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Sonoma County Library

Announces an Employment Opportunity

SENIOR ACCOUNT CLERK – BUDGET & FINANCE

ROHNERT PARK HEADQUARTERS

40 HOURS PER WEEK – FULL TIME

ABOUT SONOMA COUNTY LIBRARY:

Today, our county-wide library system serves approximately 495,000 residents in the cities, towns and communities of Cloverdale, Cotati, Guerneville, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor. Through library services and programs at our 14 locations, online, and through targeted outreach, we embrace our mission to bring information, ideas, and people together to build a stronger community.

We are known nationally for our innovation and locally for our connection to our residents and communities. We are a community hub where learning, the arts, technology, and people intersect and thrive.

Sonoma County Library values diversity, empowerment, community, unity, kindness, connection, and equity. We are committed to diversity and inclusion in the recruiting and hiring of staff.

THE POSITION:

Please see the attached job specifications for full details about this position.

Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records, provides support to the benefits processing and payroll administration functions, and performs related duties as required.

TYPICAL TASKS include, but are not limited to:

• Performs a variety of account support duties related to accounts receivable and accounts payable, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Maintains a variety of ledgers, registers, and journals; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.

MINIMUM QUALIFICATIONS:

Education and Experience: Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.

SALARY RANGES:

$23.51 to $29.37 per hour plus benefits

CLOSING DATE:

5:00 pm, Friday, September 4, 2020

APPLICATION PROCESS:  Please go to https://www.calopps.org/sonoma-county-library

to apply.  Applications must be complete and submitted by the final filing date in order to be considered.  Resumes will not substitute for a completed application.

The application process may contain one or more of the following steps: a supplemental application, written test(s), skills assessment(s), and/or oral examination(s). 

RECRUITING PROTOCOL IN RESPONSE TO CORONAVIRUS COVID-19:

Pursuant to California Governor Newsom’s Executive Order N-29-20 issued on March 17, 2020, and all applicable COVID 19 Shelter in Place Orders issued by the Sonoma County Health Officer, the recruiting process including interviews, testing, etc. will be held via teleconference or online, if  possible, unless changes occur in the state and/or county health order.

REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation, please contact the Human Resources Department at (707) 545-0831 extension 1591 or dkatzung@sonomalibrary.org as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters, see the Library’s website at https://sonomalibrary.org/accessibility.

EMPLOYMENT INFORMATION:

Employment offers will be contingent upon a successful pre-employment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.

The list established from this recruitment may be used to fill future positions as they occur during the active status of the list.

The Sonoma County Library is an Equal Opportunity Employer

Definition

Under general supervision, provides excellent customer service, performs complex clerical work in connection with keeping and reviewing financial and statistical records; provides support to the benefits processing and payroll administration functions; and performs related duties as required.

Receives general supervision from assigned supervisory or management staff.  May provide training and technical and functional direction to support staff.

Class Characteristics

This is the journey-level class in the Account Clerk series that performs the full range of account maintenance and administrative duties to support financial accounting and human resources.  This class applies Library financial procedures to resolve a variety of issues.  Assignments include the performance of a wide variety of record-keeping, reconciliation, and account support activities.  Incumbents at this level work independently, exercising judgment and initiative.  Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.  The Senior Account Clerk is distinguished from the Accounting Coordinator in that the latter independently coordinates and is responsible for one or more fiscal areas such as accounts payable and receivable and/or payroll administration.

Examples of typical JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of account support duties related to accounts receivable, accounts payable, benefits support, and payroll administration, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Performs financial and/or budgetary document processing within specified procedural guidelines.
• Maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Calculates, codes, enters data into computer to process and prepare vendor claims for payment, including all book claims; maintains claim log and vendor files for all accounts.
• Troubleshoots vendor inquiries and provides proof of payment via the Sonoma County Auditor’s office.
• Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
• Oversees and audits extra help/substitute payroll for accuracy and completeness; acts as liaison with substitutes and branch managers regarding payroll issues; maintains automated time keeping and payroll databases.
• Conducts payroll and benefits activities; reviews time records and other payroll records for completeness and accuracy; resolves problems; enters data into the payroll system; assists in the preparation and reconciliation of a variety of payroll reports; distributes pay and benefit checks.
• Enters a variety of information into one or multiple automated financial, accounting and statistical reporting systems; produces and distributes a variety of periodic and specialized reports, following established formats.
• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; proofreads documents; researches issues regarding specific transactions; updates related files; and updates departments on action items.
• Assists staff and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department-specific issues and problems.
• May provide general clerical assistance as needed and perform general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
• Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.

