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DEFINITION:

Under general direction, the Senior Administrative Assistant performs a wide variety of complex office, administrative and technical tasks and duties in support of department management, department staff, and department programs requiring knowledge of a specialized function or service; researches, collects and analyzes data and prepares reports; tracks and reports operational data; assists the public by personally or directly providing information to requests according to established procedures; sorts, logs, and maintains records and other documents; follows policies, procedures, and work methods associated with assigned duties; and performs related work as required in a manner that is responsive, cost effective and innovative.

DISTINGUISHING CHARACTERISTICS:

The Senior Administrative Assistant is the advanced journey-level class in the Administrative Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and the nature of public contact made. Incumbents perform a full range of technical and administrative support duties, including organizing and coordinating workload; preparing reports; coordinating, reviewing, and interpreting technical documents; performing entry level plan review and permit and license issuance; and explaining Town ordinances, all requiring considerable department/program knowledge.

Working Conditions

Work is conducted primarily in an office setting and includes occasional trips to other agencies and offices to conduct administrative work. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal peak work periods.

Physical and Mental Demands

Physical: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. 

Mental: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with other staff, officials and the public.

Supervision Received/Exercised

This position receives direction from the Director of an assigned department. Incumbents in this class may exercise functional and/or technical supervision over assigned staff or volunteers.

ESSENTIAL FUNCTIONS

• Performs a wide variety of complex office, administrative support, and technical tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines.
• Assists the public by phone and receives visitors at the counter; listens to and receives complaints; responds to requests for documentation related to assigned area of responsibility; explains and interprets area policies and procedures to internal and external customers, demonstrating an understanding of applicable policies, procedures, and work methods associated with assigned duties; represents the Town to callers and visitors in a professional and customer-friendly manner.

• Performs technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepares reports to document results of duties performed.
• Assists professional staff in performing and conducting studies, special projects, administrative and technical functions; performs data collection, research and analysis; prepares draft reports and technical documents; provides project oversight for the less complex or political projects.

• Establishes and maintains systems related to assigned technical area of responsibility; monitors area activities and reports progress as required.

• Ensures areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advises staff of any irregularities in compliance.
• Reviews, verifies and processes documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Compiles and develops information for special studies and reports from a variety of resources; collects, compiles and reports findings and recommendations.

• Uses computers to enter, prepare, and proofread drafts, labels, forms, envelopes, and a variety of documents, which may include complex correspondence, agendas, press releases, reports, and memos; prepares and distributes a variety of documents; creates logs, maps, databases, and forms; prepares and distributes public hearing notices; maintains accurate files and records.
• Orders supplies; creates purchase orders; prepares invoices for payment; monitors expenditures; submits demands for payment; sorts and distributes mail.
• Edits, updates and uploads current information to the Town website on a regular basis.
• Prepares time sheets for assigned department for full-time, part-time and contract employees.
• When assigned, reviews routine plans for compliance with Town standards and issues permits; collects permitting fees.
• Assists customers with applications for appropriate permits; ensures applications are complete; oversees application process and forwards applications to appropriate location; receives plans and forwards to the appropriate staff member; locates and retrieves specific documents and plans for the public; provides information regarding procedures and services, tracks applications in a database.

• Assists supervisor and managers with a variety of administrative operations; prepares, recommends and implements procedural modifications.
• Coordinates and assists in the development and administration of a department budget; prepares budget reports; compiles annual budget requests; monitors and classifies expenditures; tracks and reconciles bills; produces budget reports; researches and resolves discrepancies.
• Independently responds to letters, e-mail and general correspondence based on areas of assignment.

• Coordinates, compiles and drafts communications, as requested.
• Coordinates and sets up public hearings, meetings and workshops on a regular basis. This requires agenda preparation, meeting set-up (whether in person or in an online portal), preparation and distribution of meeting minutes and agenda packets, coordination with staff, and technical proficiency in running Zoom meetings and webinars to provide public access to meetings and provides support to staff to conduct the meetings.
• Assists in supporting other departments as needed; depending on assignment, may support contract staff.
• Builds and maintains positive working relationships with co-workers, other Town employees and the public using principles of good customer service.
• Performs related work as required.
• Create forms, documents and applications for the public.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

The City of Livermore is excited to announce the recruitment to fill a Librarian I/II vacancy.  If you possess the qualifications as described and would like to work for an amazing organization, be sure to submit your online employment application at www.cityoflivermore.net/jobs.  The deadline is 5 p.m. on Friday,
January 15, 2021.

