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The Office of Mayor Sam Liccardo is seeking a creative and energetic individual who is passionate about serving the community and committed to advancing the Mayor’s vision for San José. This individual will join a small but dynamic team that is responsible for carrying out a comprehensive and multi-faceted communications operation. 

Typical Duties:

The following are examples of the types of duties that this position may be responsible for:

• • Writing and editing press releases, media advisories, mayoral correspondence, news and feature articles and a wide variety of other communications materials.
  • Executing a multi-faceted social media strategy to effectively engage the community and constituents with the Mayor's policies, positions, and goals.
  • Conducting a range of media outreach strategies, including: placing stories in media outlets; coordinating media requests and interview preparation; and managing relationships with local, regional, and national media sources. 
  • Proactively developing and managing the Mayor's online web presence on both the City’s website, partner’s web-based assets, and 3rd Party platforms.
  • Creating multimedia assets (i.e., print collateral, video, animation, infographics).
  • Analyzing earned and owned media metrics as well as larger external trends.
  • Day-to-Day administration of the office’s communication tools.

SEWER MAINTENANCE WORKER – GRADE I

($4,254/month)

One Full-time Position in the Public Works Department

Application Deadline:  Friday, September 13, 2019 by 5:00 p.m.

Job Duties:

THE SEWER MAINTENANCE WORKER – GRADE I:  This is the entry-level position of the Sewer Maintenance class series.  Employees in this position are distinguished from the Trainee position in that the Wastewater Collection System Maintenance Worker generally works under less supervision and may perform a broader range of more technically complex tasks.

Typical duties for the position include: 

Depending upon assignment, duties may include, but are not limited to, the following:

• Removal of blockages and obstructions from sewers
• Laying and repairing sewer pipe
• Perform heavy manual labor
• Entering and working in confined space areas following strict safety precautions
• Driving pickup trucks, dump trucks, hydroflushers, rodders, and other City vehicles
• Setup and operation of City equipment, tools and machines, both power and manual, utilized in the inspection, maintenance and repair of the City’s wastewater collection system and related appurtenances
• Performing a variety of routine grounds maintenance and building cleaning, including cleaning and disinfecting houses flooded with sewage
• Cutting and breaking concrete and asphalt surfaces using an air compressor and related tools, paving saws and cement saws
• Using shoring equipment in accordance with all regulations
• Setting barricades and warning signs and performing flagging operations for traffic control and safety
• Utilizing proper safety precautions and following City of other established procedures related to all work performed
• Evaluating problems and recommending solutions
• Maintain accurate records/journals of maintenance and repairs
• Performs standby, emergency duty, on-call, and overtime work which may include evenings, weekends, and holidays

QUALIFICATIONS:

Must have working knowledge of:

• Basic principles, practices, tools, and materials as they relate to the maintenance and repair of wastewater infrastructure, facilities, systems, and appurtenances similar to those in a municipal environment
• Basic mathematics
• Safe driving rules and practices
• Basic computer software related to work
• English usage, spelling, vocabulary, grammar, and punctuation

Ability to:

• Communicate effectively and clearly with those contacted in the course of work
• Maintain accurate and neat work records, and prepare clear and concise reports
• Recognize and deal with hazards encountered in the course of work
• Trouble-shoot equipment and facility malfunctions and problems
• Work evenings, weekends, holidays and standby as assigned

Requirements:  Any combination of equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying:

Experience:  Minimum of one year of experience in wastewater collection system or equivalent maintenance. 

Education:  Equivalent to completion of the twelfth grade

• Valid California Class “B” California Commercial Motor Vehicle Operator’s license required within one year of appointment
• Must maintain insurability under the City’s vehicle liability insurance coverage
• A valid Grade I Collection System Maintenance Certificate issued by the California Water Environment Association

Special Requirements:

Ability to work in a standard office environment as well as sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, lift 50lbs, and distinguish color. Exposure to water, cold, heat, extreme noise, outdoors, confined work space, electrical hazards, vibrations, chemicals, dust, sewage, mechanical hazards, pollens and explosive materials.

THE COMMUNITY AND CITY GOVERNMENT:  Sausalito is a beautiful, San Francisco Bay front city of 7,226 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population.  The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.  Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government.  The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development.  The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.

