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OFFICE TECHNICIAN I/II

CLOSE DATE: Friday, January 3rd, 2020

SALARY RANGE:
I  – $16.31-$19.83  Per Hour
II – $18.47-$22.46  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, January 3rd, 2020

THE POSITION
The Office Technician I/II position perform a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws at the Glenn County Sheriff’s Office. Office Technician II is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        I - Three years of increasingly responsible technical and clerical experience. II - Four years of increasingly responsible technical and clerical experience. I/II - Completion of 24 semester units from an accredited college or university in business-related course work may be substituted for one year of the required experience.

Training:            I/II - Equivalent to the completion of the twelfth grade.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, January 03, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The City of St. Helena has a challenging and exciting career opportunity to fill a Full-time position in the Human Resources Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

Human Resources Technician*

Salary Range: $59,343—$72,132/year

($28.53 - $34.68 hour)†

* Upon approval of the City Council at the December 10, 2019 regular meeting, current vacant position of Human Resources Administrative Assistant with a salary range of $53,997—$65,636/year ($25.96 - $31.56/hour) will be reclassified into this new classification

†Upon approval of the City Council at the December 10, 2019 regular meeting, base salary range will increase an additional  2% effective January 1, 2020 

Examples of Duties: (include but are not limited to the following)

• Assists employees, on the telephone, and via email answering inquiries, explaining division policies and procedures, and providing forms and informational materials related to recruitment processes, employee salary and benefits, performance evaluations, and other matters related to department operations.
• Establishes, updates, and maintains department records, files, and databases, including those pertaining to employment applications, payroll, benefits, and performance evaluations.
• Processes employee and applicant data and status changes, including salary and benefits adjustments, performance evaluations, employment, new hires, promotions and terminations.
• Reviews HR related forms, including benefits, FMLA, and workers compensation forms for accuracy and completeness; performs worker’s compensation injury reporting; coordinates candidate background checks and medical screenings.
• Maintains department operating supplies.
• Prepares and distributes a variety of routine correspondence and informational materials; performs basic research and compiles data for various projects and reports; prepares supporting materials, including literature packs, phone lists, name badges, and place names.
• Provides general clerical and administrative support to department staff, including making photocopies, scheduling appointments and meetings, running errands, filing paperwork records, and records retention; performs staff support for the Labor/Management Safety and Health Committee.
• Prepares materials and generates electronic and digital filing for meetings; takes minutes as required.
• Writes and edits marketing materials including literature, ensuring valid, current and accurate content.
• Writes and distributes press releases and produces media releases, including eNews; maintains the City’s website and intranet and manages inquiries generated from the website.
• Attends HR and Risk Management conferences and trainings and REMIF board meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

 Knowledge and Skills:

• Modern office procedures, practices and equipment.
• Office and safety practices, procedures and standards.
• Personal computer hardware and software, including word processing, spreadsheet, and database programs.
• Principles and practices of effective customer service.
• City and Department policies and procedures.
• Record keeping principles and techniques and records management.

The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

FINAL FILING DATE:  We are accepting applications until closing at 5pm, December 9, 2019.

TENTATIVE TEST DATES: Online Assessment: 1/11/2020

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant II. The normal work schedule is Monday through Friday, 8:00am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a higher level supervisor or manager.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures.
• Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records.
• Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports.
• Develop, maintain and archive a variety of files and records. 
• Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access.
• Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll.
• Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions.
• Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory.
• Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes.
• Make travel arrangements for department staff; receive and process reimbursement requests.
• Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required.
• Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail.
• Create, edit and update department information on internet and intranet.
• Assist with annual and mid-year budget entry; prepare monthly budget reports.
• Track and register staff for training classes as needed.
• Prepare, track and close out work orders and service requests; dispatch field personnel, as required.
• Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees.
• Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program.
• Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department.
• Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data.
• Collect, compile and submit data in support of grant administration activities.
• Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.
• City services provided.
• Advanced customer service techniques.
• Policies and procedures of the assigned department or program.
• Basic accounting principles; financial record keeping and reporting.

Ability to:

• Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and maintain filing systems.
• Compose general correspondence and letters and take meeting minutes.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Independently perform administrative and customer service duties in support of assigned department or program.
• Research, respond to and assist in the resolution of inquiries and complaints.
• Prepare correspondence, memorandums, and routine financial and operational reports.
• Accurately calculate fees and handle money.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of an Office Assistant I with the City of Roseville (perform responsible administrative and customer support duties for an assigned department, division, or program).