THE POSITION

Librarians provide information services to the public and other duties as assigned.  There is currently one vacancy which may be filled at either the Librarian I or Librarian II level. 

An individual hired as a Librarian I will initially work under direct supervision.  With experience gained, the work becomes progressively more diversified and difficult, requiring independent judgment under general supervision.

An individual hired as a Librarian II will additionally serve in a lead capacity and plan, organize, and implement specialized programs such as youth services, electronic services, or collection development.

Perform technical building inspection and plans examining work to enforce compliance with California State building, plumbing, mechanical, electrical, Green Building and Energy Codes; researches new construction materials and methods; reviews plans for compliance with local, state, and federal rules and regulations; and provides information to and works with the public to resolve problems.

Receives direction from the Chief Building Official. This position does not exercise supervision of others.

ESSENTIAL JOB DUTIES

Essential job duties may include, but are not limited to the following:

• Perform routine to complex building, electrical, plumbing, mechanical, energy and accessibility inspections of all structures and installations during construction to ensure conformance to local and state codes, ordinances, approved plans, calculations, and specifications.
• Review specifications, sketches, architectural plans of buildings to be constructed, altered, or repaired.
• Process minor building permit applications and over-the counter plan checks, and assist in the issuance of building permits and front counter coverage as needed.
• Check quality of materials and methods of construction; inspect existing buildings for hazardous conditions and/or structural integrity.
• Provide information to builders and the public regarding building regulations.
• Assist other Town staff in the enforcement of zoning, grading, and planning issues.
• Utilize enterprise permit system to plot inspection routes, complete plan check assignments, log inspection and plan check findings, and maintain file records.   
• Prepare and maintain reports and records of plan checks completed, inspections made and/or actions taken.

Knowledge of:

• Federal, state, and local laws, codes and ordinances relating to building construction, including State Energy and Accessibility regulations enforceable by the Town.
• General zoning and land use laws; general grading practices.
• Accepted safety standards, testing procedures and methods of construction.
• Principles and techniques of building inspection and plans examining work.
• Basic understanding of the plan checking process.  

Ability to:

• Analyze, interpret and accurately check building plans, specifications and       building codes; draw valid, independent conclusions.
• Enforce codes with good judgment, impartiality and tact.
• Apply technical knowledge of building trades.
• Establish, maintain and foster positive and harmonious working relationships.
• Communicate effectively orally and in writing, producing clear and complete correction notices and inspection reports.
• Use an enterprise permitting system to map inspection routes, log inspection findings and process electronic permit applications.
• Stoop, climb, crawl, balance, maneuver, walk and stand for long periods of time; must possess the ability to lift up to 50lbs.

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Two (2) years of experience as an entry-level combination-building inspector. Specialized training in the building trades and/or code enforcement desirable.

Education:

Equivalent to the completion of the twelfth grade. An Associate degree in construction technology, engineering, or closely related field is desirable.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire. Minimum of two (2) IAPMO/ICC Certifications in building, plumbing, mechanical, or electrical. State Contractors License, or engineering degree may be substituted for IAPMO/ICC Certification.

DEFINITION
 
Inspects plans of building and construction for compliance with building codes, laws and ordinances, particularly those involving electrical codes during phases of construction, reconstruction or alteration projects to assure conformance with approved plans and specifications and the requirements of applicable codes and regulations; trains and instructs other inspectors on electrical inspections and provides working lead assistance to other inspectors as required.
 
DISTINGUISHING CHARACTERISTICS
 
This is a skilled journey-level class that requires independence of action, judgement and discretion in interpreting plans and specifications and enforcing local, state, and federal construction regulations.

Examples of Essential Duties: 

Duties may include but are not limited to the following:
 
Performs skilled inspection work in enforcing compliance with the City's building, plumbing, electrical, mechanical and energy codes plus other related local and state ordinances.
 
Assists the general public, contractors, architects and engineers by interpreting and giving detailed explanation of requirements and application of building, plumbing, mechanical and electrical codes and related local and state ordinances.
 