• Performs other duties as assigned.

COMPETENCIES

Knowledge of:

• Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, benefits processing, and payroll administration.
• Business arithmetic and financial and statistical techniques.

• Record-keeping principles and procedures.
• Basic budgetary practices.
• Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Library staff.

Ability to:

• Perform detailed accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work.
• Process a variety of standard financial, accounting, payroll and statistical documents.
• Review and reconcile financial, accounting, payroll, and benefit documents and records.
• Prepare accurate and timely billings and reports.
• Interpret, apply, and explain policies and procedures.
• Compose correspondence and reports independently or from brief instructions.

• Make accurate arithmetic, financial, and statistical computations.

• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Understand and follow oral and written instructions.

• Organize own work, set priorities, and meet critical time deadlines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

QUALIFICATIONS

Education and Experience:

Equivalent to completion of the twelfth (12th) grade, supplemented by completion of at least six (6) semester units of college-level coursework in accounting or finance-related subjects, and two (2) years of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work. 

Licenses and Certifications:

None.

Physical Demands

Must possess mobility to work in a standard office and library setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person, and over the telephone.  This classification primarily works indoors and requires movement between work areas.  Finger dexterity is needed to access, enter, and retrieve materials and data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.  Positions in this classification occasionally lift and carry reports, records, and materials that typically weigh less than twenty-five (25) pounds.

Environmental Elements

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

No unique or unusual working conditions apply to this position.

Date Posted:            August 13, 2019

Classification:          ADMINISTRATIVE ASSISTANT III
                                  Open & Promotional recruitment

Work Schedule:       8 hours per day; 5 days per week (Monday – Friday); 12 months per year

Salary Range:          Step A            Step B            Step C            Step D            Step E
(monthly)               starting            6 mos          18 mos           30 mos          42 mos
                                 $5,261            $5,524           $5,800            $6,090           $6,395

Benefits:  

Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement

Current Vacancy:     Educational Services Division; Early Learning Support Services Department
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, August 28, 2020     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under the direction of an assigned Administrator, the Administrative Assistant III will provide primary and complex administrative support to an Administrator of a large County-wide function or program; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities.  Requires thorough knowledge of organizational operations, policies and procedures, and assigned department or programs.

Essential Job Functions:

• Perform a variety of complex secretarial and administrative assistant duties to relieve the Administrator of administrative and clerical detail; plan, coordinate and organize office activities, and coordinate flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies, and procedures
• Serve as primary secretary to the assigned Administrator; perform public relations and communication services for the administrator; receive, screen, and route telephone calls; take, retrieve, and relay messages; schedule and arrange appointments, conferences, and other events
• Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data, and generate various computerized lists and reports as requested; assure accuracy of input and output data
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts, and other materials; format materials to meet program and office needs; revise, verify, proofread, and edit a variety of documents
• Compile information and prepare/maintain a variety of records, logs, and reports related to programs, students, attendance, staff, projects, and assigned duties; establish and maintain filing systems     
• Research, compile, and verify a variety of data and information; compute statistical information for various Federal, State, and local reports as necessary; identify and resolve a variety of financial and statistical discrepancies; assure mandated reports are completed and submitted to appropriate agency according to established time lines
• Distribute, collect, process, and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials; assist with the preparation, processing, and maintenance of grant information, records, and related materials
• Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities, and resolve issues or concerns
• Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops, and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed
• Receive visitors, including administrators, staff, parents, and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or operations and related laws, rules, regulations, policies, and procedures
• Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; process reimbursement claims; reserve facilities and equipment for meetings and other events
• Perform a variety of clerical accounting duties as assigned; monitor funds for income and expenditures; calculate, prepare, and revise accounting and budgetary data; assist with budget development and preparation; maintain financial and statistical records and files
• Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer, and assigned software; arrange for equipment repairs as needed
• Receive, open, sort, screen, and distribute incoming mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailings
• Monitor inventory levels of office and designated supplies; order, receive, and maintain appropriate levels of inventory; prepare, process, and code purchase orders and invoices; arrange for billings and payments

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Graduation from high school supplemented by college level course work in secretarial science or related field

EXPERIENCE:  Four (4) years of clerical or secretarial experience involving frequent public contact.

