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Hourly Rate: $14.30 - $19.28 (based on combination of education and related experience)

Part-time- variable hours up to 28 hours per week

Apply now- Open Until Filled 

Summary:
Under general supervision, conduct and participate in recreational program activities according to established programs, schedules, and standards, in accordance with District policies and procedures.

Essential Duties and Responsibilities:

• Develops, conducts and participates in various athletic, craft, social, cultural and instructional activities of a community center or District program.
• Modifies and adapts activities specific to specialized programs or populations.
• Develops interest, enthusiasm, and fair play among participants.
• Teaches classes and leads group activities.
• Directs and supervises the use and care of equipment, materials, and facilities.
• Prepares facilities for group activities.
• Issues and collects recreation equipment and supplies.
• Supervises dances, special events, field trips and other group activities.
• Ensures safety of environment and equipment for participants.

Other Duties and Responsibilities:

• Referees and umpires organized games and sports activities as Unit requires.
• Coordinates and participates in recreational program promotional activities and presentations to groups.
• Applies behavior modification and social modeling techniques as appropriate in specialized programs.
• May assist with transportation in specialized programs.
• Perform other related duties as assigned.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. *

Education/Experience:
Completion of 30 units is desirable with five hundred (500) to one thousand (1,000) hours of group recreational activity leadership experience; or an equivalent combination of education and experience which has provided knowledge of principles and practices of public recreation and basic rules and regulations governing competitive group athletic games.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports.  Ability to effectively communicate to the general public in written and oral form, including teaching.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compile statistical information and track scores.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with problems involving several concrete variables in standardized situations.

Certificates and Licenses:
California Driver’s License; First Aid and CPR certificates within 6 months of employment. The Therapeutics program requires a Commercial Class C license (within 6 months of employment), and is subject to drug testing, including pre-employment.  All positions working with children under 18 require fingerprint clearance.

Supervisory Responsibilities:
This position has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.* 

While performing the duties of this job the employee is frequently exposed to outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions; moving mechanical parts; high precarious places; fumes or airborne particles; and risk of electrical shock. Exposure to hazardous conditions may vary according to Unit assignment. The noise level in the environment is moderate to loud.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.* 

While performing the duties of this job the employee is frequently required to stand, walk, sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.  The employee is regularly required to lift up to 25 pounds; frequently required to lift up to 50 pounds, and occasionally required to lift up to 100 pounds. Physical demands may vary according to unit assignment.

 *Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Selection Process:
Based on the information provided in the application documents, those candidates with the most desirable qualifications will be invited to continue in the selection process.  Not all applicants meeting the minimum qualifications are guaranteed advancement through any subsequent phase of the examination.  Be sure to include all pertinent information regarding your education and experience.  Fill out the application completely; blank spaces may cause rejection; do not refer to resume.  Falsification or omission of material fact is cause for rejection, removal from the eligibility list, or dismissal.  Resumes will not be accepted in lieu of a completed application.  Applications should be submitted as soon as possible as the position will close either at 5:00 p.m. on the filing deadline, or when the listed number of applications are received, whichever occurs first.

Examination: 
Candidate selection will be based on competitive examinations.  Test content will be related to the job.  A driver license will be requested for identification and admission to the testing area.  If there is more than one part to an examination, candidates must pass each part.  Candidates with passing scores will be asked to compete in successive parts of the examination.

• Written Test/Practical Exercise:  A written test and a practical exercise may be used, in addition to the appraisal interview. 
• Appraisal Interview:  A job related appraisal interview will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.
• After the Appraisal Interview, the top candidates will be invited to a staff interview.

          All applicants will receive a written response to their standing in the selection process.

NOTE:     THE DISTRICT DOES NOT REIMBURSE APPLICANTS FOR TRAVEL, LODGING, OR OTHER EXPENSES RESULTING FROM THEIR PARTICIPATION IN THE SELECTION PROCEDURE.

