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POSITION SUMMARY:
Under general direction by the City Manager, this position facilitates the legislative processes of the City, including facilitating of City Council meetings and activities, organizing of the City’s legislative position, performing mandated functions required by State law, and other assignments as directed. Successful performance of this class requires special technical knowledge in such areas as the State Public Records Act, the Brown Act, municipal elections, conflict of interest laws and campaign disclosure reporting requirements, as well as strong office management and communication skills.

GENERAL ACCOUNTABILITIES:

1. Drafts and finalizes City Council meeting agenda, minutes, resolutions and ordinances for City Council meetings.
2. Coordinates assembly and distribution of agenda packets to City Council, the City Manager, City departments and interested member of the public.
3. Arranges and publishes notices of meetings of legislative bodies and maintains record of all Council proceedings.
4. Maintains indexing of all legislative activities by the City Council.
5. Keeps record of all written contracts, deeds, bonds, and annexation material.
6. Conducts annexation proceedings.
7. Provides support to Mayor and Councilmembers in acknowledging communications and preparing proclamations.
8. Maintains and updates the Los Altos Municipal Code.
9. Conducts City elections, answering related questions and assisting the public.
10. Administers requirements of Campaign and Financial Disclosure Act.
11. Develops and administers City Council budget.
12. Manages the recruitment process and filling of vacancies on Commissions and Citizen Committees.
13. Prepares and maintains the Board and Commission Handbook.
14. Administers Oaths of Office and certifies copies of official records.
15. Administers the City-wide Records Retention Policy and Schedule.
16. Serves as official custodian of City records.
17. Processes and responds to PRA requests.
18. Attend Executive and Management Team meetings.

MINIMUM QUALIFICATIONS:

KNOWLEDGE OF:
Record keeping and records management, particularly as it relates to municipalities; city government and structure; federal and state mandated laws and procedures including election laws and procedures involved in preparing for and conducting municipal elections, Brown Act, Political Reform Act and Public Records Act; modern office practices, procedures and equipment. 

SKILL AND ABILITY TO:
Office management and record keeping; supervisory management; working within a political structure, administering a departmental budget; interpreting the Municipal Code working with the Council, Commissions, staff, and public; excellent written and verbal skills; operate standard office equipment; manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and attend night meetings.

EXPERIENCE AND EDUCATION:
Any combination of experience and education that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

EXPERIENCE:
• At least five years of increasingly responsible public sector administrative experience, including experience with elected and appointed officials, citizen committees, and governing bodies.

EDUCATION: 
• Bachelor’s Degree from an accredited college or university with major course work in public administration, business administration, or a related field.

LICENSES OR CERTIFICATES:
• Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable.
• Certification as a Notary Public is desirable with ability to obtain within six months of employment.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:
Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

COMPENSATION & BENEFITS
The salary range for this position ranges from $108,484 up to $131,863 annually. Placement within the range will be DOE. 

This position is at will and the full terms and conditions of this position will be subject to an employment contract. 

The benefits package offered by the City includes:

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.25% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security.
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month.
• Dental/Vision: City also offers a dental and vision reimbursement plan
• Vacation Leave: Management new hires may combine previous years of experience from other public agencies to receive increased accrual rate
• Flexible Spending Plan: Dependent care and health care reimbursement plan available
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC
• Holidays: 10 annual holidays, plus one floating holiday
• Sick Leave: Allowance of 12 days annually
• Management Leave: Allowance of 40 hours each fiscal year
• Cell Phone Allowance: $35 per month
• The City follows a Defined 9/80 schedule with offices closed every other Friday.

EQUAL OPPORTUNITY EMPLOYER
Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a complete background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Division upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Los Altos is an Equal Opportunity Employer (EOE).

APPLICATION PROCEDURE
A completed City application, cover letter and resume must be received no later than Thursday, April 11, 2019.

SELECTION PROCESS
The applicants most closely matching the City’s desired qualifications and organizational needs will be invited to participate in the interview process.

PHYSICAL AND MENTAL DEMANDS
PHYSICAL DEMANDS
While performing the duties of this class, an employee is frequently required to walk and stand. An employee is regularly required to sit; talk or hear, both in person, in public meetings and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment and computers; reach with hands and arms; kneel or crouch; and lift up to 30 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. 

MENTAL DEMANDS
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

WORK ENVIRONMENT
An employee is this class works under typical office conditions, and the noise level is usually quiet. While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve problems; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with constant interruptions; and interact with City staff, elected officials, other public and private organizations, the media and the public.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Please see the job description and announcement below.

