Search Jobs

THE POSITION: 

The Finance Department at the City of San Mateo has an opportunity for an entry level Accounting Assistant I to work in the Accounts Payable section. The Accounts Payable team manages the payment of invoices, expense reimbursements, and credit cards, among other things, for the City as a whole and is part of a team of 18 Finance employees. The Accounting Assistant I will work with the Senior Accounting Assistant to support 11 Departments as well as the San Mateo Consolidated Fire Department.

DUTIES:

Depending upon assignment, duties may include, but are not limited to the following:

• Audit invoices against purchase orders; verify encumbrances; research discrepancies; approve for payment and post to the proper account.
• Open and close accounts; maintain various ledgers, registers, journals, and spreadsheets according to established account classifications.
• Maintain daily transaction records by balancing, preparing summaries, and entering into financial system; maintain records of delinquent invoices.
• Respond to citizen inquiries; research and answer employee and department questions regarding the status of accounts and payments, the proper coding of transactions, and other matters.
• Participate in the preparation of payroll, accounts payable and accounts receivable as well as control and account verification of an accounting system.
• Perform related duties and responsibilities as required.

MINIMUM QUALIFICATIONS: 

• One year of clerical experience, preferably including some financial and statistical record keeping.
• Equivalent to completion of the 12th grade.

• Interest in learning more about a career in local government finance

HOW TO APPLY:

Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire on-line on CalOpps.org.

or

Submit an official City of San Mateo application and supplemental questionnaire to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

Learn more about this exciting opportunity by clicking the link below!

https://www.governmentjobs.com/careers/marinwater/jobs/5180462/administrative-analyst?pagetype=jobOpportunitiesJobs

The City of Livermore is accepting applications for the position of Library Assistant.  If you possess experience cataloging library materials and would like to work for this amazing organization, submit your online application at www.livermoreca.gov/jobs by 5 p.m. on Friday, January 16, 2026.

THE POSITION

Under general supervision, a Library Assistant plans, develops, operates, or leads a work unit of the library, such as circulation, cataloging, materials acquisition, youth services, and automated system; operates and maintains computerized library systems; communicates with library patrons; performs clerical and support functions; and performs other duties as assigned.

Examples of duties for this cataloging position include:

• Performs copy cataloging and bibliographic editing using OCLC Connexion and Sierra ILS
• Creates, updates, and maintains MARC bibliographic and item records according to national and local standards
• Applies subject analysis and assigns appropriate call numbers for user access
• Identifies and corrects errors in the Sierra catalog by merging records and updating holdings as needed
• Prepares materials for cataloging and ensuring timely availability of items
• Collaborates with library staff to ensure consistency with cataloging practices
• Participates in developing and maintaining cataloging documentation and procedures
• Monitors cataloging trends and recommends improvements to processes and workflows

Why Consider The City of Half Moon Bay?

The City of Half Moon Bay is a collaborative, service-oriented organization committed to providing high-quality services to the community. Employees have the opportunity to work in a beautiful coastal city while supporting the City Council’s goals related to infrastructure, sustainability, community well-being, economic vitality, and public engagement.

The City is seeking a Payroll Technician to support the Finance Department. Under general direction of the Finance Manager or Administrative Services Director, the Payroll Technician performs payroll and related financial recordkeeping functions.

Primary areas of responsibility include payroll processing, ensuring compliance with federal and state requirements, and general finance support as assigned.

DUTIES AND RESPONSIBILITIES

• Prepares and processes the full cycle semi-monthly payroll;
• Sets up and maintains employee master file records in the payroll system;
• Reviews personnel action forms (PAFs) and other employee deduction and contribution forms for completeness and accuracy and makes necessary entries into the payroll system;
• Reviews time and attendance records for accuracy and compliance with various MOUs and City policies;
• Reviews system-generated FLSA overtime payments, various payroll deductions and fringe benefit calculations and makes necessary adjustments;
• Performs retroactive pay calculations and applies adjustments;
• Runs trial payroll and reviews for accuracy; makes corrections as needed;
• Analyzes various payroll reports for error and out-of-balance messages and reconciles any discrepancies;
• Generates pay checks and direct deposits;
• Calculates separation payouts, including lump sum leave payouts and contributions to deferred compensation plans;
• Prepares spreadsheets to record and track disbursements;
• Creates accounts payable claims for payment of payroll liabilities and assists in reconciling payroll clearing accounts;
• Tracks accrued payroll tax liability, monitors deadlines and prepares tax deposits;
• Assists employees with various questions and requests for information;
• Receives and researches requirements for wage assignment orders and tax levies and implements related deductions;
• With guidance from Human Resources, Interprets and applies MOU provisions and City policies and procedures;
• Receives and completes various forms, surveys and verifications of employment;
• Assists in the preparation and reconciliation of annual W-2 forms;
• Establishes and maintains effective communication and working relationships with managers, supervisors, employees, retirees and all external customers; and
• Maintains a variety of payroll records and assists with gathering information requested by auditors or in response to Public Records Act requests.

