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San Mateo County Health is seeking well-qualified individual for the position of Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help.

There is currently one extra help part time (20-hours per week) vacancy in the Behavioral Health & Recovery Services Division. This position is located in Belmont, CA, but may travel/drive throughout the County to perform duties of the job.

The Medical Office Specialist (MOS) will be involved in the organization and development of workflows for the Access Utilization Management (UM) Team. The Medical Office Specialist will oversee and perform a variety of complex medical office administrative tasks that correspond to the compliance mandates of Department of Health Care Services (DHCS) and Centers for Medicare and Medicaid Services (CMS); perform difficult, complex, technical or specialized medical office support work, which may require the exercise of independent judgment, the application of technical skills, and a knowledge of detailed or specialized activities related to Behavioral Health and Recovery Services and compliance standards; and may train others in work procedures or direct the work of others on a project or relief basis.

Access Utilization Management (UM) MOS Position
Support outpatient utilization management; track timelines, requests, and provide monthly reports on completed tasks; help with formatting spreadsheets, creating PDF referral forms, and completing complex spreadsheet analysis in Excel; write formal letters and input data from the electronic medical record (EMR) database; verify insurance eligibility; input demographic and insurance eligibility in EMR database, Avatar; oversee and perform a variety of complex administrative tasks that correspond to the compliance mandates of DHCS and CMS; and process in or out of county requests using knowledge of specialized out of county activities.

Ideal candidate will possess:

• Demonstrated proficiency in Microsoft Excel
• Experience processing health care insurance
• Ability to perform a variety of complex medical office administrative tasks
• Experience working in a high-volume health care environment
• Demonstrated skill in organizing and prioritizing work to meet deadlines
• Ability to work independently
• Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
• Excellent verbal and written communication skills

This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra help employees shall not exceed 1,040 hours of work per fiscal year. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

Qualifications

Knowledge of:

• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Basic business data processing principles and the use of word processing or personal computing equipment.
• Medical terminology as related to office support work.
• Policies and procedures related to the medical treatment or screening area to which they are assigned.
• Proper form for typed materials.
• Business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar and punctuation.
• Record keeping principles and procedures.

Skill/Ability to:

• Perform technical, specialized, complex or difficult medical office support work.
• Organize, prioritize and coordinate work activities.
• Read, interpret and apply rules, policies and procedures.
• Organize, research and maintain patient and general office files.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Compose routine correspondence from brief instructions.
• Make arithmetic calculations with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment.

Note: Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• One year of journey-level office support experience in a medical office setting OR two years of general clerical or office assistant experience.

Application/Examination

If you are interested in being considered for this limited term position the following items must be submitted via e-mail:

• Cover letter with responses to Supplemental Questions (maximum of 2 pages)
• Resume

Supplemental Questions:

1. Give examples that demonstrate your experience using Excel to sort data, use and create formulas, create reports and creating fillable forms. Be detailed and complete in your response. Additionally, list other Microsoft applications in which you are proficient.

2. Describe your experience working in a high-volume health care environment handling insurance processes, various authorizations, and professional written correspondence. If you have no health care experience, please explain your professional skills that would help you in this role. Be detailed and complete in your response.

3. Describe how you organize your workload to manage multiple specialized tasks and meet mandated deadlines? Be detailed and complete in your response.

Please include the words "Medical Office Specialist-Behavioral Health & Recovery Services – Extra Help Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.

Please submit the above listed materials via email to:

Colleen Buggs, Clinical Services Manager

cbuggs@smcgov.org

Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. We seek to hire, support, and retain employees who reflect our diverse community, and we encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

The City of East Palo Alto Invites Applications for the Position of  

ADMINISTRATIVE ASSISTANT 

Salary: 

$38.13 - $46.35 Hourly 

 $6,609 - $ 8,034 Monthly 

Plus, an attractive benefits package 

Deadline to Apply: June 19, 2026, at 11:59 PM  

The City of East Palo Alto is now actively seeking a compassionate, organized, responsible Administrative Assistant. The Administrative Assistant performs a variety of complex office administrative, secretarial, and clerical duties in support of an assigned Department Director or for the East Palo Alto Sanitary District (EPASD), including coordinating, organizing, and overseeing the administrative operations and functions of the assigned office. The selected candidate coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies. In addition to coordinating tasks for the assigned area of responsibility, interacting frequently with the public and providing information or directing questions and requests to the appropriate staff, and performing other duties as required. 

