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The City of St. Helena has a challenging and exciting career opportunity to fill a Full-time position in the Human Resources Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

Human Resources Technician*

Salary Range: $59,343—$72,132/year

($28.53 - $34.68 hour)†

* Upon approval of the City Council at the December 10, 2019 regular meeting, current vacant position of Human Resources Administrative Assistant with a salary range of $53,997—$65,636/year ($25.96 - $31.56/hour) will be reclassified into this new classification

†Upon approval of the City Council at the December 10, 2019 regular meeting, base salary range will increase an additional  2% effective January 1, 2020 

Examples of Duties: (include but are not limited to the following)

• Assists employees, on the telephone, and via email answering inquiries, explaining division policies and procedures, and providing forms and informational materials related to recruitment processes, employee salary and benefits, performance evaluations, and other matters related to department operations.
• Establishes, updates, and maintains department records, files, and databases, including those pertaining to employment applications, payroll, benefits, and performance evaluations.
• Processes employee and applicant data and status changes, including salary and benefits adjustments, performance evaluations, employment, new hires, promotions and terminations.
• Reviews HR related forms, including benefits, FMLA, and workers compensation forms for accuracy and completeness; performs worker’s compensation injury reporting; coordinates candidate background checks and medical screenings.
• Maintains department operating supplies.
• Prepares and distributes a variety of routine correspondence and informational materials; performs basic research and compiles data for various projects and reports; prepares supporting materials, including literature packs, phone lists, name badges, and place names.
• Provides general clerical and administrative support to department staff, including making photocopies, scheduling appointments and meetings, running errands, filing paperwork records, and records retention; performs staff support for the Labor/Management Safety and Health Committee.
• Prepares materials and generates electronic and digital filing for meetings; takes minutes as required.
• Writes and edits marketing materials including literature, ensuring valid, current and accurate content.
• Writes and distributes press releases and produces media releases, including eNews; maintains the City’s website and intranet and manages inquiries generated from the website.
• Attends HR and Risk Management conferences and trainings and REMIF board meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

 Knowledge and Skills:

• Modern office procedures, practices and equipment.
• Office and safety practices, procedures and standards.
• Personal computer hardware and software, including word processing, spreadsheet, and database programs.
• Principles and practices of effective customer service.
• City and Department policies and procedures.
• Record keeping principles and techniques and records management.

AC Transit is actively searching for an experienced Executive Administrative Assistant for its office in Oakland, California. This position will provide exceptional and professional administrative support to one of AC Transit's Board Officers, the District Secretary.

In this role, the executive administrative assistant will perform critical administrative duties for the District Secretary's Office, including managing calendars, preparing and editing correspondence and reports, creating agendas and proofreading official District documents for proper English language usage, spelling, grammar and punctuation.

The ideal candidate for this position will have an acute attention to detail, public sector/government administrative experience, an ability to maintain confidentiality and conduct themselves in a professional manner at all times. This position is highly visible within the agency and will have significant exposure to the Board of Directors and executive team; professionalism, tact and diplomacy are essential to be successful in this position.

REPRESENTATIVE FUNCTIONS:

• Screens office visitors and telephone calls, and responds to requests, complaints, and inquiries of a complex and confidential nature, from the public and District staff, and refers to other staff, where appropriate.
• Disseminates information using discretion, and by appropriately applying and interpreting regulations, policies, and procedures.
• Compiles data for reports and other materials; and prepares administrative reports and projects.
• Establishes, maintains, and modifies executive office files, records, spreadsheets, and logs.
• Coordinates meetings, prepares agendas, arranges facilities and equipment, and assembles meeting materials and related media including folders, binders, and copies.
• Makes travel and conference arrangements; and submits and tracks reimbursement requests for the assigned executive or Board Officer, and others, as instructed. Organizes and maintains appointments, schedules, and calendars for the assigned executive or Board Officer; and coordinates office activities and schedules with other departments, third parties, and the public.
• Composes, prepares and proofreads correspondence, letters, reports, memoranda, agendas, and other documents, makes corrections, and revises drafts as needed.
• Provides administrative support to District boards, committees, and/or task forces, as assigned; including posting legal notices, preparing agendas, assembling background materials, and taking and transcribing meeting minutes.
• Maintains departmental content on the District's intranet, and /or internet website.
• Acts as a point of contact to the public, members of the Board, and other agencies at the request of the assigned executive or Board Officer.
• Recommends and implements procedural changes affecting office activities.
• Monitors and reconciles expenses for the assigned executive or Board Officer.
• Initiates and completes special projects and assignments, as assigned.
• May plan,assign, train, review, and assist in evaluating the work of subordinate clerical personnel.
• Performs related duties, as required.

