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FINAL FILING DATE: We are accepting applications until closing at 5 pm, December 2, 2019

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Senior SCADA System Technician in the Environmental Utilities Department. The normal work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION
To organize, assign and review the work of assigned personnel engaged in skilled technical duties in the analysis, design, programming, testing, installation and maintenance of data processing systems, Supervisory Control and Data Acquisition (SCADA), Historical Data Repository (HDR) industrial control system equipment, networking equipment and peripherals; to perform duties requiring specialized knowledge; and to provide technical and administrative support to assigned supervisor.
 
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level in the SCADA System Technician class series.  Positions at this level are distinguished from the other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, the amount of time spent performing the duties, and by the training responsibilities provided to others.  Employees perform the most difficult and responsible types of duties assigned to classes within this series, including providing technical and functional supervision over assigned personnel.  Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.
 
SUPERVISION RECEIVED AND EXERCISED

• Receives direction from an assigned supervisor.
• Exercises technical and functional supervision over assigned technical staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, prioritize and review the work of staff assigned to maintain the Environmental Utilities SCADA system, HDR, networking equipment and related equipment.
• Develop schedules and methods to accomplish assignments, ensuring work is completed in a timely and efficient manner.
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Provide and coordinate staff training and work with employees to correct deficiencies.
• Ensure compliance with departmental Industrial Control System (ICS) Policies and Procedures.
• Review and recommend approval of project submittals and existing system upgrades, survey sites for SCADA networking equipment system implementation, conduct feasibility studies and prepare and submit related comments.
• Plan and schedule new project installations as well as repairs, maintenance, upgrades and modifications to existing equipment.
• Receive and respond to emergency service requests related to the Department’s SCADA, HDR and networking systems.
• Administer service contracts and monitor the work of consultants.
• Evaluate equipment purchases in support of repair and replacement needs.
• Troubleshoot SCADA, HDR and networking system software with respect to functionality, performance and reliability.
• Assist in the development of specifications for SCADA, HDR and networking equipment and ensure proper installation and preparation of new equipment by vendors and contractors.
• Track work orders and maintain records of maintenance and programming performed.
• Perform technical duties in support of water and wastewater treatment infrastructure systems, including testing, implementing and maintaining SCADA, HDR and networking applications and systems.
• Design, develop and verify reports from systems; prepare and submit project status reports, as required.
• Create and maintain user profiles, user permissions, system privileges, passwords and other administrative tasks, maintaining the integrity and security of assigned systems in accordance with departmental ICS Policies and Procedures.
• Monitor logs and files for evidence of problems and systems failures; expedite recovery plans as necessary.
• Create back-up and recovery plans and perform necessary backup activities at scheduled times.
• Perform the most complex duties associated with maintaining, troubleshooting, and configuring network operations related to the SCADA and HDR systems.
• Build and maintain positive working relationships with co-workers, other City employees, external stakeholders and the public, using principles of exceptional customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of technical and functional supervision and training.
• Modern operating principles of SCADA, HDR, networking and related peripheral equipment.
• SCADA system networking equipment and software.
• Departmental, ICS, and City policies and procedures.
• Local, State and Federal laws and regulations pertaining to the Water/Wastewater Utility industry, including compliance reporting and permit processing, as it relates to industrial system monitoring and recordkeeping.
• Use and maintenance of remote SCADA services through VPN, direct line and related communications equipment.
• Use of diagnostic test equipment and/or software and safety regulations and procedures related to working with SCADA, HDR and networking equipment.
• Methods for scheduling maintenance of industrial control systems.
• Principles of contract administration and project management.
• Industrial Control System network design principles and communication network design principles.
• Data storage methodologies.
• Modern office software, procedures, methods and computer equipment.
• Basic statistical methods and analysis and the use of statistics in reports.
• Business correspondence and written report writing.
• Safe work practices.

Ability to:

• Organize, implement and direct assigned project activities; work independently with little direct supervision.
• Provide technical and functional supervision over assigned staff; effectively train staff throughout Environmental Utilities on Departmental ICS Policies and Procedures and SCADA system use.
• Plan, prioritize, supervise and review the work of assigned staff and projects.
• Analyze SCADA, HDR and networking and take appropriate corrective measures, as necessary.
• Independently perform technical duties involving the analysis, design, programming, testing, implementation and maintenance of data processing systems, SCADA, HDR, and network equipment and peripherals.
• Perform complex troubleshooting, installation and repair work.
• Train and instruct system users in use of SCADA, HDR and networking software and operating procedures.
• Keep accurate and complete records of work requested and performed.
• Evaluate operations and activities, recommend improvements and modifications; read, interpret and follow complex instructions, rules and regulations.
• Communicate clearly and concisely both orally and in written form.
• On a continuous basis, know and understand operations, and observe safety rules; intermittently analyze problem equipment; identify and locate equipment; interpret work orders; remember equipment location; and explain jobs to others.
• Intermittently, sit while studying or preparing reports; reach, bend, squat, climb, kneel and twist when repairing or installing equipment; perform simple and power grasping, pushing, pulling, and fine manipulation; and lift or carry weight of 25 pounds or less.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

