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POSITION SUMMARY:

The Teen Recreation Specialist reports directly to the Recreation Coordinator/Recreation Supervisor. This positions’ primary responsibilities are to coordinate a variety of enriching programs, events, activities for teens. This is a temporary, part time position that averages 30-38 hours per week depending on the needs of the department.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Coordinates, schedules and promotes a variety of programs for the teen community.
2. Coordinates with the Marketing Specialist to prepare recreation program publicity.
3. Tours programs and events and provides hands on assistance when necessary.
4. Builds and maintains positive working relationships with co-workers, other city employees and members of the public.
5. Responds to requests and inquiries from the general public in a timely manner and provides information regarding assigned recreational program area.
6. Gathers and compiles routine, statistical information and create narratives in order to assist in preparing reports.
7. Open and close facilities as needed.
8. Perform custodial maintenance work. set up tables, sports equipment, chairs, and bleachers for classes and programs.
9. Provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquiries about the facility.
10. Other duties and projects as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Principles and practices used in the coordination of community recreation programs, services, and special events.

SKILL AND ABILITY TO: Respond effectively to program issues and citizen needs; establish and maintain cooperative working relationships with others; work in a variety of conditions including indoor, outdoors, standing, sitting alone and in the proximities of others; work irregular hours including nights, weekends and holidays.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required.  May be exposed to dust, odors, oil, fumes and noise while carrying out the duties.

EXPERIENCE AND EDUCATION:

• Completion of at least one year of college.
• Minimum of 2 years of experience working closely with the public or in a customer service-related field. 

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 30-38 hours per week.
$25.00.00 to $30.00 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review on Wednesday, April 28, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

POSITION SUMMARY:

The Recreation Facilities Specialist reports directly to the Recreation Coordinator. This position will work closely with the Recreation Coordinator to plan, organize, and coordinate usage for all Recreation & Community Services Department parks and facilities. This is a temporary, part time position that averages 30-38 hours per week depending on the needs of the department.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Coordinates scheduling and usage needs for Recreation parks and facilities in Los Altos using the recreation registration software system (CivicRec).  This includes Recreation & Community Services buildings as well as gyms, sports fields, and rentable picnic areas.
2. Partners with Marketing Specialist to promote and solicit interest in the use and rental of parks and facilities.
3. Works with facility users to ensure needs are met to maximize the positive experience of park and facility use, including City, non-profit, public and private customers
4. Maintains inventory of facility equipment and supplies. Recommends repairs, short and long-term improvements.
5. Ensures accurate and timely completion of hourly staff schedules and timecards.
6. Tours and supervises parks and facilities and provides hands on assistance or guidance when necessary.
7. Builds and maintains positive working relationships with co-workers, other city employees and members of the public.
8. Responds to requests and inquiries from the public in a timely and manner; provides information regarding facilities.
9. May assist in scheduling community facilities.
10. May open and close facilities.
11. May perform emergency custodial maintenance work. Set up tables, sports equipment, chairs, and bleachers for rentals, classes, and programs.
12. Gathers and compiles routine, statistical information and create narratives to assist in preparing reports.
13. May provide clerical support through program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquiries about the facility.
14. Other Recreation & Community Services duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: The principles, practices and technology used in the coordination of community facility usage.  This includes customer service experience, familiarity with facility components and equipment used for meetings and programs.

SKILL AND ABILITY TO: Respond effectively to facility issues and citizen needs; establish and maintain cooperative working relationships with others; maintain accurate, organized and complete records; use basic computer applications including Microsoft Office and CivicRec manage spreadsheets and facility reservation software; effectively communicate with others and assimilate and understand information in a manner with the essential job functions; work in a variety of conditions including indoor, outdoors, standing, sitting alone and in the proximities of others; work irregular hours including nights, weekends and holidays.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required, including lifting to 25 pounds.  May be exposed to dust, odors, oil, fumes, and noise while carrying out regular duties.

EXPERIENCE AND EDUCATION:

• Completion of at least one year of college

Minimum of 1 year of experience working closely with the public or in a customer service-related field. 