In accordance with the Immigration and Control Act of 1986, the Conejo Recreation and Park District must verify that all new employees have written proof of their right to work in the United States at the time of hire.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH DISABILITIES

The District encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act.  Individuals who will require a reasonable accommodation to take a test as part of the selection process must notify Human Resources.  Applicants with disabilities that affect sensory, manual or speaking skills may be provided with a test in a format that does not require the use of the impaired skill.  Persons requesting reasonable accommodation will be required to provide documentation of such need.

Note:  The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

THE POSITION:

Under the general supervision of the Youth & Family Services Clinical Supervisor, the Case Manager provides professional and clinical social work with high-risk adolescents, young adults, and/or families to assist them to obtain educational, health, employment and social services; coordinates and tracks all new referrals; maintains accurate case files, tracking systems and prepares reports as directed; participates in department and community meetings as necessary and may provide training and assistance to other staff or volunteers; performs related duties as needed.

ESSENTIAL DUTIES:

Duties may include but are not limited to the following: 

• Manage an active caseload of 20-25 clients.
• Receive, process and track all incoming case management, outreach, and counseling referrals.
• Conduct phone intakes with counseling and case management referrals and provide resources for immediate needs as necessary.
• Conduct comprehensive client assessments to collect functional, environmental, psychosocial, financial, employment, housing, educational, and health information as appropriate to develop a case plan.
• Participate in the NHUSD’s Student Attendance Review Board and provide case management services for Union City youth in coordination with the Alameda County Truancy Court.
• Provide referrals for employee readiness programs, assists with employment applications and job readiness skills.
• Develop support systems to meet client needs by identifying and coordinating a variety of available services necessary to obtain family stabilization and self-sufficiency.
• Provide crisis intervention services, supportive counseling and advocacy for clients.
• Conduct home, juvenile detention center and school site visits as needed.
• Monitor and verify services provided to each client on a monthly basis to determine the quality and effectiveness of services provided.
• Prepare case notes and technical reports.
• Develops and implements new processes and procedures as needed.
• Communicate with other service providers, probation, schools, etc. as needed
• Prepare and presents training and educational programs.
• Attend meetings, trainings and workshops.

FINAL FILING DATE:  We are accepting applications until closing at 5pm, December 12, 2019; PERS retired annuitants are not eligible to apply.

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the temporary and part-time position of Pool Manager in the Parks, Recreation, and Libraries Department. The normal work schedule will be: January through December, Sunday through Saturday, up to 40 hours per week.

Appointment in this position includes the following supplementary benefits:

•         Opportunity to work up to 1,500 hours per year (average 30 hours per week)

•         Enrollment in the Public Employees Retirement System (PERS)

•         Optional limited medical benefits (a city contribution of $136.00 per month)

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

THE DEPARTMENT

The City of Roseville Parks, Recreation & Libraries Department incorporates our culture into our everyday interactions with our co-workers and our community.

• Take Pride - We’re proud of the services that we provide to our residents.
• Be Creative - We encourage an environment that allows for passion and innovation.
• Always Improving - We embrace change by fostering opportunities to learn, adapt and grow.
• Work As a Team -Teamwork makes us stronger, more efficient and adds value to our department.
• Make it Fun - We celebrate our co-workers, achievements and successes.

DEFINITION

To perform a variety of duties related to the overall operations of a swimming pool facility, programs and its assigned temporary employees.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Plan, organize and supervise swimming activities and aquatics programs at assigned pool; ensure that swim lessons are taught to city standards.
• Oversee proper sanitation and maintenance of pool water; ensure cleanliness of restrooms, dressing rooms and public areas; report maintenance conditions affecting facility operation and security.
• Oversee the safe and proper operation of assigned pool; ensure pool rules and safety guidelines are followed; maintain order with disruptive patrons and exercise crowd control where warranted; and refer escalated issues to assigned supervisor or proper authorities.
• Complete written reports and records as required; organize and monitor equipment inventory of assigned facility.
• Serve as Aquatics Specialist I/II/III and Cashier I/II as needed.
• Promote and enforce water safety procedures; effect swimming rescues; render first aid and CPR as required.
• Supervise assigned temporary staff; schedule, train and monitor staff relative to lifeguard duties and swim instruction; review assigned staff payroll records for accuracy.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of aquatic program planning, administration, and instruction.
• Principles and techniques of first aid and CPR.
• Principles and practices of water safety management.
• Methods and procedures of pool maintenance and sanitation.
• Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication.
• Principles of supervision and training.
• Modern office equipment, methods, procedures, and computer hardware and software.
• Report writing techniques.

