Search Jobs

The City of Redwood City’s Administrative Services Department invites you to apply for the newly established position, Capital Improvement Program (CIP) Manager.

Under general direction of the Assistant City Manager / Administrative Services Director, the Capital Improvement Program (CIP) Manager provides fiscal oversight and analysis of capital projects; serves as the lead for information and activity related to the citywide Capital Improvement Program (CIP) and individual capital projects; oversees development and production of the Five-Year CIP budget document; leads the CIP decision-making process and collaborates with department heads and staff regarding capital project prioritization; works with Finance staff on debt issuance for capital projects; and provides highly complex and responsible support to the Assistant City Manager in areas of expertise, and performs related work as required.

The ideal candidate is expected to have substantial project management and budgetary experience, having worked on complex projects that required critical analysis and the use of independent judgement and initiative. This is a new position for the City, and as a result, the person selected has an exciting opportunity to work collaboratively with colleagues across the organization and develop new citywide processes and procedures. The position will be expected to offer creative solutions to challenges, and will implement a new citywide CIP selection process and Five-Year CIP document.  The ideal candidate has excellent oral and written communication skills and is approachable and flexible.  The position also requires someone who is very organized, detail-oriented, and has strong financial acumen.  Ideally, this person will have worked on departmental budgets or project budgets.

Please click on the PDF link below to review the complete job announcement.

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Accounting Technician classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

This is the highest level class in the non-professional accounting series responsible for performing paraprofessional accounting work. This class differs from the next lower class of Principal Account Clerk based upon the technical difficulty of assigned duties. This class differs from the Accountant I class in that the latter is a professional level class wherein incumbents may prepare and sign off reports, statements and audits and perform other professional accounting functions.

Duties of this position may include:

- Provides detailed technical paraprofessional accounting records to operating departments or Finance Department, including but not limited to: summaries, inventories, control reports, projections, or analyses.

-Processes financial documents according to internal regulations, and in compliance with county,  state, or federal requirements; reviews record or other documents to resolve problems  and/or determine proper coding, entries and documentation; researches payments received by the City; processes payments and other accounting entries to the Financial Management System (FMS); scans and saves all documentation in accordance with policy.

-May supervise accounting clerical personnel, assign, and evaluate work.

- Advises operating departments/units in setting up and conducting financial matters and  departmental program budgets according to City regulations.

- Interfaces with other City departments, auditors, business entities, governmental  jurisdiction and general public, giving and receiving information regarding area of financial responsibility

- Operates or utilizes a variety of standard office equipment including but not limited to computers, printers, scanners, phones, calculators, fax, software programs and accounting machines and equipment.

-Prepares organized, legible, and concise written and verbal communication applying directives that are thorough, accurate and comprehensive.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please click the links below for complete details regarding this opportunity.

ACCOUNTING TECHNICIAN I\II

Finance Department – One Position Available at Level I or Level II

Level I      $5,289.83 – $6,606.25 Monthly        

Level II    $5,843.25 – $7,297.42 Monthly        

ABOUT THE POSITION

The Finance Department is recruiting for one full-time Accounting Technician at the I or II Level, depending on qualifications and experience.  The Accounting Technician II classification is distinguished from the Accounting Technician I classification in there is minimal direct supervision on assignments and projects, additional work experience and education are required, and the Level II position may provide some technical/functional oversight to lower level staff.  The goal of the Finance Department is to provide timely and accurate financial information to City management, the City Council and the public and administer the City’s assets including cash and investments, in a prudent and responsible manner.

GENERAL DESCRIPTION

Under direct supervision of a Finance Manager, perform technical and highly detailed work in support of the accounting, utilities, fixed asset, and/or payroll functions; and perform other related work as required. This position may also provide support in one or more of the following areas:  accounts payable, purchasing, utility billing, or accounts receivable. If assigned to the payroll function with confidential responsibilities in support of the labor negotiations process, incumbents may be classified as unrepresented, confidential employees.

Under general direction from the Finance Director or the Senior Accountant, the Financial Analyst performs a wide variety of professional level accounting and budgeting duties pertaining to capital improvement projects; contracts and grants administration, management, and compliance; revenue and expense forecasting; budget to actual comparison and analysis, and monthly budget monitoring with minimal supervision. 