Makes joint field inspections with Building Inspectors during construction of building to ensure compliance with applicable laws and ordinances and related local and state ordinances.
 
 Helps train and provides working  assistance in specialty to Building Inspectors in the performance of their duties, reviews output and quality of work performed, and provides an evaluation of same to management.
 
Keep records and reports of inspections and enters inspection results and corrections into the City's computerized tracking and reporting system.
 
Review applications for building permits, help applicants fill in required permit data and sees that all required documents and data are included.
 
Orders corrections and improvements as necessary and follows up on rejected work to see that corrections are made.
 
Reviews and approves plans and provides inspections of industrial and commercial buildings to insure compliance with electrical codes and ordinances.
 
May consult with designers or builders regarding load and service requirements in electrical plans.
 
Inspects major commercial and industrial construction for conformance with electrical codes.
 
Prepares correspondence regarding inspections and code requirements.
 
Checks instances of hazards in electrical equipment or wiring and recommends necessary corrections.
 
Reviews complex electrical inspection work.
 
Provides information to public on building regulations.
 
Meets and confers with Building Official and Supervising Building Inspector regarding various pertinent matters.
 
Devises forms, files and other procedures necessary for the efficient operation of the Building Inspection Division.
 
Performs related work as necessary.

JOB RELATED AND ESSENTIAL QUALIFICATIONS 
 
Knowledge of:

•  Building, plumbing, mechanical, electrical and housing codes with specialized knowledge of materials and standards to be applied in electrical construction.

Ability to:

•  Effectively train and provide working lead assistance to subordinate personnel.
• Read and interpret building plans and specifications and to enforce their application.
• Prepare clear and concise written reports.
• Deal effectively and tactfully with fellow employees, the general public, architects and engineers.
• Research and study the various building housing, plumbing, mechanical and electrical codes, laws and ordinances.
• Perform moderate to heavy amounts of paperwork.
• Perform the physical aspects of a field inspection.

Typical Qualifications:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

EXPERIENCE AND EDUCATION

Experience:  Four (4) years of experience as a journey level electrician preferably including one (1) year in a supervisory capacity.

OR

Two (2) years of electrical inspection experience involving major commercial or industrial installations.
 
Education:  Equivalent to completion of the twelfth (12th) grade.
 
Licenses and Certificates:  Possess and maintain a valid Class C California Driver's License. Possess and maintain an International Code Council (ICC) Certification as a Commercial Electrical Inspector. ICC Certification as a Commercial Combination Inspector and/or Residential Combination Inspector is highly desirable.

PROBATIONARY PERIOD: One (1) Year
 

Candidates must submit a completed City of Hayward job application, license, copy of transcript, typing certificate, and responses to the Supplemental Questionnaire, which fully describe the nature of their professional experience and qualifications.  Be sure to scan and attach a copy of your International Code Council (ICC) Certification as a Commercial Electrical Inspector (ICC Certification as a Commercial Combination Inspector and/or Residential Combination Inspector is highly desirable) to your on-line application; certificates may also be emailed to employment@hayward-ca.gov no later than review date.  Applications submitted without all required materials will not be considered.

Based on the information provided, employment applications will be reviewed for minimum qualifications.  Those best qualified may be invited to the next phase of the process, which may include an oral, practical, written examination and/or supplemental questionnaires reviewed by subject matter experts.

The examination process will result in a ranked eligible register of candidates for hiring consideration by the department derived from any of the exam processes mentioned above.  Actual hire depends on success in the departmental selection process.

Candidates under final consideration for employment with the City should expect to undergo an employment background/reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

Applicants will be notified electronically via Government Jobs as to their status in the selection process.  It is the responsibility of the applicant to ensure they can receive email notice from Neogov/Government Jobs and the City of Hayward.

Candidates are encouraged to apply online at www.hayward-ca.gov under the Current Vacancies tab or at www.GovernmentJobs.com. 

