduation from an accredited high school or equivalent based on courses taken from an accredited educational institution.
• Associate of Arts degree preferred AND
• Five (5) years of progressively responsible experience in building inspection, including commercial inspection and/or plan check experience, of which at least two (2) years must be at the full journey level or above.

• Valid California driver’s license is required.
• Building Inspector Certification from International Code Council (ICC) or equivalent is required.
• CASP certification is highly desirable.
• Commercial Building Inspector or Building Plans Examiner certification from ICC is desirable.
• Certification as a Commercial Building Inspector MUST be obtained within one year of appointment as a condition of continued employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to outdoor weather conditions and regularly works in inside environmental conditions.  The employee is occasionally exposed to moving mechanical pats.  The noise level in the work environment is usually moderate but occasionally loud.

The nature of the work requires the individual to climb ladders or scaffolding in order to access and walk on rooftops.  A sense of balance is required to walk on pitched rooftops.  The job also requires the ability to access and enter cramped quarters such as crawl spaces located under homes, or spaces such as attic areas.  Working within the crawl space may bring the employee into contact with reptiles, insects, and/or rodents.  While conducting an inspection, employee may be required to walk over rough, uneven, and rock surfaces.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.   Follow this clink to apply via calopps.org: 

The City of American Canyon is seeking a Manager to plan organize, direct, supervise, and oversee programs to achieve compliance for Regulatory requirements such as the Department of Health Services (DHS), Department of Water Resources (DWR), Environmental Protection Agency (EPA), and Cal OSHA (General Industry Rule) and to provide highly responsible and complex support to upper management regarding all aspects of potable water treatment.  The City provides potable drinking water to citizens of American Canyon and some portions of Napa County by both a conventional sand filtration plant and a microfiltration membrane plant.

Position Description

We have one full-time, temporary, Field Pipeline Locator internship within the District in the Records Department of the Environmental & Engineering Services Division. Intern Assignments are for a 40 hour week. Duration of this assignment is expected to up to six (6) months, but can be terminated at any time. Positions operate out of MMWD’s Corte Madera location.

Definition

FIELD PIPELINE LOCATOR INTERN: Under general supervision of the Engineering Support Services Manager, this position locates MMWD underground pipelines and facilities using a Metro Tech 810 DX inductive locator. This includes locating pipes in roadways and on steep slopes, which will require proper safety gear and safety practices. In addition, this work will require the ability to interpret GIS mapping data and record drawings to properly identify the location of the underground water lines. Also, proper communication skills are necessary to report and resolve discrepancies found in the field. Work hours are 7:30 a.m. to 4:00 p.m. This position is available up to a six (6) month duration, starting in February 2019.

Desired Background: Must be 18 years or older and have a California Driver’s License with satisfactory driving record. Education in the areas of engineering, Geographic Information System (GIS) and/or experience with pipe locator equipment and SAP computer system is desired. Desirable skills include ability to work independently and as a team player; detail oriented. This position performs heavy lifting (up to 50 lbs.) and incumbents must be able to work in various terrains. Must be able to operate a variety of office equipment including, computer, fax, calculator and photocopier. Candidate should have working knowledge of Microsoft Office and ESRI ArcGIS. Safety Boots are required.

Application and Selection Process

To be considered for this career opportunity, applicants must submit the following information to the Human Resources Department by the filing deadline shown on this announcement:

1. Properly completed District application. Clearly state the title of the position for which you are applying.
2. Supplemental application. The attached page of supplemental questions will be a primary tool in evaluating qualifications for this position. The responses will be evaluated along with the completed application form. Applications received without completed Supplemental Responses will not be considered.

All applicants will be notified of the disposition of their application. Based upon information provided in the application documents, the applicants presenting the best job-related qualifications will be invited to continue in the process.

Applicants who are selected for district employment are subject to a background check conducted by an outside agency and must take and pass a pre-employment/pre-duty medical exam and drug and alcohol test. Depending upon job duty assignments, the applicant will be required to submit an original California Department of Motor Vehicles H-6 printout (10-year history). Current employees are exempt from this requirement.

Per Labor Code § 432.9, inquiries about an applicant’s criminal history are not made on the initial employment application. That information may be requested later for applicants who meet requirements for the position and who move forward in the recruitment process.

The examination process may consist of an application screening, written and/or practical test, and oral and/or final interviews. All applicants will be notified of the disposition of their application. Based upon information provided in the application documents, the applicants presenting the best job-related qualifications will be invited to continue in the process. An eligibility list may result from this examination process.

The selected candidate, upon acceptance of a conditional offer for District employment, will undergo a background check conducted by an outside agency and must take and pass a pre-employment/pre-duty medical exam and drug test. Additionally, depending upon job duty assignments, the selected candidate may be required to submit an original California Department of Motor Vehicles H-6 printout (10-year history).

Do NOT submit the DMV H-6 until requested to do so.

Online applications are strongly encouraged and will be accepted until 5:00 p.m. on the filing deadline date.

You may apply ONLINE through CalOPPS or a manual application packet may also be obtained by calling 415-945-1434, or in person at MMWD/HR, 220 Nellen Avenue, Corte Madera, CA 94925. The filing deadline time for in-person manual application and faxed application submissions is 4:30 p.m. on the filing deadline date.

If application materials are faxed, the originals of the submissions must be mailed and post marked by the filing deadline date indicated in the job posting.