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Date Posted:            July 22, 2019

Classification:          ADMINISTRATIVE ASSISTANT III
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year

Salary Range:          Step A            Step B            Step C            Step D            Step E
(monthly)               starting            6 mos          18 mos           30 mos          42 mos
                                 $4,959            $5,207           $5,467            $5,741           $6,028

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,025.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Instructional Services Division; Early Learning Support Services Department
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, August 9, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of an assigned Administrator, the Administrative Assistant III will provide primary and complex administrative support to an Administrator of a large County-wide function or program; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities.  Requires thorough knowledge of organizational operations, policies and procedures, and assigned department or programs.

Essential Job Functions:

• Perform a variety of complex secretarial and administrative assistant duties to relieve the Administrator of administrative and clerical detail; plan, coordinate and organize office activities, and coordinate flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies, and procedures
• Serve as primary secretary to the assigned Administrator; perform public relations and communication services for the administrator; receive, screen, and route telephone calls; take, retrieve, and relay messages; schedule and arrange appointments, conferences, and other events
• Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data, and generate various computerized lists and reports as requested; assure accuracy of input and output data
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts, and other materials; format materials to meet program and office needs; revise, verify, proofread, and edit a variety of documents
• Compile information and prepare/maintain a variety of records, logs, and reports related to programs, students, attendance, staff, projects, and assigned duties; establish and maintain filing systems     
• Research, compile, and verify a variety of data and information; compute statistical information for various Federal, State, and local reports as necessary; identify and resolve a variety of financial and statistical discrepancies; assure mandated reports are completed and submitted to appropriate agency according to established time lines
• Distribute, collect, process, and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials; assist with the preparation, processing, and maintenance of grant information, records, and related materials
• Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns
• Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops, and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed
• Receive visitors, including administrators, staff, parents, and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or operations and related laws, rules, regulations, policies, and procedures
• Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; process reimbursement claims; reserve facilities and equipment for meetings and other events
• Perform a variety of clerical accounting duties as assigned; monitor funds for income and expenditures; calculate, prepare, and revise accounting and budgetary data; assist with budget development and preparation; maintain financial and statistical records and files
• Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer, and assigned software; arrange for equipment repairs as needed
• Receive, open, sort, screen, and distribute incoming mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailings
• Monitor inventory levels of office and designated supplies; order, receive, and maintain appropriate levels of inventory; prepare, process, and code purchase orders and invoices; arrange for billings and payments

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Graduation from high school supplemented by college level course work in secretarial science or related field

EXPERIENCE:  Four (4) years of clerical or secretarial experience involving frequent public contact.

Specialized Skills and Knowledge:     

• Knowledge of organizational operations, policies and objectives
• Ability to perform a variety of complex secretarial and administrative assistant duties to relieve the Administrator of administrative and clerical detail
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Knowledge of policies and objectives of assigned programs and activities
• Ability to plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Ability to assure smooth and efficient office operations
• Ability to determine appropriate action within clearly defined guidelines
• Knowledge of modern office practices, procedures and equipment
• Knowledge of operation of a computer and assigned software
• Ability to input data, maintain automated records, and generate computerized reports
• Knowledge of record-keeping and filing techniques
• Knowledge of record retrieval and storage systems
• Ability to maintain a variety of records, logs and files
• Ability to compile and prepare comprehensive reports concerning a broad spectrum of subject matter
• Knowledge of business letter and report writing, editing and proofreading
• Ability to compose effective correspondence independently
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of basic public relations techniques
• Knowledge of telephone techniques and etiquette
• Ability to answer telephones and greet the public courteously
• Knowledge of methods, procedures and terminology used in clerical accounting work
• Ability to perform a variety of clerical accounting duties in support of department or program
• Knowledge of mathematic calculations
• Ability to add, subtract, multiply and divide with speed and accuracy
• Ability to meet schedules and time lines
• Ability to work independently with little direction; and to complete work with many interruptions

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- August 27, 2019)
3. An oral board examination (anticipated date- September 10, 2019)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Candidates who pass the oral board exam are ranked on an eligibility list according to their exam score(s).  Selection for positions will be made from among the top three ranks of candidates.  By Merit Rules, the Promotional eligibility list shall have precedence over the Open eligibility list.  The job eligibility list(s) will be active for one (1) year unless it is abolished because of an insufficient number of available candidates.