Ability to:

• On a continuous basis, know and understand operations and observe safety rules; walk, swim for extended periods of time; render life saving measures; interpret policies and procedures, and explain operations and problem solve issues for the public and with staff.
• Intermittently set up booths, hang banners, move tables and carry supplies; lift or carry weight of 45 pounds or less.
• Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods.
• Supervise, train and evaluate assigned temporary staff.
• Respond to emergency situations in a calm and effective manner; administer first aid and CPR.
• Promote and enforce safety procedures including proper use of equipment.
• Learn to operate a computer as necessary to perform job duties.
• Learn to identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions.
• Understand and carry out written and oral directions.
• Maintain accurate and up-to-date records.
• Communicate tactfully with customers.
• Work outdoors in a variety of weather conditions.
• Communicate effectively and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience:

• Two full seasons of lifeguard or swim instructor experience including one season of experience performing duties similar to that of an Assistant Pool Manager with the City of Roseville.

Training:

• Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate

• Possession of a valid California driver’s license by date of appointment.
• Possession of a current American Red Cross Water Safety Instructor (WSI) or equivalent certificate by date of appointment.
• Possession of a current American Red Cross Lifeguard Training certificate by date of appointment.
• Possession of a current American Red Cross Title 22 First Aid for Public Personnel certificate by date of appointment.
• Possession of a current American Red Cross CPR/AED for the Professional Rescuer certificate by date of appointment.
• Possession of a current American Red Cross Administering Emergency Oxygen certificate by date of appointment.
• Possession of Advanced First Aid or EMT certificate is desirable.

SUPPLEMENTAL QUESTIONNAIRE

1. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
2. If hired by the City of Roseville, you would need to be available to work swim lessons.  Which days and times work best for you?  Check all that apply.

• Mondays/Wednesdays, 3:45pm-6:45pm
• Tuesdays/Thursdays, 3:45pm-6:45pm
• Saturdays, 9:45am-1pm

3. All mandatory staff trainings are held on Sunday mornings.  Would you be able to attend?

• Yes
• No

4. This position requires candidates to have completed the equivalent of the twelfth (12th) grade.  Do you meet this requirement?

• Yes
• No

5. This position requires candidates to hold current certifications in Lifeguarding, CPR/AED for Professional Rescuers, Administering Emergency Oxygen, Bloodborne Pathogens Training, and First Aid for Public Safety Personnel (Title 22) from the American Red Cross.  Do you meet this requirement?

• Yes
• No

6. Do you have experience supervising lifeguards, swim instructors, or other aquatics related positions?  If so how many years of supervisory experience do you possess?

• 0-1 years
• 1-2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5+ years

7. Do you have experience instructing swimming lessons, either through the American Red Cross Learn to Swim program or other programs?  If so how many years of experience do you possess?

• 0-1 years
• 1-2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5+ years

8. Briefly describe your experience in organized recreation as related to the following areas:

• Staff Training
• Lifeguarding
• Swimming Lessons
• Customer Service
• Swimming Pool Management

Note: Minors may have preclusions or restriction in duties assigned pursuant to 29 CFR § 570.

SELECTION PROCESS

Applications will be screened by the Human Resources Department for minimum qualifications.  Qualifying applicants may be contacted by the Department to interview. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

The City of Livermore is currently accepting applications for the position of Public Safety Dispatcher - Lateral.  Apply online at www.cityoflivermore.net/jobs to be considered.  This recruitment is open until filled and may close at any time.