THE PUBLIC WORKS DEPARTMENT:  The Director of Public Works heads up a staff that includes:  Maintenance Division Manager, Senior Engineer, Sewer Coordinator, 2 Wastewater Maintenance Workers, 4 Maintenance Workers, Fleet Maintenance Coordinator, and a Permit Technician.

BENEFITS:

Cafeteria Benefit Plan: The City offers a generous cafeteria benefit program including choices among plan options for medical, dental, vision, life insurance, short and long-term disability, and PERS long-term care insurance.

Leave: Employees earn 10 hours vacation and 8 hours sick leave per month.  Employees in the Public Works Department are entitled to 10 paid holidays and 16 hours of “floating holiday” time each year.

Retirement: This position pays into the CalPERS Retirement System and NOT Social Security.

Union Membership: This position is non-exempt and is part of the Service Employees’ International Union group (SEIU Local 1021)

THE JOB:

• Reviews land development applications for conformance with environmental and general plan policies;  
• Conducts field inspections and identifies and evaluates biologic, geologic and related environmental issues; 
• Prepares and presents staff reports and findings on environmental permits and projects for internal staff and reviewing bodies;
• Identifies violations of environmental regulations.

The current vacancy is for Site Mitigation in the Health Services Agency, Environmental Health Division. The position will serve as a staff geologist providing technical expertise to the review of engineering and geological work associated with the cleanup and remediation of chemically impacted contaminated sites.

THE REQUIREMENTS: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain the knowledge and abilities would be:

One year of journey level resource planning experience equivalent to a Resource Planner III at Santa Cruz County.

SPECIAL REQUIREMENTS: Possession of a valid California Class C Driver License or the employee must be able to provide suitable transportation that is approved by the appointing authority.

Paid holidays, excellent benefits and CalPERS retirement!

The County of Santa Cruz offers a generous benefits package which includes annual leave, paid holidays, medical, dental, vision and retirement benefits!

Apply online at www.santacruzcountyjobs.com

Live and work in beautiful Santa Cruz County!

The position will be responsible for Development Engineering.  The selected candidate will work with developers and their engineers reviewing proposed development plans, issuing “will-serve” letters, determining development conditions and creating development agreements on all development projects within the City.  The engineer will insure that public improvements meet all City standards.  Experience either as a municipal development engineer or as a consultant working on development projects is desirable.  The position will be filled at one of the following levels:

Engineer II

A journey level class in the professional engineering series not requiring registration. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Engineer I, or if filled from the outside, require prior professional level experience and possession of an Engineer-in-Training Certificate. Incumbents in this class work under general direction and perform moderately   difficult professional engineering work in engineering. Engineer IIs are normally considered to be the a continuing training status and as assigned responsibilities and breadth of knowledge increase with    experience, and registration is received, may reasonably expect to be promoted to the next higher class of Engineer II.

Engineer III

An advance journey level class in the engineering series requiring registration. Positions in the class are flexibly staffed and are normally filled by advancement from the lower class of Engineer II, or, when filled from the out-side require prior advanced professional engineering work experience. A Engineer III works under general super-vision and is expected to complete complex engineering assignments      requiring the use of judgement and initiative in developing solutions to problems, interpreting general policies, and determining work assignments.  Work in this class is distinguished from that of the Engineer II class by the greater complexity of the assignments received and by the greater independence with which an incumbent is expected to operate.

Senior Civil Engineer

Senior Civil Engineer supervises, assigns, and reviews the work of subordinate contract plan check    engineers and collaborate with our other City staff and private developers. Typical responsibilities include reviewing development applications to determine the impact of proposed developments on City infrastructure including water streets and storm drain facilities. Applications for tentative subdivision and parcel maps use permits, lot line adjustments, building permits and grading are reviewed and  conditions of approval are prepared to mitigate development impacts. The Senior Civil Engineer will represent the Public Works Department at the public hearings before the Project Review Committee, the Planning Commission and City Council.