NOTE:  Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Sunnyvale is actively seeking a highly energetic, skilled, and motivated individual to join a well-established municipality as a Public Works Construction Inspector - Term Limited, to perform quality assurance inspections for development construction projects and encroachment permits. The ideal candidate for this term limited opportunity will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.

Under general supervision of the Senior Engineer, performs quality assurance inspections of construction projects to ensure compliance with City standards, approved plans and specification, construction and safety practices; and performs related work as required. The minimum qualification for this position are - Graduation from High School or the tested equivalent and four years of broad and varied experience in construction and inspection activities. The position also requires possession and continued maintenance of a valid class C California driver’s license and a safe driving record.

All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work. 

A complete application consists of a City application and responses to the supplemental questionnaire.  The positions open July 11, 2019 and final filing date is August 8, 2019 at 5:00 pm. For complete information regarding this opportunity, please visit:  Sunnyvale.ca.gov

Salary: $78,521.46 - $100,215.86 Annually

Great opportunity to work at the City of Thousand Oaks Municipal Service Center! 

We are seeking a part-time Building Facilities Maintenance Aide to perform general maintenance and repair of City buildings, structures, grounds, and equipment.  These duties may include painting, plumbing, masonry, and carpentry work.

Primary Responsibilities

• Perform routine building maintenance and repair on City facilities  
• Install, maintain, and repair parts and hardware, including installation and cleaning of light fixtures, doors, and locks
• Perform maintenance on HVAC, air compressors, and other plumbing systems and fixtures
• Operate small trucks and perform utility duties such as loading and unloading materials and supplies
• Perform preventative maintenance on vehicle wash equipment and accessories
• Enter information and track maintenance and repairs on the work order system

The City of Belmont Public Works Department is recruiting for the position of Construction Inspector I/II.

Recruitment will close by Monday, August 19, 2019 @ 5 p.m. or upon receipt of the first 100 applications and supplemental questionnaires, whichever occurs first.

The City’s Construction Inspector position is responsible for performing duties in support of public works inspection programs; ensuring construction work is in compliance with applicable codes and regulations; maintaining construction project records; and performing a variety of tasks relative to assigned area of responsibility.

Construction Inspector I is the trainee level and/or entry level class in the construction inspection series.  This class is distinguished from the Construction Inspector II by the performance of the more routine tasks and duties assigned to positions with the series including section work that does not require previous construction experience.  The purpose of this position is to provide entry level field service in administering public works capital improvements, assessment district and/or developer provided infrastructure improvements projects related to private development for the construction phase of City and/or private infrastructure and facility projects including grading, roads, bridges, drainage facilities, landscaping, traffic signals, parks and buildings.  Incumbents at this level receive on the job training in order to learn and develop competencies in performing the essential functions of the job and to apply City and department policies and procedures in conducting public works project inspections.  The Construction Inspector I is expected to learn how to perform, at an acceptable level, detailed inspections on a variety of projects and progress rather quickly toward performing the full range of duties of the Construction Inspector II.  As experience is gained, incumbents are assigned a broader range of more difficult inspection duties, which are performed under general supervision.  Advancement to the "II" level is based on demonstrated proficiency in performing the full range of journey level inspection duties.  The Construction Inspector I receives direction from the Assistant Public Works Director/City Engineer and may receive technical and functional supervision by Senior Engineer and/or Construction Inspector II.  Training may also be performed by Public Works Supervisors and other personnel.