THE POSITION

Public Safety Dispatchers receive 9-1-1 system emergency and non-emergency calls and dispatch assignments according to police procedures.  Dispatchers also provide support services; maintain records; and may be assigned to assist in processing of arrested persons. 

The City of Livermore is currently accepting applications for the position of Supervising Public Safety Dispatcher.  Apply online at www.cityoflivermore.net/jobs by 5 p.m. on December 23, 2019.

THE POSITION

Under the direction of the Police Support Services Manager, the Supervising Public Safety Dispatcher is one of two first-line supervisory positions that has responsibility for scheduling shifts, training and mentoring staff, completing performance evaluations, and recommending hiring and progressive discipline, as needed. Supervising Public Safety Dispatchers are expected to keep current in their dispatching skills,  and be capable of performing dispatch duties as needed. The Communications Center consists of a total of 14 Public Safety Dispatchers and 3 Senior Public Safety Dispatchers who work 11 hour shifts on a 4-11 schedule.   

OFFICE TECHNICIAN I/II

CLOSE DATE: Friday, January 3rd, 2020

SALARY RANGE:
I  – $16.31-$19.83  Per Hour
II – $18.47-$22.46  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, January 3rd, 2020

THE POSITION
The Office Technician I/II position perform a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws at the Glenn County Sheriff’s Office. Office Technician II is distinguished from the class of Office Technician I by the responsibility to perform the most complex technical duties in the program to which assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        I - Three years of increasingly responsible technical and clerical experience. II - Four years of increasingly responsible technical and clerical experience. I/II - Completion of 24 semester units from an accredited college or university in business-related course work may be substituted for one year of the required experience.

Training:            I/II - Equivalent to the completion of the twelfth grade.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, January 03, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The City of St. Helena has a challenging and exciting career opportunity to fill a Full-time position in the Human Resources Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

Human Resources Technician*

Salary Range: $59,343—$72,132/year

($28.53 - $34.68 hour)†

* Upon approval of the City Council at the December 10, 2019 regular meeting, current vacant position of Human Resources Administrative Assistant with a salary range of $53,997—$65,636/year ($25.96 - $31.56/hour) will be reclassified into this new classification

†Upon approval of the City Council at the December 10, 2019 regular meeting, base salary range will increase an additional  2% effective January 1, 2020 

Examples of Duties: (include but are not limited to the following)

• Assists employees, on the telephone, and via email answering inquiries, explaining division policies and procedures, and providing forms and informational materials related to recruitment processes, employee salary and benefits, performance evaluations, and other matters related to department operations.
• Establishes, updates, and maintains department records, files, and databases, including those pertaining to employment applications, payroll, benefits, and performance evaluations.
• Processes employee and applicant data and status changes, including salary and benefits adjustments, performance evaluations, employment, new hires, promotions and terminations.
• Reviews HR related forms, including benefits, FMLA, and workers compensation forms for accuracy and completeness; performs worker’s compensation injury reporting; coordinates candidate background checks and medical screenings.
• Maintains department operating supplies.
• Prepares and distributes a variety of routine correspondence and informational materials; performs basic research and compiles data for various projects and reports; prepares supporting materials, including literature packs, phone lists, name badges, and place names.
• Provides general clerical and administrative support to department staff, including making photocopies, scheduling appointments and meetings, running errands, filing paperwork records, and records retention; performs staff support for the Labor/Management Safety and Health Committee.
• Prepares materials and generates electronic and digital filing for meetings; takes minutes as required.
• Writes and edits marketing materials including literature, ensuring valid, current and accurate content.
• Writes and distributes press releases and produces media releases, including eNews; maintains the City’s website and intranet and manages inquiries generated from the website.
• Attends HR and Risk Management conferences and trainings and REMIF board meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

 Knowledge and Skills:

• Modern office procedures, practices and equipment.
• Office and safety practices, procedures and standards.
• Personal computer hardware and software, including word processing, spreadsheet, and database programs.
• Principles and practices of effective customer service.
• City and Department policies and procedures.
• Record keeping principles and techniques and records management.