Specialized Skills and Knowledge:     

• Knowledge of organizational operations, policies and objectives
• Ability to perform a variety of complex secretarial and administrative assistant duties to relieve the Administrator of administrative and clerical detail
• Knowledge of applicable laws, codes, regulations, policies and procedures
• Knowledge of policies and objectives of assigned programs and activities
• Ability to plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator
• Ability to interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Ability to assure smooth and efficient office operations
• Ability to determine appropriate action within clearly defined guidelines
• Knowledge of modern office practices, procedures and equipment
• Knowledge of operation of a computer and assigned software
• Ability to input data, maintain automated records, and generate computerized reports
• Knowledge of record-keeping and filing techniques
• Knowledge of record retrieval and storage systems
• Ability to maintain a variety of records, logs and files
• Ability to compile and prepare comprehensive reports concerning a broad spectrum of subject matter
• Knowledge of business letter and report writing, editing and proofreading
• Ability to compose effective correspondence independently
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Knowledge of basic public relations techniques
• Knowledge of telephone techniques and etiquette
• Ability to answer telephones and greet the public courteously
• Knowledge of methods, procedures and terminology used in clerical accounting work
• Ability to perform a variety of clerical accounting duties in support of department or program
• Knowledge of mathematic calculations
• Ability to add, subtract, multiply and divide with speed and accuracy
• Ability to meet schedules and time lines
• Ability to work independently with little direction; and to complete work with many interruptions

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Dexterity of hands and fingers to operate a computer keyboard
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials for completeness and accuracy including answers to supplemental questionnaire, educational background, training, and experience;
2. A written examination (anticipated date – September 10, 2020);
3. An oral board examination (anticipated date – September 17, 2020).

Only the highest qualified candidates will be invited to attend the examinations.  Applicants will be notified of screening and examination results by e-mail.

Candidates who pass both test parts are ranked on an eligibility list according to their exam score(s).  Selection for positions will be made from among the top three ranks of certified candidates.  The job eligibility list will be active for one (1) year unless abolished due to insufficient number of available candidates.

NOTE:  Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.  Examination procedures subject to change as deemed necessary by the Executive Director, Personnel Commission Services.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5309

lkintanar@smcoe.org

www.smcoe.org/about/personnel-commission/

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status

* Proof of citizenship or legal status will be required upon offer of employment.

STAFF SERVICES SPECIALIST

CLOSE DATE: Friday, August 28th, 2020

SALARY RANGE:
$22.33-$27.14 Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, August 28th, 2020.

THE POSITION
The Staff Services Specialist position performs a variety of technical administrative duties in support of facilities management, budget, administrative functions, or department projects, or programs that require a thorough knowledge of the terminology, procedures, and practices for the assigned functional area at the Glenn County Ag Commissioner – Air Pollution Control District. Staff Services Specialists areas of responsibility include, but are not limited to: researching, compiling, and reviewing data and information; processing financial and administrative records; creating and maintaining reports, records, spreadsheets, and files; coordinating technical administrative support services activities involving facility/fleet maintenance, office moves/setups (including telecommunications and information technology changes), program evaluation for funded programs; and participating in special projects, studies, and presentations. Assignments may include the supervision of subordinate clerical and/or support staff; however, supervision is not a critical allocation factor but rather an ancillary responsibility. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND EXPERIENCE
Experience:        Two (2) years of full-time experience performing journey-level clerical, secretarial, or administrative support work.