THE POSITION:

The City is currently seeking a highly energetic, highly motivated individual for a Communications Coordinator position. Under the direction of the Communications & Marketing Manager, the Communications Coordinator plays an important role in supporting the execution of the City’s multi-media programs and public information campaigns. The Communications Coordinator is creative and well-versed when it comes to communicating to a diverse community or group of people. The position is ideal for a creative and motivated individual who can help grow the City’s brand, convey routine news and updates to residents, and present ideas on ways the City can more effectively communicate to its residents.  

This position is represented by SEIU.

ABOUT FREMONT

Centrally located and serving as the eastern anchor of the Bay Area and Silicon Valley, the City of Fremont (pop. 235,439) prides itself on being a vibrant and strategically urban community.  Fremont has developed into a technological and advanced manufacturing power base that captures metropolitan living at its best.  It is also one of the most ethnically and culturally diverse cities in the Bay Area.

Within its 90-square miles, Fremont boasts over 42 million square feet of office, R&D, manufacturing, and warehouse building space. It is home to a wide variety of innovative high tech, life science, and clean technology firms including Tesla Motors, Lam Research, Thermo Fisher Scientific, Redwood Systems, Boston Scientific, and Western Digital, among many others. The city’s Innovation District is known as the hottest new address for start-ups. Over the last two years, companies in Fremont received more than $400 million in venture funding according to PitchBook Data.  Fremont is a city on the move!

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity. Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.  

The visIon

The City of Fremont has branded itself as strategically urban and as the Advanced Manufacturing Hub in Silicon Valley. Now, the City is in the midst of developing its Downtown and Warm Springs Innovation District as well as implementing land use policies and programs that will promote thoughtful and sustainable development that will lead Fremont into the future.

THE POSITION

As an integral member of the Community Development Department’s management team, the Planning Manager will plan, organize and manage the current and long range planning activities relating to the general plan and zoning code implementation and interpretation.  The incumbent will act as: City Planner in the implementation and interpretation of City ordinances and regulations, and Secretary of the Planning Commission.  In addition, the successful candidate will identify policy issues and work with staff to develop options and recommend solutions.

EXAMPLES OF DUTIES

· Supervises preparation of the City Planning Commission agenda and compilation of required reports and documents.

· Participates as a team member in the work of the department's management team, understanding and then implementing assigned duties and responsibilities to support team goals and objectives.  Works cooperatively with other team members, receiving and sharing information, soliciting input, identifying operational and interpersonal issues, participating in the development of problem solving solutions.

· Recommends and justifies program goals and related financial and staff resource needs.

· Monitors and reviews operations, employee performance, staff development, and program implementation for customer satisfaction, efficiency, effectiveness, work priorities, and compliance with laws, rules, regulations, and standards.

· Develops and maintains positive collaborative relationships and problem solving with other City departments.

· Ensures that staff is provided with resources and technology necessary to provide customer efficient project management and responsiveness to the public.

· Evaluates staff performance; provides employee counseling, recommends employee discipline and develops and implements employee development plans.

· Participates in developing, interpreting, and communicating appropriate application of policy and operational procedures.

· Reviews policies, legislation, existing processes and procedures to determine where improvement can be made.

· Reviews and interprets laws, rules, regulations and ordinances.

· Develops and implements productivity measurements and statistics.

· Recommends hiring of consultants.

· Prepares or directs the preparation of requests for proposals and reviews and evaluates proposals.

· Provides technical expertise to other City departments and divisions.

· Takes the lead role in tracking legislative changes and informs the management team of impacts to the City and develops implementation strategies to ensure Fremont compliance with changes.

· Provides information to and represents the City with representatives from State, federal and other local agencies.

· Represents the City in the community and with other organizations.

· Make presentations to the Planning Commission, City Council, community groups and professional organizations.

CANDIDATE PROFILE
Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying.  A typical way to obtain the required knowledge and skills would be:  Possession of a Bachelor's degree from an accredited college or university in city planning, architecture, public administration, civil engineering or a closely related field and six years of progressively responsible experience performing varied and complex planning work, three years of which have included supervising professional staff.  A Master's Degree from an accredited college or university in city planning, architecture, public administration, civil engineering or a closely related field is highly desirable.

