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The Office Technician I/II position at the Assessor/Clerk-Recorder Office performs a wide variety of specialized technical duties and provides information and assistance to the public regarding departmental policies, procedures and laws. The Office Technician II position is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week.

 

JOB DUTIES

• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Receives and responds to inquiries, requests for assistance and complaints from County staff, outside agencies and/or the general public.
• Compiles data for use in reports and/or managerial decision-making
• Applies departmental policies and procedures, as well as applicable state laws, in determining accuracy and completeness of various applications, forms and records.
• Assists in coordinating and implementing assigned programs.

The Office Technician I/II position at the County Counsel Office performs a wide variety of specialized technical duties. This position will also work with Personnel, where they will provide information and assistance to the public regarding departmental policies and procedures. The Office Technician II position is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week.

JOB DUTIES

• Prepares, types, maintains and/or processes a variety of records, reports, correspondence, charts, tables, logs, legal documents, etc., as required.
• Receives and responds to inquiries, requests for assistance and complaints from County staff, outside agencies and/or the general public.
• Performs routine clerical duties as required, including but not limited to typing reports and correspondence, copying and filing documents, retrieving files, entering computer data, completing and processing various forms, maintaining inventory, ordering supplies, assembling materials, faxing information, answering the telephone, greeting and assisting customers I clients, processing mail, etc

THE OPPORTUNITY

Are you an experienced administrative professional looking for an amazing opportunity on the Coast? The City of Pacifica is a beautiful coastal community, just south of San Francisco with an exciting opportunity. We are currently hiring for a Police Records Specialist to join our Police Department in our mission of protecting and serving the Community.

 

THE DEPARTMENT

The Pacifica Police Department is responsible for all functions related to law enforcement and crime prevention and is made up of several divisions that carry out specialized duties to help the department perform as a cohesive whole. Staff includes thirty-eight (38) full-time positions consisting of the Police Chief, 2 Captains, 7 Sergeants, 6 Corporals, 17 Officers, a Records Supervisor, a Records Clerk, an Evidence Technician, a .5 Property Clerk, 2 .5 grant-funded Community Service Officers and an Administrative Assistant.
 

Together, they come together to carry out the Police Department mission "…to protect and serve the members of our community with the highest level of commitment, ethics and professionalism.” 
 

To learn more about the Pacifica Police Department, you are invited to visit their web site at www.pacificapolice.org. 

 

THE POSITION

The current opening is for a full-time position and is under the direction of the Police Records Supervisor. The Police Records Specialist will provide a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintaining accurate Police statistics, records, and files; conducting business and transactions with the public, in person and by telephone; is available for occasional night and/or weekend duty as required, and performing other related work as required.

 

DEFINITION

Under general supervision, performs a wide variety of clerical, typing, and computer data entry tasks related to Police records; maintains accurate Police statistics, records, and files; conducts business and transactions with the public, in person and by telephone, and performs other related work as required.

 

DISTINGUISHING CHARACTERISTICS

The Police Records Specialist is responsible for all police statistical record keeping and data entry, typing, and clerical work related to all phases of the Police operation, including but not limited to preparing forms, ordering department supplies, and making appointments.

 

SUPERVISION RECEIVED AND EXERCISED

Works under the general supervision of employees in higher clerical, technical and/or supervisory classifications.

 

ESSENTIAL FUNCTIONS -INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING

• Performs police statistical record keeping.
• Performs a variety of data entry, typing, and clerical work related to all phases of the Police operation.
• Enters, updates, and maintains data while ensuring accuracy and confidentiality of all information.
• Coordinates service of subpoenas.
• Compiles data for Public Records Act requests.
• Approves and prepares reports for the District Attorney.
• Conducts business and transactions with the public, in person and by telephone.
• Directs requests to proper agencies and departments.
• Maintains and transmits warrant monies.
• Prepares correspondence and compiles information for reports.
• Prepares forms, orders department supplies, and makes appointments.
• May handle weapons for registration purposes.
• May conduct person searches in conjunction with Investigative division.
• Performs related duties as required.

