POSITION SUMMARY:
Under the supervision of the Finance Manager, the Part-time Accounting Technician will perform a variety of paraprofessional accounting duties including general accounting, accounts receivable, revenue collections, accounts payable and purchase order processing, treasury assistance, business licensing, annual audit/budget support, account analysis, and related duties as assigned.
GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.
- Provides budget support such as: assistance with annual budget preparation and monthly financial reporting, capital project tracking and status reporting.
- Accounting and recordkeeping, preparing monthly and year-end General Ledger adjusting journal entries, prepare account reconciliations.
- Revenue estimation
- Audit support
- Maintaining compliance with Local, State and Federal laws and regulations, PERS rules and regulations, and Memorandum of Understandings (MOUs)
- Prepares a variety of financial reports for departmental use.
- Revenue tracking, collection and recording of revenues.
- Processing of accounts receivable billings; monitoring daily receipts and bank activity; tracking and reconciling customer and trust deposits.
- AP processing of City-wide vendor payments, maintaining vendor files and regulatory reporting, monitoring and processing of purchase orders.
- Prepare of annual assessment filings, serving as a business license collection and record control point.
- Processes the renewal of all licenses on an annual basis, including generating renewal notices, receiving payments and following up by letters to obtain payment.
- Maintenance of electronic and hard-copy archival models.
- Prepares and issues purchase orders.
- Operates computer, printer and other general office equipment.
- Will be cross trained in a variety of accounting duties to ensure proper department coverage.
- Will assist with supporting front counter operations.
- Department filing.
- Performs other duties as required.
KNOWLEDGE OF:
Basic governmental accounting practices, principles and procedures, general office work flow administration, sound business organization skills; finance terminology, payroll processing and reporting requirements, commonly used office and governmental accounting software products, government budgetary and financial audit structure and process, and methods and practices of financial record keeping and report preparation.
ABILITY TO:
Provide excellent internal and external customer service; Excel in and promote a teamwork-based environment involving cross training and collaboration remotely or on-site; Effectively read, interpret and apply established internal rules, procedures and policies; Effectively communicate with diverse audiences in written and oral form; Effectively apply and use technology, including skilled use of business software systems; Track, collect, analyze and reconcile accounting data; Perform duties remotely with telecommunications applications; Work cooperatively and effectively with the public, employees, agency officials and surrounding departments; Use initiative and sound judgment within established guidelines; Organize, prioritize and coordinate work activities; Maintain detailed and accurate financial records; Make arithmetic calculations with speed and accuracy; Operate standard office equipment; Develop effective working relationships with others and work with limited supervision.
PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs., and carry up to 10 lbs; maintain a professional and neat appearance.
EXPERIENCE AND EDUCATION:
Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:
- Possession of a high school diploma or G.E.D. equivalent is required
- Possession of a post-secondary degree in accounting or finance, or possession of a certificate in accounting proficiency, is desirable
- Requires one year of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.
- Possession of, or ability to obtain, a valid Class C California driver's license.
IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS: Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.
OTHER INFORMATION
Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.
COMPENSATION:
This is a part-time, temporary position. Approximately 30-38 hours per week.
$31.00 - $39.00 hourly DOE
RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of Friday, October 23, 2020. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.
LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