Possess knowledge and experience in urban design, place-making, transportation/multi-modal system, environmental review
Provide leadership to motivate staff and ensure resources are appropriately allocated 
Demonstrate exceptional skill in written and oral 
      communication
Analyze, interpret and present qualitative and quantitative information in an informative manner for City Council, boards, commissions and other community stakeholders
Make sound decisions under pressure 
Exercise prudent budget management and cost-effective service delivery
Inspire cooperation and confidence in others
Possess the ability to design, facilitate and improve organizational development processes
Exhibit personal accountability and integrity
Build and maintain cooperative working relationships with staff and clients

*This position requires the possession of a valid California driver’s license in order to travel independently within and outside City limits to fulfill assigned duties and responsibilities.

COMPENSATION & BENEFITS
The annual salary for this position is $137,315—$185,327 depending on qualifications. 
CalPERS Retirement Benefit*
Classic Employees - 2.0% @ 60 benefit, 3 year final average compensation. 
New Employees - 2.0% @ 62 benefit, 3 year final average compensation.
Required PERS contributions vary by plan.  All required contributions are tax deferred.
Cafeteria Benefits Plan for employees/dependents includes up to $2,230.18 monthly to purchase medical, dental and vision plans; child care and medical expenses can be paid for with pre-tax dollars.
A complete benefits summary can be found at Fremont.gov or by  using this link:    Benefits
This is a Fremont Association of Management Employees (FAME) represented position with a probationary period of twelve (12)months.
*Refer to CalPERS web site for complete definitions of Classic and New employees:  www.calpers.ca.gov  
HOW TO JOIN OUR TEAM 
To be considered for this  position, apply online by submitting a completed City application and resume through our on line application system: City Jobs 
The process may include individual and/or panel interviews, written exercise, fingerprint check, and other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.  Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
REASONABLE ACCOMMODATION
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. 
Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660.  
 

Under general supervision, supervises, assigns, reviews and participates in the work of staff responsible for street sweeping (in-house and contract services), concrete and asphalt maintenance (in-house and contract services), yard facility maintenance, equipment maintenance and graffiti removal within the Maintenance Division of the Public Works Department; performs administrative tasks, report writing, acts as Public Works Maintenance Superintendent in absences; and performs other related duties as required.

The Public Works Maintenance Supervisor is a supervisory level classification of the Maintenance Division of the Public Works Department.  This position receives assignments from, and reports to, the Public Works Maintenance Superintendent.

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Plans, coordinates, supervises, directs, and inspects the work of crews engaged in the patching, construction, paving, and maintenance of streets, storm drains sidewalks, curbs and gutters, right-of-way’s, and street cleaning operations; painting of streets, cross-walks, safety zones, curbs, and parking stalls; maintenance, replacement, and repair of street signs and barricades and coordinates with fleet maintenance operations.
    
2. Participates in the selection of maintenance staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.
    
3. Prepares various reports on operations and activities.
    
4. Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing street maintenance services; implements policies and procedures.
    
5. Participates in the preparation and administration of assigned program budget; submits budget recommendations; monitors expenditures. Estimates time and material costs; evaluates and institutes changes in work methods and priorities; assists in the preparation of street maintenance budget and monitors expenditures of allocated funds. 
    
6. Assumes management responsibility for all services and activities of the public works staff.
    
7. Serves as liaison for street maintenance services with other City departments, divisions, and outside agencies; negotiates and resolves significant and controversial issues.
    
8. Provides responsible staff assistance to the Public Works Superintendent; prepares and presents staff reports and other necessary correspondence.
    
9. May operate equipment used in street, park, parkway, and tree maintenance work.
    
10. Assists with the oversight and administration of various contract maintenance services, such as but not limited to concrete repairs, asphalt repairs, traffic striping and markings as well as traffic signals, and street lighting.
     
11. Makes arrangements with contractors and administers service contracts for jobs not performed by City staff, such as striping of streets; coordinates construction or maintenance work with other divisions; provides assistance with a variety of construction or maintenance activities; and ensures compliance within such contracts. 
     
12. Receives and investigates citizen complaints and requests; determines and ensures appropriate disposition; investigates and reports on matters related to claims made against the City.
     
13. Works special events after-hours and weekends performing duties such as traffic control, event clean up as well as coordinating tasks with other city departments before, during and after special events.
     
14. Responds to emergency situations in the City as required.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.  The employee frequently is required to stand, talk, listen, walk; and occasionally sit, climb, balance, stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds and occasionally lift and move materials, tools, and equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public; occasionally required to deal with dissatisfied or quarrelsome individuals.