WATER OPERATOR – Two Positions Available

Utilities Department, Operations Division, Water Section
$6,238.33 – $8,777.83 Monthly Plus Excellent Benefits

The final three steps (Step F, Step G, and Step H) included in the salary range listed above are available to employees in this job classification after completion of five years of service (Step F), ten years of service (Step G), and 15 years of service (Step H), one year at the prior step, and a good performance evaluation. Initial salary placement is typically at the entry point of the range unless the candidate has prior lateral work experience which may warrant initial placement at a higher step. 

Opportunity to work a 9/80 work schedule with every other Friday off. 

To foster teamwork and collaboration in the department, organization wide, and in the community, this full-time position works on-site/in-person. 

The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, inclusion, and belonging. Join our team! 

ABOUT THE POSITION
Are you passionate about public service and protecting one of our community’s most vital resources – clean reliable drinking water? The City of Gilroy is seeking a skilled and motivated Water Operator to paly a key role in operating, maintaining, and improving the City’s water distribution and treatment systems. 

In this hands-on and highly impactful role, you will work under the general supervision of the Water Systems Superintendent, perform and lead journey level duties associated with the operation, construction and maintenance of the water system. The Water Operator has advanced understanding of operating the water system in a safe and sustainable manner, including the use of Supervisory Controls and Data Acquisition (SCADA) systems as well as an understanding of water quality requirements. The Water Operator may also take direction from a Senior Maintenance Worker. This is a non-exempt classification represented by the AFSCME, Local 101, General Unit. 

This is an exciting opportunity for an experienced water professional who values safety, teamwork, and excellence in service, and who wants to make a real difference every day for the residents and businesses of Gilroy. 
 

THE DIFFERENCE YOU’LL MAKE

As a Water Operator, your work directly safeguards public health, fire protection, and quality of life for the Gilroy community. You will ensure safe, high-quality drinking water for thousands of residents and support sustainable water system operations and regulatory compliance. Additionally, you will respond to emergencies and service needs that keep the City running smoothly and help maintain critical infrastructure that supports growth and resilience. Your expertise and dedication will be visible in every hydrant that flows, every meter that reads accurately, and every system that operates safely – often behind the scenes, but always essential.

THE TEAM AND DEPARTMENT
The Water Section is dedicated to providing high quality water and reliable services to our customers in a safe and timely manner. We promote smart, long-term and sustainable use of water resources. We accomplish this by managing our resources, utilizing practical technologies and providing employees with opportunities for growth and achievement.

 

 

CANDIDATE PERSPECTIVE
The City of Gilroy is committed to developing it’s employees. As a Water Operator, you’ll have opportunities to expand your certifications, technical expertise, and receive ongoing regulatory, safety, and leadership training. You will learn advanced SCADA, telemetry, and water quality technologies, gain experience in budgeting, contract oversight, and plan review. Whether you’re strengthening your technical mastery or building leadership skills, this role offers meaningful professional growth in a supportive public service environment. 

Working for Gilroy means being part of a collaborative organization that values integrity, respect, and teamwork. The City invests in it’s employees through training, career development, and a supportive work environment where your expertise is recognized and your contributions matter. With a strong focus on safety, infrastructure reliability, and customer service, Gilroy empowers its Utilities professionals to take pride in their work and make decisions that positively impact the community every day. 

EXAMPLES OF FIRST YEAR PROJECTS/ASSIGNMENTS:

• Learn Gilroy’s water distribution and treatment systems, including wells, reservoirs, pump stations, SCADA operations. 
• Support the development of Gilroy’s valve exercising and hydrant flushing program, including record keeping. 
• Assist with Gilroy’s Steel Service Replacement program and keep the project on schedule for completion by July 1, 2028
• Complete required training and work toward Grade I Water Treatment Operator certificate and Backflow Prevention Assembly Tester Certificate (if not already possessed). 

