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Application Deadline:  Apply by Wednesday, October 7, 2020 for first consideration

The City of San Rafael Public Works Department is seeking an Intern to work part-time (Up to 20 hours per week).  This is an excellent opportunity to build your resume and gain administrative/clerical experience as well as learn about how local government works.  Career exploration for future opportunities is an added benefit to this position.

Duties and Responsibilities include, but are not limited to:

• General Office Support
• Incoming Phone Calls (triage calls/answer basic inquiries)
• Filing
• City Website Maintenance (article postings; review and update webpages as necessary)
• Incoming/outgoing mail
• Data Entry
• Inventory Management for Parks/Streets Division
• Other duties as assigned

Qualifications:

• Must be eager to learn
• Must be willing to work with various divisions in the department
• Must have the ability to multitask
• Must be able to work independently
• Must be a creative thinker

Interview Process:  The most qualified applicants will be invited to interview following the application closing date.  The most qualified applicant (prior to starting in the position) will be subject to a reference check, which will include fingerprinting.  Please note on the application the preferred method of communication, whether by phone or email.  

Application Process:  City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20043292 

Contact: For questions regarding this internship please contact Talia Smith (talia.smith@cityofsanrafael.org).

The City of Livermore is excited to announce the recruitment to fill three Division Clerk positions within the City.  If you possess the qualifications as described nd would like to work for this amazing organization, submit your online employment application at www.cityoflivermore.net/jobs by 5 p.m. on Friday, October 2, 2020.

Division Clerks provide advanced clerical support to a department, division, or section.  Their duties include office management functions, staff training, word processing, record keeping, and data collection and evaluation.  The Division Clerk classification is characterized by its performance of a variety of complex non-routine assignments of a highly specialized nature.  Incumbents are regularly responsible for the scheduling and completion of their own work with limited review by a department, division, or section supervisor, and may provide supervision or lead direction to other administrative staff.

The position in the City Clerk’s Office will provide support to City Council actions, municipal elections, records retention, and public records requests.  Highly organized and dependable, the successful candidate will monitor and coordinate citywide contract routing processes and  maintain and facilitate a variety of assignments including the Conflict of Interest Code process, and coordination of Boards and Commissions recruitments, interviews, and Council approvals.

The position in the Police Department will provide administrative support to Police Captains and to various police programs.  The successful candidate will demonstrate high attention to detail and effective organizational skills.

The position in the Water Resources Division will provides a variety of administrative services to support Water Resources Division staff in the delivery of potable water, recycled water, wastewater and stormwater services.  As a highly integral position in the division, this position will maintain and coordinate a variety of records and files including purchase orders, contracts, personnel related documents, and other related important correspondence while providing exceptional customer service to both internal and external customers.

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For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

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The City of St. Helena has an exciting opportunity to fill a full-time position in the Public Works Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

The Public Works Administrative Assistant receives general supervision from administrative and/or management staff. May exercise technical and functional supervision over assigned office support staff. 

Examples of Duties: (include but are not limited to the following)

• Performs a wide variety of routine and complex office, clerical and administrative support tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines; performs a variety of office administrative tasks.
• Demonstrates an understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; resolves complaints in an efficient and timely manner; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner; assists the public in filling out application forms, supplying information concerning fees, permits, legal requirements, procedures and services provided by City departments.
• Uses computers to enter, prepare and proofread drafts, labels, forms, envelopes and a variety of documents, including general correspondence, reports, memos, fliers and statistical charts from rough drafts, recordings or verbal instructions; operates other automated office equipment; types drafts and a wide variety of finished documents from recording devices, notes, brief written or oral instructions; compiles and maintains records and prepares reports, manuals and publications; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions, ordinances and applications; performs basic contract management including assisting in drafting and monitoring contracts; inputs, retrieves and references various computer data management systems such as permit tracking systems and map inventories; attends meetings and records and transcribes minutes.
• Receives and processes fees, fines or other money; prepares receipts and balances money received.
• Organizes and coordinates work; sets priorities and meets deadlines; orders office and other various supplies.
• Assists with code enforcement for weed abatement, sends letters for non-compliance, and follows up with non-compliance issues; assists with follow up to code violations.
• Schedules meetings and appointments; arranges for City buildings, street lights, water systems and other maintenance and repair needs; schedules events and inspections; arranges travel to meetings and conferences.
• Assists with a variety of programs, presentations and trainings; prepares advertising and announcement materials; acts as primary source of data and information for assigned department and programs.
• Assists with research and/or data gathering activities; reviews and interprets data and prepares reports with recommendations. 
• Picks up, sorts and distributes mail received by departmental staff; attends various meetings, including Planning Commission, and other special meetings; assists with the preparation of packets for various meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
• Will assist the department is issuing Public Works permits.