The Position

• Assists with the coordination and development of the City budget by compiling, organizing, analyzing, and balancing budget figures and detail received from City departments.  Assists in the development and monitoring of the capital budget, capital forecasting, and financial reporting as it relates to capital spending.
• Assists in the development and administration of operating and capital improvement program budgeting and reconciliation.  Utilizes financial analysis tools to assist in revenue and expense forecasting for operating and capital budgets.  Examines capital budget estimates for completeness, accuracy, and conformance with established procedures and policies.
• Monitors adopted budgets and expenditures.  Authorizes requests for budget changes and prepares budget adjustments and variance analyses; Assists in the development of budget and expenditure management procedures.
• Computes and prepares monthly reports relating to budget data to measure levels of expenditures against approved budgets.  Prepares for and attends a variety of budget-related meetings and workshops.
• Assists staff with capital contracts and grants administration, management, and compliance.  Tracks various funding sources and evaluates grant requirements to assist staff in thorough reimbursement tracking and billing.  Reviews and/or prepares invoices for submittal to granting agencies.
• Coordinates and prepares a variety of financial reports for grant programs and capital improvement projects.  Ensures compliance with various granting agency requirements and restrictions.
• Researches, compiles, and prepares financial and administrative documents.  Prepares, maintains, analyzes, verifies, and reconciles balance sheet, revenue and expense financial transactions, records, and reports.  Prepares departmental monthly and annual reports.
• Assists in the maintenance of accounting and financial reporting systems and procedures.  Compiles accounting and budgetary data and develops financial information as requested.  Conducts fiscal analyses and studies. 
• Assists in preparation of the Comprehensive Annual Financial Report
• Performs financial audits and journal entries; analyzes and prepares trial balances, balance sheets, subsidiary ledgers, and cash flow statements including projections, monitoring and analysis.
• Interprets and administers contracts and grants for professional services.
• Establishes and maintains sound fiscal procedures and records; prepares graphic and spreadsheet data;
• Develops, analyzes, interprets, and explains financial policies and procedures; prepares accurate and timely financial statements, reports, and analyses; compiles, analyzes, and interprets financial and technical reports and data.
• (CAFR), Long Term Financial Plan, State Controller’s report, Schedule of Federal Expenditures (SEFA), and other financial reports.
• Coordinates financial information with internal customers, external agencies, auditors, and the public.  Prepares reports and work papers for annual audit.  Assists auditors in the review of financial activity.
• Assists Departmental staff as needed in areas normally performed by Accounting Technicians such as cashiering, business licensing, payroll, receivables, payables, etc.
• Performs professional accounting and/or budgeting work utilizing a computer-based financial management system, and applies generally accepted accounting principles for governmental organizations.
• Performs other duties and responsibilities as required.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or GED
• Graduation from an accredited college or university with major course work in accounting, finance, business administration, or a related field
• Two (2) years of increasingly responsible professional-level experience in accounting or budgeting

Ideal Candidate

• Possesses excellent communication skills (both orally and in writing)
• Is organized and able to work independently and as part of a team
• Can prioritize multiple tasks with competing deadlines
• Has extensive governmental fund accounting and/or auditing experience

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate Benefit: In-lieu of health insurance at the Kaiser single rate for employees choosing to opt out by providing proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $50,000

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year
• Up to 100 hours of Admin Leave per year with option to cash out

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  December 10, 2018 at 5:00 PM
• Written Exam: December 20, 2018
• Oral Board Interviews: January 15, 2019

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination process.

The Accounting Technician II is a journey-level and specialized class in the paraprofessional accounting series that performs a variety of technical duties in support of the City's Accounts Payable (A/P) and Accounts Receivable (A/R) systems.   This position is represented by the Service Employees International Union (SEIU), Local 1021 and is primarily focused on the Accounts Receivable (A/R) function.

