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OPEN UNTIL FILLED:  Apply by Friday, February 28, 2020 for first consideration

The City of San Rafael’s Community Development Department is looking to fill one temporary (part-time/up to 15 hours per week) clerical position.  Specific needs of this department are to have a candidate with exceptional communication skills, ability to deal directly with the public and work with diverse populations. 

This position performs the following essential job duties:

• Provides administrative support to the Community Development Department
• Answering telephones
• Processes mail
• Performs related duties as required.

To be eligible for this position you must have knowledge of:

• Microsoft Office
• Standard office administrative practices and procedures
• Operation of common office equipment

To be eligible for this position you must have the ability to:

• Prepare and maintain records and files.
• Perform clerical work & administrative tasks.
• Understand and follow oral and written directions.
• Answer telephones courteously and efficiently.
• Performing routine clerical duties.
• Operate computer software.

• High school diploma or equivalent AND
• Two (2) years related experience and/or training OR
• Equivalent combination of education and experience

APPLICATION AND SELECTION PROCESS: 

City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application, go to:  www.calopps.org.  Select “Member Agencies”.   Select “San Rafael”.    Follow this link to apply for this position: https://www.calopps.org/san-rafael/job-19975890

Salary: $5,166- $6,290 per month

Posted: 02/12/2020

Filing Deadline: Friday, 02/28/2020 by 4:30 p.m. for manual submissions; 5:00 p.m. for online submissions

(1 Position Available)

Open to all applicants

It is strongly recommended that qualified applicants apply as soon as possible as we will only accept the first 150 applications for this position.

City of Sausalito

420 Litho Street, Sausalito CA 94965

Attn:  Human Resources Manager

(415) 289-4130   

spaterson@sausalito.gov

MANAGEMENT ANALYST

(Salary Range:  $70,136 - $93,988/ annual)

One Full-time Position in the Sausalito Administration Department

Application Deadline:  Friday, February 28, 2020 by 5:00 p.m.
 

THE COMMUNITY AND CITY GOVERNMENT:  Sausalito is a beautiful, San Francisco Bayfront city of 7,226 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population.  The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty.  Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government.  The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development.  The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.

DEFINITION:  Under general supervision, performs a variety of professional, analytical and technical tasks working in one or more program areas such as Finance, and Human Resources.   Assignments involve the development, administration and implementation of City programs; highly responsible analytical staff assistance including conducting analyses of a wide range of municipal programs including research,  financial  analysis,  project  administration,  budget  preparation  and reporting, research on human resources matters, labor relations and negotiations, training and recognition programs, and recruitment and testing, and performing related work as required. 

This position is FLSA exempt and part of the Unrepresented – Confidential Employee Group.  

Job Characteristics:  This position performs the full range of technical work at the analyst level in some of the following areas:, human resources, research, recruitment and testing, training and other human resource functions, records management, website maintenance, communications, research, financial analysis, and project administration. Incumbents work independently, exercise judgment and initiative, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the department or division where they are assigned.

Typical duties for the position include:  (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different

positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Perform recruitment and selection duties, including application screening; writing brochures and flyers; scheduling examinations; preparation of written, performance, and oral examinations and interview materials; preparation of assessment centers; scheduling of hiring interviews and any other selection methods used.
• Develop recruitment advertising and outreach programs to attract a skilled and diverse pool of qualified applicants for City open positions.
• Participate in the development, execution, and analysis of various compensation, classification, and benefits studies and surveys.
• Assist in the analysis and administration of benefit programs for current employees and retirees.
• Plan, research, and complete various human resource-related projects; coordinate programs (i.e., new employee orientation, employee recognition, internships, etc.)
• Conduct preparatory research for labor negotiations.
• Plan, develop, coordinate, and present training sessions and classes for City employees.
• Performs and provides support in records management, website content management, project administration, communications, systems and projects analysis and research.

• Provides  support  and  assistance  in  the  development  of  software  system  requirements  and implementations with the Information Technology division and City departments.
• Assists in the implementation and update of the finance and human resources software systems and provides system user training to other staff as required.
• Updates website content including OpenGov financial transparency site and Administration divisions.
• Assists with Human Resources, Finance, City Manager and Information

Technology projects, preparing materials, researching information, and analyzing data.

