Search Jobs

The County of San Mateo Probation Department is seeking motivated candidates for the Legal Office Services Supervisor position. Legal Office Services Supervisors oversee legal support functions in a wide range of areas including but not limited to pretrial, court services, records unit, stats desk, AB 109 support, ID Desk, special projects, reception, and internal and external customer service support.

The current vacancy is in Adult Pretrial Services Division in the Redwood City Office.  However, the eligible list established from this recruitment may be used to fill future vacancies within another division and the incumbent hired may also be reassigned to any other division depending on operational needs. The other offices are located in San Mateo, South San Francisco and East Palo Alto. 

The selected candidate will supervise and direct a team of approximately 10 staff members performing legal support functions.  Examples of the legal support functions include, but not limited to, inmate interviews in the jail, installing electronic monitoring devices on inmates prior to release from jail; running CLETS criminal records, checking probation and court databases, responding to inquiries regarding the jail and court release processes, preparing release recommendations, and assisting in the preparation of the in-custody arraignment court calendar.

The ideal candidate will have a working knowledge of court documents and legal terminology; possess demonstrated leadership and team building skills; create an environment that unites people and motivates them to work collaboratively and effectively toward agreed upon objectives; understand and maintain necessary confidentiality; maintain a positive public image, often times under stressful situations; be able to resolve issues of conflict and manage personnel matters; effectively guide and train staff on court process and procedures; and have excellent oral and written communication skills.  Bilingual skills in Spanish are desired but not required. 

The Probation Department is generally open 8 a.m. to 5 p.m., Monday through Friday. The Pretrial office currently operates from 6 a.m. to 11 p.m., including weekends and holidays.  It is possible that the Pretrial office will become a 24/7 operation in the future.  The incumbent will be required to work various day, evening and weekend hours to provide support to staff they will supervise.  On occasion, overtime may also be necessary. 

Examples Of Duties:
Duties may include, but are not limited to, the following:

• Supervise and direct legal office support staff and activities.
• Plan, schedule, assign, review and perform legal office support work.
• Train assigned staff in general and legal office procedures and specific departmental and unit policies and procedures.
• Provide support for the San Mateo County Card Key System.
• Evaluate employee performance.
• Perform facility related duties or assignments.
• Recommend employee selection, initial corrective action and other personnel actions.
• Determine work schedules and authorize leaves, process time cards, ensuring the timely completion of all work.
• Answer inquiries, provide information and resolve complaints from clients, the public or employees regarding the function and activities of the work unit.
• Develop, recommend and implement improved work systems, processes, and procedures.
• Compile operational and statistical data and information, maintain various records and prepare special and periodic reports.
• Perform difficult or complex legal office support work and assist with special office projects as assigned; read and process various legal documents such as court calendars, court orders, booking slips, probation reports, arrest records, referrals and other legal information for maintaining records.
• Review legal documents, arrest or incident records, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information.
• Check court and legal documents for proper authorization and obtain missing signatures.
• Compile data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures.
• Establish and maintain office and case files.
• Research and compile information from office and case files.
• Close and purge files according to established procedures.
• Provide project support to departmental management.
• Perform related duties as assigned.

QUALIFICATIONS
Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.

A typical way to qualify is: four years of experience providing office support in a legal or court setting.

Knowledge of: Supervisory principles and practices including work planning, scheduling, review and evaluation, and employee training and corrective action; office management practices and procedures including records management and the operation of standard office equipment; legal documents, forms, terminology and procedures; policies and procedures related to the department to which assigned; standard office equipment; business arithmetic and letter writing; and correct English usage including spelling, grammar and punctuation.

Skill/Ability to: Plan, assign, supervise, review and evaluate the work of others; train others in work procedures; read and interpret rules, policies, procedures and legal and court documents; organize, research and maintain office files; compose correspondence independently from brief instructions; use initiative and sound independent judgment within established guidelines; deal tactfully and effectively with a variety of individuals, some of whom may be hostile or irate; organize and prioritize work, meeting critical deadlines and following up on assignments with minimum supervision; and analyze and resolve varied office administrative problems.

