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Applications will be accepted for this position until filled.

Library & Recreation Servcices Department

16 hours/week

$25.44/hour

This hourly position is not in Civil Service and does not receive benefits.

POSITION
 

The Office Assistant I will work in the front office of Daly City’s Department of Library and Recreation Services assisting members of the public with class registration and facilities reservations. Great customer service skills are of paramount importance, along with a demonstrated ability to learn and master new software applications. The successful candidate will work Tuesday through Friday, from 10:00 a.m. to 2:00 p.m.

DEFINITION

Under direct supervision, the Office Assistant I performs a variety of technical office work and other related work as required.

Office Assistant I is the entry-level class. Incumbents in the Office Assistant I class will progressively perform most of the duties required in the series, but are not expected to function at the same skill level and will usually exercise less independent direction and judgment on matters related to work procedures and methods. Work is usually supervised while in progress and fits an established pattern that has been explained before the work is started. Generally, changes in procedures or exceptions are explained in detail as they arise.

EXAMPLE OF DUTIES

Assembles, prepares and proofs final copies of reports, letters, case records, lists, receipts, legal documents, agendas, requisitions, permits, licenses, charts, and estimates using PC word processing or typewriter, as appropriate. May transcribe documents from dictating machines or other recording devices. Prepares invoices, bills, payroll/time sheets, and work orders. Makes and checks simple arithmetical computations; checks and tabulates statistical data. Sets up and maintains indexes and files. Operates a variety of current office machines, including but not limited to computers, printers, typewriters, copiers, adding and facsimile machines. Answers and routes telephone calls for one or more divisions, effectively and efficiently responding to public and intra-office inquiries. Greets and assists members of the public and business visitors. Receives, distributes, and dispatches intra-office and US mail. May perform a variety of other tasks including but not limited to maintaining mailing lists, clipping newspapers; receiving and transmitting radio messages from field personnel, keeping vacation schedules, and ordering, inventorying and receiving supplies. Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of: 

Office Assistant I level: Appropriate business English including correct spelling, accepted grammar and punctuation and basic arithmetic.

Ability to:  

Office Assistant I level: Keyboard/type at a speed of 40 words per minute from clear copy; accurately perform basic clerical work; follow oral and written instructions; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Experience:

Office Assistant I: no experience required.

Education:  Graduation from high school or equivalent.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Environmental Services Department provides comprehensive and innovative utility services for Sunnyvale's residents and businesses and facilitates initiatives to achieve the City's sustainability objectives. The Department brings together technical, operational, and administrative professional disciplines to form its dedicated and dynamic team.

This recruitment is to fill two [2] vacancies in the laboratory, but the eligible list may be used for future vacancies in the laboratory or the Compliance Inspection group.

City of Sunnyvale Laboratory/Field Technicians work in the laboratory when assigned to the Laboratory and in the field when assigned to the Compliance Inspection group. In the laboratory, Laboratory/Field Technicians work independently under the supervision of a Senior Environmental Chemist primarily collecting and analyzing samples from Sunnyvale's Water Pollution Control Plant.  The laboratory performs a variety of physical, chemical, biological and bacteriological analyses to monitor operations and demonstrate compliance for the City's wastewater, drinking water, and industrial pretreatment programs.

In the Compliance Inspection group, Laboratory/Field Technicians work under the supervision of the Senior Environmental Compliance Inspector primarily in the field collecting samples from industries, restaurants and the sanitary sewer collection system in order to determine compliance with local and federal discharge limits. The Laboratory/Field Technician in Compliance Inspection works closely with the Environmental Compliance Inspectors to regulate dischargers.

This position requires an Associate’s degree or 60 semester units or 90 quarter units in environmental science, including courses in chemistry, biology or other related sciences, two years of experience performing field technician and/or laboratory duties and a valid California class C driver’s license with a safe driving record.

The City of Sunnyvale provides an excellent benefits package. A complete application packet will consist of a City of Sunnyvale employment application and responses to the required supplemental questions. The position opens November 11, 2019 and final filing date is December 2, 2019 at 5:00 pm. Please apply as soon as possible as only the first 100 qualified applications will be considered. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

Salary $30.9386 - $39.4867 Hourly

POSITION SUMMARY:

The Office Assistant I provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Office Assistant I performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serve as the Recreation & Community Services Department’s first line of customer contact
2. Establish and maintain positive relationships with customers, employees, contractors and volunteers
3. Advise customers on the selection of programs that best fit their areas of interest
4. Assist customers in determining which rental facility to use for their events
5. Support annual & quarterly instructor management tasks
6. Enter activity data into the registration software
7. Performs other administrative/clerical duties as assigned

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers, related software, phone systems, fax/copy machines and email communications; Microsoft Office Suite including Word, Excel and Outlook; correct English usage written and verbal, including spelling, grammar, and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic business data processing principles; effective time management principles; customer service principles; basic accounting principles.