The Position:
This is a full journey level position.  Perform a wide variety of responsible bookkeeping and clerical duties under general supervision and within a framework of established procedures with only occasional assistance or instruction.  Perform a large amount of the daily bookkeeping and administrative work associated with cash & investments, accounts payable, accounts receivable, payroll, and the general ledger.  

Examples of Job Duties:
Provide support to Treasurer.  Track cash activity, update wire, and cash schedules daily, including ACH and wire transfer origination, check run initiation, vendor book transfers, upload of positive pay files, and weekly cash requirements forecasting. In addition, input investments, interest, bank sweep activity into investment management software, and compile monthly Treasurer’s Report.  Track, balance, and report transactions between various funds with high level of accuracy and a high level of attention to detail.  

Perform full cycle accounts payable processing to include: creation and maintenance of vendor files, verification of invoices, including quantities, dollar amounts, and payment and discount terms; matching and cross referencing invoices to receiving documents, requisitions, purchase orders, contracts and shipping documents, reconciling with vendor statements, and ensuring timely payment to vendors. 

Track, monitor, and process electronic purchase order files including invoices,  payments, open purchase orders, work orders, partial payments and other information as required to expedite and document accounts payable transactions.  Resolve exceptions through contact and coordination with appropriate vendor and Agency purchasing officials.

Process payroll in electronic systems including ADP Workforce Now to include the  collection of time sheets and application of negotiated labor agreements, and federal and state laws; make calculations related to special pay such as differential, subsistence, travel; compensatory time; and overtime pay; process, verify and document authorized changes to employee payroll records.  

Maintain and reconcile bank accounts and payroll/benefits documents to Agency records.  Reconcile and maintain numerous control schedules in support of payroll.  Coordinate and resolve payroll related matters with outside service bureau, Facility Office Administrators, managers, supervisors, and or employees as applicable.  Distribute recurring payroll reports and paychecks.

Track and reconcile CalPERS pensionable wages and ensure calculations are in accordance with California state government code. 

Run, validate, and integrate payroll related general ledger entries, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

Prepare participant and third party power billings, and fuel-steam and other allocations.  Monitor collection of accounts receivable. 

Maintain subsidiary accounts payable ledgers, fixed asset records, accounts receivable, work order and related systems and reconcile to the general ledger.  Assist in maintaining the Agency's general ledgers and subsidiary ledgers and in preparation of recurring journal entries, audit schedules, account analyses, and special data requests.  Assist and instruct new clerical employees as required.

Maintain and reconcile cash accounts and documents to Agency records.  Coordinate and resolve related matters with outside entities, managers, supervisors, and or employees as applicable.  Also responsible for distribution of recurring reports.

Review and process employee advances, expense reports, and credit card transactions in accordance with Agency policy and procedures.

Supervision Received and Exercised:
This job has no supervisory responsibilities.

Minimum Requirements
An Associate of Arts degree from an accredited college or major course work in accounting or a related field is desirable.  Performance of similar duties for other employers for a period of at least three years.  Knowledge, skill or experience should include modern office practices, procedures and equipment, including computer based accounting.
 

NCPA Career Center

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

FINAL FILING DATE:  We are accepting applications until closing at 5pm, December 11, 2019.