Site Supervisor Qualifications:

BA in Early Childhood development preferred, but may qualify in one of the following ways:

1. 24 ECE units covering Child Development; Child, Family, and Community; and     preschool curriculum.
a. Plus 3 units of Administration of Preschool
b. Plus 4 years of teaching experience
or
2. A.A. in Child Development or ECE
a. Plus 3 units of Administration of Preschool
b. Plus 2 years of teaching experience
or
3. B.A. in Child Development or ECE
a. Plus 3 units of Administration of Preschool
b. Plus 1 years of teaching experience

EXPERIENCE: A minimum of 3 hours per day for 100 days in a calendar year teaching in a licensed child care facility equals one year of experience. Experience begins only after completion of first 6 ECE units.

The Site Supervisor will report to the Director, work in the classroom and supervises the Teachers and Aides.

This is a classroom position, not an administrative/office position. 
 
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

1. Assume the full responsibility of the Director in the Directors absence.
2. Site Supervisor will work in classroom for assigned shift and may be asked to substitute when needed.
3. Support staff with discipline challenges and parent concerns.
4. Site Supervisor must have the experience/ability to create an age appropriate curriculum. Curriculum should align with morning and or afternoon curriculum.
5. Act as support for Director, keeping the Director informed of situations in all areas; i.e. via email, communication log, incident report or accident report.
6. Act as an example to all staff.
7. As site supervisor, help with the planning and purchasing of snack items.
8. As site supervisor, help with inventory and purchasing of school supplies.
9. As site supervisor, help with students files, portfolios, observations, assessments, and work to meet licensing standards.
10. As site supervisor, help with administrative office duties.
11. As site supervisor, help with schedules, gives tours, and assists with enrollment of new students.
12. Interact with the parents/public in a positive and courteous manner, both on the  phone and in person.
13. Work with the director in completing yearly employee evaluations.
14. Attend all after hour staff and parent meetings or special events.
15. Work with the Director in short term and long term staffing assignments, scheduling substitutes when necessary.
16. Keep bathrooms, storage rooms, kitchen, and classroom neat, clean, and orderly.
Ability to attain CPR, First Aid & AED certifications prior to first day of program. Must possess a valid California Driver’s License.
 

Teacher’s Aide Qualifications:

Must be at least 18 years old, or a high school graduate, or in a high school occupational program.

The aides report to the Teachers, the Director and the Assistant Director.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

1. An aide shall only work under the direct supervision of a teacher, and cannot be left alone with groups of children except under the following circumstances: An aide may watch napping children and may escort children as individuals and as a group.
2. Supervise and insure the safety and well-being of the children at all times, being alert for the needs and/or problems of the children as individuals and as a group.
3. Assist assigned teacher in any way possible including the following:
a. Prepare a daily activity
b. Prepare and serve snack
c. As directed by the teacher, implement the daily program.
d. As directed by the teacher, assist with portfolio collections.
e. As directed by the teacher, help with classroom décor.
f. Keep bathrooms, storage rooms, kitchen, and classroom neat, clean, and orderly.
4. If qualified, may assume temporary responsibilities of a teacher in the absence of the teacher.
5. Attend all after hour staff and parent meetings or special events.
6. Be familiar with and follow all preschool policies and procedures.
7. Once Teacher Aide has worked/substituted in classroom for 3 months or 120 hrs with 12+units in ECE they are eligible for a secondary pay rate as Teacher.
 

Only applicants with minimum 6 ECE/CD units will be considered for this position.

Ability to attain CPR, First Aid & AED certifications prior to first day of program. Must possess a valid California Driver’s License.

($11.00 - $12.59 per hour; 15+ hours per week, Monday – Friday, 7 a.m. – 12 p.m. or 3 p.m. – 6 p.m.) 
 
 

($16.00 - $17.00 per hour; 25 hours per week, Monday – Friday, 9:30 am – 3:30 pm)

Under the direct supervision of the Program Manager, this individual must be qualified as a California State licensed Master Teacher. Applicants must be reliable, responsible, and flexible, and enjoy working with children ages 2-5. This position provides assistance in the planning and development of the classroom curriculum as well as the supervision and instruction of a preschool classroom. Responsibilities include assisting in leading day to day lessons of the classroom, supervising outside activities and lunch time, etc.

Qualifications:

This position requires 12-24 ECE/CD units with core courses, plus16 GE units.

Applicants must have at least 2-3 years experience working with children ages 2-5.

Ability to attain CPR, First Aid and AED certifications prior to first day of program. Must possess a valid California Driver’s License.