WORK ENVIRONMENT
The employee regularly works in outside weather conditions. The employee frequently works near moving mechanical parts and is exposed to traffic, wet or humid conditions, and vibration. The employee occasionally works in high, precarious places and is exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level is frequently loud.

SELECTION PROCESS
Interested persons who feel they meet the desirable qualifications should submit a completed City application. Not every applicant is interviewed.  Selected qualified applicants will be invited to appear before an oral interview board.  Application appraisal, oral interview(s) and written/computer test shall constitute 100% of the selection process.

STATEMENT OF NON-DISCRIMINATION

The City of San Dimas advises the public, employees and job applicants that it does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, age or any non-merit based factor in admission to, treatment of or employment in its programs and activities.

In compliance with the Americans with Disabilities Act (ADA), The City of San Dimas will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. EOE (Equal Opportunity Employer)

ABOUT THE CITY

The City of San Dimas is located midway (about 27 miles) between Los Angeles and San Bernardino at the base of the San Gabriel Mountains.  Superior access to freeways offers a centralized location from which to enjoy southern California’s many excellent cultural and recreational activities.

San Dimas was incorporated in 1960 with a Council-Manager form of government.  Its citizens receive a full range of services through the combined efforts of the City’s five departments (City Manager’s Office, Administrative Services, Parks & Recreation, Public Works, and Development Services) and the contract services of Los Angeles County.   

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

POSITION SUMMARY  

Under general supervision, to perform a variety of skilled manual tasks; to operate light and heavy equipment; specialized and technical equipment; and perform related work as required for Facility Maintenance repairs and projects. This is the next level class above Facilities Maintenance Worker II. Works independently on assignments which require skills and experience in Facilities Maintenance. Uses specialized equipment to perform duties. May be assigned to various divisions.
  

GENERAL ACCOUNTABILITIES
The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.  

• Performs office remodeling including carpentry, drywall, electrical and lighting system installation and repairs
    
• Air conditioning heating system and boiler maintenance
    
• Painting of interior and exterior facilities
    
• Restoration and installation of property with historical significance
    
• Maintenance of building plumbing and waste systems
    
• Maintenance and repair of tennis court lighting, street lighting, and park lighting systems   

MINIMUM POSITION REQUIREMENTS  

Knowledge of:  

Skills in carpentry, electrical, plumbing, mechanical maintenance practices, materials, supplies and equipment to perform duties in relation to building/facility maintenance; the operation and maintenance of a variety of light and heavy equipment; safe work practices.  

Skill and Ability To:  

Perform the duties of carpentry, electrical, plumbing, and mechanical maintenance tasks; work independently; occasionally direct and supervise the activities of assisting personnel; establish and maintain cooperative working relationships with the Facilities team, fellow employees and with the general public; follow oral and written directions; maintain accurate records and prepare clear and concise reports.  

Physical Requirements and General Working Conditions:  

While performing maintenance activities, the Maintenance Technician is required to stand; walk; use hands and fingers to handle, feel, or operate objects, tools, or controls; reach; climb or balance; stoop, kneel, crouch or crawl; lift and/or move 80 lbs. Heavy physical outdoor work may sometimes be required during a normal maintenance work day. Work in inclement weather is also required. Work on holidays, weekends, and nights may be required.  

Experience and Education:  
Any combination equivalent to experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: 

• Equivalent to graduation from High School
    
• Three years of increasingly responsible experience in Building Construction and/or Facilities Maintenance work.
    
• Familiarity with OSHA guidelines, Standard Uniform Building Code, and NEC code a plus
    
• Good computer skills; working knowledge of Microsoft Word, Outlook, and Excel
    
• Familiarity with maintenance work order systems a plus
    
• Must possess a valid California driver's license and have a satisfactory driving record   

Ideal Candidate Possesses the Following Characteristics:  

Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can- do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including fellow city employees, merchants, property owners and residents.  

COMPENSATION & BENEFITS

$71,253.00 – $86,608.47 annually DOE. 

This is a non-exempt position represented by the Teamsters Union.