SKILL AND ABILITY TO: Develop and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinate several activities; multitask; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and policies; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation Department; provide excellent customer service to staff and customers in-person and via email and telephone; work harmoniously as part of a team or independently; perform successfully all the requirements of the position.

PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs, and carry up to 10 lbs; maintain a professional and neat appearance.

EXPERIENCE AND EDUCATION:

Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to graduation from high school. Completed college-level coursework is desirable.
• Experience: A minimum of one year of responsible secretarial or administrative experience. Prior experience with activity registration and facility rentals is highly desired.
• Valid California driver’s license is desirable
• Previous experience working with the public is desirable

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$16.75. to $20.75 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

AFTER SCHOOL COMMUNITY SERVICES ASSISTANT (ASCSA) I/II/III

ASCSA I: $12.36 - $15.02/hr.

ASCSA II: $13.84 - $16.82/hr.

ASCSA III: $15.79 - $19.19/hr.

Multiple Positions Open (part-time, at-will, no benefits)

Also hiring Substitute ASCSA I staff available a minimum of 3 days a week.

DEFINITION: Under supervision, staff will perform duties in our After School Program consisting of an educational, enrichment and recreational environment. Work schedule will NOT exceed 28 hours per week; schedule is generally 11 am – 6 pm (varies from site to site), Monday through Friday and may include evenings, weekends, and holidays.

Qualified applicants will be invited to test or asked to provide official documentation to verify they meet the educational requirements.

TESTING FOR THIS RECRUITMENT IS TENTATIVELY SCHEDULED FOR THURSDAY, DECEMBER 5, 2019.

DESIRED EXPERIENCE FOR ASCSA I:

• A minimum of six (6) months organized recreation, school aged child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth.

DESIRED EXPERIENCE FOR ASCSA II:

• A minimum of one (1) year organized recreation, child care, or teaching.
• Ability to successfully lead a group of 20 or more students in both an educational and recreational setting.
• Knowledge of positive behavior guidance techniques and the ability to use them appropriately.
• Ability to create a fun and engaging educational environment for elementary and middle school aged youth

DESIRED EXPERIENCE FOR ASCSA III (SITE LEAD) POSITION:

• A minimum of two (2) years of increasingly responsible experience in education, school aged recreational programming or a closely related field including supervisory experience.  
• Ability to successfully lead a program with up to 5 additional staff members and up to 100 youth in attendance daily; Knowledge of after school program best practices and ability to implement them appropriately.
• Ability to build relationships and communicate effectively with school site personnel, staff, participants, and parents regarding program policies and procedures. 

ESSENTIAL FUNCTIONS: The incumbent must have the ability to:

• Work with students in reading, spelling, mathematics, and other subjects, assist with computer skills: Assist in supervising and organizing recreation activities; distribute, monitor, and maintain equipment/supplies.
• Assist in monitoring program compliance with laws, rules, and regulations; Supervise children/participants at park site or facility; lead group activities; Recommend and/or assist in the implementation of goals and objectives; implement policies and procedures.
• Provide information and referrals to program participants, school officials and community groups regarding program being offered; operate a computer and related software; communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS: Position requires prolonged standing, sitting, walking on level or unleveled and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Incumbents may be required to lift, carry and/or push objects weighing 25 pounds or more. This position requires near and far vision for reading written documents and in the observation of participants during activities. Acute hearing is also required in providing customer service to public and /or assistance in facility, classroom, or outdoors.

EXPERIENCE AND TRAINING:  In addition to the required minimum experience, all positions must have knowledge of teaching curriculum or learning based programs.  EDUCATION: Completion of 12th grade or equivalent; ALSO 2 or 4 year degree from an accredited college OR completion of two (2) years of higher education (48 semester/72 quarter units) OR completion of FUSD Paraprofessional testing.

