Search Jobs

The City of Foster City is seeking a temporary part-time Office Assistant to provide clerical assistance to the Communications/City Clerk Department. Please note that this is a temporary, non-benefited position, and the duration of the position is expected to last between 4 and 6 months. The expected hours are approximately 25 hours a week, Monday-Friday, 5 hours per day.  

This is an opportunity to gain an understanding of local government functions while being part of a dynamic team.

The Office Assistant will primarily support the City Clerk Division. The position provides telephone coverage, takes messages and directs calls to appropriate staff members; provides public information and performs customer service; composes letters, memoranda, email and other correspondence; maintains up-to-date files, records, and databases; utilizes department or city-wide software applications to maintain records or perform various duties; provides assistance to executives, management and/or public officials. Other tasks include set up and break down of City Council Chambers pre and post meetings, general preparation for meetings, drafting meeting minutes and related agenda management and follow up.

The ideal candidate would have exceptional communication, organizational, and customer service skills and demonstrate a history of successful problem resolution and time management.  Additionally, the ideal candidate would thrive in a small-team setting where accuracy, resourcefulness, and follow-through are essential.  For more information on the specific job duties and job requirements, please follow the job description link provided below.

The Department of Library and Community Services, Community Services Division is seeking a qualified individual to provide temporary administrative/cash handling support at the Baylands Park Gatehouse.

• Collect vehicle entry fee at Baylands Park Gatehouse.
• Sell, log and distribute Season Passes.
• Perform general housekeeping inside gatehouse.
• Reconcile and prepare deposit at end of each day
• General customer service.

• Must be at least 18 years of age
• Graduation from high school or tested equivalent
• Prior cash handling and customer service experience desired
• Ability to communicate effectively, both verbally and in writing
• Must be available to work 8 hour shifts on weekdays and weekends

Licenses/Certificates:
Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternative transportation as approved by the appointing authority.

If you are interested in this opportunity, please submit your City of Sunnyvale employment application to the Department of Human Resources.

City application forms, completed in full, are required, as well as responses to the required supplemental questions. Electronic applications may be submitted on-line through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs or application materials may be submitted to: Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94086. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are optional and are not accepted in lieu of the application. Please submit application materials as soon as possible to be considered for this position as this announcement may close without notice.
 

ADDITIONAL INFORMATION
For more information regarding this position contact Rick Cotter, Community Services Coordinator II at 408-730-7335 or email rcotter@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov.

JOB TYPE

Part-Time, Temporary/Seasonal

THE POSITION

The City’s Parks and Community Services Department is looking for a candidate to fill the position of Program Specialist to assist with the City’s After School Recreation program (elementary school), Student Union program (middle school) and summer camp programs. 

The Program Specialist will assist with the management of the daily operations of the After School and Student Union program which serves to aid with summer camp participants; general oversight of part time recreation leaders; ensure all sites and camps are stocked with supplies, equipment; and ensure staff is following the daily schedule of activities.  Must be organized, detail oriented and have good interpersonal and communication skills.  This position interacts with participants, recreation leaders and school/city personnel on a daily basis. Candidate should be creative and “think outside the box” to best accomplish goals and objectives. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this classification.   The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Under supervision, assists with planning, coordinating and implementing programs and projects within an assigned area.
• Provide assistance in the analysis, implementation and monitoring of City programs.
• Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives.
• Conduct surveys and perform routine research and statistical analyses as requested;
• prepare related reports.
• Compile materials and assist in the preparation of reports, manuals, publications and miscellaneous public information literature.
• Oversee part-time recreation staff as assigned, and review the activities of volunteers.
• Assist with administrative tasks including the maintenance of records, files and other data
• Participates  in  assessing  supplies  needed  for  programs  and  requisition  additional supplies as needed.
• Assists in the assurance that City activities start and finish in the prescribed manner and time frames.
• Build and  maintain  positive  working  relationships  with  co-workers,  other  City employees and the public using principles of good customer service.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

To apply: https://www.governmentjobs.com/careers/Salinas

The City of Salinas is accepting applications to fill a temporary Administrative Aide position in the Community Development Department. The length of assignment is estimated to last approximately three months, but is always dependent on business need and dates may change. Temporary employees may not exceed a maximum of 25 hours per week and 1,000 hours per fiscal year (from July 1 - June 30).