• Recommends prudent courses of action resulting from research and analysis
• Drafts agendas, notes, and staff reports as assigned, researching topics as needed. Prepares reports of related information.
• Reviews invoices and purchase orders to support request for payments and reconciles discrepancies.
• Assist in the development, coordination and monitoring of the budget; prepare revenue and expenditure summary reports; and manage and analyze multiple Federal, State and local funding sources.
• Gathers financial and statistical information and materials for various reports and year-end auditing process; compiles, reconciles, and verifies information and prepares financial, Federal, and State mandated reports.
• Prepares, processes, reviews and verifies documents, records, and forms related to assigned area for accuracy, completeness, and conformance to applicable policies, rules, and regulations.
• Establishes and maintains complete files and records related to assigned function.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
• Enters and retrieves information and data using standard word processing, spreadsheet and presentation software, as well as accounting, financial, human resources, and other related electronic information systems.
• Assists customers, departments, and employees by providing answers and information job openings and recruitments, specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Prepare written memos, letters, reports, standard operating procedures, policies, and publications for effective communication with internal and external customers.
• Performs other duties as assigned.

QUALIFICATIONS:

Must have working knowledge of:

• Principles and techniques of effective customer service, including a service-oriented approach to human resources management.
• Terminology and practices of financial processing, record keeping, and financial reporting.
• Principles and practices of preparing and reviewing finance documents.
• Basic principles and practices of fund accounting and public agency operating and capital budgeting
• Open Records and public information requirements.
• Business arithmetic and basic financial and statistical techniques.
• Record keeping principles and procedures.
• Computer equipment and computer applications related to work, including financial systems,

word processing, spreadsheet, presentation and database software.

• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public,

vendors, contractors, and City staff.

Ability to:

• Administer and coordinate various human resources program areas.
• Handle and prioritize a variety of assignments and meet deadlines.
• Perform detailed and accurate work product in Microsoft Word, Excel, PowerPoint, and Outlook, and with financial system(s).
• Perform detailed financial support work accurately and in a timely manner.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Write clear and concise reports, correspondence, procedures and other written materials.
• Communicate verbally and make public presentations.
• Compose correspondence and reports independently or from brief instructions.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with enough speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize own work, set priorities, and meet critical time deadlines.
• Coordinate closely with multiple other employees and/or departments to achieve deadlines and project requirements.
• Perform basic statistical analysis and conduct research studies.
• Collect, compile, summarize and maintain accurate records and files.
• Operate computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Requirements:  Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to Bachelor’s or Master’s degree in Public Administration, Public Management or a related degree and two (2) years of experience in analyzing data and/or records, preparing communications related to analysis and/or research, and/or maintaining financial records. Experience working with or for public agencies providing citizen service preferred.

Licenses/Certifications Required:

• Possession of, or ability to obtain, a valid California Driver’s License by time of appointment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a

computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

BENEFITS:

Retirement:  The City is a part of the CalPERS retirement plan and does not contribute to Social Security

• Classic employees – 2% @55 formula, highest 3 year average compensation
• PEPRA employees – hired after 1/1/13 or Classic employee with 6 month break in service are eligible for a 2% @ 62 formula, highest 3 year average compensation

Cafeteria Benefit Plan:  The City offers a healthy cafeteria benefit program including choices among plan options for medical, dental, vision, life insurance, short and long-term disability, and PERS long-term care insurance. 

Leave: Confidential unit employees who are in the FLSA exempt position are granted forty (40)  hours of Administrative Leave per calendar year, earn 120 hours of vacation and 96 hours of sick leave per year

Application deadline – 5:00 p.m. on FRIDAY, February 28, 2020

Apply online at www.calopps.org/city-of-sausalito
 

For questions about job openings or any topic related to Human Resources, please contact

Susan S. Paterson, Human Resources Manager, at spaterson@sausalito.gov or (415) 289-4130.

The City of Sausalito is a drug free workplace.
E.O.E./A.D.A.

Associate Planner

OPEN UNTIL FILLED:  Apply by Friday, February 21, 2020 for first consideration

THE POSITION:

The City of San Rafael Community Development Department is seeking a full-time Associate Planner. The incumbent in this position, will independently perform the full scope of duties required and is responsible for administration of a specific project or program.  Performs a variety of professional planning duties to develop, and maintain, the City’s General Plan, and to administer the Zoning and Subdivision Ordinances. 

This position performs the following essential job duties:

• Responds to inquiries from the public by providing information regarding the General Plan, the Zoning and Subdivisions Ordinances and statistical data.
• Receives and reviews land use permits, design review applications, zoning and General Plan amendments for conformance with the General Plan, Zoning, and Subdivision Ordinances and other requirements; and prepares staff reports recommending appropriate action.
• Conducts environmental review including preparation of initial studies and negative declarations, technical and administrative support on the preparation of Environmental Impact Reports and staff reports on all phases of environmental review.
• Performs detailed planning studies, research and analysis to support development of long-range policies and plans, as well as implementation ordinances for the City’s growth and development.
• Prepares and analyzes various professional planning studies including, but not limited to, demographics, traffic and historic resources.
• Prepares General Plan elements such as the Housing Element by drafting and finalizing plan documents; researching materials and making presentations to committees, the Planning Commission and the City Council.
• Prepares reports and studies and represents the department before the public, other agencies, and developer representatives.
• Attends and participates in meetings of the Design Review Board, Planning Commission, City Council, special committees and neighborhood groups.
• Performs related duties and responsibilities as required.