Construction Inspector II is the journey level class within the Construction Inspector series.  Employees within this class are distinguished from the Construction Inspector I by performance of the full range of duties assigned, including the performance of the entire range of field inspection work requiring a complete knowledge of construction inspection principles and practices.  Work in this class is further distinguished from that of the Construction Inspector I by the greater complexity of the assignment received and by the greater independence with which an incumbent is expected to operate.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.   Positions in this class may be flexibly staffed by advancement from the lower class of Construction Inspector I or, when filled from the outside, usually requires prior public works construction inspection experience.  Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meets the qualification standards for the class.  The Construction Inspector II receives direction from the Assistant Public Works Director/City Engineer.

The essential and other important responsibilities and duties may include, but are not limited to, the following:

• Coordinate, review, document, and perform the work of field personnel related to a variety public works projects; communicate with contractors to ensure compliance with applicable codes and regulations.
• Visit project sites to conduct inspections of all work within the right of way; inspect work to ensure compliance with plans and specifications; document all survey and geotechnical activities at job sites; oversee and perform basic survey work to confirm alignments, grades, etc.; observe work in all stages of progress to ensure conformance with standards, safety, and other applicable regulations and contract requirements; assess construction methods against industry standards; review workmanship and sequence of operations; monitor project schedules.
• Inspect work sites and assess construction performance; record construction activities to ensure compliance with project documents, including major mechanical, electrical, civil, instrumentation and control, telemetry, structural concrete and masonry, heating, ventilation and air conditioning systems, structural steel, piping systems, metal work and welding, painting and coating, asphalt and concrete pavement, earthwork, motor control systems and column pipe; make grading observations and conducts erosion control inspections; check lines, grades, elevations and size and location of structures; verify that adequate material sampling and testing is performed; inspect adjacent properties for damage from construction activities; sample or request samples be taken by independent laboratories and tests materials for compliance with specifications; enforce compliance with contract plans and specifications and rejects unsatisfactory or defective work.
• Review construction permits, plans and specifications to enforce applicable codes, regulations, standards, and ordinances.
• Visit industrial and commercial establishments to ensure compliance with stormwater regulations.
• Investigate, document and respond to resident complaints within the right of way; may oversee and perform traffic count work, including installation and monitoring of traffic count equipment; issue notices to property owners regarding issues in the right of way.
• Organize and maintain project records; prepare daily, weekly and monthly construction reports.
• Provide technical information to builders, contractors and the general public as requested; respond to complaints from the general public and resolve issues within area of responsibility.
• Coordinate or conduct various materials testing functions at construction sites including but not limited to asphalt, concrete, soil and water for compliance with applicable specifications; review test reports; review and examine materials delivered to worksites for installation to verify their conformance to specifications; identify and locate faulty materials and workmanship; document compliance and suitability of materials for installation and application.
• Calculate quantities or prepare or review estimates for construction projects, materials and costs.
• Coordinate construction activities with other agencies; act as a liaison between contractor and project manager on construction inspection issues.
• Verify all contract changes; document changes to ensure as-built drawings reflect these changes. 
• Photograph job sites prior to construction.
• Respond to inspection requests and coordinate inspections with other City departments and public utilities; review construction project requirements, costs and issues with project managers; may initiate pre-job meetings with developers to gather required information; represent the City in meetings with developers and contractors as required; provide daily inspection reports to project managers.
• May exercise technical and functional supervision of contracted and clerical staff.
• Perform related duties and responsibilities as required.

The Public Works Services Department invites you to apply for the position of Public Works Field Supervisor (Right of Way), in the City’s Right of Way Maintenance Division.  Under the direction of the Right of Way Superintendent, this position is responsible for the supervision of maintenance and technical personnel in an assigned section. The work will include project and contract management, a high level of public interaction, and the delivery of excellent customer service.  The incumbent would serve as the liaison to a non-profit tree planting and pruning community organization, attend monthly night meetings, and participate in weekend planting and pruning events throughout the year. The incumbent will supervise assigned crew, perform technical complex duties, respond to citizen needs and inquiries, and provide responsible and technical assistance to staff.

