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POSITION SUMMARY:

The Office Assistant I provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Office Assistant I performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serve as the Recreation & Community Services Department’s first line of customer contact
2. Establish and maintain positive relationships with customers, employees, contractors and volunteers
3. Advise customers on the selection of programs that best fit their areas of interest
4. Assist customers in determining which rental facility to use for their events
5. Support annual & quarterly instructor management tasks
6. Enter activity data into the registration software
7. Performs other administrative/clerical duties as assigned

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers, related software, phone systems, fax/copy machines and email communications; Microsoft Office Suite including Word, Excel and Outlook; correct English usage written and verbal, including spelling, grammar, and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic business data processing principles; effective time management principles; customer service principles; basic accounting principles.

SKILL AND ABILITY TO: Develop and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinate several activities; multitask; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and policies; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation Department; provide excellent customer service to staff and customers in-person and via email and telephone; work harmoniously as part of a team or independently; perform successfully all the requirements of the position.

PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs, and carry up to 10 lbs; maintain a professional and neat appearance.

EXPERIENCE AND EDUCATION:

Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to graduation from high school. Completed college-level coursework is desirable.
• Experience: A minimum of one year of responsible secretarial or administrative experience. Prior experience with activity registration and facility rentals is highly desired.
• Valid California driver’s license is desirable
• Previous experience working with the public is desirable

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$16.75. to $20.75 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

Filing Deadline: December 20, 2019

Monthly Salary: $9,684 to $12,879, plus benefits

The Chief Building Official plans, organizes, supervises and reviews the activities of the Building Inspection Division; participates in code interpretation, plan checking, issuance of permits, and field inspections; and performs the most technically complex tasks within the Division. The ideal candidate will possess strong supervisory skills to lead a team of experienced building professionals. He/she will be an individual who is trustworthy, approachable, honest, and ethical. A Chief Building Official who will create a teamwork-oriented environment that emphasizes cooperation, accountability and responsiveness is sought. Candidates who bring a positive and can-do attitude will succeed in this position.  The incoming Chief Building Official will have knowledge of building construction principles and practices, including detailed familiarity with carpentry, plumbing, electrical, and other building trades; safety and construction standards of the building construction industry; practices and procedures of contracting in the building construction industry; uniform; building, plumbing and mechanical, national electrical, and health and safety codes; and principles and practices of supervision.

Candidates must possess equivalent to a bachelor’s degree in architecture, structural engineering, civil engineering or a closely related field, five (5) years of experience similar to that of a Building Inspector with at least two years of supervisory experience, and Certification by the International Conference of Building Officials as a Combination Building Inspector.

If you are interested in this outstanding opportunity, please view the job announcement.  To apply, click here or contact Joel Bryden at Bob Murray & Associates (916) 784-9080. 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Organization

The City of Lathrop incorporated in 1989 and operates in a Council-Manager form of government. The Lathrop City Council is comprised of five members, including the directly elected Mayor and four Councilmembers. This vibrant organization enjoys a strong, collaborative, and open setting.  Lathrop has developed a long-range strategy to ensure a strong financial position for short and long-term stability.

The Building  Division

The Building Division is part of the Public Works Department  and is responsible for serving the public by ensuring that the safety depicted by the current adopted California Codes and the Lathrop Municipal Code are enforced during the construction, use, occupancy and maintenance of buildings and structures, and all of their various components. This is accomplished by providing examination of plans, calculations and specifications, inspections of all aspects of on‐site construction and providing staff to perform and manage the building permit process. Staff carries on this service after permits are issued and finalized by maintaining plans and documents for future inquires.

The Permit Technician Position

The Permit Technician performs a wide variety of technical and administrative support duties for the Building Division.  Under the general direction of the Chief Building Official, or designee, the incumbent provides information to the public related to the application processes, plan review processes, fees, and policies and procedures.