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical experience do you have?

• Less than 2 Years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment.

SELECTION PROCESS

Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail).  Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination.  Based upon responses to the supplemental application questions 2-4, the applicant’s responses will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

FINAL FILING DATE:   We are accepting applications until closing at 5pm, December 9, 2019.

TENTATIVE TEST DATES:   Online Assessment: 1/11/2020

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant I. The normal work schedule is Monday through Friday, 8:00am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Office Assistant series.  Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks.  The Office Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.  Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from a higher level supervisor or manager.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures.
• Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records.
• Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports.
• Develop, maintain and archive a variety of files and records. 
• Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access.
• Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll.
• Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions.
• Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory.
• Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes.
• Make travel arrangements for department staff; receive and process reimbursement requests.
• Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required.
• Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail.
• Create, edit and update department information on internet and intranet.
• Assist with annual and mid-year budget entry; prepare monthly budget reports.
• Track and register staff for training classes as needed.
• Prepare, track and close out work orders and service requests; dispatch field personnel, as required.
• Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees.
• Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program.
• Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department.
• Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data.
• Collect, compile and submit data in support of grant administration activities.
• Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.

Ability to:

• Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and maintain filing systems.
• Compose general correspondence and letters and take meeting minutes.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.

Experience and Training

Experience:

One year of increasingly responsible clerical and customer service experience.

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical experience do you have?

• Less than 1 Year
• 1-2 Years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5+ Years

4. Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment.

SELECTION PROCESS

Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail).  Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination.  Based upon responses to the supplemental application questions 2-4, the applicant’s responses will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

Date Posted:            December 5, 2019

Classification:          GREEN FACILITIES AND OPERATIONS ANALYST
                                  (This position is grant funded through December 31, 2020.
                                  Continuance in this position is contingent upon additional funding beyond
                                  December 31, 2020)

                                   Open recruitment

Work Schedule:       8 hours per day (8:00AM – 5:00PM);
                                   5 days per week (Monday – Friday);
                                 12 months per year
 

Salary Range:            Step A            Step B            Step C            Step D            Step E
(monthly)                 starting            6 mos          18 mos           30 mos          42 mos
                                   $5,631           $5,913            $6,209            $6,518            $6,845

Benefits:  Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,075.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS).

Current Vacancy:     Office of the Superintendent;
                                    101 Twin Dolphin Drive; Redwood City, CA  94065-1064

Application Deadline:          Friday, December 20, 2019     (application and supplemental application must be received online, or in the Personnel Office by 5:00PM)

Job Summary:         Under the direction of the Office of the Superintendent, perform a variety of specialized duties to support San Mateo County Office of Education’s strategic vision concerning sustainability.

Essential Job Functions:              

• Collect, analyze, and utilize data to strengthen sustainability efforts across schools in San Mateo County and San Mateo County Office of Education
• Support efforts to develop, implement, and provide training on county-wide protocols and templates with district partners to promote sustainable operations, facilities, and programs
• Provide technical support to districts and schools in developing and implementing sustainability plans; Assist in preparing and conducting training sessions and materials
• Work with cross-divisional teams to identify and implement best practices for sustainability at San Mateo County Office of Education
• Communicate and collaborate with school sites and community partners to ensure efficient and effective use of support services
• Monitor and evaluate efforts to promote sustainability across schools in San Mateo County and at San Mateo County Office of Education
• Identify and share best practices in San Mateo County for creating sustainable campuses
• Remain current on applicable laws, codes, regulations, policies, and procedures related to assigned activities

Qualifications:  Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:   Bachelor's degree in Environmental Studies, Social Science, Education, or a related field

EXPERIENCE:   Two (2) years of experience involving sustainability, solid waste management, and/or resource conservation.  Experience working in an educational setting preferred.