APPLICATION/EXAMINATION
Open & Promotional. Anyone may apply.  Current County of San Mateo and County of San Mateo Superior Court of California  employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%) which may include a writing and/or performance exercise(s). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. A supplemental application form must be submitted in addition to the standard County employment application form.
 

Tentative Recruitment Schedule:
Final Filing Date:  July 6, 2020
Application Appraisal/Screening: Week of July 6, 2020
Panel Interviews: July 21 and/or July 22, 2020
 

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.
 County of San Mateo is proud to be an Equal Opportunity Employer.

FISCAL ANALYST I/II/III
CLOSE DATE: Friday, July 17th, 2020

SALARY RANGE:
I   – $22.33 - $27.14  Per Hour   
II  – $24.17 - $29.39  Per Hour   
III – $2,136.80 - $2,598.40  Bi-weekly
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, July 17th, 2020
 

THE POSITION

The Fiscal Analyst I/II/III position at the Glenn County Health and Human Services Agency performs varied and complex professional accounting and financial analysis work relating to various grants and programs; fiscal and contract management; fiscal program analysis and compliance; prepares analytical, narrative, statistical, accounting and financial reports; develops and monitors budgets; prepares financial statements and reports, and related duties as assigned. Fiscal Analyst I is the entry-level classification in the series; incumbents in this class work under supervision.  Fiscal Analyst II is the journey-level classification in the series and is distinguished from the Fiscal Analyst I by the responsibility and working independently with minimal supervision.  Fiscal Analyst III is the advanced level and supervisory classification in the series and is distinguished from Fiscal Analyst I/II by the performance of the most complex accounting and analytical duties, and may supervise Fiscal Analysts I/II as well as other fiscal staff. This position is full-time and scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        

I – Some professional level accounting or fiscal analytical experience is desirable.   
        

II – At least one (1) year of professional level accounting experience as Fiscal Analyst I in Glenn County; or two (2) years of professional accounting or fiscal analytical experience in a private or public entity. Incumbents do not automatically promote to Fiscal Analyst II.
        

III – At least one (1) year of professional level accounting experience as Fiscal Analyst II in Glenn County; or three (3) years of professional accounting or fiscal analytical experience in a private or public entity. Incumbents do not automatically promote to Fiscal Analyst III.  

Training:        

I/II/III – Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or related field. Substitution: Additional progressively responsible experience in accounting or financial analysis may be substituted for the required education on a year-for-year basis up to a maximum of two years.

License:        

Possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, July 17th, 2020.

GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

Applications are being accepted for the position of Communications Dispatcher - Entry-Level with the City of South San Francisco.

CONTINUOUS RECRUITMENT: As a continuous recruitment, please ensure timely and complete submission of employment application and supporting documents.

Please note: There is no opening at this time. This recruitment is to establish an eligible list for anticipated future vacancies. This job posting is for entry-level applicants and NOT for lateral-transfer applicants.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION.

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

THE DEPARTMENT:

The City of South San Francisco has 83 sworn and 35 civilian positions. The Department’s philosophy is one of participative management, with a high degree of emphasis on training and education. It employs team and community-oriented policing and problem-solving concepts and recognizes the importance of staying contemporary with technological advances. The Department acknowledges that the responsibility for public safety and the quality of life in our neighborhood is a responsibility share with the whole community. 

A new state-of-the-art Police Department building and 9-1-1 Communications Center is currently being built across road from the current police building.  Construction is progressing on-schedule, with no delays for COVID-19 concerns.  The building is slated to be completed in August 2021, with a move-in shortly thereafter.  The new Police Building includes a large training room for defensive tactics, a dedicated indoor firearms range, and progressive construction incorporating the latest in Police Station design concepts.  The 9-1-1 Communications center will have the latest communications and dispatching technologies to provide improved service and response to South San Francisco residents. 

SSFPD Recruitment Video

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk II in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Deputy City Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation
• Business letter writing and report preparation.
• City and outside agency services provided.
• Pertinent local, state and federal regulations related to the retention and release of documents.

Ability to:

• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action.
• Conduct routine analytical studies; problem solve.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Interpret, apply and explain City policies and procedures related to the maintenance and release of records.
• Respond to and assist in the resolution of inquiries and complaints.
• Obtain a Notary Certificate and Passport Certificate.
• Independently prepare correspondence and memorandums.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of a Deputy City Clerk I with the City of Roseville.