Two years of responsible journey experience performing duties similar to a SCADA Systems Technician with the City of Roseville. (To independently perform skilled technical duties in the analysis, design, programming, testing, installation and maintenance of data processing systems, Supervisory Control and Data Acquisition (SCADA), Distributed Control System (DCS), computer equipment and peripherals; to operate computer equipment as required; and to develop database application and design and develop reports.)

Training:

An Associate’s degree or 60 semester units of college level course work including 18 units in a major field of study and 21 units in general education from an accredited college or university, preferably in computer science, electronics, or a related field.  Two years of related work experience can substitute for an Associate’s Degree.

License or Certificate:

• Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing skilled technical duties in the analysis, design, programming, testing, installation, or maintenance of data processing systems?

• Less than 2 years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. What SCADA systems have you worked with and what was your level of involvement with them?

5. Please provide examples of industrial networks you have worked on. Include what your level of involvement was.

6. Describe your experience configuring and maintaining virtualized environments.

7. Please describe your experience working on industrial control systems. Provide specific examples of the systems you have configured and maintained.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The District is seeking a Senior Resource Management Specialist to lead the physical sciences program in the Natural Resources Department. The Senior Resource Management Specialist will assess, protect, and restore archaeological and water resources, as well as contaminated site cleanup and erosion control projects on District preserves in Santa Clara, San Mateo, and Santa Cruz Counties.  Typical project work includes, aquatic habitat monitoring, identification and protection of wetland resources, identification and monitoring of archaeological resources, designing erosion control projects, overseeing contractors and consultants, environmental impact analysis, and applying for permits to resource agencies.  This position will supervise staff biologists and will direct consultants, contractors, and volunteers to assist in completing this work.  Supervisory and administrative tasks will include budgeting, project management, setting priorities, and providing guidance to multi-disciplinary teams.  The ideal candidate is organized and collaborative with excellent oral and written communication skills, understands ecological systems, and can implement land management practices accordingly.

The District is a regional greenbelt system in the Santa Cruz Mountain region comprised of over 64,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact. If you are looking for a challenging opportunity to contribute to the legacy of open space protection and outdoor recreation, we invite you to apply for this position. We invite you to view our Working for Midpen video on our Employment Opportunities page.                                  

About the Position:  The ideal candidate will have the educational background and relevant experience in managing natural resources on natural lands, experience supervising scientists, and has developed work plans for multiple projects simultaneously.  In addition, the candidate will provide frequent verbal and written reports to staff, including Department Managers and the General Manager’s Office, as well as the Board of Directors at public meetings.  The candidate must also have the skills to foster communication and collaboration with other District departments to coordinate project requirements; work effectively with local jurisdictional agencies to meet permitting requirements and keep permitting review on schedule; manage and direct consultants; oversee the work of, and negotiate with, contractors; and maintain detailed and current project documentation.    For additional information about the position, see the Job Description page on the District website.

Work Environment:  This position will operate in the Natural Resources Department at the District’s office in Los Altos, California.  In addition to working in an office setting to complete project tasks and at various venues across the San Francisco Peninsula to present information at public meetings, the Senior Resource Management Specialist will often work in the field and hike steep terrain and wildland areas with poison oak and wildlife. Fieldwork will require driving District vehicles in remote areas on dirt roads, working in temperatures ranging from cold and blustery to hot and dry, and hiking in steep, mountainous terrain.  

Education and Experience:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: 
Equivalent to graduation from an accredited four-year college or university with major coursework in natural resource management, environmental design, geology, biology, or related field, and five (5) years of management level experience in natural resource management including at least one year of supervisory and administrative responsibility. A Master’s degree is desirable.  Professional work experience with parks and open space is highly desired.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

HOW TO APPLY: Apply online at CalOpps.org.  Application deadline is November 27th at 5:00 p.m.

The following four application items are required:

1. A fully completed CalOpps employment application  

2. Cover letter 

3. Resume  

4. Supplemental question responses

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

Recruitment Timeline:

We recommend applicants’ schedules be open during this time frame for panel interviews.  The District cannot accommodate individual schedules.