LICENSE:         Possession of/or ability to attain a valid California Driver’s License

Specialized Skills and Knowledge:     

• Knowledge of general principles and theories of environmental sustainability and overall knowledge of sustainability topics and issues, in particular zero waste and resource conservation
• Ability to perform a variety of specialized duties involving technical support to school districts and sites in achieving green facilities and operations goals, such as, but not limited to, zero waste and greenhouse gas (GHG) emissions reductions
• Knowledge of practices, procedures, and techniques involved in the planning and implementation of green facilities and operations efforts
• Ability to collect, analyze, and utilize data
• Ability to plan and organize work
• Ability to review situations, identify problems, and develop an effective course of action
• Ability to review, monitor, and evaluate progress on goals and capture best practices
• Knowledge of applicable laws, codes, regulations, policies, and procedures related to assigned activities.
• Knowledge of record keeping and report preparation techniques
• Ability to prepare written reports
• Knowledge of oral and written communication skills
• Ability to communicate effectively orally and in writing
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
• Knowledge of interpersonal skills using tact, patience, courtesy, and cultural sensitivity
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to operate of a variety of office equipment including a computer and assigned software
• Ability to work independently with little direction
• Ability to meet schedules and timelines

Physical Requirements:  Applicants must possess the physical abilities outlined below with or without accommodation.  San Mateo County Office of Education will consider reasonable accommodation requests.

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Seeing to read a variety of materials
• Sitting or standing for extended periods of time
• Bending at the waist, kneeling, or crouching to file materials

Examination Process:  The examination process for this classification will consist of:

1. A scored rating by a screening panel of application materials, including supplemental questionnaire, for education, training, experience, completeness, and accuracy
2. An oral board examination (anticipated date- January 14, 2020)

Only the highest qualified candidates will be invited to attend the examinations.

Applicants will be notified of screening and examination results by e-mail or letter.

Personnel Commission

101 Twin Dolphin Drive

Redwood City, CA  94065

650-802-5300

classifiedjobs@smcoe.org

http://www.smcoe.org/employees-and-employment/personnel-commission

Proof of citizenship or legal status will be required upon offer of employment.

San Mateo County Office of Education provides equal employment opportunity to all qualified persons.  The recruitment, testing, and hiring of all personnel will be without regard to race, ancestry, national origin, age, color, creed, religion, sex, gender identity or expression, sexual orientation, marriage status, medical condition, physical or mental disability, genetic characteristics, or veteran status.

The City of San Mateo Community Development Department is looking for an

Executive Secretary to the City Attorney

The Office of the City Attorney serves as the legal department for the municipal corporation, the City of San Mateo.  The Office’s attorneys provide advice to the City Council, City staff, and various boards and commissions on the legal issues relating to the conduct of city business.  The Office also represents the City in administrative or court proceedings in which the City or city officials are a party.  The Office is currently comprised of 4 full time attorney positions and 1.25 support staff positions.  The members of the Office strive to provide excellent legal services to the City organization and the community.

Look to some of the reasons why the City of San Mateo is a great place to work,

https://youtu.be/XNAF7GZUNl8?list=PL3QUX6-y-89-D28g895DzvObmoD89Dqdn

Applications are being accepted for the position of City Clerk Records Technician with the City of South San Francisco. 

APPLICATION DEADLINE:  DECEMBER 31, 2019, 5:00 P.M. OR UPON RECEIPT OF THE FIRST 100 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

THE CITY OFFERS AN ATTRACTIVE BENEFIT PACKAGE, AS WELL AS CALPERS RETIREMENT PLAN AND SOCIAL SECURITY PARTICIPATION..

The City of South San Francisco is a General Law city with a population of 68,000 residents that grows to 110,000 during business hours. South San Francisco is strategically located on the west shore of the San Francisco Bay, in northern San Mateo County, 10 miles south of San Francisco. This City is also located along the Bay Area's main transportation routes, included 101, 280, Caltrain, BART, San Francisco Bay Ferry, and the San Francisco International Airport.

The City of South San Francisco is a full-service city with 12 City Departments including Police; Fire; Parks and Recreation; Public Works; Economic and Community Development; City Attorney; Library; Finance; Information Technology; Human Resources; City Clerk; and Office of the City Manager.  The City has a Council-City Manager form of government with more than 460 full-time regular employees.

The City of South San Francisco proudly remains The Industrial City, a reflection of its steel mill and ship building past.  In recent years, the City has been redefined to reflect the innovative, entrepreneurial and industrious spirit, which has made South San Francisco the Biotech Capital of the World.