Training:

Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.
5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.
6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.
7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position of Deputy City Clerk I in the City Clerk Department.  The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform sensitive, confidential and responsible administrative duties associated with the administration and maintenance of official City records and legal documents in support of City Clerk Office activities including receiving, researching and responding to questions from the general public, processing passport applications, assisting with recruiting and coordination of training of board and commission members,  notarizing documents;  processing and maintaining securities required for development agreements, tree and grading bonds, encroachment permits and various housing activities; and to provide administrative support for the public bid process.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Deputy City Clerk series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Deputy City Clerk I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from the Assistant City Clerk.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers at the front counter and main switchboard; refer customers to appropriate department and/or provide a variety of general information regarding City functions; administer oaths; certify documents; provide notary services as requested; collect fees and perform cashiering duties.
• Participate in the bid process; place bid advertisement; receive, stamp and process incoming requests for proposals and requests for qualifications; conduct public bid openings and notify vendors of contract award; receive, process, and file contract documents.
• Accept and process claims, summons, subpoenas and appeals, ensuring compliance with City policies and procedures.
• Administer the release of various City held securities and maintain associated database.
• Assemble and notarize documents and exhibits for official recording of documents.
• Receive and evaluate Public Records requests; research and compile information for release.
• Prepare and copy City Council agenda items for master agenda copy and staff distribution; ensure agenda items are correctly compiled and copied prior to distribution; post agendas, ordinances, and meeting cancellations in accordance with legal policies and procedures.
• Accept and process passport applications; review documentation to ensure completeness and respond to questions regarding process.
• File and process Preliminary Notices and Stop Notices.
• Coordinate the flow of information between the City Council, City Manager, City Attorney and other staff to and from other City Departments.
• Provide a variety of general administrative support including ordering and maintaining inventory of office supplies, setting up for City Council meetings, scheduling public meeting rooms and Council Chambers and processing and filing of various documents.
• Prepare ceremonial documents and necessary back-up materials for public presentations for the Mayor and City Council; assist in the election cycle process.
• Assist with the recruiting and coordinate the training of city board and commission members.
• Scan and archive documents following electronic document management procedures.
• Maintain department intranet and internet pages; ensure accurate and current information is posted.
• Recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and procedures of record keeping and reporting.
• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation
• Business letter writing and report preparation.

Ability to:

• Learn, interpret, apply and explain basic City policies and procedures related to the maintenance and release of records.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; type 40 words per minute; and lift or carry weight of 10 pounds or less.
• Analyze situations carefully and adopt effective courses of action.
• Conduct routine analytical studies; problem solve.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

Two years of increasingly responsible clerical and administrative support experience.

Training:

Equivalent to completion of the twelfth (12th) grade, GED or higher level degree. 

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of, or ability to obtain, a California Notary Public designation within six months of hire.
• Possession of, or ability to obtain, designation as a United States Department of State, Bureau of Consular Affairs U.S. Passport Acceptance Agent designation within six months of hire.

SUPPLEMENTAL QUESTIONNAIRE

1. Your response to question 3, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical and administrative support experience do you have?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Describe your knowledge of the operations of City government.
5. Describe your understanding of the roles and functions of the City Clerk Department and why you are interested in this position.
6. Describe your background and skills related to handling administrative tasks and responsibilities. Please include your experience in reviewing and analyzing documents, writing and editing, record keeping and managing data. Please indicate your length of relative experience.
7. How do you handle competing demands for your time when deadlines are involved? Please provide some examples.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.
 

DEFINITION

Under general supervision, to perform a variety of responsible clerical and office support duties in preparation and maintenance of police records in an office environment.

DISTINGUISHING CHARACTERISTICS

Incumbents in this class perform a wide range of clerical work requiring knowledge of office procedures and the use of independent judgment within a set of guidelines and parameters, and reports to the Records Supervisor.