DEFINITION
 
To perform paraprofessional technical and administrative work in providing staff assistance to a Division or Program Manager.
 
SUPERVISION RECEIVED AND EXERCISED
 
Receives direction from Division Manager or other higher-level administrative personnel.  Exercises no supervision.

Essential Job Functions:

Duties may include, but are not limited to the following: Handle administrative details in assigned area of responsibility.  Provide basic research assistance in a variety of municipal administrative areas.  Maintain contacts with federal, state, and local agencies as necessary to perform assigned duties.  Prepare relevant reports as necessary including City Council reports.  Respond to general citizen inquiries and complaints.  Prepare correspondence, reports, charts, technical calculations and other materials necessary to accomplish Departmental goals.  Provide information to departments and City employees on assigned program areas.  Prepare, process, record and monitor routine administrative documents such as bonds, permits, grant deeds and legal notices.  Assist federal, state or county auditors in auditing of grant-funded projects; prepare data for auditor's review.  Process payments to contractors for projects.  Monitor expenditures for compliance with federal, state, and local grant requirements and regulations.  Maintain audit records for each grant-funded project and prepare monthly, quarterly, or semiannually financial reports and grant claims for reimbursable expenditures.  Assist in the preparation of the annual departmental operating budget; prepare budget projections as required.  Audit and analyze departmental operating expenditures for proper classification and conformance with the Council-approved budget; process adjustment when necessary.  Provide records management for assigned program areas.  Perform related duties as required.

Minimum Qualifications:

Knowledge of:
 
Federal, state, and local policies and regulations relating to assigned area of responsibility.  Proper English usage, spelling, and punctuation.  Principals of organization, standard office practices, record keeping, budgeting, and analysis.  Research methods and procedures; statistical mathematics.  Operation of standard personal computer word processing and spreadsheet programs.
 
Ability to:
 
Correctly interpret and apply governmental policy, procedures, and regulations.  Prepare concise, comprehensive, and accurate written reports and correspondence.  Collect, compile, analyze and interpret statistical data.  Establish and maintain effective working relationships with City staff, outside agency personnel, and the general public.  Promote the mission, values and standards of an effective public organization.  Effectively organize tasks, plan time, and meet deadlines.  Learn municipal budgeting and accounting methods and practices.
 
Education and Experience:
 
An example of the education and experience which most likely demonstrates the knowledge, skills, and abilities required would be any combination equivalent to an Associates degree (60 units) and two (2) years of paraprofessional administrative experience or four (4) years of paraprofessional administrative experience. 

PHYSICAL AND MENTAL CHARACTERISTICS
 
Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.
 
WORKING CONDITIONS
 
Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.

• Develop, plan, and organize activities to promote and disperse Census 2020 information of services of services and programs to North County residents with a focus in reaching out to residents in the following languages: English, Spanish, Mandarin, and Hindi.
• Attend community festivals, special events, public meetings and gatherings as appropriate to promote Census 2020
• Take initiative to develop relationships with neighborhood leaders, communities of faith, schools, nonprofits and local support agencies to promote the Census
• Translate or arrange for the translation of Census marketing materials
• Monitor and coordinate the daily operation of the community outreach program; maintain appropriate records and statistics; evaluate the effectiveness of the assigned program
• Coordinate website updates related to Census outreach and promotions
• Perform other related duties as assigned

WORKING CONDITIONS
Position requires sitting, walking, standing, bending, squatting, climbing, kneeling, and twisting in the performance of daily activities. The position also requires hand manipulation in simple grasping, pushing and pulling, and fine manipulation. The position requires repetitive hand movement and fine coordination in using a computer keyboard.  Additionally, the position requires near and far vision in reading reports, work related documents using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Education & Experience
The minimum qualifications for education and experience can be met in the following way:

Graduation from High School or the tested equivalent; AND
One year of related work experience that provides the required knowledge and abilities.
 
