City of Sausalito
420 Litho Street, Sausalito CA 94965
Attn: Human Resources Manager
(415) 289-4130
spaterson@sausalito.gov
MANAGEMENT ANALYST
(Salary Range: $70,136 - $93,988/ annual)
One Full-time Position in the Sausalito Administration Department
Application Deadline: Friday, February 28, 2020 by 5:00 p.m.
THE COMMUNITY AND CITY GOVERNMENT: Sausalito is a beautiful, San Francisco Bayfront city of 7,226 residents within 2.2 square miles that serves a visitor population that may be several times the size of the year round population. The blend of historical buildings, wooded hillsides, sweeping Bay and San Francisco views nestled against the Golden Gate National Recreation Area combine to make Sausalito a community of unparalleled charm and natural beauty. Sausalito is a General Law City incorporated in 1893 and has a City Council/City Manager form of government. The City provides a full range of services including Administration, Finance, Police, Public Works, Parks and Recreation, and Community Development. The City Council and staff value positive relationships with the residents, businesses, visitors and outside agencies.
DEFINITION: Under general supervision, performs a variety of professional, analytical and technical tasks working in one or more program areas such as Finance, and Human Resources. Assignments involve the development, administration and implementation of City programs; highly responsible analytical staff assistance including conducting analyses of a wide range of municipal programs including research, financial analysis, project administration, budget preparation and reporting, research on human resources matters, labor relations and negotiations, training and recognition programs, and recruitment and testing, and performing related work as required.
This position is FLSA exempt and part of the Unrepresented – Confidential Employee Group.
Job Characteristics: This position performs the full range of technical work at the analyst level in some of the following areas:, human resources, research, recruitment and testing, training and other human resource functions, records management, website maintenance, communications, research, financial analysis, and project administration. Incumbents work independently, exercise judgment and initiative, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the department or division where they are assigned.
Typical duties for the position include: (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Perform recruitment and selection duties, including application screening; writing brochures and flyers; scheduling examinations; preparation of written, performance, and oral examinations and interview materials; preparation of assessment centers; scheduling of hiring interviews and any other selection methods used.
- Develop recruitment advertising and outreach programs to attract a skilled and diverse pool of qualified applicants for City open positions.
- Participate in the development, execution, and analysis of various compensation, classification, and benefits studies and surveys.
- Assist in the analysis and administration of benefit programs for current employees and retirees.
- Plan, research, and complete various human resource-related projects; coordinate programs (i.e., new employee orientation, employee recognition, internships, etc.)
- Conduct preparatory research for labor negotiations.
- Plan, develop, coordinate, and present training sessions and classes for City employees.
- Performs and provides support in records management, website content management, project administration, communications, systems and projects analysis and research.
- Provides support and assistance in the development of software system requirements and implementations with the Information Technology division and City departments.
- Assists in the implementation and update of the finance and human resources software systems and provides system user training to other staff as required.
- Updates website content including OpenGov financial transparency site and Administration divisions.
- Assists with Human Resources, Finance, City Manager and Information
Technology projects, preparing materials, researching information, and analyzing data.
- Recommends prudent courses of action resulting from research and analysis
- Drafts agendas, notes, and staff reports as assigned, researching topics as needed. Prepares reports of related information.
- Reviews invoices and purchase orders to support request for payments and reconciles discrepancies.
- Assist in the development, coordination and monitoring of the budget; prepare revenue and expenditure summary reports; and manage and analyze multiple Federal, State and local funding sources.
- Gathers financial and statistical information and materials for various reports and year-end auditing process; compiles, reconciles, and verifies information and prepares financial, Federal, and State mandated reports.
- Prepares, processes, reviews and verifies documents, records, and forms related to assigned area for accuracy, completeness, and conformance to applicable policies, rules, and regulations.
- Establishes and maintains complete files and records related to assigned function.
- Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
- Enters and retrieves information and data using standard word processing, spreadsheet and presentation software, as well as accounting, financial, human resources, and other related electronic information systems.
- Assists customers, departments, and employees by providing answers and information job openings and recruitments, specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
- Prepare written memos, letters, reports, standard operating procedures, policies, and publications for effective communication with internal and external customers.
- Performs other duties as assigned.
QUALIFICATIONS:
Must have working knowledge of:
- Principles and techniques of effective customer service, including a service-oriented approach to human resources management.
- Terminology and practices of financial processing, record keeping, and financial reporting.
- Principles and practices of preparing and reviewing finance documents.
- Basic principles and practices of fund accounting and public agency operating and capital budgeting
- Open Records and public information requirements.
- Business arithmetic and basic financial and statistical techniques.
- Record keeping principles and procedures.
- Computer equipment and computer applications related to work, including financial systems,
word processing, spreadsheet, presentation and database software.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Ability to:
- Administer and coordinate various human resources program areas.
- Handle and prioritize a variety of assignments and meet deadlines.
- Perform detailed and accurate work product in Microsoft Word, Excel, PowerPoint, and Outlook, and with financial system(s).
- Perform detailed financial support work accurately and in a timely manner.
- Respond to and effectively prioritize multiple phone calls and other requests for service.
- Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
- Write clear and concise reports, correspondence, procedures and other written materials.
- Communicate verbally and make public presentations.
- Compose correspondence and reports independently or from brief instructions.
- Make accurate arithmetic, financial, and statistical computations.
- Enter and retrieve data from a computer with enough speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, record keeping, and tracking systems.
- Organize own work, set priorities, and meet critical time deadlines.
- Coordinate closely with multiple other employees and/or departments to achieve deadlines and project requirements.
- Perform basic statistical analysis and conduct research studies.
- Collect, compile, summarize and maintain accurate records and files.
- Operate computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Requirements: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to Bachelor’s or Master’s degree in Public Administration, Public Management or a related degree and two (2) years of experience in analyzing data and/or records, preparing communications related to analysis and/or research, and/or maintaining financial records. Experience working with or for public agencies providing citizen service preferred.
Licenses/Certifications Required:
- Possession of, or ability to obtain, a valid California Driver’s License by time of appointment
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
BENEFITS:
Retirement: The City is a part of the CalPERS retirement plan and does not contribute to Social Security
- Classic employees – 2% @55 formula, highest 3 year average compensation
- PEPRA employees – hired after 1/1/13 or Classic employee with 6 month break in service are eligible for a 2% @ 62 formula, highest 3 year average compensation
Cafeteria Benefit Plan: The City offers a healthy cafeteria benefit program including choices among plan options for medical, dental, vision, life insurance, short and long-term disability, and PERS long-term care insurance.
Leave: Confidential unit employees who are in the FLSA exempt position are granted forty (40) hours of Administrative Leave per calendar year, earn 120 hours of vacation and 96 hours of sick leave per year
Application deadline – 5:00 p.m. on FRIDAY, February 28, 2020
Apply online at www.calopps.org/city-of-sausalito
For questions about job openings or any topic related to Human Resources, please contact
Susan S. Paterson, Human Resources Manager, at spaterson@sausalito.gov or (415) 289-4130.
The City of Sausalito is a drug free workplace.
E.O.E./A.D.A.