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 30-38 hours per week.
$25.00.00 to $30.00 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review on Wednesday, April 28, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

POSITION SUMMARY:

The Recreation Specialist for Contract Classes reports directly to the Recreation Coordinator/Recreation Supervisor. This position’s primary responsibilities are to recruit and hire contract instructors to offer diverse and enriching programs and classes through the Recreation & Community Services Department. This is a temporary, part time position that averages 30-38 hours per week depending on the needs of the department.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Works closely with Recreation Coordinator/Recreation Supervisor to ensure the recruitment, hiring and evaluating of contract instructors is managed adequately.
2. Recruits and  contract instructors including reviewing and  verifying proper certifications, insurance, fingerprinting and business license.
3. Maintains all correspondence and data collection pertaining to contract instructors.
4. Ensures the contract application and application review process is up to date and utilizing efficient and effective ways to gather the necessary information.
5. Database input and management of contract instructor information.
6. Gather and compile routine, statistical information and create narratives in order to assist in preparing reports.
7. Builds and maintains positive working relationships with contract instructors.
8. Monitors classes to ensure they are following safety guidelines, that they are running efficiently and effectively, and are providing a quality community experience.
9. Engages community for new class and program ideas and monitor trends and networking with neighboring agencies.
10. Survey classes before the end of the session to obtain adequate feedback and statistical data.
11. Communicates with City staff to insure proper coverage and expectations for contract instructors.
12. Increases public awareness of contract instructor opportunities through available outlets, including online platforms and social media.
13. Stay up to date with legislation and policy related to contract instructors and making any necessary modifications to accommodate changes.
14. Other Recreation & Community Services duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:  Coordinating contract instructors and a contract instructor program. This includes customer service experience, familiarity with contract instructor trends and programs, and the ability to effectively work well with all ages and abilities. 

SKILL AND ABILITY TO: Respond effectively to citizen needs; establish and maintain cooperative working relationships with others; maintain accurate, organized and complete records; use basic computer applications including Microsoft Office; prepare reports, press releases, and other written information; effectively communicate with others and assimilate and understand information; work in a variety of conditions including indoor, outdoors, standing, sitting, alone, and in the proximities of others; keep a positive attitude working with diverse communities.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required, including lifting to 25 pounds.  May be exposed to dust, odors, oil, fumes, and noise while carrying out regular duties.

EXPERIENCE AND EDUCATION:

• Completion of at least one year of college.
• Minimum of 2 years of experience working closely with the public or in a customer service-related field. 

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical, and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small-town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 30-38 hours per week.
$25.00.00 to $30.00 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review on Wednesday, April 28, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

POSITION SUMMARY:

The Clerical Assistant II provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Clerical Assistant II performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within the Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. May act as a lead over an Clerical Assistant I incumbent.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serves as the Recreation & Community Services Department’s first line of customer contact.
2. Establishes and maintains positive relationships with customers, employees, contractors and volunteers.
3. Advises customers on the selection of programs that best fit their areas of interest.
4. Assists customers in determining which rental facility to use for their events.
5. Supports annual & quarterly instructor management tasks.
6. Enters activity data into registration software.
7. Performs other administrative/clerical duties as assigned.
8. Type correspondence, reports, forms, and specialized documents related to the functions of the department from drafts, notes, or brief instructions, using a computer.
9. Proofreads and checks typed materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
10. Enters and retrieves data using a computer, department-specific software following established formats.
11. Handles cash, checks, and credit cards and has access to financial records in accordance with established departmental and City policies procedures.
12. Prepares and updates a variety of reports, which may require the use of arithmetic calculations.
13. Maintains records and processes forms for the Recreation & Community Services Department.
14. Establishes and maintains office files.
15. Researches and compiles information from such files.
16. Acts as receptionist and receives and screens visitors and non-emergency telephone calls.
17. Provides factual information regarding City activities and functions.
18. Operates standard office equipment.
19. Opens and distributes interoffice and US mail, attaching back-up information.
20. Processes outgoing mail.
21. Provides administrative support to City Commissions.
22. Performs other related duties as required.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers and related software, phone systems, fax/copy machines; Microsoft Office Suite including Word, Excel and Outlook; correct English usage, including spelling, grammar and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the Recreation & Community Services Department; effective time management principles; customer service principles; basic business data processing principles.

SKILL AND ABILITY TO: Develop and maintain effective working relationships with those contacted in the course of work; understand and carry out oral and written instructions; maintain accurate records and files; make accurate arithmetic calculations; perform detailed clerical work accurately; operate a computer and related software; rapidly learn specific procedures and terminology of the Recreation & Community Services Department; work and coordinate several activities; multitask; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation & Community Services Department; organize and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinating several activities; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and regulations; provide excellent customer service to staff and customers in-person, email and telephone; work harmoniously as part of a team or independently; successfully perform all the requirements of the position.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required, including lifting to 25 pounds.  May be exposed to dust, odors, oil, fumes, and noise while carrying out regular duties.