Knowledge of:

• Methods, techniques and procedures in the delivery of community outreach;
• principles and procedures for implementing and directing community outreach and civic engagement activities;
• modern office procedures, methods and computer applications and equipment

• Develop and coordinate a Census 2020 community outreach program suited to the needs of the culturally diverse community.
• Communicate with multicultural groups;
• Understand and respect cultural differences; translate written and verbal communication
• Bilingual in one of the following languages: Spanish, Mandarin and Hindi.

• Bachelor's Degree in public administration, business administration, or a related field.
• Administrative or staff services experience in local government.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Please see the job description and announcement below.

This is a journey-level class in the Police Records Specialist classification series responsible for maintaining information in specialized departmental databases, preparing and assembling reports, processing payments, and preparing and processing subpoenas, requests for information, and other documents. All activities are performed within specified legal guidelines. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

A job description, including examples of typical job functions and qualifying knowledge, skills, and abilities, is available by clicking on the Job Description link.

The City of Salinas is currently accepting applications for temporary Office Technician. The current need is in our Public Works Department but may be assigned to another department. This is a temporary non-benefited position that will assist with clerical duties. Temporary employees may not work more than 25 hours a week and 1,000 hours in a fiscal year (July-June). 

To apply for this position, please click the government jobs link below. 

The City of Salinas is accepting applications for Youth Program Assistant. These are temporary assignments with varied schedules that may work at any branch. Temporary employees may not exceed a maximum of 25 work hours per week or 1,000 work hours per fiscal year (fiscal year runs from July 1 – June 30).
 
Summary of Duties: Under general supervision performs routine duties to assist in community outreach programs and educational activities for youth and young adults.

Distinguishing Characteristics: This position is an entry-level position aimed at engaging local middle, high school, and community college students to participate in their community through a variety of programs. 

Examples of ESSENTIAL JOB FUNCTIONS
(These functions are representative and may not be presented in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)
 

1. Assist the Library and Community Services Department with community outreach programs and educational activities.
2. Order and distribute flyers, and newsletters.
3.  Maintain contact with individuals, schools, and organizations that serve youth for networking, referrals and joint program planning.
4.   Assist in a variety of educational and social programs planned for various ages.
5.  Accompany staff off site at local schools and community organizations.
6.  May provide academic support and mentorship for community youth and program participants.  
7. Assist with the maintenance of Program inventory and order supplies as needed.
8.   Assist with the set up and breakdown of equipment for activities.
9.    May establish continuing dialogue with young people; identify at-risk youth; gain trust through advocacy; provide information and referral on peer support groups and other resources available in the community. 
10.   Promote and maintain safety in the workplace. 
11. Perform other related duties as assigned.

Education/Experience: An example of the education and experience which most likely demonstrates the knowledge, skills and abilities required to perform the duties would be any combination equivalent to one year of high school. 

Licenses and Certifications: Possession of a valid California Identification Card or California Driver's License.  For applicants 15 to 18 years of age a current valid work permit or the ability to obtain a valid work permit before hire.

Knowledge of:

• Library and Community Services Department rules and regulations.
•  Computers and related equipment, hardware and software to perform data entry, review, retrieval and research. 
• English usage, spelling, grammar, and punctuation. 

 
Skill and Ability to:

• Operation of a personal computer with proficiency using word processing and spreadsheet programs.
•  Deal with problems using understanding, tact and patience. 
• Skill in utilizing Internet web sites, professional publications, and reference materials. 
• Organize activities and programs.

The City of Salinas, Library and Community Services Department is accepting applications for on-call Librarian I to accommodate a schedule of seven (7) days a week. These are on-call, temporary assignments with varied schedules that may work at any branch. Temporary employees may not exceed a maximum of 25 work hours per week and 1,000 work hours per fiscal year (fiscal year runs from July 1 – June 30).