MINIMUM QUALIFICATIONS:

Education: Equivalent to completion of an Associate's degree from an accredited college or university, with major coursework in business, accounting, or a related field.

Experience: Equivalent to at least six (6) years of recent and verifiable administrative support experience for executive-level management personnel, involving frequent public contact.

Desirable Qualifications:

• Bilingual in Spanish or Chinese
• Bachelor's degree in a business or public administration; or a related field
• Excellent business writing skills
• Strong attention to detail
• Solid organizational skills
• Outstanding customer service skills
• Work independently and take initiative when necessary
• Flexible in work schedule (will need to occasionally work evenings or on weekend)
• Highly professional, tactful and diplomatic
• Exercises discretion and able to keep confidentiality at all times
• Highly proficient with MS Office, including Word, Outlook, PowerPoint, Access and Excel
• Experience with Sharepoint and PeopleSoft applications
• Experience in handling legal documents
• Robust and well-rounded experience in government /public sector administrative work
• Experience working with executives, officers and public or private boards and committees

All candidates who meet qualifications are encouraged to apply; however, candidates meeting some or all of desirable qualifications will be given priority.

To apply, please submit an application online with a resume and cover letter. Please thoroughly answer all supplemental questions on the application.

ADDITIONAL INFORMATION:

Physical Requirements: (1) Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment. (2) Must possess the mobility necessary to travel expeditiously within the AC Transit District to perform the duties of the job. (3) Some positions in this classification may be required to lift up to 25 pounds regularly.

THIS POSITION IS AN UNREPRESENTED POSITION

To apply, visit: https://apptrkr.com/1638838

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

Equal Opportunity Employer
 

AC Transit is currently seeking experienced candidates for the position of Administrative Specialist. Under general supervision of the District Secretary, provides professional-level, administrative and support duties for the District Secretary and the Board of Directors. The classification independently performs a wide variety of complex, technical, and time-sensitive administrative duties and assumes the responsibilities for the Assistant District Secretary in his/her absence. This classification is distinguished from other administrative support classifications by its frequent contact with the District's leadership team, Board Members and the public. Incumbents frequently work with and maintain confidential information pertaining to financial, political, and personnel matters having District-wide impact. This classification is unrepresented at-will and reports directly to the District Secretary.

This is a wonderful opportunity for career growth and an opportunity to work at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation.

REPRESENTATIVE FUNCTIONS:

• Serves as the primary administrative support to the District Secretary.
• Prepares, edits, proofreads, and processes a variety of routine to complex documents and correspondence including forms, memos, financial and staff reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders; may certify a variety of documents on behalf of the District Secretary.
• Provides logistical support for Board of Director's and Committee meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and distribution of information; attends meetings and public hearings as required.
• Distributes the agenda to outside agencies/organizations; prepares minute orders from the official minutes of Board and Committee meetings for all agenda items.
• Assists in the implementation of the records management and retention program within the District Secretary's Office.
• Prepares resolutions and ordinances adopted by the Board for signature.
• Maintains the District Secretary's Master Outlook Calendar of Board meetings and individual Board member meetings; schedules meetings as requested and accepts meetings into the calendar.
• Utilizes the District Secretary's agenda management software to calendar all Board and Committee meetings and reviews and may approve routine reports on behalf of the District Secretary.
• Sets up new users in the agenda management system and assigns user access at the direction of the District Secretary or the Assistant District Secretary; directs new users to training resources; may troubleshoot user issues as needed and stays abreast of new system features and requirements.
• Maintains the District Secretary and Board of Directors intranet pages; updates Board information and policies; posts new content on the District's website as needed.
• Assists Board members with issues pertaining to routine use of smartphones, tablet devices, and applications; interfaces with the Department of Innovation and Technology when required to troubleshoot technology related problems and service issues.
• Serves as the primary point of contact in processing tort claims, summons and complaint, and small claims filings.
• Processes assuming and leaving office Statement of Economic Interest forms and related filings.
• Monitors budget expenditures calculates monthly reconciliations, and prepares Board payroll and other financial documentation.
• Tracks customer complaints and follows-up with appropriate staff to ensure timely response.
• Coordinates all travel arrangements for the Board and District Secretary's Office, including itineraries, and prepares quarterly travel reports for Board members and Officers; prepares and processes cash advances and expense claims.
• Monitors electronic correspondence and responds to requests as directed.
• Opens, scans, and distributes incoming mail; uploads and indexes electronic documents.
• Prepares check requests, special requisitions, petty cash reimbursements, purchase order payments; verifies the accuracy of vendor invoices and processes payments.
• Orders and maintains an inventory of office and meeting supplies.
• Coordinates or assists in the coordination of special administrative projects.
• May assist in the preparation of agendas and minutes as needed.
• May prepare transcripts of testimony given at Board meetings or public hearings or recorded testimony or comments received.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a closely related field.