Training:        Equivalent of two years (60 semester or 90 quarter units) of coursework in business administration, public administration, personnel, statistics, economics, accounting, or a closely related field from an accredited college or university. Depending on the assignment, experience involving support services, personnel services, program services, or another specific type of administrative service area may be desirable. Substitution: Additional experience performing routine or complex clerical duties may be substituted for the required education on a year-for-year basis.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, August 28, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The County of Yuba Probation Department is currently recruiting for both Full-Time and Extra-Help Control Room Operators for the Youth Detention Facilities. Under general supervision, the Control Room Operator monitors video and audio equipment to ensure the safety and security of youths and staff in secured detention youth facilities; maintains records and performs a variety of complex, technical or specialized office support related to the operation of the Tri-County Juvenile Hall and the Maxine Singer Youth Guidance Center; and performs other duties as assigned.

About Detention Services:

The Tri-County Juvenile Hall and Maxine Singer Youth Guidance Center provide youth detention services to the communities of Yuba, Sutter and Colusa Counties. The facilities operate under a Joint Powers Agreement between the three counties. Yuba County Probation is the administrative agency responsible for the management and daily operation of the facilities. The shared goal of staff is to provide services that will assist the youth in successfully reintegrating back into the community.

The City of Rocklin is looking for an Office Assistant II for the Public Services Department to provide clerical support and customer service assistance.  Responsibilities will include working at the front counter of the Permit Center, meeting and greeting customers and directing them accordingly, handling phones, responding to emails and correspondence, maintaining records, reviewing forms for completeness and accuracy, scanning documents, data entry, mail distribution, and other general office duties.

The Office Assistant II position is the journey level class within the office support series. Incumbents perform a variety of secretarial and clerical work for various City departments, including coordinating assigned programs and projects, providing general information to the public, and other administrative, database and support work. This class series is distinguished from Senior Office Assistant in that the latter provides a higher-level, more technical and varied office administrative and secretarial support to an assigned department related management, professional, and supervisory staff, and may have lead responsibilities over lower-level classes.

The City of San Mateo invites applications for the following per diem opportunity: 

Position:          Development Review Arborist

Salary:              $51.83 - $61.85/hr. (Dependent on Qualifications)

Location:         City of San Mateo City Hall

                           330 W. 20th Ave.

                           San Mateo, CA 94403

Hours:               12-18 hours per week

Timeframe:     Open until Friday, September 4, 2020 at 5:00 p.m., or upon receipt of the first 100 applications, résumés(required), and supplemental questionnaires, whichever occurs first.

THE POSITION:  The Community Develop Department at the City of San Mateo has an opportunity for a per diem Arborist position to perform Planning application and Building permit review, arborist report review based on SMMC heritage tree ordinances, and perform site visits as required.

MINIMUM QUALIFICATIONS: 

• Two years of college study/job experience in horticulture, arboriculture and landscaping related fields.
• Certified Arborist (International Society of Arboriculture) status.
• Possession of a valid class C California driver’s license is required.
• Able to work independently with direction from Plan Check Supervisor.

Examples of DUTIES:

Duties may include, but are not limited to the following:

• Review plans and arborist reports submitted for development proposals; identify any missing or inaccurate information and request additional information or clarifications if necessary to provide recommendations based on the City of San Mateo’s tree ordinance, General Plan policies and best management practices.
• Review project plans for potential impacts to Street and Heritage Trees; advise and comment on impacts with the goal of enhancing and preserving the valuable landscapes.
• Review Planning Applications and Building Permits consistent with Chapters 13.35, 13.52, 23.70 and 27.71 of the San Mateo Municipal Code.
• Review Arborist Reports and evaluate Project Arborist recommendations to ensure proper protection of Street and Heritage Trees.
• When necessary, conduct site visits to verify accuracy of tree data presented and tree protection measures are in place prior to issuance of a building permit.
• Provide accurate information to the public at the public counter, on the phone, video conference or by email.
• Perform regular monitoring site inspections to ensure tree protection measures are in place and adequate.
• Ensure that development projects are adhering to the Best Management Practices. That review of projects is completed judiciously and within the timeframe needed.
• Attend public hearings, as necessary.
• Develop guidelines as needed to make the tree protection process smoother for residents, developers and City staff.