TENTATIVE TEST DATES: Online Assessment: 1/11/2020

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the regular and full-time position for the citywide classification of Office Assistant II. The normal work schedule is Monday through Friday, 8:00am –5:00 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following CORe Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform responsible administrative and customer support duties for an assigned department, division, or program including receiving and responding to inquiries from the public, other City departments and outside agencies; to prepare documents, correspondence and routine reports; to receive and process payments; and to provide other support duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the Office Assistant series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a higher level supervisor or manager.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Serve as first line of contact to external customers via telephone or in person; refer customers to appropriate staff and/or provide a variety of general information regarding City functions and services; and explain department operating policies and procedures.
• Prepare, compile, tabulate and maintain data including databases, various documents and statistical and operational reports and records.
• Type and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical reports.
• Develop, maintain and archive a variety of files and records. 
• Support departmental hiring process; schedule interviews; complete and submit new hire documents; inform new hires of department policies and procedures; arrange computer and facility access.
• Receive, review and process payroll for assigned department; identify and resolve discrepancies; verify overtime usage; research and respond to questions from staff regarding payroll.
• Receive, review and process invoices, payment requests, reimbursement requests and credit card charges; track costs, ensuring proper coding; researches and resolves errors in orders received and invoices; prepare and process purchase requisitions.
• Order, maintain and reconcile purchases of office supplies, merchandise and other and special purchases related to department operations; maintain inventory.
• Schedule meetings and maintain calendars for department staff; reserve and prepare conference rooms; prepare meeting agendas; attend meetings and take and publish meeting minutes.
• Make travel arrangements for department staff; receive and process reimbursement requests.
• Assist the public with reserving and renting City facilities; register customers for classes, programs and tours; may participate in tours as required.
• Respond to letters and routine correspondence; receive, sort, open, time stamp and distribute time mail.
• Create, edit and update department information on internet and intranet.
• Assist with annual and mid-year budget entry; prepare monthly budget reports.
• Track and register staff for training classes as needed.
• Prepare, track and close out work orders and service requests; dispatch field personnel, as required.
• Issue, receive, type and process various applications, permits and other forms; apply departmental policies and procedures in determining completeness of applications; calculate fees.
• Receive and process payments for a variety of services; handle cash; prepare deposits; prepare and send billing statements as required by program.
• Distribute petty cash; reconcile and complete petty cash requests and send to Finance Department.
• Perform administrative tasks in support of special projects that includes the collection, review, compilation and verification of data.
• Collect, compile and submit data in support of grant administration activities.
• Create, revise and implement procedures related to assignment; recommend and participate in the implementation and improvement of policies and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office equipment and procedures including use of a variety of software applications.
• Customer service principles and public relations techniques.
• English usage, spelling, grammar and punctuation.
• Business letter writing and report preparation.
• City services provided.
• Advanced customer service techniques.
• Policies and procedures of the assigned department or program.
• Basic accounting principles; financial record keeping and reporting.

Ability to:

• Learn pertinent local State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Develop and maintain filing systems.
• Compose general correspondence and letters and take meeting minutes.
• Use a personal computer and a variety of software applications.
• Plan and organize workload.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Independently perform administrative and customer service duties in support of assigned department or program.
• Research, respond to and assist in the resolution of inquiries and complaints.
• Prepare correspondence, memorandums, and routine financial and operational reports.
• Accurately calculate fees and handle money.
• Use independent judgment and personal initiative.
• Know, understand, interpret and explain department and program policies and procedures.

Experience and Training

Experience:

Two years of responsible experience performing duties similar to that of an Office Assistant I with the City of Roseville (perform responsible administrative and customer support duties for an assigned department, division, or program).

Training:

Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree.

License or Certificate

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.
3. How many years of clerical experience do you have?

• Less than 2 Years
• 2-3 Years
• 3-4 Years
• 4-5 Years
• 5-6 Years
• 6+ Years

4. Please describe the experience that qualifies you for this position. Your response to this question must be consistent with the Work Experience section of your application. Failure to adequately describe your qualifying work experience may disqualify you from this recruitment.

SELECTION PROCESS

Applications will be screened and those applicants meeting the minimum qualifications will be invited to an online exam (pass/fail).  Candidates receiving a passing score will have their Supplemental Questionnaire scored in the Formula Rate Examination.  Based upon responses to the supplemental application questions 2-4, the applicant’s responses will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and, depending on position applied for, a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.