First Interview: December 13, 2019

Final Interview/written exercise: December 17, 2019

Estimated Start Date: January 2020

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department.   

Put your passion for Open Space to work!

The Environmental Services Department provides comprehensive and innovative utility services for Sunnyvale's residents and businesses and facilitates initiatives to achieve the City's sustainability objectives. The Department brings together technical, operational, and administrative professional disciplines to form its dedicated and dynamic team.

This recruitment is to fill two [2] vacancies in the laboratory, but the eligible list may be used for future vacancies in the laboratory or the Compliance Inspection group.

City of Sunnyvale Laboratory/Field Technicians work in the laboratory when assigned to the Laboratory and in the field when assigned to the Compliance Inspection group. In the laboratory, Laboratory/Field Technicians work independently under the supervision of a Senior Environmental Chemist primarily collecting and analyzing samples from Sunnyvale's Water Pollution Control Plant.  The laboratory performs a variety of physical, chemical, biological and bacteriological analyses to monitor operations and demonstrate compliance for the City's wastewater, drinking water, and industrial pretreatment programs.

In the Compliance Inspection group, Laboratory/Field Technicians work under the supervision of the Senior Environmental Compliance Inspector primarily in the field collecting samples from industries, restaurants and the sanitary sewer collection system in order to determine compliance with local and federal discharge limits. The Laboratory/Field Technician in Compliance Inspection works closely with the Environmental Compliance Inspectors to regulate dischargers.

This position requires an Associate’s degree or 60 semester units or 90 quarter units in environmental science, including courses in chemistry, biology or other related sciences, two years of experience performing field technician and/or laboratory duties and a valid California class C driver’s license with a safe driving record.

The City of Sunnyvale provides an excellent benefits package. A complete application packet will consist of a City of Sunnyvale employment application and responses to the required supplemental questions. The position opens November 11, 2019 and final filing date is December 2, 2019 at 5:00 pm. Please apply as soon as possible as only the first 100 qualified applications will be considered. For complete information regarding this current opportunity, please visit: Sunnyvale.ca.gov and click on JOBS.

Salary $30.9386 - $39.4867 Hourly

Accounting Assistant II

$4,550 - $5,531 per month

APPLICATION DEADLINE:  Friday, November 30, 2019

The City of San Rafael is recruiting for an Accounting Assistant II in the Finance Department.  Under general direction this position processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. 

The Accounting Assistant II level position is the full working level with more independence while working within existing procedures.

NOTE:  The current vacancy is assigned accounts payable duties.

This position performs the following essential job duties:

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated, reports and related materials.
• Performs general clerical tasks, including typing, maintaining files, copying and answering the telephone.
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Standard procedures and guidelines for assigned accounting tasks.
• Data entry and processing.
• Modern office practice and procedures.
• Department operations and policies.
• Correct English usage.
• Operation of office equipment and software.
• Telephone etiquette.
• Modern office equipment including PC and related software.

To be eligible for this position you must have the ability to:

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.
• Key boarding at 40 WPM from clear copy.
• Establishing, maintaining effective relationships.
• Operating modern office equipment.
• Meeting schedules and time lines.
• Understanding and following oral and written directions.
• Answering telephones courteously and efficiently.
• Performing routine clerical duties.
• Operating personal computer software.

• High school diploma or GED (Associate’s degree preferred) AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply, and divide using whole numbers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions.  The employee frequently works with a video display terminal for prolonged period.

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael” OR   Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19941429

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the oral board date.

Date Posted:            November 7, 2019

Classification:          STUDENT SERVICES SPECIALIST
                                  Open and Promotional recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos           18 mos          30 mos          42 mos
                                   $5,233           $5,495            $5,770            $6,058           $6,362

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Student Services Division; Special Education Local Plan Area (SELPA)
                                   101 Twin Dolphin Drive; Redwood City, CA  94065

Application Deadline:          Friday, December 6, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:  Under general direction, lead and participate in a variety of Special Education Local Plan Area (SELPA) support functions including student and district level Individualized Education Plan (IEP) data monitoring using Special Education Information System (SEIS), alignment with California Longitudinal Pupil Achievement Data System (CALPADS) data monitoring, general record-keeping, registrations, invoice processing, ordering and computer system functions; service as a liaison and technical resource concerning assigned administrative functions; prepare and maintain a variety of manual and automated records, reports and files; coordinate, supervise and provide logistical support for trainings and professional development for stakeholders in assigned areas.