The Department: 

The City Manager’s Office provides executive leadership and administrative oversight for the City organization, ensuring the effective delivery of services in alignment with the City Council’s policies, goals, and strategic priorities. The City Manager’s Office is responsible for implementing City Council direction, overseeing daily municipal operations, and fostering collaboration across departments and with external partners. This Office plays a key role in strategic planning, policy development, budget preparation and oversight, labor relations, and performance management. Staff within the City Manager’s Office support complex projects and initiatives that advance organizational excellence, innovation, equity, and community engagement. This Office is committed to professional management practices, ethical governance, and continuous improvement in service to the community.

 

The Position: 

The Staff Analyst I is responsible for program analysis and administrative duties in support of assigned programs and activities. Assigned programs could include housing development, community development, community outreach, historic preservation, advanced planning, public/private housing rehabilitation, management analysis, building services, human services, criminal statistics, solid waste, recycling, waste prevention, sustainability, urban runoff pollution prevention, and federal/state grant programs and activities.  Performs related duties as assigned.

 

Additional Information: 

Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be considered.

 

Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of January 29, 2026 at 4:00 PM. 

 

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED ABOVE.  IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT.MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS.  ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. APPLICANTS WILL BE CONSIDERED FOR POSITIONS ADHERING TO ALL APPLICABLE CITY POLICIES, INCLUDING BUT NOT LIMITED TO CMD 033- EMPLOYMENT OF RELATIVES.

 

The annual salary range for this position is $113,920.32 - $145,705.32.  This position may be filled at or near the minimum of the salary range. 

 

Minimum Qualifications:

EDUCATION AND EXPERIENCE

Minimum Education Requirements: 

Completion of 120 semester units or 180 quarter units which, irrespective of the preceding requirement, shall include one (1) or more courses in, or a Bachelor's degree in, public or business administration, urban planning, information management, criminal justice, environmental studies, finance, or related field from an accredited college or university.

 

Minimum Experience Requirements: 

None

 

Acceptable Substitution:

None

 

License/Certifications: 

Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment.

 

Desirable Qualifications: 

Experience in electronic spreadsheets, on-line financial systems, social media outreach techniques, accounting, record-keeping, and mortgage financing.

 

Other Requirements:  

• Must be able to perform all of the essential functions of the job assignment.
• Incumbents of this classification may be required to occasionally work overtime and odd and unusual hours.

 

Follow this link to view the entire Class Specification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities.

 

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.

 

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. 

 

VETERAN’S PREFERENCE POINTS: This position qualifies for Veteran’s Preference Points.  Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.

 

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov. 

 

 

Transit Power Line Worker (7366) - SF Municipal Transportation Agency (T00146)

Recruitment: REF59588R

Published: January 14, 2026

Contact:

Pierre Aguirre - pierre.aguirre@sfmta.com

 

Department: Municipal Transportation Agency
Job class: 7366-Transit Power Line Worker
Salary range: $170,742.00 - $170,742.00
Role type: Permanent Civil Service What does this mean?
Hours: Full-time
Exam type: Class Based Test
Rule: Rule of the List
List type: Entrance

 

About:

This is a San Francisco Municipal Transportation Agency Class Based Test.

The purpose of this announcement is to create an eligible list which will be used to fill future vacancies in this classification.

Application Opening: January 14, 2026
Application Deadline: Apply immediately. Application filing will be open at least through February 4, 2026 and will close any time thereafter. 
Salary Range: $170,742 annually

Signing Bonus and Relocation Reimbursement:  Newly hired* employees appointed full-time before June 30, 2027, into the Overhead Line classifications of 7235, 7310, or 7366, are eligible for a one-time $20,000 signing bonus.  Candidates* who live over one hundred (100) miles outside of the geographic boundaries of the City and County of San Francisco and who relocate in connection with an appointment to an Overhead Line Classification are eligible for reimbursement of relocation expenses up to $20,000.