To be eligible for this position, you must have knowledge of:

• Basic principles and practices of planning for community development and of the methods used in the implementation of such plans.
• Current trends in federal, state, and local planning.
• Socioeconomic and physical resource aspects of planning, zoning, and planning administration.
• Principles and practices of planning for community development and of the methods used in the implementation of such plans.

To be eligible for this position, you must have the ability to:

• Collect, tabulate, and interpret data pertaining to planning and zoning.
• Interpret a wide variety of maps, graphic illustrations, detailed drawings, and land use data and legal descriptions.
• Prepare and present effective written reports and verbal presentations.
• Deal effectively with the public and establish and maintain cooperative working relationships.
• Understand program objectives in relation to departmental goals and procedures.
• Demonstrate tact and diplomacy.
• Maintain accurate records and document actions taken.
• Organize and prioritize work assignments.
• Research regulations, procedures and/or technical reference material.
• Prepare and analyze various professional planning studies.
• Make presentations to committees, the Planning Commission and the City Council.
• Represent the Community Development Department before the public, other agencies and developer representatives.
• Work independently in processing and presenting actions to policy bodies.

LANGUAGE/MATHEMATICAL/REASONING SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree from an accredited college or university with major coursework in planning, urban studies, geography or related field AND
• Three (3) years of full-time work experience at the Assistant Planner level in municipal or regional planning.
• Any combination of education, experience, and training which demonstrates possession of and competency in requisite knowledge and abilities may substitute for the education (degree) on a year-for-year basis. 
• A Master’s degree in planning or a related field ay substitute for one (1) year of the required work experience.

SPECIAL REQUIREMENT:

• Must possess a valid California driver’s license and have a satisfactory driving record.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel.  The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10-25 pounds and occasionally lift and or move up to 25-50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display.  The noise level in the work environment is usually quiet to moderate.  The employee is occasionally exposed to moving mechanical parts and outside weather conditions.

APPLICATION AND SELECTION PROCESS:

City of San Rafael application is required.  Resumes do not substitute for the City application.  Candidates should detail related education and experience on the application.  The examination process may include the following application appraisal and oral board interview examination.  The passing point for the oral board examination final score will be 70%.  Note:  Prior to appointment, candidate must pass a pre-employment physical, background check, driving record, drug screen, and fingerprinting.   To file an application, go to:  www.calopps.org.  Select “Member Agencies”.  Select “San Rafael”.  Follow this link to submit your application: 

For more information about the City of San Rafael, please visit www.cityofsanrafael.org. 

Reasonable Accommodation:  The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants.  If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  Such accommodations must be requested by the applicant. 

The District has one open, full-time position of Finance Director/Treasurer.

Applications must be submitted with Ralph Andersen & Associates at:

https://www.ralphandersen.com/jobs/finance-dir-marin-municipal-water-district/

Candidates should apply by Monday, February 3, 2020 for optimal consideration. This recruitment is considered open until final selection is made.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Under general supervision, provides administrative, budgetary, and workflow support to the Finance Department projects and programs; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects and programs; develops, summarizes, and maintains administrative records; provides consulting services to Housing Authority (Agency) departments related to all aspects of assigned programs and activities; performs related work as required.

This is the journey-level class in which incumbents develop and implement policies and procedures for a variety of projects and programs within Finance department, including technical accounting and Management Information System (MIS) support and, highly complex financial, economic, budgetary and statistical forecasting and analyses in support of management decisions. Incumbents develop revenue forecasting models, indirect cost allocation, expenditure variance analyses, debt analyses, and financial reporting in accordance with General Accepted Accounting Principles (GAAP) and Governmental Accounting Standard Board (GASB) standards for the Agency. Incumbents support the work of departmental management staff by conducting day-to-day administrative support activities and by providing a professional-level resource for organizational, managerial, and operational analyses and studies. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with the public. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver work products. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements, and the methodology used in arriving at the end results is not reviewed in detail. This class is distinguished from other analyst classification by the specialized knowledge and responsibilities related to financial business processes. This class is further distinguished from the Finance Manager in that the latter has overall day-to-day management responsibility of Agency-wide budgetary, financial business process, projects and programs.

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT' LINK ON THE BOTTOM RIGHT CORNER OF THIS PAGE.

SELECTION PROCESS

Interested applicants must complete a standard application form.  Applications and resumes may be submitted via our website at www.scchousingauthority.org.  For assistance: please contact the Human Resources Department at (408) 993-2934.