PHYSICAL DEMANDS

The ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. 

WORKING CONDITIONS

This position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.  Additionally, the position requires near vision in reading correspondence, statistical data and using a computer.  Acute hearing is required when providing phone service and communicating in person.  The need to lift, drag and push files, computer reports or other materials weighing up to 25 pounds also is required.

DEFINITION:

Under general direction, manages and directs the Accounting Division of the Finance Department, including the budget development process and preparation of the budget book; budget monitoring, analysis and reporting; short- and long-range fiscal forecasting; ensuring adherence to financial policies and procedures; and capital planning.  The Accounting Manager trains and evaluates assigned staff.

CLASS CHARACTERISITICS:

This is a single position classification at the managerial level in the Finance Department responsible for managing the budget and accounting functions. The Accounting Manager has a broad range of independence within policy and procedural limitations and works under minimal supervision. The incumbent is accountable to the Finance Director for the quality and efficiency of services directed.  The Accounting Manager is expected to provide resources, system support, and oversight to all subordinate professional and paraprofessional staff. This position is responsible for the successful planning and implementation of the citywide budget process and the day-to-day accounting operations.  

EXAMPLES OF DUTIES (illustrative only):

• Plan, organize, direct and evaluate the activities of the Accounting Division including general accounting, accounts payable and payroll.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; work with employees on performance issues; and implement disciplinary procedures.
• Prepare, review and maintain journal entries and general ledger postings and supporting financial records and supervise the maintenance of the General Ledger. 
• Conduct and coordinate the annual audit and serve as the liaison between the City and the external auditors, provide requested information and necessary documentation for completion of the audit, and ensure timely completion of the audit, State Controller’s Office reports and other compliance reports as required.
• Oversee reconciliations of the City’s financial activities including bank accounts and investments, month-end and year-end close processes and prepare related reports.
• Plan and implement citywide budget process and related fiscal programs.
• Effectively communicate budget preparation calendar and information needs, capabilities, and limitations as well as budget policies, procedures and outcomes to departments, city officials, citizens, and other interested parties.
• Project citywide personnel costs on an annual basis and as needed.
• Monitor the City’s budget, perform budget analysis, prepare quarterly budget status reports, develop financial and capital plans, and prepare short- and long-range financial forecasts.
• Research and implement new budget initiatives that increase the usefulness and clarity of budget presentations and maximize staff efficiency.
• Conduct a variety of special studies; prepare and present various analyses, statistical compilations, and reports to City staff, City Council, or the public.
• Assist in the management of the City’s capital financing programs, including debt issuance.
• Facilitate development and implementation of improved processes and standard procedures.
• Participate in the development and implementation of Department goals, policies, and priorities.
• Assist in operational administration of risk management activities as assigned.

This position performs a variety of highly complex technical para-professional administrative duties in support of fiscal and accounting procedures, including budget preparation and auditing a variety of financial records under limited supervision. This position will require thorough knowledge of accounting terminology and procedures. The position is full-time, and scheduled for forty (40) hours per week. 

JOB DUTIES

• Coordinates services and repairs with maintenance staff and/or vendors; conducts inspections, investigations, or interviews as needed to identify problems.
• Enters data into computer systems and maintains information systems database; enter data, processes transactions, assess and validates data, compiles documentation, examines, reconciles and adjusts financial records and reports.
• Tracks progress of projects, payments, expenditures, and reimbursements. 
• Creates, maintains, and monitors facility related agreements and contracts with outside vendors and contractors; monitors vendor/contractor/landlord performance, ensuring discrepancies or problems are resolved and work is done in accordance with contractual requirements

The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst for the Budget Services office.

The Associate Fiscal Analyst plays a key role in developing and implementing the annual budget for California’s 58 trial courts. Responsibilities include: (1) gathering, verifying, and compiling court data to support budget creation, (2) processing payments for trial court reimbursement programs, and (3) preparing monthly distribution templates in the FI$Cal system to allocate operational funding. Additionally, the position supports the Trial Court Budget Advisory Committee—an advisory group to the Judicial Council—by preparing meeting materials such as agendas, minutes, and meeting notes, and coordinating meetings with committee chairs. The position also handles inquiries and special assignments from the trial courts.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Judicial Council of California is accepting applications for the position of Manager in Budget Services.

