Administrative Analyst
$5,271 - $6,407 per month
Plus excellent benefits
APPLICATION DEADLINE: Apply by Monday, March 23, 2020 for first consideration
The City of San Rafael is seeking a full-time Administrative Analyst to work within the Parking Services Division. This position is responsible for performing a variety of responsible, complex, and professional administrative staff duties.
This is a professional level, administrative position performing complex, analytical work and is expected to function independently of ongoing supervision. The focus of this position will be on programs and projects, research and analysis of data, and the preparation and presentation of findings and recommendations.
ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following):
- Plans, organizes, coordinates and implements day-to-day program assignments independently.
- Conducts research, analyzes data, and presents conclusions and recommendations.
- Analyzes federal and state laws and regulations as they relate to assigned programs and develops and implements changes.
- Develops programs, manuals, comprehensive reports, handouts, flyers, newsletters, and other documents for communicating program information.
- Composes and reviews department website content; maintains the department website.
- Drafts and publishes authorized social media posts consistent with City messaging and responds to citizen inquiries on behalf of the Department.
- Plans and coordinates civic engagement events.
- Participates in the training of clerical personnel. May provide work direction to others.
- Prepares comprehensive written reports regarding program activities.
- Educates and engages with other City staff, City Council, community representatives and citizens.
- Performs related duties as required.
KNOWLEDGE OF:
- Principles and practices associated with administration, organization, and management.
- Research methods, techniques and statistical and other work measures.
- Department goals, objectives, policy and procedure.
- Effective oral and written communications methods.
- Operation of Personal Computers and related software.
- Statistical, research and survey methods.
- Policies and objectives of assigned programs.
- Advanced secretarial and administrative methods.
- Principles of training and work direction.
- Coordination of clerical assignments.
- Modern office practices and procedures.
ABILITY TO:
- Work independently in the completion of assignments.
- Analyze and evaluate data.
- Prepare and present clear and concise reports, both orally and in writing.
- Establish and maintain effective working relationships with others.
- Provide effective functional or project leadership.
- Effectively plan, organize and prioritize work.
LANGUAGE/MATH/REASONING SKILLS:
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from managers, officials, and the general public.
- Ability to work with mathematical concepts such as probability and statistical inference.
- Ability to apply concepts such as percentages, ratios and proportions to practical situations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
EDUCATION and/or EXPERIENCE:
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities may qualify. A typical way of gaining the knowledge, skill, and ability outlined above is:
- Equivalent to an Associate degree with college course work in public administration, business administration, or a related field AND
- Three (3) years of progressively responsible administrative support experience, preferably within a public agency.
- Experience involving extensive written customer communications, employer social media posts, research, budget preparation/reconciling, development of marketing materials and event planning/coordination may substitute for the required education on a year-for-year basis.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display and regularly works in inside environmental conditions. The employee occasionally works in evenings or weekends and occasionally works with use of personal vehicle. The noise level in the work environment is usually quiet.
APPLICATION AND SELECTION PROCESS:
City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application since this information will be used to determine who will be invited to participate in the next phase of the examination process. The examination process may include any or all of the following: Application appraisal, oral board examination, and written examination. The passing point for the oral and/or written examination final score will be 70%. Prior to appointment, candidate must pass a background check, DMV check, pre-employment physical and fingerprinting. To file an application, go to www.calopps.org. Select “Member Agencies”. Select “City of San Rafael”. For more information on the City of San Rafael, go to www.cityofsanrafael.org. Follow this link to submit your application:
Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at 415-485-3474 no later than seven (7) calendar