The Position

•  Under general supervision, performs work in the administration of and compliance with the Business License Ordinance; prepares, processes, maintains, and verifies financial/accounting and statistical documents and records; researches, codes, and posts cash receipts; prepares daily bank deposit; prepares various reports and statements; and provides information and assistance to the general public and City departments. 
• Reconciles transactions and account statements; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Audits, verifies, codes, and batches accounts payable transactions; matches purchase orders, packing slips, and invoices; researches discrepancies and unauthorized purchases; checks allocations against department budget appropriations; prepares payment requests; balances and maintains retention accounts; liquidates purchase orders; processes purchasing requisitions for the assigned department.
• Sets up new vendor accounts; obtains necessary information and paperwork from vendors; prepares vendor invoice tracking; inputs vendor invoices and prints checks; totals and balances accounts.
• Maintains credit card accounts; processes receipts and reconciles to credit card statements.
• Reviews source documents for accuracy, receipt of necessary information, and compliance with rules, regulations, and procedures; determines proper handling for compliance.
• Receives vendor inquiries via telephone, fax, or mail; resolves any issues, problems, or requests using established procedures.
• Maintains and updates IRS W-9 information of vendors for IRS 1099 year-end tax reporting and processing.
• Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems.
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
• Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
• Creates and processes periodic invoice requests; creates and maintains new accounts.
• Receives and balances cash receipts and general ledger debits; allocates revenue to proper cost accounts; post revenue; prepares bank deposits and related reports.
• Receives mail and directs payments from the public and from other City departments, balances monies received, and prepares receipts.
• Processes City-wide returned checks and contacts customers as appropriate; prepares delinquent item reports, initiates and monitors delinquent processing for collection; prepares and processes year-end write-offs for non-collectable accounts.
• Closes and balances accounts, prepares bank deposits, and reconciles various bank accounts making adjustments due to cancelations and corrections.
• Performs other duties as assigned.

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• High School Diploma or GED
• Two (2) years responsible work experience in accounts receivable, accounts payable, payroll, and/or financial reporting
• Some college coursework in accounting is preferred, but not required

Ideal Candidate

• Possesses excellent communication skills (both orally and in writing)
• Is organized and able to work independently and as part of a team
• Can prioritize multiple tasks with competing deadlines

Benefits

The City's excellent benefits package includes:

Retirement

• CalPERS Classic Members (employees hired on or after January 1, 2013, and defined as “classic” PERS members) participate in a 2% @ 60 retirement formula.  New CalPERS Members as defined by PEPRA (employees new to PERS or with greater than 6 months gap in service with PERS) participate in a 2% @ 62 formula.
• This position participates in Social Security.

Health Insurance

• 9 CalPERS Health Plans to choose from.  Employer-paid family health insurance up to the Bay Area Kaiser premium rate.
• Alternate Benefit: In-lieu of health insurance at the Kaiser single rate for employees choosing to opt out by providing proof of outside coverage.

Dental, Orthodontia, Life Insurance, and Disability

• Employer paid dental insurance through Delta Dental
• Supplemental Orthodontia reimbursement plan
• Employer paid life insurance in the amount of $20,000
• Employee paid long-term disability insurance through the State of California (SDI)

Other Optional Benefits

• Vision Insurance (VSP) - with competitive rates
• Section 457 deferred compensation program, administered through ICMA
• Section 125 flexible spending benefits plan for health care and dependent care expenses
• Commuter Checks

Leave

• 11 days of vacation per year (increases with years of service)
• 11 days of holiday pay per year
• 3 floating holidays per year
• 12 days of sick leave per year

Selection Process

All completed applications will be reviewed. Based on the information in the application documents, the most qualified applicants will be invited for further examination. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.

The tentative recruitment timeline is as follows:

• Deadline to Apply:  December 10, 2018 at 5:00 PM
• Written Exam: December 20, 2018
• Oral Board Interviews: January 10, 2019

The information contained in this Employment Opportunity flyer is subject to change and does not constitute either an expressed or implied contract.  The City of Albany  is an equal opportunity employer and does not discriminate against race, color, gender, gender identity, religion, national origin, age, sex origin or disability.  In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Director at (510) 528-5714 at least five business days prior to any examination process.

The City of Santa Rosa's Finance Department has an opening for an enthusiastic and self-motivated Payroll Manager. This position is responsible for providing staff assistance to the Finance Director and for the overall administration and supervision of the payroll and employee benefit payment functions of the City.

About you:
In addition to meeting the minimum qualifications listed below, the ideal candidate for this position will:

• Possess a minimum of three years' progressively responsible Payroll experience; five or more years' experience highly desirable
• Demonstrate motivational leadership skills and a collaborative management style
• Have a strong background in public sector payroll management that includes legal compliance and critical knowledge of FLSA and CalPERS
• Have outstanding communication, interpersonal and presentation skills
• Understand and encourage customer service focus
• Be a self-starter who will create a positive work environment
• Respect differences in perspective, background, and organizational level

Required Qualifications

To view the full announcement for this exciting opportunity, please visit the City of San José’s employment page by clicking on the link below.