This position will provide direct management oversight for the Trial Court Budget Management section within the Budget Services office, which includes the Court Budget unit (CBU) and the Funds and Revenues unit (FRU). The CBU is responsible for administering allocations and reimbursements of approximately $3 billion annually to the 58 trial courts, and provides budgetary support for various trial court programs. The FRU carries out advanced budgetary, technical, and analytical responsibilities related to the administration of judicial branch funds, including backfill for the Ability to Pay program and oversight of statewide collections.

This position directs Judicial Council staff support for the Trial Court Budget Advisory Committee and its subcommittees, managing administrative functions within the Judicial Council committee process to ensure that funding included in the budget is allocated to the trial courts in a timely and proper manner.

This position also represents the Budget Services office and the Judicial Council in interactions with a wide range of partners and stakeholders, including the Judicial Council’s Executive Office and senior management, trial court leadership, county government departments, and state agencies such as the Department of Finance, the State Controller’s Office, and the Legislature. Reporting to the Deputy Director of Budget Services, this position is granted broad discretion in its areas of responsibility and operates independently with minimal supervision.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The City of Menlo Park is recruiting for the exciting and challenging position of Management Analyst I/II. As a member of the Administrative Services team, the incumbent will serve as an experienced accounting and financial analyst for the City, with primary responsibility for maintaining, reconciling, and analyzing the City’s general ledger and related financial records. This position will provide financial analysis and reporting support while ensuring compliance with applicable governmental accounting standards and internal control requirements. The incumbent will collaborate closely with other finance functions, including but not limited to payroll and accounts payable.

Additionally, the incumbent will assist with annual, interim, single, and other required audits and will support the development and production of the annual budget, forecasts, and other related financial documents.

Examples of essential job functions:

• Develops, implements, and manages accounting- and finance-related projects and initiatives in support of departmental operations; monitors outcomes and recommends improvements to financial systems, processes, and internal controls.
• Performs professional-level governmental accounting, financial analysis, research, and reporting in support of the City’s general ledger, audits, budget development, and financial planning activities.
• Prepares and contributes to administrative, management, regulatory, and financial reports, including audit schedules, budget documents, and other required financial disclosures.
• Conducts financial and operational analyses by applying appropriate accounting, analytical, and research techniques; evaluates alternatives; develops and supports recommendations; and assists with the implementation of approved changes to accounting procedures, reporting methods, and financial processes.
• Maintains comprehensive financial documentation and workpapers, identifies options for improvement, and provides well-supported recommendations to management.

Requires knowledge of:

• Principles and practices of governmental accounting, including general ledger maintenance, financial reporting, internal controls, and compliance with applicable accounting standards.
• Administrative and organizational practices related to the analysis, evaluation, development, and implementation of financial policies, procedures, and systems.
• Principles and techniques of financial and analytical research, including evaluating alternatives, formulating sound recommendations, and preparing clear, accurate, and technical financial reports.
• Basic principles of work coordination and collaboration within a finance environment.

As part of the Administrative Services Department, we believe that it is our people and the power of teamwork that enable us to succeed. We believe that how we get our work done is as important as getting the job done. Our values guide how we behave as a team each day, acting with: 

• Humility – Sharing credit and defining success collectively rather than individually, jumping in to help where we are needed, and putting the needs of the team ahead of our own self-interest.
• Emotional Intelligence – Understanding the impact that our words and actions have on one another, knowing when to listen and when to share our perspective, and striving to include everyone by respecting, listening to, helping, and appreciating one another.
• Passion – Showing initiative and enthusiasm in our work, delivering outstanding, data-based results, and having a can-do, find-a-way attitude.
• Integrity – Doing what we say we are going to do, communicating clearly and openly, and holding ourselves accountable for the work we do in our respective roles.  

The City offers hybrid and flexible schedule options. The Management Analyst position is eligible for a 9/80 schedule (every other Friday off) and working from home 1-2 days per week.

COMPENSATION

Salary: Open, depending upon qualifications

Under the administrative direction of the City Manager, the Finance Director is a hands-on working position which serves as the department manager and plans, directs, reviews and manages the staff, operations and services of the City's Finance Department. Functional areas of responsibility include finance, purchasing, information technology, risk management, grant and contract administration and human resources. The Finance Director coordinates activities with other City officials, provides highly complex technical and administrative support to the City Manager and performs a variety of duties relative to assigned areas of responsibility.

HOW TO APPLY

Please email cover letter, resume, minimum of five (5) professional references and a completed City of Wheatland Employment Application (available at www.wheatland.ca.gov) to smahoney@wheatland.ca.gov

TO LEARN MORE ABOUT THIS POSITION, PLEASE CLICK THE JOB ANNOUNCEMENT PDF BELOW.