Experience: Equivalent to five (5) years of increasingly responsible administrative support experience for management personnel involving frequent public contact; including (3) years in a public or governmental agency that operates under the Brown Act at the level-of an executive assistant, senior administrative assistant, administrative coordinator, deputy city clerk, or equivalent.

ADDITIONAL INFORMATION:

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment. Must possess the mobility necessary to transport oneself to other locations within the District in order to attend meetings.

THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION

To apply, visit: https://apptrkr.com/1574021

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

POSITION:  The Police Public Service Assistant III works within the Police Department’s Animal Services Unit to provide customer service to the many people visiting the animal shelter. Duties include taking in stray and surrendered animals, adoption interviews, answering phones and e-mails as well as animal behavioral assessments.  In addition, the PSA III will assist the shelter officer with other related tasks.  This is a long-term temporary assignment and may work up to 20 hours per week.

EXAMPLES OF DUTIES:

· Provide customer service including public counter, phones and e-mails.

· Initiate and maintain animal records (paper and electronic) in an organized, systematic manner

· Facilitate adoptions: show animals, counsel potential adopters, process adoptions paperwork, follow-up via phone call/email        

· Provide feedback to supervisory staff regarding animal plans (behavior modification, surgery, foster, adoption, euthanasia)

· Assist medical support team ensuring that animals receive necessary medications and are scheduled for spay or neuter surgery

· Administrative duties for shelter including Lost and Found Reports, email and voicemail

· Assist with behavior assessments for placement of animals

· Outreach to adoption partners

· Assist with enrichment of shelter animals

· Process incoming animals, stray and owner surrendered.

· Ability to perform cash, check and credit card transactions.

· Perform related duties as assigned.

QUALIFICATIONS:  Qualified candidates need to be Knowledgeable in modern office practices and Microsoft Office Suite.  Excellent customer service, strong organization and communication skills are also required for this position. You must be 18 years old to apply for this position. Previous animal handling experience preferred.

BENEFITS:  There are no benefits for this temporary assignment.

APPLICATION INSTRUCTIONS:  To be considered for this position, submit a completed City application and resume through our online application system at fremont.gov/apply or The Human Resources Department at 3300 Capitol Avenue, Building B, Fremont, CA 94538 has a kiosk you may use to apply online.

This position will remain open until filled and may close without further notice.

SELECTION PROCESS:  The process may include individual and/or panel interviews, Police Department background investigation or other related components.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.  Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

The City of Fremont is an Equal Opportunity Employer.

Reasonable Accommodation:  We will make reasonable efforts in the selection process to accommodate persons with disabilities.

 Please advise Human Resources of any special needs in advance by calling (510) 494-4660                            

THE CITY OF LARKSPUR INVITES APPLICATIONS FOR THE POSITION OF PUBLIC WORKS INSPECTOR.

$36.04 - $46.00 per hour (Effective July 1, 2019)

40 Hour Work Week

Plus an excellent benefits package

Deadline to apply: 

We are seeking a Public Works Inspector to join our dynamic team at the Public Works Department. 

The City of Larkspur is seeking an experienced person knowledgeable in the field of public works engineering practices and inspection of construction projects who is looking to join a team of professional public works personnel in a small town setting. This is an exciting opportunity for a professional looking to advance his/her career and work on a wide variety of public works projects with a high level of responsibility and accountability. This position involves field inspection, plan checks and reviews, engineering and regular interaction with City staff, contractors and members of the public. The ideal candidate is an experienced inspector familiar with a wide range of public  and private construction projects and the regulations and codes governing construction and encroachment, conformance with applicable standards, specifications and City ordinances.