South San Francisco’s biotechnology cluster is the largest in the world, with roughly 45,000 life science workers, 200 biotech companies, and over 12 million square feet of office/R&D facilities – with an additional 9 million square feet of new R&D facilities in the development pipeline. 

South San Francisco enjoys a high quality of life with an extensive public parks system, active library and learning programming and a dynamic, engaged community making South San Francisco a great place to live, learn, work and play. 

DEPARTMENT:

The City Clerk’s Office is the archivist of City records and, as such, provides public information and responds to requests for public record information, certifies and distributes ordinances and resolutions as appropriate and/or legally required, publishes and posts legal notices, processes claims and lawsuits, and is responsible for the maintenance and distribution of the South San Francisco Municipal Code.  This Office also serves as the filing officer for Campaign Expenditure Statements required to be filed by candidates in municipal elections and Statements of Economic Interests filed by public officials and designated employees.  The City Clerk serves as Clerk of the Council, administers municipal elections, and maintains rosters, agendas, minutes, attendance records, applications, and oaths for the City's boards and commissions.

THE POSITION:

The City Clerk Records Technician provides responsible, technical, complex, and/or specialized administrative duties in support of City Clerk functions, including records assessment, preparation of reports, and responding to questions and inquiries from the public, City departments, and outside agencies; and does related work as required.  This position is distinguished from all other clerical positions in that it is assigned to the Office of the City Clerk.  The position requires specific well-developed records management skills related to the Office’s activities, procedures, specialized rules, regulations and policies, including assessment, creation and management of various records, including, but not limited to, agreements, public records, election and conflict of interest filings.  The work may include cross-training with one or more positions in the Office of the City Clerk.

Position:        Program Assistant II

Salary:            $25.96-$30.96/ hour

Job Type:        Part time, year round

Location:        Beresford Recreation Center, 2720 Alameda de las Pulgas

Hours:             20 hours a week, Monday – Friday, times TBD

Application:    City of San Mateo employment application is required

Closing Date:  Open until filled or upon receipt of 50 applications, whichever occurs first

THE POSITION: Looking for a rewarding position working with the community in diverse multi- cultural environment?  Do you strive to provide stellar customer service? Do you want to be part of a team committed to providing quality recreational programs to the community? The Enrichment/ Athletics Programs Section is looking for a highly motivated individual to be part of their team. The successful candidate should be customer service oriented, friendly, professional, an outstanding multi-tasker, excellent communicator, organized and an independent worker.

MINIMUM QUALIFICATIONS:

• Possess a valid State of California driver’s license.
• Ability to communicate effectively both in writing and verbally with people of diverse backgrounds.
• Ability to work in a highly independent manner, with direction from supervisor.
• Attention to detail. Ability to maintain accurate records and submit as required.
• Computer experience working with Microsoft Word and Excel.
• Successfully pass required background checks.
   

DUTIES:

• Deliver stellar customer service to both internal and external customers.
• Process patron registrations, withdrawals, credits to accounts.
• Maintain paperwork and forms related to program operations.
• Data entry and processing of vendor claims and various invoices.
• Course software data entry.
• Manage Private Music schedule and monthly billing.
• Provide administrative support with various programs as assigned such as; class enrollment rosters, order supplies and update program display cases.

HOW TO APPLY:

Applications can be found on the City of San Mateo website at www.cityofsanmateo.org or at our Recreation Centers:

• Beresford Recreation Center, 2720 Alameda de las Pulgas, 94403
• Dr Martin Luther King Jr Community Center, 725 Monte Diablo, 94401

Submit online at www.calopps.org.

Submit to Angela Sakkos at Beresford Recreation Center. Please contact Angela at 650-522-7446 with any questions.

This position is considered part time and offers no benefits.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin.

It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

City of Chowchilla 

Full-Time Account Clerk II 

$17.74 - $22.71

This is the semi-skilled level of accounting clerical series.  Employees are expected to work with a minimum of supervision on routine and regularly assigned functions.  The Account Clerk II may answer questions and assist in the training of an Account Clerk I.   Account Clerk II performs a variety of clerical, bookkeeping, accounting and administrative work in accounts payable, accounts receivable, payroll, and general finance functions; performs routine clerical, administrative and financial work by receiving payments from customers or others for payment of goods or services received; and performs related duties as required.