SPECIAL INSTRUCTIONS: All applicants must provide a copy of degree or transcripts at the time of application or submit to the Human Resources Department. Applications are incomplete without the required document.

DEFINITION: To perform a variety of professional librarian duties including reference and information, cataloging, children’s, young adult or adult programs and services in the Library and Community Services Department.

DISTINGUISHING CHARACTERISTICS: This is the entry-level class in the professional library series and is distinguished from the II level by the limited range of duties performed.

SUPERVISION RECEIVED AND EXERCISED: Receives immediate supervision from higher-level library positions. May exercise functional supervision of lower level staff and volunteers.

ESSENTIAL JOB FUNCTIONS OF THE POSITION: Duties may include, but are not limited to the following:

Assist in the development and implementation of programs, services and events in areas of responsibility. Those may include children, young adult, adult, Bookmobile and/or Snappymobile, technology/innovation, local history and reference services. Serve as the Children’s and/or Young Adult Librarian; organize market, promote and implement programming for children’s and/or young adults’ activities.  Assist in preparing program budget.  Prepare and conduct story times.  Serve at reference desk; research and respond to difficult or technical reference questions.  Assist library patrons using computers, self-check machines, etc., and demonstrate the use of library catalogs and other reference tools. Perform outreach and speak to school classes to promote library services. Conduct tours of the library. Catalog and classify books and other library materials. Compile subject bibliographies. Maintain and update bibliographic files. Review new publications and collection materials and make recommendations on material for acquisition and/or disposition, as appropriate. Compile program monthly report and statistics. Functionally supervises lower-level staff and/or volunteers as assigned. Promote and maintain safety in the work place. Perform related duties as assigned.

QUALIFICATIONS: Knowledge of: Principles and practices of professional library work including methods, practices, and techniques of library classification, cataloging and reference activities.  Reference methods, techniques, and sources used in library work. Principles and practices involving operation of specialty areas including children, young adults or reference services.  Materials and services available in public libraries. Ability to:  Provide contemporary library programs and services including technology and social media communications. Assist library patrons responding to reference and related library questions. Establish and maintain cooperative working relationships with the public and staff.  Deal courteously and tactfully with public. Communicate clearly and concisely, orally, in writing and in an online environment. Develop and implement programs in assigned specialty area. Learn departmental practices and procedures. Effectively organize workload.

PHYSICAL AND MENTAL CHARACTERISTICS:  Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, business machines and related equipment; vision sufficient to read printed materials and distinguish colors; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop, climb and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 25 lbs.; may occasionally lift up to 40 pounds of library materials; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions.

WORKING CONDITIONS:  Business office working environment subject to sitting for prolonged periods of time, and occasionally standing at a counter for long periods of time, bending, crouching, or kneeling at files and shelving units; reaching in all directions and prolonged periods of time working at a computer terminal.

License or Certificate:  Possession of a valid California Driver’s License.

Education and Experience:  An example of the education and experience which most likely demonstrates the skills, knowledge and abilities required to perform the duties would be a Bachelor’s degree  plus two  years of paraprofessional library experience which included program design and implementation or collection development work or a Master’s degree in Library and Information Science from a school accredited by the American Library Association and one (1) year of paraprofessional library experience or experience in an educational or non-profit organization.

SELECTION PROCESS: Applicants’ qualifications will be evaluated on the basis of the information provided on the employment application.  The exam process will consist of an application appraisal. Candidates presenting the most desirable experience may be invited to participate in a departmental interview.  The City reserves the right to use alternate testing procedures if deemed necessary. CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.  Finalist interview/assessment will be held with the City of Salinas.  

PLEASE NOTE: Temporary employees do not receive City benefits. 

The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor. The City of Salinas makes reasonable accommodation for qualified individuals with a disability.  Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Officer in writing no later than the final filing date stated in this job announcement.  Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. EEO Utilization Report is available for candidate review upon request. 4/12/19 pp.