REPORTING TO THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER, THE SELECTED CANDIDATE WILL:

• Inspect public works construction projects for conformance with applicable standards, codes, plans, specifications, ordinances, and regulations; plan checks and review plans and specifications in accordance with construction standards and ordinances for a variety of public works construction projects.
• Review quantities and quality of materials being used in a variety of public works projects during various stages of construction; inspect grading, paving, sidewalks, curbs, gutters, storm drains, lot grading, and other construction including storm drainage, trenching, shoring, dewatering, bedding for pipe, manhole construction, trench backfill and resting.
• Inspect underground utilities. The City is responsible for storm drains and underground facilities for street lights and traffic signals. In addition to inspection of installation of these facilities, provide inspections of right-of-way impacts of other utilities' installations including water, sewer, communication and electrical facilities.
• Inspect building permit construction activities for erosion and sediment control measures per the City's Phase II Stormwater permit.
• Note defects in construction and interprets applicable codes and ordinances for contractors and the general public.
• Observe work during progress and upon completion and throughout warranty periods as may be required; recommend progress payments and enter into pay books as necessary; confer with developers, contractors, superintendents, inspectors, and owners; ensure that safety procedures are followed; advise contractors of changes in plans and variances.
• Coordinate and communicate with project stakeholders including homeowners, resource and utility agency representatives throughout construction activities.
• Monitor contractors, subcontractors and developers through all phases of construction to ensure construction progresses in a timely and safe manner and in accordance with rules, regulations and permit conditions.
• Provide general information regarding code requirements.
• Review, draft conditions for, issue, inspect and close out encroachment permits.
•  Prepare daily construction reports, progress diaries, and reports of public works construction activities; maintain records and reports of inspections.
• Maintain accurate as-built drawings for completed projects.
• Prepare correspondence; prepare monthly progress payments.
• Perform cost control; recognize potential cost increases and provide alternatives, recommendations, and solutions.
• Investigate and respond to complaints related to public works construction activities; may coordinate inspection assignments with other City departments and government agencies and utilities.
• Assist in developing specifications for future contracts; gather quantity information for contract bids and billing.

MINIMUM QUALIFICATIONS INCLUDE:

• Sufficient experience and education related to professional public works engineering practices to demonstrate the knowledge and skills listed and to perform the essential duties is required 
• Possession of a high school diploma or equivalent
• Four years of related public works, surveying, or code enforcement experience

In addition, qualified candidates must:

• Possess a valid Class C California Driver's License by date of appointment and have a satisfactory driving record
• Pass a pre-employment physical exam as established by City policy
• If necessary during an emergency or disaster, work as a Disaster Service Worker (DSW) as required of all public employees in the State of California

ABOUT US

Fremont is well-managed and innovative city, and has recently generated national attention by placing in Money Magazine’s top 50 “Best Places to Live 2016” in the country, and ranking 4th on the “Most Family Friendly” list of California cities by Estately.  Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 231,664 residents. As a full service city, Fremont employs over 915 regular employees and has a General Fund budget of $192.2 million for the 2017-18 fiscal year.
 
Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity.  Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.  Think Fremont!

Fremont Police Department—Administrative Operations Division—Animal Services Unit

Fremont Animal Services is responsible for providing care to lost and injured animals as well as protecting the public from animal-carried diseases. The Animal Services Supervisor responds to animal-related calls for service from citizens of the City of Fremont as well as oversees the care of animals being sheltered.  We promote responsible pet ownership and provide licensing services for pets.  The Animal Services Supervisor is responsible for supervising four (4) Animal Services Officers and fourteen (14) hourly employees.  The Animal Services Supervisor reports directly to the Animal Services Manager.

THE POSITION

As a member of the Police Department’s Animal Services team, the Animal Services Supervisor will supervise and participate in the work of the animal shelter section.

This position may be required to work weekends, holidays, and rotating shifts; respond to emergency animal services assignments during off-duty hours.

Example of Responsibilities
· Organize, schedule, assign, review and participate in the performance of work.
· Evaluate and discipline assigned staff.
· Provide technical training in laws, rules, regulations, processes and procedures related to the administration of the City's animal services program.
· Review operations, field developments, and productivity records.
· Monitor work for adherence to professional and mandated standards, completeness, accuracy and timeliness.
· Investigate state and municipal code violations in the area of animal service and take enforcement action.
· Provide input in the budget process.
· Prepare complex written reports.
· Coordinate the activities of volunteers assisting with animal shelter operations.
· Supervise the care and euthanasia of animals.
· Participate in the recruitment, examination and hiring process.
· Other duties as assigned.

SMART is a voter approved passenger rail project located in Marin and Sonoma counties in Northern California. We began revenue service in August 2017 and were the first new railroad in the country to begin service with Positive Train Control installed. We are seeking experienced and motivated individuals who enjoy the challenge of creating new processes and systems. Under direction, the Signal Technician is responsible for maintenance and repair of grade crossing warning devices, signaling and SMART's Positive Train Control system, rail safety communication systems and car borne signal components. This position will perform maintenance on railway signal and communications equipment such as track signals, Closed Circuit Television (CCTV) cameras, positive train control equipment, fiber optic links, programmable multiplexer servers, stand alone computers, power supplies and associated communications equipment.