Essential Job Functions:              

• Lead and participate in a variety of SELPA support functions, including special education monitoring, record-keeping, registration, enrollment, and computer system functions; oversee and assure smooth and efficient SELPA processes and assist in assuring SELPA needs are being met; assist in ensuring support for the needs of Local Education Agency (LEA) staff are supported for assigned activities
• Lead and participate in distributing, collecting, and processing a variety of special education data and information forms; monitor and support use of SEIS and CALPADS alignment; review documents for accuracy and completeness; make corrections as needed
• Lead and participate in the preparation and maintenance of various records, reports, and files related to special education students, which may include attendance, enrollment, demographics, programs, and assigned activities; verify and assure accuracy and completeness of records and reports
• Oversee and participate in special education data monitoring functions; review and audit special education data, records, reports, and files to assure accuracy, completeness and compliance with established requirements; make and notify personnel of corrections as needed
• Oversee and participate in the input, scanning, updating, and retrieval of a variety of special education data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports
• Prepare and maintain monthly Low Incidence Committee reports; oversee the maintenance of low incidence materials and equipment, and related functions audits as directed
• Confer and collaborate with technology personnel concerning computer system, software, reporting, maintenance, and query needs and issues; arrange for new system user accounts as needed; work with staff to resolve issues and malfunctions related to computer systems and software use
• Serve as a technical resource concerning SELPA Data Systems and other assigned functions; provide technical information concerning related special education data, including updates, issues, standards, requirements, practices, processes, policies, and procedures
• Serve as a liaison and coordinate with SELPA and district staff on matters involving special education data reporting and monitoring and other communications and information between the County Office, schools, staff, faculty, administrators, outside agencies, and others; resolve related issues, conflicts and discrepancies in a proper and timely manner
• Attend, organize and participate in various meetings and in-services; present information and materials concerning special education data monitoring and assigned activities; provide recommendations to administrators concerning methods and strategies for enhancing SELPA service processes
• Coordinate training activities for designated internal and district personnel concerning data system functions; prepare and deliver oral presentation; explain related systems, records, reports, standards, guidelines, practices, procedures, and techniques; develop, maintain and distribute training materials
• Compile, compose, and distribute a variety of correspondence such as letters, announcements, calendars, newsletters, forms, certificates, handbooks, agenda items, website updates, advertisements, and other materials
• Participate in a variety of other assigned activities such as conducting surveys, assisting with promotional and marketing functions, collecting and accounting for fees, and processing fee waivers
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   An Associate’s degree

EXPERIENCE:   Three (3) years of experience working with student recordkeeping data systems, enrollment, registration, attendance, or related functions

Specialized Skills and Knowledge:     

• Knowledge of special education policies, procedures, terminology, and SEIS documentation methods
• Ability to resolve data issues, conflicts, and discrepancies in a proper and timely manner
• Knowledge of special education procedures and requirements as related to CALPADS
• Ability to distribute, collect, verify, process and file a variety of special education data
• Knowledge of record-keeping and report preparation techniques
• Knowledge of uses and operation of data base applications
• Ability to implement and maintain database system applications
• Analyze data system malfunctions; take operational corrective actions to keep data systems operating
• Knowledge of data control procedures and data entry operations
• Knowledge of methods of collecting and organizing data and information
• Ability to prepare and maintain various narrative and statistical records, reports and files
• Knowledge of SELPA services, standards, requirements and procedures
• Ability to lead and participate in a variety of SELPA support functions including student attendance, record-keeping, registration, enrollment and computer system functions
• Knowledge of policies and objectives of assigned programs and activities
• Ability to learn, interpret, apply and explain rules, regulations, policies and procedures
• Ability to conduct training activities for designated personnel concerning assigned SELPA functions
• Ability to train and provide work direction and guidance to assigned personnel
• Knowledge of principles of training and providing work direction
• Ability to provide technical assistance to database users
• Ability to serve as a liaison and technical resource concerning assigned functions
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
• Knowledge of oral and written communication skills
• Ability to communicate effectively both orally and in writing
• Knowledge of interpersonal skills using tact, patience and courtesy
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to meet schedules and time lines
• Ability to work independently with little direction
• Ability to analyze situations accurately and adopt effective courses of action
• Knowledge of operation of a variety of office equipment including a computer and assigned software
• Ability to utilize an assigned computer system to input, scan and update student information
• Ability to operate a computer and assigned office equipment

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Lifting, pushing, pulling and moving low incidence equipment and materials and transporting to school sites
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A review of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. A written examination (anticipated date- December 19. 2019)
3. An oral board examination (anticipated date- January 08,  2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

NOTE:   Internal (Promotional) candidates must score 80% or higher on each examination in order to be placed on the Promotional List.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

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TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