The ideal candidate will embrace the City's emphasis on excellent customer service; will have a proven track record of reliability and dependability; will be detail-oriented and able to manage multiple tasks; have the ability to supervise and train support staff; will successfully perform work requiring analytical ability and be able to synthesize and summarize information; will use initiative and independent judgment; will be a team player who likes working with a variety of City staff and the public and have a sense of humor.   

Please click on the PDF link below to review the complete job announcement.

Job Announcement: Tree Care Specialist

The Public Works Department for the City of Carmel-by-the-Sea seeks a highly-motivated, service-oriented team member for the full-time role of Tree Care Specialist. The selected candidate will perform routine and semi-skilled tree care duties including planting, watering, trimming, pruning, and removing trees and stumps in addition to completing a variety of forestry, parks, and beach maintenance duties.

Why Carmel?

Located in Monterey County along the Pacific Ocean, Carmel is a city rich in coastal resources, cultural heritage, and history. It boasts a unique urban forest of over 10,000 public trees, a world-class beach, sensitive habitats, and a variety of parks, trails, and open spaces including the 8-acre North Dunes and the 34-acre Mission Trail Nature Preserve. The City also has a significant amount of unimproved right of way, a linear greenbelt and over 80 acres of parks throughout the City. More information can be found at: https://ci.carmel.ca.us

Essential Functions: 

Essential duties and responsibilities may include, but are not limited to, the following:

• Climb, trim, and prune trees, plants, and shrubbery to promote health, correct damage of disease, improve appearance, provide a safer environment, and/or to provide clearance of streets, sidewalks, signs, and lights.
• Remove fallen trees, dead limbs, and other debris resulting from storm damage and other conditions.
• Diagnose and treat tree insect and disease problems.
• Install, inspect, and maintain tree cables and braces.
• Inspect for safety, operate, and maintain forestry equipment including climbing belts, spurs, flip lines, ropes, hand saws, power saws, boom lift truck, chipper, pruners, loppers, and related equipment.
• Use high ranger vehicle to access upper tree canopies.
• Determine limbs to be removed; rig ropes in trees and determine placement of ropes for easiest and safest removal of limbs; check location of power lines, personnel, equipment, pedestrians, and traffic before cutting limbs.
• Grind and remove stumps.
• Participate in the selection of equipment and plant materials needed for work assignments.
• Inspect citizen requests for service to determine urgency and needed maintenance, evaluate work being performed, and respond to questions or complaints from the public.
• Advise public concerning plant or tree questions on private property including plant identifica­tion, insect and disease problems, and pruning, trimming, and care techniques.
• Inspect other City grounds including parks, trails, street trees, landscaped median islands, playground equipment, park signs, and barrier rails; perform corrective safety and other actions.
• Install and remove holiday lights and decorations.
• Plant trees, shrubs, and flowers; water and fertilize in accordance with standard procedures.
• Apply herbicides, pesticides, growth regulators and fertilizers; conduct spraying tasks involving insecticides.
• Perform grounds maintenance or other public maintenance work when not assigned to tree trimming duties.
• Perform other job-related duties and responsibilities as required.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees may be assigned duties which are not listed above. Reasonable accommodations will be made as required.

Minimum Qualifications:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

• One year of work experience involving tree maintenance including tree trimming and climbing experience.
• Completion of twelfth grade supplemented by specialized training in tree care or landscape maintenance. 
• Possession of, or ability to obtain, an appropriate, valid driver's license and a Pesticide Applicator license.

Please note: In terms of the work schedule for this position, it will normally be 40 hours, Monday – Friday each week with the daily work hours determined by the supervisor. However, the City will maintain the flexibility to schedule weekend work in lieu of, or in addition to, the normal Monday – Friday schedule as operational needs dictate.