LICENSES AND/OR CERTIFICATIONS: Possession of, or ability to obtain CPR and basic first aid certifications within sixty (60) days of hire are required. A valid CA driver’s license may be required for certain positions. Candidates must be age 18 or older.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence
 

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Specialists to assist in the upcoming March 3, 2020 Presidential Primary Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process. 
 
We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Specialist to be hired into: 

1. Vote Center Trainer
2. Vote Center Tech Support 

Vote Center Trainer 

• Training Vote Center Representatives on how to use voting equipment to assist voters 
• Supervising Vote Center staff and communicating with headquarters 
• Identifying uniquely skilled staff for special assignments 

Vote Center Tech Support 

• Helping to test equipment that will be used at Vote Centers 
• Visiting Vote Centers and testing connections 
• Troubleshooting equipment issues in the field 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected. Hourly wage starts at: $25.23.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence 
 

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker Office Assistants to assist in the upcoming March 3, 2020 Presidential Primary Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process. 

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of office assistant to be hired into one of five areas: 

Clerical Support/Vote by Mail 

• Data entry 
• Assembling election supplies 
• Assembling and processing of Vote by Mail ballot packets 
• Counting ballots 
• Operating voting equipment 

Customer Service/Phone Bank 

• Assisting voters in finding election material and understanding their voting opportunities over the phone 

Outreach Services 

• Demonstrating voting equipment 
• Registering voters 
• Presenting information about the upcoming election 

Voting Equipment 

• Helping function test voting equipment 
• Assisting in delivery and pickup of voting equipment at Vote Centers 

Supplies 

• Inventorying and packing/unpacking Vote Center supplies 
• May also help with delivering supplies to Vote Centers

Fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, or Korean preferred in areas 1 - 3 but not required. 

The election worker is classified as an office assistant. The hourly wage for the election worker is $19.88.
 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected. 

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence 

The San Mateo County Registration & Elections Division is seeking seasonal Election Vote Center Representatives (Office Assistant I) to assist in the upcoming March 3, 2020 Presidential Primary Election. Vote Centers have replaced polling places as in-person voting sites and offer additional services over a longer period of time. This position requires the ability to operate a computer and computer applications/software quickly and accurately. 

 We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Representative to be hired for the following duties: 

Several, but not all, Vote Center Representatives require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino or Korean 

1. Use a computer to verify voter eligibility. 
2. Provide information about the upcoming election. 
3. Guide voters on use of electronic ballot marking devices. 
4. Operate/troubleshoot voting equipment. 
5. Provide in-person customer service including assisting voters to register to vote and assisting voters in casting a ballot. 
6. Issue ballots. 
7. Maintain accurate files and records. 

Vote Centers will be open for four to eleven days. Those hired can expect to work approximately 7 – 15 days including training. 

Vote Center Representatives will work 5 days per week and 8 hours per day. This assignment will include weekends and potentially 2 or more evenings. On Election Day, Vote Center Representatives will work from 6:30 a.m. - 9:00 p.m. or later if necessary. 

Vote Center hours are 8:30 a.m. to 5:30 p.m. daily during the period of operation, including weekends and holidays, and 6:00 a.m. to 9:00 p.m. on Election Day, March 3, 2020. These positions may require evening work assignments. 

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Hourly wage starts at: $19.88.

PEOPLE FIRST – Conduct fair, accurate and transparent elections to increase public participation and confidence 
 
The San Mateo County Registration & Elections Division is seeking seasonal Elections Warehouse Technicians/Field Technicians to assist in the upcoming March 3, 2020 Presidential Primary Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized and highly efficient individuals committed to the democratic process. 

We are currently seeking dedicated and hard-working individuals for the temporary, full-time classification of office assistant to be hired into one of the following areas: 
 
Elections Warehouse Technician

• Testing functions of electronic voting equipment 
• Staging heavy equipment containers for delivery
• Inventorying and moving voting equipment and Vote Center supplies
• Assisting in delivery and pickup of voting equipment at Vote Centers 
• Assisting in delivery of spare equipment and supplies to Vote Centers

Elections Field Technician

• Testing functions of electronic voting equipment 
• Assisting in delivery, connection and testing of voting equipment at Vote Centers 
• Troubleshooting voting equipment at Vote Centers
• Assisting in delivery of spare equipment and supplies to Vote Centers
• Driving regularly to each Vote Center on an assigned route to make sure that all equipment is properly functioning

The Elections Warehouse Technicians and Elections Field Technicians are classified as an Office Assistant. The hourly wage for these positions is $19.88.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.