**ALL WORK HISTORY MUST BE IN THE EXPERIENCE SECTION OF THIS SYSTEM - DO NOT USE RESUME AS A SUBSTITUTE**  

RECREATION ADMINISTRATIVE COORDINATOR

$3,567—$4,335 (monthly)

2.45% Equity and COLA increase effective July 1, 2020

PLUS EXCELLENT  BENEFITS

Summary Description

Under direction, the Recreation Administrative Coordinator is the liaison between the Recreation Department and the public, and the primary contact for intradepartmental services.  Duties of the position include Community Center-related scheduling and resource coordination, application of policies as it pertains to facility usage and recreation programs, scheduling appointments, answering inquiries, creating memos and other correspondence, creating and maintaining databases and compiling various reports, along with providing customer service.  An employee in this position performs a wide variety of complex, sensitive, highly responsible office administrative, secretarial, advanced clerical and programmatic support functions. Incumbent receives only occasional instruction or assistance as new or unusual situations arise, is fully aware of and able to apply the operating procedures and policies of the department, and is expected to  operate with minimal supervision. The position incumbent manages all aspects of the reception and public interface activities for the Community Center and Recreation Department.  The position exercises supervision over assigned part-time staff, as needed.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Coordinate community services activity programs with other City departments, divisions, outside agencies and service providers.
2. Meet with public groups, clubs, organizations, and agencies to explain and promote community services, activities, and programs to encourage community participation.
3. Prepare and monitor program and departmental budgets.
4. Represent the department and Community Center at various meetings and events as assigned.
5. Provide a variety of complex and sensitive administrative duties for management personnel.
6. Prepare periodic reports, Council staff reports and memoranda for distribution.
7. Support the planning, organization, and implementation of a wide variety of community services and recreation programs, including special events and contract services.
8. Initiate and maintain a variety of files, resolutions, contracts, agreements, and records for the department.
9. Responsible for the preparation of purchase requisitions, purchase orders and payment vouchers for general department invoices, contracts, and agreement accounts.
10. Responsible for ordering materials and supplies as needed.
11. Prepare  community  event  and  recreation  information  for  distribution  to  media  and  public; coordinate referral systems and the publication of seasonal brochures.
12. Establish and maintain effective working relationships with the various sports organizations, service clubs, and other members of the community that utilize Recreation services.
13. Responsible for processing reservation requests for City parks and other City-owned facilities.
14. Respond to complaints and requests for information.
15. Provide support to other City departments as required.
16. Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Methods, techniques, principles, and procedures used in the planning, development and administration of community service programs.

Recreational and social needs of various groups in the community.

Principles and procedures for implementing and directing a wide variety of community services activities.

Principles and practices of budget development.

Ability to:

Develop and administer a community services program suited to the dynamic needs of the community.

Plan,   organize,   coordinate,   and   direct   the   development   and   implementation   of Recreation programs.

Establish and maintain effective, professional working relationships with those contacted in the course of work.

Analyze, interpret, explain, and apply section policies and procedures.

Communicate effectively, both orally and in writing.

Operate a computer.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

An Associate’s Degree from an accredited institution in recreation administration, business or related field.

Experience:

Two years of increasingly responsible community service or recreational program administration experience.

License or Certificate:

Possession of a valid, California Class C Driver License.

Ability to obtain First Aid and CPR certification.

PHYSICAL DEMANDS and WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.  Occasional work in outside weather conditions may be necessary.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EXAMINATION PROCESS   Those who meet the employment qualifications and whose strengths and background most closely match the needs of the position will be contacted through the CalOpps email system and invited to an Interview Panel test.  Candidates who achieve a passing score on the Interview Panel will be certified on an Employment Eligibility List, from which the top 3 scores will be referred to the Recreation Department for a final selection interview.     

SELECTION PROCESS  A contingent offer of employment is subject to successful completion of a pre-employment background check, fingerprint clearance, and a physical examination.  The required I-9 verification form designated by the USCIS is required to certify eligibility for employment in the United States.

NOTE:  The City reserves the right to alter, adjust or change any portion of the examination process without notification.   The provisions of this bulletin do not constitute a contract or employment expressed or implied.  Any provision contained within may be modified or revoked without notice.

AMERICANS WITH DISABILITIES ACT

If you are a qualified individual with a disability as defined by the ADA and you need reasonable accommodation to participate in any of the examinations administered by the City of Ceres, you must notify the Human Resources Department in writing by the final filing date for the specific job.  Official documentation of your functional limitations to support your request may be required.

THE CITY OF CERES IS AN EQUAL OPPORTUNITY EMPLOYER

COMMITTED TO DIVERSITY