Job Description
Definition
Under general supervision, performs a variety of complex administrative and office support duties of considerable complexity requiring thorough knowledge of assigned department, its procedures, and operational details; provides information to the public and staff.
This is a clerical classification performing a wide variety of administrative work. Incumbents at this level possess a comprehensive, authoritative understanding of all department functions and activities and provide support to management staff in the completion of their duties. Incumbents are expected to work independently and exercise judgment and initiative.
About the Responsibilities
Specific responsibilities of this position include but are not limited to:
•Prepares and processes various documents requiring knowledge of assigned department’s programs/projects, operations, and services and the ability to explain, interpret, and apply federal, state, and local laws, rules, regulations, codes, ordinances, and Town policies and procedures relevant to assigned area of responsibility.
•Screens calls, visitors, and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; directs callers to appropriate Town staff; assists the public and directs the public to appropriate locations/staff.
•Serves as the point of contact for assigned department; receives, processes, and responds to public records requests, complaints, and other requests for information; researches and organizes information; ensures compliance with legal and regulatory requirements.
•Works with the public and a variety of outside parties to ensure completion of applications, documents, forms, and supporting documentation related to assigned area of responsibility.
•Performs various accounting support work such as monitoring budgets, purchase order, and account balances; determining and calculating required fees; processing, reconciling, and verifying cash and monies expended and received; processing and auditing reimbursements, payment vouchers, check requests, and invoices; generating purchase orders; and allocating general ledger codes in accordance with Town policies and procedures.
•Designs, creates, and edits a variety of documents, including correspondence, letters, memos, agendas, reports, lists, forms, schedules, flyers, event materials, and reports.
•Researches, summarizes, and interprets data from various sources and prepares a variety of statistical and narrative reports according to established procedures and practices; may submit reports to various local, state, and federal regulatory agencies.
•Serves as recording secretary and provides staff support for assigned boards, committees, and commissions including preparing, posting, and distributing public hearing notices, agendas, and informational packets, preparing staff reports, coordinating meeting logistics and room set-up, attending meetings, taking and transcribing minutes, and processing action items; prepares and posts public and legal noticing related to board, committee, and commission actions.
•Performs related duties as assigned.
The Ideal Candidate Education & Experience
Any combination of training and experience that
Knowledge of:
would provide the required knowledge, skills, and
• Business letter writing and the standard format for reports and correspondence.
•Research and reporting methods and procedures.
•Record keeping and filing systems and methods.
•Methods of preparing and processing various records, reports, forms.
•Techniques for providing a high level of customer service by effectively dealing with the public..
•The structure and content of the English language.
•Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
•Perform responsible and difficult administrative support work involving the use of independent judgment and personal initiative.
•Research and summarize information; prepare clear and concise reports, correspondence, procedures, and other written materials.
•Effectively represent the department and the Town in meetings.
•Learn and understand the organization and operation of the Town and of outside agencies as necessary to assume assigned responsibilities.
•Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
•Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
•Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education & Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
•Equivalent to completion of the twelfth (12th) grade and
•Two (2) years of increasingly responsible clerical experience. Some college courses preferred.
•Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record.
Important Application Information
To apply for this opportunity, submit a completed Town of Paradise Application for Employment to the following address:
Town of Paradise - Human Resources Department
ATTN: Administrative Assistant
5555 Skyway
Paradise, CA 95969
Application packets must include the following:
•Employment Application Form
•Resume and Cover Letter
Application forms and additional information can be found at the Town's website:
https://www.townofparadise.com/index.php/how-do-i/apply-for-a/job
Job Type: Full-time
Salary: $40,996.00 to $52,353.00 /year