This position is expected to be in office Monday through Friday. This is an open competitive/ promotional recruitment, meaning that it is open to qualified permanent employees and any other applicants who meet the minimum qualifications. Two employment lists will be created for internal promotional and an open list of all other non-current EPA employees.  

Applications are being accepted for the position of Administrative Assistant II with the City of South San Francisco. The current vacancy is in the City Manager’s Office. An eligibility list will be established, which will be used to fill the current vacancy and any future vacancies, including in other departments, that may arise while the list is active.

APPLICATION DEADLINE:  WEDNESDAY, JUNE 24, 2026 AT 5:00 PM, OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

THE DEPARTMENT

The City Manager’s Department is responsible for the day-to-day administration of the City of South San Francisco. This includes:

• Implementing policy decisions of the City Council
• Providing leadership and strategic direction to the City’s leadership team and organization
• Ensuring that initiatives and programs align with the City’s mission and reflect the values of our community

Overall, the City Manager's Department is responsible for:

• Providing overall guidance to City operating departments
• Administration of City programs to ensure the delivery of high quality services in an efficient and cost-effective manner
• Providing oversight of major City-initiated projects
• Conducting outreach to and involving community members on issues of local concern
• Directing the annual budget process

THE POSITION

This Administrative Assistant II is an executive secretarial classification, coordinating the administrative work of the department in addition to ensuring the efficient service provision of the assigned department. Responsibilities require the frequent use of tact, discretion, and independent judgement as well as a knowledge of departmental and City activities. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties.

The Administrative Assistant II in the City Manager’s Department provides crucial administrative support to department operations, communications, volunteer coordination, and public relations. This position is responsible for coordinating office operations, handling confidential documents, and assisting with event preparation. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department. This position requires a high degree of organization, independent judgment, attention to detail, including invoice processing, budget tracking, and calendar management, and the ability to shift quickly from one task to another. 

The Las Gallinas Sanitary District has an opening for one full time position of an entry level Collection System Operator, either as a Collection System Operator or Collection System Operator Grade I, depending on qualifications. 

Under immediate and general supervision of the Collection System/Maintenance/Safety Manager and Lead Collection System Operator, inspects, performs preventative and corrective maintenance and repairs District gravity wastewater collection system, sewage pump stations and sewage force mains; performs underground televised wastewater line inspection and hydro cleaning and rodding of sewer lines; inspects and performs preventive maintenance, servicing and mechanical repair of stationary and mobile equipment; and performs related work as required. 

Class Characteristics
Collection System Operator: This is the trainee-level classification in the collection system operator series. Initially under immediate supervision, incumbents learn to inspect, maintain and repair District collection system infrastructure, pump stations and related facilities and equipment. Incumbents learn to perform tasks according to District practices and procedures, as well as state and federal regulations. Since this class is often used as a training class, incumbents may have only limited or no directly related work experience. 

Collection System Operator Grade I: This is the first working classification in the collection system operator series. Positions at this level usually perform most of the collection systems infrastructure, pump station and related facilities and equipment inspection, maintenance and repair duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, incumbents may have only limited or no directly related work experience. 

The base salary range, dependent on qualifications, is:

Collection System Operator: $6,422-$8,196 per month
Collection System Operator Grade I: $6,747-$8,611 per month

Please follow the links below for the job brochure and job classification for more information on job duties and requirements. 

To apply, fill out an electronic job application and email the application to jobs@lgvsd.org. 

• A link to the brochure: https://www.lgvsd.org/files/797fcbc73/LGVSD+Collection+Systems+Operator+Updated+5+Brochure.pdf
• A link to the job classification: https://www.lgvsd.org/files/8cf0a3305/Collection+System+Operator+05+26+Job+Classification.pdf
• A Link to the job application:                                                                 https://www.lgvsd.org/files/7ac539d40/application_form_fillable2022-Ver2.pdf

Preliminary reviews will begin on June 9, 2026. Initial interviews will be conducted on June 17, 2026. 