Then click on the “Management Recruitments” link. 

City of San José Employment Page

On Behalf of The San Mateo County Harbor District

Regional Government Services (RGS) is conducting a recruitment for the position

of

ACCOUNTING SPECIALIST

Annual Salary Range:  $5,739 - $7,692 monthly.

Final Filing Date:  November 30, 2018

The Position:
The Accounting Specialist is a highly organized role responsible for Payroll and Grants Administration; which may consist of report preparation, contract administration, analyzing, calculating, verifying, adjusting and/or reconciling fiscal financial data and be cross-trained in other Finance related tasks. This position works with and provides assistance to the Operations department and several external vendors and agencies. This is a non-exempt, full journey classification in the para-professional Accounting series. The Accounting Specialist is a position which is under the direct supervision of the Accounting Manager or designee. 

Essential Functions and Responsibilities:  Essential functions may include, but are not limited to, the following: 

Payroll Administration

• Generate District payroll related checks or electronic disbursements associated with taxes, CalPERS, wage garnishments, union dues, benefit and voluntary deductions, and generate manual payroll checks.
• Process timecards and approvals.
• Maintain and document accurate payroll records.
• Monitor employee leave bank hours.
• Reconcile payroll register to general ledger and payroll vendor reports.
• Review for accuracy all quarterly and annual payroll reports prepared by payroll vendor, including W- 2’s; and, if necessary, generate these reports.
• Analysis of District’s Memorandum of Understandings, provide data to management for labor negotiations as requested, and implement the terms of negotiated agreements.
• Work closely with HR/Benefits team, the District’s payroll vendor, and be the point of contact for all District employees.
• Assemble and provide data related to labor negotiation and assist as requested.

Grants Administration

• Research and identify grants for the District.
• Assist in timely preparation of grant document submissions for multiple grant related programs that the District participates in.
• Assist in the administration of the grant(s) such as tracking staff time or expenses, compiling data,and submitting reports to external granting agencies as required.

Support and Other

• Process improvement projects as assigned for various administrative functions that would help teams reduce inefficiencies.
• Assist in the updates of the District’s financial policies.
• Provide assistance in the administration of the District’s leases and commercial activity permits.
• Provide support to the Administration Department, such as answering phones, typing letters, memoranda, reports, filing, and other special project work as needed.
• Provide back-up assistance for other Finance positions and/or duties as needed.
• Build and maintain positive working relationships with co-workers, other District employees, elected officials, contracts, and the public using principles of good customer service.
• Attendance and punctuality that is observant of scheduled hours on a regular basis.
• Other duties as assigned.

ABOUT THE DISTRICT:
The San Mateo County Harbor District is governed by a five member Board of Harbor Commissioners, who are elected County-wide for staggered four-year terms. Mission Statement:  To assure the public is provided with clean, safe, well-managed, financially sound and environmentally pleasant marinas. 

THE SAN MATEO COUNTY HARBOR DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Human Resources Manager – Employee Benefits

Full Time - 2 Year Term Limited Assignment

The Department of Human Resources is developing citywide initiatives that have positive impacts throughout the organization. The Department has developed succession planning, employee wellness and employee engagement initiatives to support positive organizational advancement for the City of Sunnyvale. Become a part of this hard working and dynamic team of energetic and proficient employees.

The City of Sunnyvale is recruiting for a Human Resources Manager (Term Limited) in Employee Benefits. This is a backfill assignment in Human Resources for the duration of the ERP (Enterprise Resource Planning) project.  This two-year position will be responsible for the management of the Employee Benefits division including managing all benefit programs (health and welfare, deferred compensation, retirement, retiree medical).   

The City of Sunnyvale provides an excellent benefits package, including 4% City-paid Employee PERS contribution and the 2% at 60 retirement plan for Classic employees. A complete application packet consists of a City employment application and responses to the required supplemental questions. The recruitment closes on November 26, 2018 at 5:00 pm.  For complete information regarding this opportunity and to apply, please visit: Sunnyvale.ca.gov, click on City Jobs.

Salary:  $128,194.00 - $150,816.00 Annually; a 3.5% confidential premium is reflected in the advertised rates