EXPERIENCE AND EDUCATION:

• Equivalent to graduation from high school.  Completed college-level coursework is desirable.
• One year of general clerical or office assistant experience.  Prior experience with activity registration and facility rentals is highly desirable.
• Valid California driver’s license is desirable.
• Previous experience working with the public is desirable.

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners, and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 15-20 hours per week.
$24.23 to $28.31 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review on Wednesday, April 28, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

Under the general direction of the Administrative Services & Human Resources Director/Risk Manager, manage, plan, coordinate, participate in, and supervise the activities of the Fleet Section including all new vehicle purchasing, vehicle maintenance, and vehicle disposal. Assigned functions are equipment and vehicle mechanic services which City personnel and contractors provide. This is an exempt, mid-management level position that is charged with managing the Fleet function to include related regulatory compliance requirements and reporting. Work is performed using considerable independent judgment and initiative and is reviewed by means of conferences and analysis of objectives and results accomplished.

EXAMPLE OF DUTIES

1. Plan, organize and schedule activities related to fleet and equipment maintenance; establish work priorities involving vehicle and equipment maintenance, repair, and purchases/replacements; plan and schedule fleet and equipment maintenance/repair activities; develop programs for routine and preventive maintenance of vehicles and equipment.
2. Receive, evaluate and process work requests from City departments; establish divisional goals and objectives and determine work priorities and methods of achieving goals and objectives.
3. Apply City and Department policies, procedures, rules and regulations pertaining to the work and the work group; establish divisional policies, procedures and rules pertaining to the work group.
4. Manage and supervise subordinate employees; prepare and present work appraisals and performance evaluations; initiate disciplinary action as necessary; and identify and/or resolve subordinate complaints; provide and/or conduct staff training.
5. Coordinate computerized system to track vehicles and equipment, work orders, time and materials, and prepare periodic charge-back reports.
6. Coordinate projects and vehicle/equipment purchase with other City work units and outside contractors; assist in the determination of the need for use of contractors; prepare contract documents, vendor qualifications and Request For Proposal (RFP) specifications and requirements; participate in vendor/contractor selection; administer contracts.
7. Inspect work by employees and contractors in progress and upon completion to insure compliance with standards and specifications; advise customer departments of work in progress, operating problems and actual or potential delays.
8. Perform diagnostics and repairs on specialized vehicles and equipment as may be required or in emergency situations.
9. Develop and administer the five-year operating budget and the 20-year capital improvement budget, and monitor expenditures; recommends changes to the budget and provides documentation to support recommendations; perform budget analysis and project cost of divisional operation including staffing, equipment and supplies; develop cost of vehicles and equipment maintenance and replacement; project the useful life of vehicles and equipment and develop and recommend replacement schedules.
10. Prepare and distribute a monthly fuel consumption report to the Executive Group for all departments.
11. Prepare and coordinate surplus vehicles and equipment for disposal to a third-party auction company.
12. Prepare an annual Reporting Transmittal for the State of California Fleet Smog Check Program.
13. Prepare and maintain accurate documents to comply with the State of California Biennial Inspection Terminals Program.
14. Prepare and submit required annual reporting documents to the State Board of Equalization and the State of California Department of Toxic Substance Control.
15. Manage and coordinate all Underground Fuel Storage and automated fuel data system for required testing by a third-party contractor to comply with all local, county and state regulations.
16. Manage and maintain accurate and important documents to comply with the Department of Motors Vehicle regulations.
17. Prepare periodic reports and summaries; and direct and participate in the maintenance of necessary records.
18. Respond to questions, complaints and emergency calls and take appropriate courses of action.
19. Responsible for the maintenance of safe working conditions and practices. May serve on the city-wide safety committee and/or accident review/risk management committee.
20. Serves as a liaison to City departments and other agencies relative to assigned areas of responsibility.
21. Assist in the selection process for assigned personnel. May participate on an oral or practical board with other inter-city departments and other government agencies.
22. Attend and participate in multi division/department boards, committees or work groups related to fleet operations.
23. Attend and participate in professional groups and organizations to network and stay abreast of new trends and innovations in the field of fleet management as well as the automotive industry.
24. Perform related work as required.