Essential Functions

Job responsibilities include but are not limited to the following:

• Provides information to homeowners, builders, engineers, developers, architects and the public; serves as the initial public contact for the Building division by phone or at the counter; answers general questions regarding building functions and explains building ordinances, procedures and requirements; assists and advises the general public in matters relating to building requirements, status of submitted projects.
• Checks building plans and issues building permits for minor residential additions and alterations; approves small project plans and issues over the counter permits; reviews applications for completeness and accuracy; verifies contractor’s licenses, construction bonds, and insurance coverages; calculates plan check and building permit fees for plans submitted for review based on the type of construction and square footage, or by evaluated cost; collects fees and issues receipts for various applications, registrations and licenses; inputs data into automated information systems.
• Receives residential, commercial building and development permit applications and plans; opens plan review files; coordinates with other departments and follows up on permit status as necessary; receives, logs, and distributes development plans for plan checking; inputs plan review information from all departments into automated system; updates and generates required reports; maintains and retrieves files and documents for all permit areas; reviews corrected plans for conformity with requirements; calculates fees and submits documentation for permit issuance.
• Accepts various planning applications and plans; checks for completeness and accuracy; performs a variety of office support and technical tasks for assigned areas of responsibility; prepares, types, word processes, and proofreads a variety of documents, including general correspondence, memoranda and related materials.
• See job description for additional details.

Qualifications & the Ideal Candidate

The ideal candidate will:

Demonstrate a minimum of 3 years of increasingly responsible office support and/or technical work experience involving heavy public contact.

• A high school diploma or equivalent.
• Experience in construction, planning or building is desirable.
• Deliver excellent customer service for both internal and external customers.
• Possession of, or ability to obtain, a valid class C California driver’s license.
• Be able to communicate clearly and concisely, both orally and in writing.
• Have a positive, friendly attitude.

THE POSITION 

The City/County Association of Governments of San Mateo County (C/CAG), a Joint Powers Authority, is seeking qualified applicants for the position of C/CAG Program Director.

Under the direction of the Executive Director, the C/CAG Program Director plans, organizes, directs and coordinates activities and programs related to mobility and the Congestion Management System for the County.

This management position is expected to provide technical and administrative support to the City/ County Association of Governments (C/CAG) on transportation and related issues; coordinate projects with the cities within San Mateo County and the County, as well as, outside agencies. Manage budgets related to all assigned projects and programs; design and uses of standard work, policies and procedures; development and execution of C/CAG plans and objectives. Exercise leadership of diverse professional, technical, and clerical staff through subordinate management and/or supervisory personnel. Coordinate activities with all 21 local jurisdictions as well as other transportation agencies in the county, in the Bay Area region and the State.

IDEAL CANDIDATE
The ideal candidate will have five years' of managerial experience ideally in the transportation or related field, as well as, experience in city or regional planning; transportation policies and funding management; governmental procurement principles, contract negotiation, preparation and administration; and state legislative process. Additionally, the successful candidate will be:

• A collaborator who can work effectively and positively with a variety of stakeholders.
• Quick and clear thinking, calm under pressure and tactful in resolving issues.
• Approachable, politically astute with a management style that quickly fosters trust, loyalty, respect, commitment and partnership from the community, county managers, and Regional / State / Federal agencies.
• A strong financial manager that also has the knowledge and ability to identify, pursue, and secure potential funding sources for C/CAG programs.
• An experienced manager with sound understanding of the Metropolitan Transportation Commission, the Association of Bay Area Governments, the California Department of Transportation, Congestion Management Agencies, transportation programming, processes, and funding; local land use and housing planning.
• An effective speaker to diverse audiences, including the Board, professional, civic, legislative, and citizen groups.
• A relationship builder to effectively represent C/CAG to other departments, agencies, public bodies, Regional/ State/ Federal agencies and California Legislature.

C/CAG
The City/County Association of Governments of San Mateo County (C/CAG) is a Joint Powers Authority that deals with issues that affect the quality of life in general; transportation, air quality, stormwater runoff, Integrated Waste Management Review, airport and land use compatibility. The C/CAG Board is comprised of representatives from every city, the County and County transportation agencies in San Mateo County. C/CAG responsibilities include the following functions and Countywide plans:

• Allocation of State and Federal transportation funds to cities, the County, and other agencies.
• State Legislative Advocacy.
• Congestion Management Plan.
• Countywide Transportation Plan.
• Countywide Bicycle and Pedestrian Plan.
• Comprehensive Airport Land Use Compatibility Plans.
• San Mateo Congestion Relief Plan.
• Integrated Countywide Waste Management Plan Review.
• Clean Air (TFCA) Expenditure Program for San Mateo County.
• Stormwater Pollution Prevention Program.
• Environmental/Transportation (Motor Vehicle Fees) Program.
• San Mateo County Energy Watch.