$2500 Sign-on Bonus! Flexible work Options Available!

Tri-City is now actively recruiting for a  JPA Administrator/Clerk position that will directly support our Executive Team. Tri-City Mental Health Authority is seeking an experienced and detail-oriented professional to serve as our Joint Powers Authority (JPA) Administrator/Clerk.

This role is ideal for someone with strong public sector governance experience, exceptional organizational skills, and knowledge of California public agency compliance requirements.
 

THE POSITION

The JPA Administrator/Clerk serves as the official custodian of Governing Board and Behavioral Health Commission records and oversees governance-related public records administration. The position acts as the Recording Secretary for public meetings and supports compliance with the Brown Act, California Public Records Act, and Political Reform Act.

This position is responsible for a variety of ongoing responsibilities, including, but not limited to:

• Serve as the official Recording Secretary to the Governing Board and Behavioral Health Commission, including attending meetings; preparing, recording, certifying, and maintaining official minutes, resolutions, agendas, and related governance documentation
• Prepare, organize, print, publish, and distribute Governing Board and Commission agenda packets, meeting materials, public notices, hearing notices, and official correspondence in accordance with legal timelines and agency procedures
• Maintain official governance records and serve as custodian of records for Governing Board actions, contracts, agreements, resolutions, minutes, and related public documents in compliance with applicable federal, State, and local regulations
• Ensure compliance with public agency laws and governance requirements, including the Brown Act, California Public Records Act, Political Reform Act (FPPC), records retention laws, and agency policies and procedures
• Coordinate and process governance-related filings, legal notices, resolutions, declarations, and official documentation requiring Governing Board review, approval, certification, or publication
• Administer and coordinate responses to Public Records Act requests, subpoenas, claims, and records retrieval requests while ensuring confidentiality and proper handling of sensitive information
• Maintain and update governance-related information on the Agency website, including Governing Board and Behavioral Health Commission rosters, agendas, meeting notices, minutes, and public announcements
• Conduct research, gather and organize information, and prepare reports, memoranda, presentations, and technical documents for the Executive Director, Executive Management Team, Governing Board, and Behavioral Health Commission
• Provide high-level confidential administrative and governance support to executive leadership on sensitive, complex, or agency-wide matters requiring discretion and independent judgment
• Support governance and administrative coordination of contracts and agreements requiring Governing Board review or official record retention, including routing documents through administrative and legal review processes
• Coordinate meeting logistics, schedules, follow-up actions, and communication between Governing Board members, Commission members, executive leadership, legal counsel, and agency staff
• Perform related duties and special projects as assigned in support of agency governance, compliance, and administrative operations.

Applications will be accepted electronically by Raftelis at raftelis.com 

City of Daly City, CA - Fire Chief - Raftelis

Applicants complete a brief online form and are prompted to provide a cover letter and resume.

The final filing date is June 19, 2026.

Please review the minimum qualifications carefully prior to submitting your application to ensure you are applying to the appropriate recruitment. Applications submitted to the wrong job posting may not move forward in the selection process. *Apply to this position if you currently hold a Firefighter 1 Certificate with less than 2 years of total experience. Paramedic and EMTs welcome to apply. 

The Firefighter Candidate Testing Center’s (FCTC) Statewide Eligibility List (SEL) will be used to screen applications. If you are not already on the FCTC Statewide Eligibility List (SEL) (For more information on how to be placed on the FCTC SEL, visit https://www.fctconline.org/sel /)

Interested in learning more about the Redwood City Fire Department: Attend the Open House on June 13, 2026, between 10:00 AM – 2:00 PM at Station 9, located at 755 Marshall St, Redwood City, CA 94063

Oral Board Interviews will take place in person during the week of July 13th.

Paramedic Assessment will take place in person, the week of July 20th.

Chief Final Interviews will take place in person, the week August 10th. 

*These dates are confirmed.