Both the signing bonus and relocation reimbursement will only be provided in exchange for signing a Repayment Agreement that requires repayment if qualifying service requirements are not met.  *Full information and other terms and conditions, including definitions of a newly hired employee and candidate, can be read at SFMTA.com/OverheadLinesPilot
 

The SFMTA, a department of the City and County of San Francisco, oversees Muni (the historic Municipal Railway), parking and traffic, bicycling, walking and taxis. Over one million people get around San Francisco and rely on us to ensure safe and reliable travel.

Our Vision: Excellent transportation choices for San Francisco.

Our Mission: We connect San Francisco through a safe, equitable, and sustainable transportation system.

Role description

Under general supervision, performs skilled line work in the installation, maintenance, and repair of transit power systems including trolley overhead contact wires, poles, conduits, cables, feeders, switches, and related support structures.

Examples of Important and Essential Duties
According to Civil Service Commission Rule 409, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
 

1. Strings, rigs and repairs electrical lines, cables, wires and related switches, including aluminum and copper conductors and support wires, under energized and de-energized conditions and in heavy traffic.  

2. Inspects overhead lines and circuits to identify and assess faulty lines or worn parts for on-site or later repair and replacement, including removing trees or other obstructions.  

3. Installs and maintains underground and overhead electrical systems/facilities and supporting structures.  

4. Repairs and replaces poles, cross arms, insulators and related hardware under energized and de-energized conditions, and in heavy traffic or in underground and subway stations.  

5. Digs foundations; sets, plumbs and anchors poles.  

6. Responds to emergency road call requests.  

7. Maintains routine records.  

8. Drives City vehicles.  

9. Performs related duties as required.
 

Nature of Work: Requires considerable physical effort and dexterity in the use of fingers, limbs and body; continuous exposure to physical and working conditions where serious injuries maybe encountered; working with high voltage electrical distribution lines and working in confined spaces; may be assigned to work day, swing or night shifts, weekends and holidays; may be required to wear respirators and work in inclement weather; may be required to work overtime; this is a 7 day / 24 hour operation.

How to qualify

Education:  Completion of a State certified Electrical Line Worker apprenticeship program recognized by the International Brotherhood of Electrical Workers;

OR  

Experience:  Two (2) years of full time verifiable journey-level electrical line worker experience in the installation, maintenance and operation of high voltage (above 600 volts) power transmission and distribution systems;

OR

Five (5) years of full time verifiable journey-level electrician experience as defined by the International Brotherhood of Electrical Workers of which two (2) years must have been assisting in the installation, maintenance and operation of high voltage (above 600 volts) power transmission and distribution systems.  

AND

License:  Possession of a valid driver license.  Must obtain a Class B driver license within six months of appointment.  Failure to obtain a Class B driver license is cause for termination.

Verification of Education and Experience:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.  

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
 

Selection Procedures: (General Exam Process)
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Multiple-Choice Examination (Weight - 100%): Candidates deemed eligible and admitted to the examination process will be sent a web link via email that will allow them to take an online multiple-choice test designed to measure knowledge, skills and abilities in job-related areas that may include but not be limited to: technical knowledge; ability to install, repair, replace, string, rig, splice, and maintain equipment/structures; ability to use tools and equipment; knowledge of safety regulations and procedures; and human relations ability.  

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

What else should I know?

Eligible List/Score Report:  A confidential eligible list/score report of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list/score report, shall not be made public unless required by law. However, an eligible list/score report shall be made available for public inspection, upon request, once the eligible list/score report is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Director of Transportation or the Civil Service Commission.

The duration of the eligible list/score report resulting from this examination process will be of 12 months and may be extended with the approval of the Director of Transportation. 
 

Medical Examination/Drug Testing: Candidates who are being considered for appointment for positions which may be required to pass a medical examination. Candidates who cannot meet the medical requirement will be placed under waiver until this requirement is met. The medical examination will be administered only to those applicants who are being considered for appointment.