Examples Of Duties: 
Duties may include, but are not limited to, the following:
 

• Provide technical support and recommendations to the C/CAG Board in the formulation and implementation of transportation policy, funding, programming, planning, and projects. 
• Act as staff liaison to C/CAG committees as assigned by the Executive Director.
• Provide technical support and analysis to the C/CAG Board on transportation related issues including housing and land use.
• Work on assignments that are highly complex and sensitive in nature, where substantial judgment and initiative is essential. 
• Procure, manage, direct, and monitor consultant services, including contract negotiation and invoice processing. 
• Monitor and ensure effective internal controls are in place for projects and programs to ensure compliance with all applicable federal, state and local laws and regulations. 
• Recruit, develop, supervise, and evaluate staff and ensure timely and quality of staff work product. 
• Apply for and administer grants and manage grant funded projects. 
• Represent CCAG in federal, state, regional, and local transportation or housing related task forces, work groups, and committees. 
• Work in collaboration with C/CAG member agencies and partner agencies to ensure customer satisfaction as well as represent C/CAG's best interests.
• Analyze transportation related policies and proposed legislation, recommend positions to be taken by C/CAG. Maintain liaison with officials in the legislative and other governmental offices to further C/CAG goals, objectives, and interests. 
• Coordinate among C/CAG member agencies, the Metropolitan Transportation Commission (MTC), Association of Bay Area Governments (ABAG), the California Department of Transportation (Caltrans) and the California Transportation Commission (CTC) regarding transportation projects, programming, and allocation of funds.
• Assist or represent the C/CAG Executive Director on the Executive Council for the San Mateo County Express Lanes Joint Powers Authority (SMCEL JPA). 
• Assist the Executive Director in strategic planning and organization management.  Participate as a member of the senior management team in the development and implementation of organization-wide policies and programs that will contribute to its overall success.
• Oversee and participate in selecting, training, motivating and evaluating personnel and contractors; recommend and implement personnel actions, such as promotions, transfers, discharges and disciplinary measures.
• Perform related duties as assigned.
• Administer and manage C/CAG funding programs such as Measure M funds, OneBayArea Grant (OBAG), Transportation Development Act (TDA) Article 3, Transportation Fund for Clean Air (TFCA), Lifeline Transportation program, State Transportation Improvement Program (STIP), as well as other federal, state, and regional funded programs such as those authorized by SB1 and RM3 as they relate to C/CAG. 
• Maintain and track program and project budgets; review accounting/financial reports from C/CAG Fiscal Agent and reconcile differences. Act as a direct liaison for financial audits on responsible programs/projects.
• Develop and recommend strategies and priorities on transportation, movement of people and goods, traffic congestion relief, and associated strategies as they relate to housing and land use.
• Responsible for the development and implementation of plans and programs such as PDA Investment and Growth Strategy, Countywide Transportation Plan, Congestion Management Program, Countywide Pedestrian and Bicycle Plan, and transportation maps. Coordinate between the region and San Mateo County on the development and implementation of Plan Bay Area and associated activities.
• Coordinate with Bay Area County Transportation Agencies (BACTA), regional and state agencies on the development and implementation of policies, programming, and project delivery.
• Assist member agencies on the programming and delivery of federal and state funded projects.
• Create goals and strategies that support C/CAG's vision and management philosophy.
• Plan, direct, manage and support C/CAG sponsored and C/CAG supported projects to ensure timely and cost-effective delivery of projects by working with involved agencies and consultants. 
• Coordinate with federal, state, regional and local agencies to ensure compliance with pertinent administrative requirements.

QUALIFICATIONS 
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: five years of increasingly responsible managerial experience preferably in the transportation field.

Knowledge of:

• Principles and practices of public administration and program management, including planning, implementation and evaluation.
• Principles and practices of governmental procurement principles, contract negotiation, preparation and administration.
• Pertinent local, state and federal laws, rules, regulations and enforcement procedures.
• Practices and procedures as applied to the analysis and evaluation of programs, policies and operational needs.
• Local and state legislative processes and the key players within those processes.
• Basic principles and practices of the County's operations and its administration and organization.
• Principles and practices of transportation planning or urban planning.

Skill/Ability to:

• Research, analyze, and make recommendations on administrative and management practices and procedures.
• Communicate effectively both orally and in writing; prepare comprehensive administrative, fiscal and technical reports and correspondence.
• Represent C/CAG to other departments, agencies, and before public bodies.
• Establish and maintain effective and cooperative working relationships with others contacted in course of performing assigned responsibilities.
• Integrate a variety of activities and services to achieve program goals, objectives, and priorities.
• Apply principles and techniques of community organization.
• Speak effectively to diverse audiences, including professional, civic, legislative, and citizen groups.
• Maintain cooperative working relationships with other agencies and staff.
• Prepare complex and detailed written reports, program policies, procedures and contracts.
• Interpret policies, guidelines and procedures.