HOW TO APPLY: Interested candidates should submit an official City of San Mateo employment application and supplemental questionnaire on-line on CalOpps.org.

or

Submit an official City of San Mateo application, résumé, and supplemental questionnaire to the City of San Mateo Human Resources Department, 330 W. 20th Avenue, San Mateo, CA 94403

This recruitment is open until Friday, September 4, 2020, at 5:00 p.m., or upon receipt of the first 100 applications, résumés(required), and supplemental questionnaires, whichever occurs first.

SUPPLEMENTAL QUESTIONNAIRE:

1. Describe how your education and training have prepared you for the Development Review Arborist position. Be specific.
2. Describe your experience with plan review and reading/interpreting construction drawings. And, also provide your experience regarding preparing or reviewing arborist reports.
    
    
   For additional information, contact Alice Chen at 650-522-7193 or by email at achen@cityofsanmateo.org.

The City of San Mateo is an equal employment opportunity employer.

Are you a motivated, energetic, and creative individual interested in working for an agency making a difference for people in Santa Clara County? Are you detail-oriented yet able to understand the big picture? The award-winning Santa Clara County Housing Authority (SCCHA) is looking for talented individuals to be a part of a collaborative, innovative organization dedicated to making homes and growing communities in Santa Clara County.

The Housing Department, is seeking an Administrative Assistant that will work directly with the Policy Team providing confidential secretarial, administrative and project support. This position will act as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.

Administrative Assistant 

Closing Date: OPEN UNTIL FILLED.

Salary: $25.79 - $34.57 Hourly DOQ

Under general supervision, performs a wide variety of responsible, confidential, and complex administrative support for a Housing Authority (Agency) department, management, staff and boards, including the compilation and preparation of a variety of complex reports and department/team budget and assisting in the implementation and monitoring of programs and/or projects; coordinates and serves as a liaison for assigned programs, projects, and activities with other Agency departments, outside agencies, and the general public; performs related work as required.

This is the journey-level class in the administrative support series.  Incumbents at this level are capable of performing complex administrative and office support duties, including assisting in implementing and monitoring department-related projects and programs.  The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and involving frequent contact with staff and the public, as well as performing various research functions.  Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, and working with a high degree of independent judgment, tact, and initiative.  Dependent upon assigned department, may provide support for board activities, public records requests, and other duties as required.

RESPONSIBILITIES

• Provides confidential secretarial, administrative and project support for assigned management, departmental staff, and boards; acts as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.

• Assists or administers assigned department projects and/or programs as assigned by management staff; provides assistance in various research and department-related projects, including development and administration of department and/or affiliate budgets, contract agreements, subpoenas and public information requests, and grant applications.

• Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; checks and tabulates standard mathematical or statistical data; prepares and assembles agendas, minutes, resolutions, reports, and other informational materials.

• Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department management and staff; inputs and retrieves data; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections.

• Researches, prepares and processes reports, forms, and records, such as requests for payments, purchase orders, invoices, requests for proposals, bid packages, contracts and agreements, legal documents, hearing notices, Board memos, draft resolutions, notices of determination, and mailing lists for public hearing items.

The City of Livermore is currently conducting a recruitment to fill a full-time Legal Assistant position in the City Attorney’s Office.  The City Attorney’s Office is comprised of 9 staff members, including the City Attorney, 1 Senior Assistant City Attorney, 2 Assistant City Attorneys, a Risk Manager, a Risk Analyst, a Law Office Supervisor, a Legal Assistant, and an Administrative Specialist. 

Apply online at www.cityoflivermore.net/jobs by 5 p.m. on August 24, 2020.

The City of Livermore is currently recruiting for a Legal Assistant to provide paraprofessional and technical support to the legal and risk management divisions of the City Attorney’s Office.  General supervision is provided by the Law Office Supervisor.

Duties include, but are not limited to:

• A wide variety of complex legal support tasks and other confidential duties including preparing complex court documents requiring knowledge of legal procedures, format, and terminology in accordance with federal, state, and local rules.
• Filing legal papers with the proper court and arranging for service of documents.
• Collecting and organizing voluminous documents in response to discovery and public records requests.
• Organizing documents and files in preparation for hearings and trials.
• Maintaining legal files.
• Processing tort claims.
• Providing assistance with locating references in the law library; maintaining the law library.
• Responding to internal and external inquiries in a professional, creative, and cooperative manner