QUALIFICATIONS

1. Education equivalent to an AA degree in automotive technology, automotive/equipment maintenance or a related field. The City of Gilroy retains the sole right to determine equivalency of education.
2. Six (6) years of recent experience in fleet and equipment maintenance and repair, including two (2) years of supervisory experience at a lead worker level or higher. Experience with large and/or specialized vehicles such as fire engines, police cars and Sewer System Trucks, vehicle purchasing programs, and environmentally friendly vehicles is strongly desired.
3. Additional years of related experience may be substituted for up to two years of the required education with one additional year of experience equaling one year of the required education.
4. Possess at least three valid ASE or equivalent certifications at time of hire and be willing and able to obtain additional ASE certifications that would assist in the performance of the job. The City of Gilroy retains the sole right to determine equivalency of certifications.
5. Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicle(s). May be required to obtain and maintain a valid Class A California Driver License within twelve (12) months of hire. May be required to obtain endorsements. May be required to participate in the Department of Transportation Drug and Alcohol testing program, which includes submission to random drug and alcohol testing.
6. Pass a post-offer medical examination, which includes a drug test.
7. Is subject to weekend work, work on holidays, variable shifts and call back.
8. Prefer bilingual (English/Spanish).
9. Pass a Department of Justice criminal record check and background check for employment.
10. Prefer non-tobacco user.

Definition:

Under general supervision, performs responsible, professional work in organizing, supervising, and coordinating City-wide recreation programs and activities, Positions assigned to this role are responsible for major and multiple program areas and are expected to participate in planning, budgeting, and evaluating programs. The Supervisor receives direction from the Recreation Director or Recreation Manager and must be able to supervise assigned full-time, part-time personnel and volunteers. 

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Plans, schedules, promotes, implements, evaluates and supervises a variety of programs which may include programs for youth, teens, seniors, sports, special interest classes, special populations, special events, and youth theater.
2. Oversees the operations and scheduling of programs and activities in the Los Altos Community Center, which includes flexible indoor and outdoor spaces; including customer service; contract classes; café contract; maintenance; facility rentals; special events and programs for youth, teens, adults, seniors, visitors and families; youth sports, special events, nature day camps, extended day programs, aquatics, playgrounds, and preschool.
3. Recommend changes in customer experience, staffing levels, program objectives, policies and procedures to assure maximum effectiveness and efficiency.
4. May serve as a staff liaison to a Department Commission.
5. May contribute to the installation of permanent and rotating art in both the indoor and outdoor areas of the Community Center.
6. Familiar with department policies and City Personnel Regulations; is able to assess such information and make recommendations where necessary. 
7. Partners with Recreation Manager, Recreation Director and Human Resources on policy and employee-related matters. 
8. Assist with the preparation and administration of the department budget.
9. Makes recommendations for the purchase of equipment and supplies; ensures that budget allocations are not exceeded. 
10. Recruits, trains, schedules, and supervises full and part-time employees.
11. Documents and monitors staff performance to ensure services and activities are delivered at the highest level possible. 
12. Participate in the design, preparation and marketing including press releases, brochures, pamphlets, flyers, printed schedules and social media.
13. Observes programs and events and provides feedback to employees as necessary. 
14. Monitors and evaluates programs, event delivery and attendance to determine effectiveness and success.
15. Serves as a liaison between the City and other public and private agencies, citizen groups, and/or professional organizations.
16. Develops and maintains partnerships and collaborations to include Civic Center neighbors such as the Los Altos History Museum, Los Altos Stage Company, Los Altos Community Foundation, and the Los Altos Library 
17. Conducts regular meetings with staff to communicate work assignments and keep staff apprised of pertinent department information and topics.
18. Builds and maintains positive working relationships with co-workers, City employees in other departments and members of the public.
19. Respond to requests and inquiries from the general public; provide information regarding recreation programs and facilities.
20. Orders supplies and equipment related program materials and maintains inventory control.
21. Assists in pursuing additional resources for programs through grant applications, solicitation of donations and other fundraising activities.
22. Conducts and attend a variety of training seminars, staff meetings, clinics, and community meetings, including meetings outside of normal business hours.
23. May assist in planning, organizing, developing, and scheduling other community facilities. 
24. May respond to emergency after hours program or facility situations. 
25. Gathers and compiles routine, statistical information and creates narratives to assist in preparing reports.
26. May provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies
27. Prepare goals and objectives relative to recreation programs and professional growth.
28. Performs other work as required.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: 

Recreational and social needs of the community; procedures for planning, implementing and maintaining a variety of recreation and programs; principles and practices of program administration, including budgeting preparation, purchasing, and personnel management; standard program evaluation methods and report writing procedure; effective computer skills; working knowledge of Microsoft Office; recreation software; principles and techniques of effective supervision and training; principles of effective leadership; rules and equipment used in assigned program areas, such as a variety of athletic activities

ABILITY TO: 

Design, develop and implement recreation programs suited to the needs of the community; analyze, interpret and explain department policies and procedures; supervise, train and evaluate part-time staff, including volunteers; elicit community and organizational support programs; communicate effectively, orally and in writing; develop, present and administer budget for assigned programs; maintain a high level of professionalism at all times and discretion when necessary; establish and maintain effective work relationships with public groups, agencies, the media and others contacted in the course of work.