APPLICATION/EXAMINATION 

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

Application materials will be reviewed and applicants whose education and experience appear to best meet the needs of the position will be contacted by C/CAG for an interview with the hiring executive. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above or below. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight (unless otherwise stated) on the final filing date.

Final Filing Date: Monday, November 25, 2019, at 11:59 PM
Departmental Interviews (tentative): Week of December 9, 2019

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer.

Accounting Assistant II

$4,550 - $5,531 per month

APPLICATION DEADLINE:  Friday, November 30, 2019

The City of San Rafael is recruiting for an Accounting Assistant II in the Finance Department.  Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. 

The Accounting Assistant II level position is the full working level with more independence while working within existing procedures.

NOTE:  The current vacancy is assigned accounts payable duties.

This position performs the following essential job duties:

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated, reports and related materials.
• Performs general clerical tasks, including typing, maintaining files, copying and answering the telephone.
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Standard procedures and guidelines for assigned accounting tasks.
• Data entry and processing.
• Modern office practice and procedures.
• Department operations and policies.
• Correct English usage.
• Operation of office equipment and software.
• Telephone etiquette.
• Modern office equipment including PC and related software.

To be eligible for this position you must have the ability to:

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.
• Key boarding at 40 WPM from clear copy.
• Establishing, maintaining effective relationships.
• Operating modern office equipment.
• Meeting schedules and time lines.
• Understanding and following oral and written directions.
• Answering telephones courteously and efficiently.
• Performing routine clerical duties.
• Operating personal computer software.

• High school diploma or GED (Associate’s degree preferred) AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply, and divide using whole numbers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions.  The employee frequently works with a video display terminal for prolonged period.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael” OR   Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19941429

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the oral board date.

Date Posted:            November 7, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos           18 mos          30 mos          42 mos
                                   $5,233           $5,495            $5,770            $6,058           $6,362

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Local Plan Area (SELPA)
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Special Education Local Plan Area (SELPA) support functions including student and district level Individualized Education Plan (IEP) data monitoring using Special Education Information System (SEIS), alignment with California Longitudinal Pupil Achievement Data System (CALPADS) data monitoring, general record-keeping, registrations, invoice processing, ordering and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; coordinate, supervise and provide logistical support for trainings and professional development for stakeholders in assigned areas.

Essential Job Functions:              

• Lead and participate in a variety of SELPA support functions, including special education monitoring, record-keeping, registration, enrollment, and computer system functions; oversee and assure smooth and efficient SELPA processes and assist in assuring SELPA needs are being met; assist in ensuring support for the needs of Local Education Agency (LEA) staff are supported for assigned activities
• Lead and participate in distributing, collecting, and processing a variety of special education data and information forms; monitor and support use of SEIS and CALPADS alignment; review documents for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports, and files related to special education students, which may include attendance, enrollment, demographics, programs, and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in special education data monitoring functions; review and audit special education data, records, reports, and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating, and retrieval of a variety of special education data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Low Incidence Committee reports; oversee the maintenance of low incidence materials and equipment, and related functions audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance, and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SELPA Data Systems and other assigned functions; provide technical information concerning related special education data, including updates, issues, standards, requirements, practices, processes, policies, and procedures
• Serve as a liaison and coordinate with SELPA and district staff on matters involving special education data reporting and monitoring and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies, and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend, organize and participate in various meetings and in-services; present information and materials concerning special education data monitoring and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing SELPA service processes
• Coordinate training activities for designated internal and district personnel concerning data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures, and techniques; develop, maintain and distribute training materials
• Compile, compose, and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements, and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   An Associate’s degree

EXPERIENCE:   Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of special education policies, procedures, terminology, and SEIS documentation methods
• Ability to resolve data issues, conflicts, and discrepancies in a proper and timely manner
• Knowledge of special education procedures and requirements as related to CALPADS
• Ability to distribute, collect, verify, process and file a variety of special education data
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of SELPA services, standards, requirements and procedures
• Ability to lead and participate in a variety of SELPA support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned SELPA functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Lifting, pushing, pulling and moving low incidence equipment and materials and transporting to school sites
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- December 19. 2019)
3. An oral board examination (anticipated date- January 08,  2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.