The Role:

The City of Redwood City is seeking Firefighter Engineer/Paramedics who, under direction of the Fire Captain, will perform firefighting and fire prevention duties aimed at protecting life and property, operate and maintain firefighting equipment, and provide basic medical assistance. Firefighters also provide Basic Life Support first responder pre-hospital emergency medical care and emergency medical assistance, perform minor station maintenance, and participate in training to maintain skills. Please see the Firefighter/Engineer job description for more details. Should you qualify as a Paramedic, please see the Firefighter/Engineer Paramedic job description

Recruitment Process:

• Written Application & Supplemental Questionnaire 

• Must be current on the Firefighter Candidate Testing Center (FCTC) Statewide Eligibility List (SEL) on 06/15/26. (For more information on how to be placed on the FCTC SEL, visit https://www.fctconline.org/sel /)

• Cal-JAC CPAT (Candidate Physical Ability Test) Card must be dated between 06/15/25 and 06/15/26.

• A passing score on the FCTC Written Test must be dated 06/15/25 and 06/15/26.

• To view upcoming Cal-JAC CPAT and FCTC Written Test dates, click here (https://www.fctconline.org/testingschedules/).

• Candidates experiencing financial hardship may qualify for financial aid to pay for their FCTC testing fees. (https://www.fctconline.org/financialaid/)
  **IMPORTANT: It is your sole responsibility to ensure your contact information in your FCTC profile matches what you are putting on this application to be accurately matched to the SEL. (FCTC ID#, Name, Email Address, Phone Number, etc.)**

Required Qualifications:

Experience and Training Guidelines:

A typical way to demonstrate the applicant possesses the required knowledge and ability may be obtained through the following ways:

1. Minimum of 30 semester college units. Completion of college credits in the study of Fire Science or similar field.
2. High School Diploma or equivalent (G.E.D. or California Certificate of Proficiency).
3. Successful completion of a Firefighter 1 equivalent training program, or possession of a California State Fire Training Firefighter 1 certificate.

Required Certification and License:

1. Must possess a valid EMT OR Paramedic license
2. Provide proof of a valid Candidate Physical Ability Test (CPT) certificate prior to appointment to the classification of Firefighter/Engineer. CPAT must be current.
3. Possession of, or ability to obtain, a valid California driver’s license. Driving record will be reviewed and any infractions will be evaluated on a case-by-case basis.

Please review the minimum qualifications carefully prior to submitting your application to ensure you are applying to the appropriate recruitment. Applications submitted to the wrong job posting may not move forward in the selection process. *Apply to this position if you currently have 2 or more years of full-time experience as a firefighter and hold a paramedic license. 

The Firefighter Candidate Testing Center’s (FCTC) Statewide Eligibility List (SEL) will be used to screen applications. If you are not already on the FCTC Statewide Eligibility List (SEL) (For more information on how to be placed on the FCTC SEL, visit https://www.fctconline.org/sel /)

Interested in learning more about the Redwood City Fire Department: Attend the Open House on June 13, 2026, between 10:00 AM – 2:00 PM at Station 9, located at 755 Marshall St, Redwood City, CA 94063

Oral Board Interviews will take place in-person during the week of July 13th.

Paramedic Assessment will take place in person, the week of July 20th.

Chief Final Interviews will take place in person, the week August 10th 

*These dates are confirmed

The Role:

The City of Redwood City is seeking Firefighter/Engineers who are licensed paramedics. Under direction of the Fire Captain, the Firefighter/Engineer will perform firefighting and fire prevention duties aimed at protecting life and property, operate and maintain firefighting equipment, and provide basic medical assistance.  Firefighter/Engineers also provide Advanced Life Support first responder pre-hospital emergency medical care and emergency medical assistance, perform minor station maintenance, and participate in training to maintain skills.  Please see the Firefighter/Engineer Paramedic job description  for more details.

Required Qualifications:

Experience and Training Guidelines:
A typical way to demonstrate the applicant possesses the required knowledge and ability may be obtained through the following ways:

1. Two years (2) of full-time firefighting service.
2. Possession of a California State Fire Training Firefighter I certificate is required.
3. Possession of, or ability to obtain, a valid California driver’s license.
4. Must have a valid Paramedic License from the National Registry of Emergency Medical Technicians and will need to obtain San Mateo County Paramedic accreditation prior to completing probationary period.