EXAMPLES OF DUTIES

• Receives and screens visitors and telephone calls for police department.
• Reviews department records for pertinent information.
• Provides courteous and expeditious customer service to police personnel, City department staff, other law enforcement personnel and the general public.
• Types, formats, edits, proofreads, files, gathers, and compiles correspondence, reports, forms, and a variety of other documents related to the functions of the police department.
• Maintains radio contact with units in the field.
• Keeps computer logs of all department activities.
• Processes, completes and maintains department records and forms.
• Receives currency and issues receipts.
• May process permits and licenses.
• May assist in the compilation of figures and statistics.
• May be required to work overtime or irregular hours.
• And other related duties as assigned.

DESIRABLE QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Basic computer terminal operation methods and office software.
• Record-keeping methods.
• Modern office methods, equipment and procedures.
• Correct English usage, spelling, grammar and punctuation.
• Filing systems and procedures.
• Spanish or Hmong language verbal communication skills are highly desirable.

Ability to:

• Operate radio transmitting communication equipment.
• Communicate effectively both orally and in writing.
• Deal with the general public in a positive and professional manner.
• Perform a variety of clerical work involving use of independent judgment, accuracy and speed.
• Remember and perform multiple tasks simultaneously.
• Understand and carry out oral and written directions.
• Establish and maintain cooperative working relationships with others.
• Meet the public tactfully and courteously and furnish routine information.
• Perform duties without direct supervision.

MINIMUM QUALIFICATIONS

EDUCATION

• Completion of the twelfth grade or equivalent.

EXPERIENCE

• One-year office experience in a clerical position requiring public contact.

LICENSE

• Possession of, or ability to obtain, an appropriate, valid driver’s license from the California Department of Motor Vehicles.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Ability to sit, stand, walk, crouch, stoop, squat, and lift 40 pounds.

THE POSITION

Under general direction, the Planning Manager performs a variety of management and complex planning functions which includes, but is not limited to, supervision of the Planning Division staff; management of complex land use projects and plans and related tasks; presentations before the City Council, Planning Commission and other City commissions, committees and community groups; serving as a member of the City’s Management Team and performing related tasks as required.

ESSENTIAL DUTIES

Duties may include but are not limited to the following: 

• Plans, organizes, and directs the overall work activities of the Planning Division.
• Reviews and evaluates the job performance of the subordinate personnel, providing training as needed.
• Oversees the review and analysis of development proposals, including participation in the more complex and major projects; interprets and enforces zoning ordinance provisions and other codes related to community standards.
• Conducts presentations on planning recommendations and other planning-related topics before the Planning commission, City Council, community groups and organizations; works with other City departments in coordinating the division’s programs and projects.
• Conducts research and analysis of land use and related issues.
• Prepares environmental review documents.
• Prepares long range planning documents (e.g. General Plan update, Specific Plans, Climate Action Plan, etc.) and updates to the Zoning Ordinance.
• Manages a variety of consultants working on current, long range, and environmental planning projects.
• Participates in regional advisory groups including: Alameda County Transportation Commission Technical Advisory Committee, MTC Regional Advisory Working Group, East Bay Energy Watch Strategic Advisory Committee, Energy Council Technical Advisory Group, and Spare the Air Southern Alameda County Resource Team;
• Manages the City's sustainability efforts.  
• Prepares written reports; may serve as secretary to the Planning Commission, the zoning administrator and act as Economic and Community Development Director in the absence of the Director.

PUBLIC SERVICE ASSISTANT II - RED LIGHT VIOLATION COORDINATOR
(Part‐time, temporary assignment)

POSITION

Under direct supervision of the Traffic Enforcement Project Specialist, the Public Service Assistant II will perform administrative tasks in support of the Police Department Red Light Camera Unit. The position may work up to 20 hours a week. This position is fast paced, with several duties which are time sensitive.

EXAMPLES OF DUTIES

•Order and prepare court packets of red light violation from Red Flex for review by court commissioner and defendants.
•Research and understand several section of the vehicle, government and evidence code as it pertains to red light violations.
•Prepare trial by written declaration packets.
•Research and print out DMV information, including photos and convictions for case files.
•Assist with conducting enforcement sign and equipment verifications.
•Assist with verifying yellow light timing with city Traffic Engineers.
•Assist with review and maintenance of court evidence binders.
•Uploading case file evidence.
•Research statistical studies and assist in report preparation.
•Order office supplies and maintain a functional and organized work space.
•Retrieve, sort and distribute incoming mail.
•Answer phone and return phone and email messages.