•  Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
• Dental/Vision: City also offers a dental and vision reimbursement plan. 
• Flexible Spending Plan: Dependent care and health care reimbursement plan available 
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC 
• Holidays: 10 annual holidays, plus two floating holidays 
• Vacation: 10 days annually  
• Sick Leave: Allowance of 12 days annually 
• The City follows a Defined 9/80 schedule with offices closed every other Friday.   

APPLICATION PROCEDURE
A complete City application, cover letter and resume must be received. The recruitment will remain open until filled.

SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a physical, reference checks and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; However, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. 

AC Transit is currently seeking experienced candidates for the position of Administrative Specialist. Under general supervision of the District Secretary, provides professional-level, administrative and support duties for the District Secretary and the Board of Directors. The classification independently performs a wide variety of complex, technical, and time-sensitive administrative duties and assumes the responsibilities for the Assistant District Secretary in his/her absence. This classification is distinguished from other administrative support classifications by its frequent contact with the District's leadership team, Board Members and the public. Incumbents frequently work with and maintain confidential information pertaining to financial, political, and personnel matters having District-wide impact. This classification is unrepresented at-will and reports directly to the District Secretary.

This is a wonderful opportunity for career growth and an opportunity to work at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation.

REPRESENTATIVE FUNCTIONS:

• Serves as the primary administrative support to the District Secretary.
• Prepares, edits, proofreads, and processes a variety of routine to complex documents and correspondence including forms, memos, financial and staff reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders; may certify a variety of documents on behalf of the District Secretary.
• Provides logistical support for Board of Director's and Committee meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and distribution of information; attends meetings and public hearings as required.
• Distributes the agenda to outside agencies/organizations; prepares minute orders from the official minutes of Board and Committee meetings for all agenda items.
• Assists in the implementation of the records management and retention program within the District Secretary's Office.
• Prepares resolutions and ordinances adopted by the Board for signature.
• Maintains the District Secretary's Master Outlook Calendar of Board meetings and individual Board member meetings; schedules meetings as requested and accepts meetings into the calendar.
• Utilizes the District Secretary's agenda management software to calendar all Board and Committee meetings and reviews and may approve routine reports on behalf of the District Secretary.
• Sets up new users in the agenda management system and assigns user access at the direction of the District Secretary or the Assistant District Secretary; directs new users to training resources; may troubleshoot user issues as needed and stays abreast of new system features and requirements.
• Maintains the District Secretary and Board of Directors intranet pages; updates Board information and policies; posts new content on the District's website as needed.
• Assists Board members with issues pertaining to routine use of smartphones, tablet devices, and applications; interfaces with the Department of Innovation and Technology when required to troubleshoot technology related problems and service issues.
• Serves as the primary point of contact in processing tort claims, summons and complaint, and small claims filings.
• Processes assuming and leaving office Statement of Economic Interest forms and related filings.
• Monitors budget expenditures calculates monthly reconciliations, and prepares Board payroll and other financial documentation.
• Tracks customer complaints and follows-up with appropriate staff to ensure timely response.
• Coordinates all travel arrangements for the Board and District Secretary's Office, including itineraries, and prepares quarterly travel reports for Board members and Officers; prepares and processes cash advances and expense claims.
• Monitors electronic correspondence and responds to requests as directed.
• Opens, scans, and distributes incoming mail; uploads and indexes electronic documents.
• Prepares check requests, special requisitions, petty cash reimbursements, purchase order payments; verifies the accuracy of vendor invoices and processes payments.
• Orders and maintains an inventory of office and meeting supplies.
• Coordinates or assists in the coordination of special administrative projects.
• May assist in the preparation of agendas and minutes as needed.
• May prepare transcripts of testimony given at Board meetings or public hearings or recorded testimony or comments received.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a closely related field.

Experience: Equivalent to five (5) years of increasingly responsible administrative support experience for management personnel involving frequent public contact; including (3) years in a public or governmental agency that operates under the Brown Act at the level-of an executive assistant, senior administrative assistant, administrative coordinator, deputy city clerk, or equivalent.

ADDITIONAL INFORMATION:

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment. Must possess the mobility necessary to transport oneself to other locations within the District in order to attend meetings.

THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION

To apply, visit: https://apptrkr.com/1574021

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.