The San Francisco Municipal Transportation Agency (SFMTA) has determined that Class 7366 Transit Power Line Worker is a “safety-sensitive” position, under regulations issued by the Federal Transit Administration (49 CFR Part 655). Federal law requires that all transit employees who perform safety-sensitive functions be subject to random, post-accident, reasonable suspicion, return-to-duty and follow-up drug and alcohol testing. All applicants for Safety-Sensitive positions shall undergo urine drug testing prior to employment and within 90 days prior to performing Safety-Sensitive functions for the first time. Receipt by the SFMTA of a negative test result is required prior to the employee being placed on the payroll. A positive, adulterated, negative dilute or substituted test will result in a decision not to hire, and the applicant’s name will be removed from the list of eligibles for Safety-Sensitive positions. The SFMTA will not consider hiring any person who tested positive, adulterated, substituted or refused to submit to testing for a minimum of two years following the positive test.

In addition, each applicant who has worked for a Department of Transportation (DOT)-regulated employer(s) within the last two years will be required to sign a consent form, prior to appointment, authorizing SFMTA to obtain information from his/her prior employers concerning his/her drug and alcohol test history. Each applicant will also be required to provide SFMTA with information regarding whether, during the last two years, the applicant tested positive or refused to test on any pre-employment drug or alcohol test administered by an employer to which the applicant applied for, but did not obtain, safety-sensitive transportation work covered by DOT drug and alcohol testing rules. SFMTA will not hire any applicant for a safety-sensitive position who fails to provide this information or fails to provide written consent for the release of information from prior employers.

Terms of Announcement and Appeal Rights:  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at Careers with purpose | City and County of San Francisco (sf.gov). The terms of this announcement may be appealed under Civil Service Rule 410.4. Such appeals must be submitted in writing to the San Francisco Municipal Transportation Agency ATTN: Human Resources Examinations and Classification Unit, 1 S Van Ness Avenue, 6th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Multiple-Choice Test Preparation Manual 
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• SFMTA Employee Wellness Program
• Veterans Preference 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

How to Apply
Applications for City and County of San Francisco jobs are only accepted through an online process.

1. Please visit https://careers.sf.gov/ to begin your application process.
    
2. Type “7366” in to the “Search by class or keyword” field.
    
3. Click the link to open the Job Announcement.
    
4. Select the “Apply Now” button and follow instructions on the screen.  

Applicants will receive a confirmation email from notifications@smartrecruiters.com that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110. 

Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues. 

Exam Analyst Information: If you have any questions regarding the Exam Process, please contact Pierre Aguirre at Pierre.Aguirre@sfmta.com . Please note: all your information will be kept confidential according to EEO guidelines. PA | CBT-7366-T00146 | Entrance 

 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

 

DEFINITION:

The City of Lincoln is hiring for a Senior Office Assistant within the Administrative Services Division of the Public Works Department. Under general supervision, learns to perform and performs difficult, complex, specialized and/or confidential office support to various City offices, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the department to which assigned; performs related work as assigned; assists the public by providing information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents; learns policies, procedures and work methods associated with assigned duties; performs other related duties as required.
 

DISTINGUISHING CHARACTERISTICS:

The Senior Office Assistant is the advanced journey level classification in the office support series in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a full range of complex and difficult specialized office support duties, with responsibilities requiring the use of independent judgment or the application of technical or related skills. Incumbents often function as the only office support for an organizational or functional unit. This class is distinguished from the next higher classification of Office Supervisor in that the latter has a broader supervisory responsibility for the functioning of an entire office.

 

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from professional, supervisory and/or management level staff. May exercise technical and functional supervision over assigned staff.
 

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Provides difficult, complex, specialized and/or confidential office support to various City offices, which may require the exercise of independent judgment, the application of technical skills, or a knowledge of detailed or specialized activities related to the department to which assigned; performs related work as assigned; assists the public by providing information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents.

• Provides information to the public or to City staff that may require the use of judgment and the interpretation of policies, rules or procedures; responds to questions and concerns from the general public; receives visitors and telephone calls and directs them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner; assists the public in filling out forms and supplies information regarding fees, permits, legal requirements, procedures and services provided by City departments.

• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic, statistical and payroll calculations; compiles and maintains records; maintains centralized division/department records and files; inputs, updates and retrieves data such as mailing lists and registrations; designs and develops flyers and brochures; determines proper spelling and grammar; develops proper formats for forms, charts and reports.

• Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations; types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; prints and distributes final documents.

• Receives and processes fees, fines or other money; prepares receipts and balances money received; issues permits; orders supplies and materials.

• Makes appointments and maintains a calendar and tickler files; schedules and arranges meetings and makes travel arrangements; organizes meetings by notifying participants, making room arrangements and preparing required informational materials; sorts and distributes mail received by departmental staff.

• Maintains office equipment and facilities; requests and follows up on building maintenance and custodial services; operates and performs routine preventative maintenance on office machines, including data/word processors, copiers and field dispatch equipment.

• May assist with and/or administer special projects; coordinates specific projects, including fostering cooperative working relationships with civic groups, inter-governmental agencies and City staff; helps develop, implement and maintain goals, objectives, policies and priorities for assigned projects and service areas; helps ensure that established goals and priorities are achieved; attends and participates in professional and community meetings; stays current on related issues; serves as a technical resource.

• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

 

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

 

KNOWLEDGE, SKILLS AND ABILITIES: (The following are a representative sample of the KSAs necessary to perform essential duties of the position.)

Knowledge of:

Complex and technical office and administrative policies and procedures; specified computer applications involving word processing, data entry, database access and/or standard report generation; business arithmetic; business letter writing and the standard format for typed materials; depending on assignment, knowledge of accounting, clerical, construction, law enforcement, legal and computer terminology may be required; administrative procedures affecting inventory, purchasing, accounting and personnel/payroll transactions; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Skill to:

Operate standard office equipment, including a computer and variety of word processing and software applications; type accurately from clear copy at a rate of 45 net words per minute.

Ability to:

Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of work; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; develop and coordinate work programs; compose correspondence or documents; meet critical deadlines; perform mathematical calculations quickly and accurately; implement, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
 

Please click "Job Announcement" button to view the full job announcement.

 

 

Open Until Filled-Apply Immediately

Interviews: TBD

Resumes are not accepted in lieu of completing a city application.

 

DEFINITION
Under general direction, performs complex and responsible technical and clerical work for the Director of Human Resources and as administrative support to the City's Human Resources Department. Completes related work as required.

DISTINGUISHING CHARACTERISTICS
An incumbent in this position is a Human Resources generalist performing a wide range of personnel assignments in administering and processing health and welfare benefits; managing the administrative duties associated with the Personnel Board and overseeing the preparation and management of all employee requisition and action forms; managing the office and providing administrative support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, the Human Resources Analyst(s) and Human Resources Specialist(s).

EXAMPLES OF DUTIES
Including but not limited to maintaining frequent, sensitive and critical contacts with public and private agencies, other departments, professionals and officials; transmits information, decisions and directives. Answers inquiries by phone or email; investigates and resolves complaints or provides information, explains departmental or City procedures; exercises judgment in giving information and proper disposition of problems; composes correspondence and prepares reports. Maintains and files employees' personnel records and other departmental records; provides information to employees regarding benefits. Screens telephone calls and visitors; receives, screens and routes incoming mail for appropriate action and follows up on its disposition; arranges for meetings and conferences and assists in providing material on information to be discussed. Interprets and apply rules and regulations of the classified service. Keeps abreast of pertinent information and changes in City procedures and regulations.

Prepares inter-office memoranda and requisition forms; elicits employee evaluation forms for all departments by preparing and transmitting initial forms. Manages performance appraisal forms for distribution in accordance with established procedures. Serves as Assistant for the Personnel Board, other related meetings, and disciplinary and appeal hearings by collecting, preparing, and sending agendas, taking and transcribing minutes, and typing and distributing minutes and other material. Processes and manages distribution retiree health reimbursement checks. Administers Department of Motor Vehicles (DMV) Pull Program, tracks employee driving records and issues quarterly department list of commercial drivers’ medical expirations. May assist in responding to internal and external surveys. May assist department personnel with data entry on applicant tracking program, proctoring Civil Service examinations, in administering certification of active Civil Service Employment Lists using applicant tracking program, and assists with City-wide events. Processes employee separations and cafeteria plan worksheets, enters employee information into ERP system, tracks employee trainings; and processes invoices.