Want to Make a Difference in the Community?
The City of Palo Alto's Office of Transportation is looking to fill a Senior Transportation Planner (Senior Planner) position with a highly-qualified individual who enjoys working in a fast-paced environment and engaging with a dynamic community in Silicon Valley. The Senior Transportation Planner will manage a variety of projects including rail-grade separation planning, coordinated area plan support, updates to citywide modal master plans, Transportation Demand Management policy and programming, and policy updates to various City plans. The Senior Planner will report to the Transportation Planning Manager, assist with development review, help coordinate transportation activities with other regional, state, and local transportation agencies, and prepare for and present at meetings before Council, Commissions, and the general public.

This position is also responsible for coordinating and monitoring the work of consultants planning and designing multi-modal transportation projects, with a focus on building out the City's bicycle boulevard and enhanced bikeway networks.  The City is currently advancing enhanced bikeway projects identified in the 2012 Palo Alto Bicycle + Pedestrian Transportation Plan. The person in this position will develop and lead public engagement strategies in support of this and other efforts working very collaboratively with other City staff.

Under minimal supervision, the successful candidate will perform complex professional planning functions required in the Office of Transportation. These functions include: environmental review, project review, special planning or transportation study preparation, historic preservation, and updates to various City plans. Position may act as project manager on assigned projects, including coordination of the work of other professional and technical personnel.

Ideal Candidate:
The ideal candidate will be a certified Planner (AICP) with experience in coordinating the planning, designing and construction of transportation projects.  Certification as a Professional Engineer (PE) or Traffic Engineer (TE) is also desirable.  Experience with public engagement and meeting facilitation is desired. Candidates should have knowledge of best practices in transportation planning and engineering, including an understanding of the Manual of Uniform Traffic Control Devices, California Highway Design Guide, NACTO Urban Bikeway Design Guide, AASHTO Guide for the Development of Bicycle Facilities and other relevant guidelines and publications from Caltrans, American Association of State and Highway and Transportation Officials and Institute of Transportation Engineers.  An interest in bicycling and League Certified Instructor (LCI) certification from the League of American Bicyclists are a plus.

In addition to possessing effective and persuasive communication skills (written and oral) with a wide diversity of people, the ideal candidate will have superior writing skills, experience organizing public engagement plans and activities, analytical experience, ability to direct, coordinate and review the work of assigned team members, and work with demanding and competing deadlines. Good judgment and demonstrated ability to handle sensitive issues with diplomacy and poise are also highly desirable.
 
The City of Palo Alto values the environment and quality of life and has set aggressive mode-shift goals to reduce traffic impacts to the community and greenhouse gas emissions.  The City is already leading the way, with a world-class Safe Routes to School Partnership and one of the highest percentages of bicycle commuters in the United States.  The ideal candidate will work to improve the safety and efficiency of the City's surface transportation network, while respecting all modes of transportation and working to accommodate all roadway users in every project. The enthusiastic, multi-disciplinary Office of Transportation team collaborates to enhance quality of life in Palo Alto while improving equity and environmental sustainability.
 
The City of Palo Alto offers a great work environment with a flexible work schedule and robust benefits package.

For more information and to apply, go here

FREMONT - A CITY ON THE MOVE!

Fremont is a well-managed and innovative city, and has recently generated national attention by placing 7th on the list of the Greenest Cities in America according to a 2018 Wallet Hub survey and ranking 3rd Best City in the Nation  to raise a family, according to another 2018 survey by Wallet Hub. Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 235,000 residents.   As a full service City, Fremont employs over 937 regular employees and has a General Fund budget of $205 million.  

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity. Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.   

THE POSITION

The Recreation Division of the Community Services Department works within a business model that recovers program costs. The successful Recreation Supervisor candidate is a dynamic, effective leader with advanced knowledge of programming, budgeting, and implementing a variety of recreation services and activities who demonstrates creative problem solving and excellent customer service skills.  Recreation Supervisors exercise considerable judgment in day to day decision making with the scheduling and operations of recreation activities and programming. Recreation Supervisors work in various community services areas including: programming, day camps, community center operations, field allocations, marketing, contract classes, volunteers, and/or special events. Some Recreation Supervisors work within the Department’s  food, beverage, and hospitality facilities located in Aqua Adventure Waterpark and the City’s sports complex. All positions supervise part-time staff and establish positive working relationships with the public and community groups. Recreation Supervisors are accountable for ensuring programs meet the quality and service standards established by the Department and for keeping current on developments in the field and making recommendations to expand and improve activities and programs.  

The position will be filled  at either the Assistant Recreation Supervisor or Recreation Supervisor I level, based on the successful candidate’s career experience  and  knowledge.