To Apply:

To be considered, please submit an on-line application at https://www.calopps.org/city-of-carmel-by-the-sea . Applications will be screened in relation to the criteria indicated in this announcement.

Applicants who meet the minimum qualifications and whose qualifications most closely align with those needed will be invited to interview.

This recruitment is open-until-filled with the first review of applications to begin Monday, August 12.

If you applied for a previous Tree Care Specialist position posted in the last few months, please kindly re-apply for this new posting.

Benefits:

Retirement

Retirement is through the California Public Employees Retirement System (PERS).

• The formula for "Classic" members hired by a CalPERS-participating agency before 11/1/11 is 2% @ 55 with a total employee contribution of 10% per payroll for FY19-20.
• The formula for "Classic" members hired by a CalPERS-participating agency on or after 11/1/11 and prior to 1/1/13 is 2% @ 60 with a total employee contribution of 10% per payroll for FY19-20.
• The formula for "MISC-PEPRA" members hired by a CalPERS-participating agency on or after 1/1/13 is 2% @ 62 with a total employee contribution of 9.75% per payroll for FY19-20.
• The total employee contribution percentage is based on CalPERS' annual valuation and can change. More information can be found at: www.calpers.ca.gov.

Deferred Compensation Plan (IRS 457)

Participation in a governmental 457 deferred compensation plan (City contribution of $25.00/month with City match of up to $50.00/month)

Health Insurance

• Fully-paid employee and dependent dental plan
• Fully-paid employee and dependent vision plan
• Fully-paid Life and Accidental Death & Dismemberment (AD&D) insurance
• City-paid CalPERS medical coverage (80% of monthly premium)

Vacation & Sick Leave

• 96 hours of accrued annual sick leave
• 80 hours (pro-rated to hire date) of accrued annual vacation leave for first 1-4 years and thereafter up to maximum accrual rate of 176 hours annually

Holidays

• 12 annual paid holidays

Other

• Direct deposit
• Flexible Spending Account (FSA) for healthcare and childcare expenses

Location: Public Works Building, City of Carmel-by-the-Sea, 93921

Recruitment Contact: Jane Wilson

T (831) 620-2017      E jwilson@ci.carmel.ca.us

Carmel-by-the-Sea is an equal employment opportunity employer and encourages all qualified individuals to submit an application for this opportunity. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The County of Yuba is currently recruiting for a Parks and Landscape Coordinator in the Community Development and Services Agency. This experienced technical and administrative support class oversees and coordinates the parks and landscape program for the Community Development and Services Agency (CDSA); provides technical assistance, review and evaluation for program operations; oversees the administration of contracts, leases and agreements; oversees operation of County operated campgrounds; oversees park impact fee collection and performs related work as assigned. This position may require lead direction of  a small group of subordinate staff on a project or day to day basis, depending on the assignment. This position reports directly to the Public Works Project Manager on all critical functions related to the parks and landscape program.

Working Conditions: Residential, commercial, or industrial properties, parks and campgrounds or other facilities under inspection and potentially under construction. Work with exposure to potentially hazardous chemicals, uneven footing, inclement weather, temperature extremes or other potentially dangerous conditions. May require work with exposure to potential hazards at various construction sites.  

Examples of Duties:

 Plans and oversees the maintenance, operation and improvement of work for County parks, campgrounds and roadside landscape corridors, including specific lighting and landscaping districts; makes periodic inspections to ensure proper performance of maintenance activities.
 

Responds to, investigates and resolves complaints related to assigned areas.
 

Administers County’s Volunteer Campground Caretaker Program; solicits volunteers, administers screening process including acceptance and termination, and oversees the volunteers in their roles as campground caretakers.
 

Calculates park impact fees and oversees the fee collection for new park land and park improvements