Provides support to the Director of Human Resources, Assistant to the Director of Human Resources, Senior Management Analyst, Human Resources Analyst(s) and Human Resources Specialist(s). Administers the documentation requirements of the 1986 Immigration and Control Act. Prepares and processes required Human Resources’ forms, such as new employee forms and employee Action Forms. Assists with preparation and publication of the employee newsletter. Maintains and orders office supplies and other duties as assigned.

MINIMUM REQUIREMENTS

Ability to: Communicates effectively both orally and in writing; speaks to and direct large groups; Interacts positively and cooperate with co-workers, responds politely to customers, works as a team member, functions under demanding time pressure, responds in a positive manner to supervision, attends work and perform duties on a regular and consistent basis. Understands and applies instructions, rules, regulations and policies including the City’s Rules and Regulations of the Classified Service; analyzes, processes and schedules detailed work accurately; learns, understands, and communicates employee benefit parameters and regulations, learns and uses Microsoft Office Suite applications, Human Resources Information System (HRIS), applicant tracking system and other City software programs. Transcribes proceedings at meetings of commissions, boards or special committees; exercises good judgment in matters of a confidential nature; works independently in absence of supervision.

Knowledge of: Appropriate English grammar and spelling; current office equipment and methods including operation of computer programs, including advanced, competent use of Microsoft Word; record keeping and organizational practices; basic arithmetic; and certain federal, state and municipal personnel regulations.

Education: Graduation from high school or equivalent and an Associate of Arts (AA) degree.

Experience: A minimum of two years of experience in administrative and Human Resources technical work that involved regular contact with the public.

License: Possession of a valid Class C California Driver's License.

ABOUT THE CITY

We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by core values of excellence, integrity, service, collaboration, inclusion, and innovation.   Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication. The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career or make valuable contributions as a part of the Department of Community Development that fosters innovation, creativity and collaboration, we hope you’ll apply. 

 

ABOUT THE FELLOWSHIP PROGRAM

 

The Department of Community Development is seeking qualified candidates for the position of Management Fellow. Designed to attract top talent from graduate schools to commit to meaningful and value-driven work in local government, the Management Fellowship program creates a channel into future leadership opportunities within local government. Primarily designed for recent postgraduate candidates as well as current Master's program students. The Fellowship is a limited 1-year term position beginning Spring 2026 with the option to extend for an additional year.

 

ABOUT THE POSITION

The City of Redwood City, Community Development Department is seeking a value-driven team player to join the Department. Through mentorship and under general supervision, the Fellow will assist in coordinating and managing specific projects to completion in the areas of budgeting, planning, community engagement, procurement, and legislative policy, especially related to the Planning and Building Divisions in Community Development.

Some of the various projects and responsibilities may include:

• Performing policy research and analysis, identifying relevant legislation, and developing recommendation positions as related to Planning and Building policy
• Assisting with the City’s budget process
• Program and Performance Management analysis towards the goal of identifying efficiencies
• Statistical analysis of data; and preparing findings and/or recommendations to the supervising Management Analyst
• Assisting with community engagement and the development of outreach strategies, reviewing the Staff Report Guide and implementing, training and supporting staff to improve staff reports (written reports for City Council)
• Working with the City’s Diversity, Equity and Inclusion (DEI) goals application within the Department, especially in staff reports to City Council 

The Fellowship is a 1-year limited term position with the option to extend for an additional year.

Typical duties may include, but are not limited to the following:

Review of contract invoices, back-up documentation and reports; providing logistical support for meetings; monitoring/tracking budgets and expenditures; assisting with the creation and implementation of performance measures; writing and editing Staff Reports for City Council; assisting with procurement activities such as performing RFPs and stewarding contracts; development, analysis, and working with the City’s Short Term Rental program.