RESPONSIBILITIES

- Plan, organize and manage diverse recreation programs and activities that may include day camps and special events; coordinate activities with community groups, other  City departments, or through partnerships
- Interview, train, schedule, assign work, discipline and exercise functional supervision of seasonal or temporary employees and volunteers
- Reserve, schedule, and coordinate maintenance of facilities, grounds, fields, parks, or shared space
- Develop and monitor budgets, individual performance plans and marketing plans
- Prepare minutes for Board or Commission and attend meetings as required
- Prepare reports, flyers memos, letters, and other written materials
- Elicit support and/or donations for program funding needs
- Explain and tactfully enforce City and department policies while working with individuals and community groups
- Maintain section webpages on City website, social media, e-mail, e-newsletters  and other means of communication to effectively reach out to the community
- Adhere to all safety regulations and/or protocols for programs, parks, facilities rentals and make suggestions on improvements when needed.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

DESCRIPTION/RESPONSIBILITIES:

Working with the City Clerk, the Assistant City Clerk has a wide-range of duties and responsibilities involving the day-to-day delivery of support services for Mayor and City Council, Department operations, and active engagement with members of the public and the City organization.  Duties include:

- Overseeing human resources administration for Office of the City Clerk and the Mayor and Council offices including recruitment, selection, timekeeping, supervision, performance development, employee recognition, employee relations, and safety and training for an efficient and effective workforce;

- Overseeing budget and fiscal administrative services for the Office of the City Clerk, Mayor, and City Council, three Boards and Commissions and several Citywide appropriations;  Responsibilities include budget preparation, expense tracking, revenue and cash collections, accounts payable, purchasing and procurement and contract administration for appropriations totaling over $23 million dollars;

- Managing Arena Community Fund and other grant programs for the Mayor and City Council;

- Public Records management;

- Managing compliance with various ethics regulations and public disclosure requirements;

- Conducting municipal elections; conducting employee elections for the nomination of Council-appointed representatives to the Civil Service Commission and Retirement Boards; conducting elections among retirees for the nomination of Retirement Board representatives;

- Ability to represent the Office of the City Clerk in developing and maintaining effective working relationships with Mayor and City Council offices, City departments, and the public regarding the City's legislative and administrative processes to accomplish a variety of tasks including meetings, special events and projects;

- Effective written and oral communications skills;

- Ability to manage multiple projects and tasks simultaneously, often under tight deadlines;

- Knowledge of the City's operating policies, procedures and processes to provide exceptional administrative support and customer service to all internal and external customers.

JOIN OUR TEAM!

If you are looking for a position that will allow you a flexible work schedule and the ability to use your creativity and people skills? Then this may be the job for you!

The Recreation Department of the Town of Colma is recruiting for a part-time Senior Recreation Leader for immediate hiring who will enjoy exercising creativity, working with Children and Seniors. The Ideal candidate will be available to work year-round, a varied work schedule, including Days, Evenings and Weekends.

Senior Recreation Leaders assist Recreation Coordinators and the Recreation Manager with the Town’s daily recreation activities and programming, including supervision of recreation programs for children, adults and senior citizens. Recreation Leaders do not receive Town benefits and have an “at will” status.

You’ll enjoy duties such as:

• Planning, organizing, leading and conducting a wide variety of indoor and outdoor recreation activities at our park, playground and community centers including after-school programs, teen center, day camps, play groups, special events and senior events.
• Guiding recreation activities for children, teens and adults.
• Actively managing children’s playground activities.
• Ensuring that needed supplies and equipment are inventoried and on hand.
• Setting up and taking down recreational and facility equipment.
• Enrolling participants in recreation activities utilizing computer system.
• Assisting residents with facility bookings and entering reservations in computer system.
• Maintaining communications with parents of participants
• Supervising and directing recreation leaders in daily tasks
• Attending staff meetings.
• Performing light janitorial and maintenance duties.
• Applying basic first aid.
• Other duties as assigned.

Minimum Qualifications
Any combination of experience and training that would provide the required knowledge, skill and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Fifteen semester college units
• Two years of experience in a recreation field.

INCLUDING:
Characteristics:

• Great with children.
• Leadership.
• Safety-oriented.
• Effective communicator.

Knowledge of:

• Methods of organizing, conducting and supervising recreational programs.
• Excellent customer service skills.
• Modern information technology including various computer applications.
• CPR/First Aid practices.

Ability to:

• Plan, organize and conduct recreation programs for children.
• Represent the Town positively.
• Exercise excellent customer service skills including patience and professionalism at all times.
• Deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise and tact.
• Speak and write clearly.
• Understand and follow oral and written directions.
• Work a varied schedule including some weekends and evenings.
• Operate basic office equipment.
• Learn Recreation Department Software.
• Establish and maintain effective, harmonious working relationships.
• Understand and work effectively with the public, especially children.
• Learn and interpret specific rules and polices and apply them with good judgment.
• Perform light janitorial and maintenance duties, safely lift up to 30 lbs.
• Attain CPR/First Aid certification within 60 days of hire.