Required Certification and License:

1. Provide proof of a valid Candidate Physical Ability Test (CPAT) certificate prior to appointment to the classification of Firefighter/Engineer.  CPAT must be valid and completed within the last 12 months.
2. Possession of, or ability to obtain, a valid California driver’s license.  Driving record will be reviewed and any infractions will be evaluated on a case-by-case basis.

Please review the minimum qualifications carefully prior to submitting your application to ensure you are applying to the appropriate recruitment. Applications submitted to the wrong job posting may not move forward in the selection process. *IF you currently hold a Firefighter 1 Certificate - please do not apply to the Trainee position, but rather apply to the Firefighter Engineer position.

The Firefighter Candidate Testing Center’s (FCTC) Statewide Eligibility List (SEL) will be used to screen applications. If you are not already on the FCTC Statewide Eligibility List (SEL) (For more information on how to be placed on the FCTC SEL, visit https://www.fctconline.org/sel /)

Interested in learning more about the Redwood City Fire Department: Attend the Open House on June 13, 2026, between 10:00 AM – 2:00 PM at Station 9, located at 755 Marshall St, Redwood City, CA 94063

Oral Board Interviews will take place in-person during the week of July 13th.

Paramedic Assessment will take place in person, the week of July 20th.

Chief Final Interviews will take place in person, the week August 10th. 

*These dates are confirmed.

The Role:

The City of Redwood City is seeking Firefighter Trainees who, under immediate supervision, actively participate in the Firefighter Academy training program. Trainees perform all related learning and testing activities in preparation for the Firefighter/Engineer classification within the Fire Department of the City of Redwood City. See Firefighter Trainee job description for more details. Upon successful completion of the Firefighter Academy training program and Field Training Orientation (FTO/Apprentice), incumbents of this non-sworn classification may be appointed to the sworn classification of Firefighter/Engineer and serve a probationary period of eighteen (18) months. The Firefighter/Engineer monthly salary range is from $10,108.81 to $12,903.53. Please see the Firefighter/Engineer job description for more details.

Required Qualifications:

• High School Diploma or equivalent (G.E.D. or California Certificate of Proficiency).
• Possession of a valid Emergency Medical Technician (EMT) OR a valid Paramedic license prior to appointment.
• Proof of a valid Candidate Physical Ability Test (CPAT) dated within 12 months prior to appointment.
• Possession of, or ability to obtain, a valid California driver’s license prior to appointment to the classification of Firefighter/ Engineer.
• To be eligible for this recruitment, candidates must be on the Firefighter Candidate Testing Center's (FCTC) Statewide Eligibility List (SEL).

Recruitment Process:

• Written Application & Supplemental Questionnaire 

• Must be current on the Firefighter Candidate Testing Center (FCTC) Statewide Eligibility List (SEL) on 06/15/26. (For more information on how to be placed on the FCTC SEL, visit https://www.fctconline.org/sel /)

• Cal-JAC CPAT (Candidate Physical Ability Test) Card must be dated between 06/15/25 and 06/15/26.

• A passing score on the FCTC Written Test must be dated 06/15/25 and 06/15/26.

• To view upcoming Cal-JAC CPAT and FCTC Written Test dates, click here (https://www.fctconline.org/testingschedules/).

• Candidates experiencing financial hardship may qualify for financial aid to pay for their FCTC testing fees. (https://www.fctconline.org/financialaid/)
  **IMPORTANT: It is your sole responsibility to ensure your contact information in your FCTC profile matches what you are putting on this application to be accurately matched to the SEL. (FCTC ID#, Name, Email Address, Phone Number, etc.)**

WILDFIRE PROGRAM SUPPORT SPECIALIST

Professional Temp

Full-Time/Temporary/Fixed-Term/Non-Exempt

City of San Rafael Fire Department

$31.80 - $38.65 per hour

(salary dependent upon experience/qualifications)

Limited Benefits Available

APPLICATION DEADLINE:  Apply by Monday, June 15, 2026 at 5:00 p.m.

First Review of Applicants:  Monday, June 8, 2026

(We reserve the right to close the recruitment at anytime prior to application deadline)

This position is fully funded through the Marin Wildfire Prevention Authority (MPWA) and will directly support the mission of wildfire preparedness and mitigation, and community safety. 