Knowledge, Abilities, and Skills:

Knowledge of:

Standard office and administrative policies and procedures; City codes and ordinances, including zoning, alcohol and building permit requirements; depending on assignment, knowledge of accounting, clerical, construction, legal and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling  work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of work; read, understand and explain plans, maps, aerial photos, drawing, reports, applications, construction documents and specifications; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; maintain accurate office files; make accurate arithmetic calculations in the receipt of moneys; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the phone; courteously respond to community issues, concerns and needs; attend evening meetings as required; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues, and develop and implement appropriate responses; follow written and oral directions; observe safety principles and work in a safe manner; exercise excellent customer service in dealing with the public and other City staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Public Works Administrative Assistant.  A typical way of obtaining the required qualifications is graduation from High School or possession of a GED , eighteen months of general clerical experience involving extensive customer service, with direct experience in a Public Works function such as recruitment, job safety, compensation and benefits, or training and development.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver’s license.

Water Conservation Specialist I or II

Open to all interested persons

Salary:  Water Conservation Specialist I - $6,796 - $8,180/month

Salary:  Water Conservation Specialist II - $7,735-$9,275 /month

Filing Deadline:    Wed. 9/30/2020

By 4:30 p.m. for manual submissions;      

By 5:00 p.m. for online submissions  

Position Description

The District has one open, full-time position of Water Conservation Specialist I or II in the Water Efficiency Department of the Facilities & Watershed Division.  This position will be staffed at a level commensurate with the qualifications of the selected individual as determined by the District.  Interested persons must submit a completed District application and supplemental questionnaire responses to the Human Resources Department no later than the filing deadline.

Definition

The Water Conservation Specialist performs water conservation duties, involving water use calculations and analysis.

Distinguishing Characteristics

The Water Conservation Specialist I is the entry level classification whereas the Water Conservation Specialist II is the journey level classification that establishes water allocations for the more complex accounts and implements water conservation programs, performs various ordinance compliance inspections, performs interior and exterior water consultations and participates in and implements landscape water management and other conservation programs.  On a training or emergency basis, the Water Conservation Specialist I may be assigned more complex water conservation duties normally performed by the Water Conservation Specialist II.

Examples of Duties

Typical duties for all incumbents may include, but are not limited to the following. Please see job descriptions for a more expanded list of duties. 

Water Conservation Specialist I:

• Researches and analyzes customer's water use records;
• answers consumer inquiries in person and by telephone regarding water use and water conservation programs;
• researches, creates, and maintains records, files, and directories;
• participates in a variety of water management and conservation programs.

Water Conservation Specialist II:

• Performs analysis of complex water uses, problem accounts, and major residential and non-residential customers;
• studies and reviews various landscape, grading and irrigation plans for compliance with District ordinances;
• analyzes complex water use problems and makes recommendations as to their resolution; 
• performs field inspections for installation of water saving plumbing fixtures and landscape/irrigation components;
• reviews and analyzes consumer’s water use records, and establishes annual water budgets;
• compiles and analyzes statistical data.

Shop and Equipment Supervisor

$74,832 - $90,960 Annually

(Reflects a 5% furlough reduction for FY20/21)

Plus excellent benefits

DEADLINE:     Apply by Friday, September 11, 2020 for first consideration

The City of San Rafael is seeking a full-time Shop and Equipment Supervisor in the Public Works Department.  Under general supervision, this position supervises preventive maintenance, outfitting, and skilled repair of City fleet and police vehicles and light to heavy-duty trucks and equipment. 