The Town of Colma, Known worldwide as the “City of Souls,” is the smallest city in San Mateo County with 1,600 residents - and 1.5 million “souls”. However, Colma is more than just 16 cemeteries. Colma’s commercial buildings make a distinguished architectural statement resulting from design standards that encourage Spanish-Mediterranean motifs. Colma boasts an old-world charm all its own, from its brickpaved residential streets and ornamental street lamps to its restored historical museum and railroad depot located at its 5,500 square foot Community Center. Sterling Park Recreation Center, which is the location for the after-school children’s program, has a basketball court, playground, large grassy field and multi-purpose room. Within its 2 square mile boundaries, the Town enjoys a strong sales tax base with two shopping centers, one of Northern California’s most complete collections of car dealerships, and a card room. There are two BART stations nearby.

To Immediately Apply:
To be considered for employment you must submit a town employment application through CalOpps.org

Please Note:
The information included in this announcement may be changed at any time. The information does not constitute either an express or implied contract.

The Town will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the human resources office of such special needs at the time of application.

All employees hired by the Town of Colma must be legally authorized to work in the United States and will

About this role

We are seeking energetic, creative and enthusiastic individuals to provide one-on-one assistance for children diagnosed with special needs (developmental delays, attention issues, processing challenges, sensory disorders) entering kindergarten through 8th grade. You must be able to work Monday-Friday approximately 4-8 hours a day between the hours of 7:30am-5:45pm; depending on the child’s schedule.  This is a part time, non-benefited position, 30-40 hours per week during Summer months, and 10-15 hours remainder of year. This position is limited to 960 hours in a fiscal year, July-June.

Why Join our Department?

• Our staff are devoted to creating a fun, safe and positive summer camp experience.

• Our Values; Respect, Creativity, Integrity, Transparency and Inclusivity.

What You Bring

• Energy and Enthusiasm!

• Ability to create and implement new idea into an existing program.

• Experience and passion for working with children.

• Education and background in Therapeutic Recreation, Child Development or a related field.

Who You Are

• You have a strong work ethic, customer service skills and works well with others.

• You have good judgment and make good decisions in a variety of situations.

• You are able to communicate well with patrons, co-workers and supervisors.

• You are 18 years or older, or a HS graduate. 

What You’ll Do

• Work one on one with your assigned child and integrate them into our daily camp routine.

• Assisting child or children with arts & crafts, games, sports and other day camp activities.

• Assisting child with diapering and meals as needed.

• Provide excellent customer service.

What We Offer

• Become a natural leader! You will develop your leadership and management skills as you learn to work cooperatively with other staff members, teaching and fostering positive child development throughout the summer.

• Create lasting friendships and memories! You will feel a personal sense of accomplishment and importance as you become a mentor and role model in the lives of children.

• Build your resume! Career benefits as a camp staffer include development of essential management and communication skills. 

Are You Interested? Apply.

Application can be found on our website at www.cityofsanmateo.org or at our Recreation Centers:

• Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403

• Martin Luther King Jr. Community Center, 725 Monte Diablo Ave., 94401

Submit online at www.calopps.org

Application materials will be screened on a continuous basis.

Questions: Please contact Claudia Vega, Community Services Supervisor, cvega@cityofsanmateo.org or 650.522.7475

Fine Print The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual preference, marital status or national origin.  It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment

The City of Mill Valley is seeking a self-directed problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service and program development.

Under the direction of the Recreation Supervisor, the Recreation Coordinator – Aquatics manages the City’s aquatics programming which includes swim lessons, lap swim, water-walking, fitness classes, etc. This position also supervises all lifeguards, teachers, aides, and instructors and provides key assistance to the Recreation Supervisor on all related matters. 

ESSENTIAL DUTIES:

• Recruit, hire, manage, train, schedule, audit, discipline and evaluate staff, contractors, interns and volunteers.
• Schedule and provide regular in-service training for aquatics staff.
• Schedule and provide regular class and certification offerings necessary to staff for the proper operation of a public pool facility.
• Manage and develop the swim lesson program to balance and meet the needs of the community and the goals of the Department.
• Plan, develop and implement programs and events.
• Evaluate the progress and effectiveness of scheduling and programming utilizing measurable outcomes.
• Coordinate with local police and fire agencies for emergency response protocols.
• Assist in the development of policies, procedures, contracts, and manuals for facility users and staff.
• Work with local organizations, businesses, school personnel, parents and community members in developing recreational programs and activities.
• Maintain all personal certifications and be available to occasionally lifeguard, teach swim lessons, and otherwise supplement line staff when needed.
• Provide assistance and guidance to facility users, anticipate and resolve problems, provide quality customer service.
• Perform related duties and responsibilities as required.

*Please review Job Description for a complete list of duties.