EXPERIENCE AND EDUCATION: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Bachelor’s degree from an accredited college or university with major course work in recreation or a closely related field
• Minimum of 3 years of experience in public recreation, including supervisory responsibilities
• Must possess a valid California driver’s license and have a satisfactory driving record

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Is able to effectively balance professional working relationships with staff, management and peers. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including retailers, property owners and residents. 

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or typewriter keyboard, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

COMPENSATION & BENEFITS: The salary range for this position ranges from $90,933.90 - $110,530.72 annually. Placement within the range will be DOE. 

This is a full-time, non-exempt position represented by the Los Altos Municipal Employee Association.

The benefits package offered by the City includes: 

• Retirement: CalPERS retirement plan for Classic members is 2% @ 60 with employee paying a contribution of 7%. PEPRA employees participate on a 2.0% @ 62 plan, with employee paying 6.75% of the retirement contribution. Benefits based on highest three years of compensation. The City does not participate in Social Security. 
• Health Plans: Choice of HMO or PPO plans through CalPERS Health with most family plans covered at 100%. Employees who waive coverage may receive stipend of $350 per month. 
• Dental/Vision: City also offers a dental and vision reimbursement plan. 
• Flexible Spending Plan: Dependent care and health care reimbursement plan available 
• Deferred Compensation: Voluntary participation in either Nationwide or ICMA-RC 
• Holidays: 10 annual holidays, plus one floating holiday 
• Vacation: 10 days annually 
• Sick Leave: Allowance of 12 days annually 
• The City follows a Defined 9/80 schedule with offices closed every other Friday. 

APPLICATION PROCEDURE: A completed City application, cover letter and resume must be received online. 

RECRUITMENT PROCESS:

 The recruitment will remain open until the position is filled with a first review date of Friday, April 16, 2021. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.   

EQUAL OPPORTUNITY EMPLOYER    

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.  

LIMITATIONS AND DISCLAIMER  

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. 

THE CITY OF SEAL BEACH IS NOW ACCEPTING APPLICATIONS FOR THE POSITION OF POOL LIFEGUARD. THIS IS AN EXCELLENT JOB FOR SWIM ENTHUSIASTS.

FINAL FILING DATE: This recruitment is Open Until Filled. Interested applicants are encouraged to apply promptly, as this recruitment is open until filled and the filing period may close at any time, without notice, once a sufficient number of qualified applications have been received. 

These are temporary part-time non-benefited positions.

ESSENTIAL FUNCTIONS:

Pool Lifeguard: Under supervision, performs, observes and ensures the safety of participants in recreational and organized swimming activities; maintains a safe aquatic environment and assists with daily activities and operations of the program; communicates pool rules; assist instructors with class preparation, inventory, cleaning of equipment and registration as needed and performs related duties as required.

EMPLOYMENT STANDARDS:

Knowledge of: aquatic environment and related water safety issues including effective lifesaving techniques; basic swimming strokes including butterfly, breaststroke, free style & backstroke.

Ability to: establish and maintain cooperative working relationships with staff and program participants; perform lifesaving techniques; effectively perform swimming strokes; successfully complete the American Red Cross Pool Lifeguard training, prior to first day of employment.

Experience: Previous related experience is highly desirable.

SELECTION PROCEDURE:

Please visit https://www.calopps.org/city-of-seal-beach to submit your application on-line.

Currently City Hall is closed due to COVID-19 restrictions.  Therefore, only on-line applications are being accepted.  A resume is optional but will not be accepted as a substitute for a completed City on-line application.  Incomplete, late, emailed, or faxed applications will not be accepted.

Appointment is subject to any or all of the following:  reference check, fingerprinting, comprehensive physical examination including drug screening. Applicants must be 16 years of age or older.   Applicants under 18 years of age will be required to obtain a work permit.  If selected, incumbent will be required to submit written identification proving eligibility to work in the United States.

Any qualified individual with a disability must provide reasonable notice to the City prior to the testing process so that reasonable accommodation can be made for that individual.  The City of Seal Beach is an Equal Opportunity Employer.

NOTE: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained in this job announcement may be modified or revoked without notice.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

Please click the Job PDF button below to view the full job announcement brochure.

Please click on the Job PDF for the full Job Announcement.