The Shop and Equipment Supervisor is a first full supervisory level in charge of personnel and activities associated with maintaining the City’s fleet of automotive, light, and heavy trucks and equipment.  This position is a working supervisor, participating in the work of the unit as needed.  The position is guided by established policies and procedures, principles of the trade, and supervisory personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Supervises the repair and maintenance of City vehicles and equipment and equipping of new police vehicles and construction equipment.
• Discusses malfunctions or outfitting requirements with users.
• Plans, sets priorities, and assigns work to equipment shop personnel in accordance with overall City priorities and maintenance schedules.
• Provides instruction and direction to less experienced personnel on complex repairs.
• Ensures safe working practices and conditions in the equipment shop.
• Determines cost effectiveness of in-house work versus contracting out specific tasks.
• Reviews feasibility of returning damaged vehicles to service and recommends retirement or scrapping of vehicles.
• Obtains estimates and oversees performance of contract work.
• Approves and processes contract invoices to submit for payment.
• Evaluates employees and documents disciplinary problems under direction.
• Participates in interviews and related employee selection procedures.
• Identifies needs for and recommends training for employees.
• Estimates annual material and equipment needs to assist in budgeting.
• Orders and maintains inventory of common stock items.
• Maintains records and prepares reports.
• Road tests, inspects, troubleshoots and repairs automobiles, trucks and equipment.
• Handles all vehicle accidents to equipment with insurance and body shops for collection of payment.
• Performs related duties as assigned.

KNOWLEDGE of/ABILITY to: 

• Knowledge of principles and practices of supervision.
• Knowledge of principles, practices, methods and materials used in the maintenance, repair and overhaul of gasoline and diesel-powered automobiles, light trucks, and heavy trucks and equipment.
• Knowledge of use, adjustment, and care of test equipment and had and power tools common to the trade.
• Knowledge of mathematical calculations required in mechanical work.
• Knowledge of safe working practices and shop conditions.
• Ability to plan, prioritize, assign, and review work.
• Ability to troubleshoot and determine causes of malfunctions in automotive and construction equipment.
• Ability to repair and perform preventive maintenance and overhauls on automotive and heavy truck systems and equipment, including hydraulic and pneumatic apparatus, special braking systems, and power drives.
• Ability to keep accurate records and reports.
• Ability to communicate effectively with equipment users, subordinates, and other City personnel.
• Ability to read and interpret repair manuals, parts manuals, and schematic diagrams.
• Ability to order, store and inventory parts and equipment.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.

OTHER REQUIREMENTS:

• Must possess a valid California Class “B” driver’s license and have a satisfactory driving record. 
• Must be willing to work underground in confined places, in and near bacterially contaminated liquids, and in exposure to unpleasant and potentially hazardous conditions.
• Must be willing to work overtime and on call as needed for emergency repairs.
• Incumbents assigned to this job classification are subject to Department of Transportation’s Drug and Alcohol Regulations.

A typical way of gaining the knowledge, skill and ability outlined above is:

• Graduation from high school or equivalent
• Completion of an apprenticeship or other training and education leading to journey-level status as a heavy equipment mechanic, AND
• Three (3) years of experience in the repair and maintenance of automotive light, and heavy trucks and equipment, including one (1) year in a lead or supervisory capacity.

PHYSICAL DEMANDS: 

The physical demands described here are the representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.  The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions.  The employee occasionally works in indoor conditions.  The noise level in the work environment is usually loud.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process.  The examination process may include any or all of the following:  Application appraisal, oral board examination, and written examination.  The passing point for the oral and/or written examination final score will be 70%.  Prior to appointment, candidate must pass a background check, DMV check, credit check, pre-employment physical, and fingerprinting.  To file an application, go to www.calopps.org.  Follow this link to submit your application: https://www.calopps.org/san-rafael/job-20033953

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at 415-4

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