This is a Limited Term|Temporary|Full-Time|Fixed Term|Non-Exempt position with limited benefits.  This position is for ONE YEAR ONLY for the period July 2026 through June 2027.  

THE CITY is focused on enhancing our community members’ quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael, with a population of approximately 60,000, is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and a fiscal year 2025-2026 annual budget of approximately $193 million. The City’s vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. 

San Rafael’s Organizational culture framework is an initiative called “Together San Rafael.” City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. 

THE DEPARTMENT

The San Rafael Fire Department is an all-risk fire agency with 69 highly trained operational firefighters providing services in firefighting, Advanced Life Support (ALS response, ambulance transport, technical rescue, hazardous material response, disaster response, fire prevention, and community preparedness.  We are dedicated to delivering the highest level of emergency service to our community--professional, compassionate, predictable, consistent, and sustainable.  

THE POSITION

The Wildfire Program Support Specialist provides operational, administrative, and technical support for the San Rafael Fire Department's wildfire prevention, mitigation, and community risk-reduction programs.  The Specialist will support the Wildfire Mitigation Program through the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals.  The position works closely with fire prevention staff, vegetation management personnel, contractors, community organizations, and residents to ensure efficient program delivery and high-quality customer service.  This role supports planning, data tracking, public education, defensible space evaluations, grant administration, and logistics for wildfire-related initiatives.  

ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but are not limited to the following):

• Support the implementation of the San Rafael Wildfire Prevention and Protection Action Plan and Marin Wildfire Prevention Authority workplan in an inclusive and equitable manner.
• Provide various administrative support services including but not limited to inputting invoices, contracts, and purchase orders, budget tracking, meeting support and responding to resident inquiries.
• Assist in coordinating contractors, scheduling inspections, and maintaining project timelines and documentation.  
• Conduct field support tasks such as collecting site information, documenting parcel conditions, preparing inspection forms, and entering data into department databases.  
• Maintain, organize, and update program data, reports, maps, and digital records.
• Assist with grant tracking, reporting, reimbursements, and documentation requirements.
• Support development and delivery of public education materials, community outreach events, and preparedness workshops.
• Provide logistical support for equipment, supplies, signage, and daily field operations.
• Prepare written summaries, report, presentations, and correspondence for supervisors and stakeholders.
• Support the residential assistance programs via documentation, scheduling, and coordination.
• Manage the resident hotline, including phone calls, emails and third-party software to ensure residents have timely information and support.
• Helps assure residents are informed through content creation to be shared via physical and electronic forms.

KNOWLEDGE/SKILLS/ABILITIES

• Customer service principles and  public communication best practices.
• Principles of wildfire behavior, defensible space, home hardening practices, and vegetation management (training can be provided).
• Basic understanding of fire prevention, community risk-reduction, and emergency management concepts.
• Office software including word processing, spreadsheets, and databases.
• Recordkeeping, project coordination, and workflow management methods.
• Strong organizational and time management skills with the ability to balance multiple projects.
• Clear and professional verbal and written communication.
• Proficiency using computers, tablets, data-entry systems, and mapping tools.
• Ability to interpret and apply program guidelines, defensible space standards, and work instructions.
• Effective interpersonal skills for working with residents, contractors, and internal staff.
• Problem solving and attention to detail in both field and office settings.
• Work independently and also collaborate effectively with a team.
• Provide excellent customer service, sometimes in stressful or high-volume situations.
• Clearly and effectively communicate with residents to understand their concerns and help reach solutions or provide guidance.
• Develop and execute requests for proposals (bids), financial documents, and contracts.
• Learn and adapt to new technologies, databases, and program tools.
• Maintain accurate records and follow procedures consistently.
• Exercise sound judgment and communicate professionally when representing the Fire Department.

MINIMUM QUALIFICATIONS DESIRED

• Graduation from high school or equivalent and any combination of education and experience that would likely provide the required knowledge and abilities in qualifying.
• Must possess and maintain a valid California Driver’s License with a satisfactory driving record.
• A background in customer service or public service.
• Ability to speak, write, and read Spanish is desired but not necessary.