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DEFINITION:

Under general direction, the Senior Administrative Assistant performs a wide variety of complex office, administrative and technical tasks and duties in support of department management, department staff, and department programs requiring knowledge of a specialized function or service; researches, collects and analyzes data and prepares reports; tracks and reports operational data; assists the public by personally or directly providing information to requests according to established procedures; sorts, logs, and maintains records and other documents; follows policies, procedures, and work methods associated with assigned duties; and performs related work as required in a manner that is responsive, cost effective and innovative.

DISTINGUISHING CHARACTERISTICS:

The Senior Administrative Assistant is the advanced journey-level class in the Administrative Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and the nature of public contact made. Incumbents perform a full range of technical and administrative support duties, including organizing and coordinating workload; preparing reports; coordinating, reviewing, and interpreting technical documents; performing entry level plan review and permit and license issuance; and explaining Town ordinances, all requiring considerable department/program knowledge.

Working Conditions

Work is conducted primarily in an office setting and includes occasional trips to other agencies and offices to conduct administrative work. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal peak work periods.

Physical and Mental Demands

Physical: Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. 

Mental: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with other staff, officials and the public.

Supervision Received/Exercised

This position receives direction from the Director of an assigned department. Incumbents in this class may exercise functional and/or technical supervision over assigned staff or volunteers.

ESSENTIAL FUNCTIONS

• Performs a wide variety of complex office, administrative support, and technical tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines.
• Assists the public by phone and receives visitors at the counter; listens to and receives complaints; responds to requests for documentation related to assigned area of responsibility; explains and interprets area policies and procedures to internal and external customers, demonstrating an understanding of applicable policies, procedures, and work methods associated with assigned duties; represents the Town to callers and visitors in a professional and customer-friendly manner.

• Performs technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepares reports to document results of duties performed.
• Assists professional staff in performing and conducting studies, special projects, administrative and technical functions; performs data collection, research and analysis; prepares draft reports and technical documents; provides project oversight for the less complex or political projects.

• Establishes and maintains systems related to assigned technical area of responsibility; monitors area activities and reports progress as required.

• Ensures areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advises staff of any irregularities in compliance.
• Reviews, verifies and processes documents related to department activities including budgets, contracts, grants, claims, legislation, purchasing, and other specialized documents based on area of assignment.
• Compiles and develops information for special studies and reports from a variety of resources; collects, compiles and reports findings and recommendations.

• Uses computers to enter, prepare, and proofread drafts, labels, forms, envelopes, and a variety of documents, which may include complex correspondence, agendas, press releases, reports, and memos; prepares and distributes a variety of documents; creates logs, maps, databases, and forms; prepares and distributes public hearing notices; maintains accurate files and records.
• Orders supplies; creates purchase orders; prepares invoices for payment; monitors expenditures; submits demands for payment; sorts and distributes mail.
• Edits, updates and uploads current information to the Town website on a regular basis.
• Prepares time sheets for assigned department for full-time, part-time and contract employees.
• When assigned, reviews routine plans for compliance with Town standards and issues permits; collects permitting fees.
• Assists customers with applications for appropriate permits; ensures applications are complete; oversees application process and forwards applications to appropriate location; receives plans and forwards to the appropriate staff member; locates and retrieves specific documents and plans for the public; provides information regarding procedures and services, tracks applications in a database.

• Assists supervisor and managers with a variety of administrative operations; prepares, recommends and implements procedural modifications.
• Coordinates and assists in the development and administration of a department budget; prepares budget reports; compiles annual budget requests; monitors and classifies expenditures; tracks and reconciles bills; produces budget reports; researches and resolves discrepancies.
• Independently responds to letters, e-mail and general correspondence based on areas of assignment.

• Coordinates, compiles and drafts communications, as requested.
• Coordinates and sets up public hearings, meetings and workshops on a regular basis. This requires agenda preparation, meeting set-up (whether in person or in an online portal), preparation and distribution of meeting minutes and agenda packets, coordination with staff, and technical proficiency in running Zoom meetings and webinars to provide public access to meetings and provides support to staff to conduct the meetings.
• Assists in supporting other departments as needed; depending on assignment, may support contract staff.
• Builds and maintains positive working relationships with co-workers, other Town employees and the public using principles of good customer service.
• Performs related work as required.
• Create forms, documents and applications for the public.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

THE POSITION
The City of Chowchilla is seeking an Administrative Analyst, under general direction, who performs a variety of professional, technical, analytical, and administrative duties. Who works closely with and provides highly responsible staff assistance to a City Department, or Division Head, or designee.

Incumbents are expected to assist in programs administrative and/or assist in budget preparation and administration. Specific duties of positions in this class may vary from each other depending upon the assigned department. Work in this mid-management classification is distinguished by the greater complexity of the assignments received and by the greater independence with which an incumbent is expected to operate.

Please note: This is a DISPATCHER II LATERAL OPPORTUNITY for those EXPERIENCED in PUBLIC SAFETY DISPATCH (911). ONLY those with PUBLIC SAFETY DISPATCH experience need apply.

THIS IS A CONTINUOUS RECRUITMENT

Experience:

· One year of public safety dispatch experience comparable to that of a Dispatcher I in the City of San Mateo. 

· Experience within the last three years is highly desirable.

· Completion of the California POST Basic Police Dispatch Academy is highly desirable.

· Bi-lingual skills are highly desirable.

Training:

· Equivalent to completion of the twelfth grade 

The San Mateo Dispatch Center is a division of the Police Department and dispatches for 118 officers in two agencies.  The San Mateo Dispatch team is known throughout the County for its professionalism and desire to serve the public.  San Mateo dispatchers handle in excess of 50,000 calls for service each year, 300,000 telephone calls, 40,000 9-1-1 calls, while also handling over 2 million radio transmissions.

The Department has implemented an on-line reporting system and is continually evaluating other progressive alternative reporting forms to optimize technology.  The Dispatch Center provides contract dispatch services to the City of Brisbane and is currently seeking to expand that role as a regional dispatch services provider.  With a new police building, the City of San Mateo’s dispatch center is  the County’s newest state-of-the-art dispatch center.

The City of Burlingame is accepting applications for the position of  Per Diem Communications Dispatcher

This application is for Part-Time employment only.

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories:

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love  working here or view our City of Burlingame is a Great Place to Work Video: 

Welcome Brochure 

City of Burlingame is a Great Place to Work Video

For more detailed information regarding the minimum qualifications and essential functions of the position, please review the Communications Dispatcher job description.

The Citrus Heights Police Department is the premier agency in the Sacramento region where top law enforcement professions serve with strong character, work ethic, and integrity.  This is a fast-paced agency has built its foundation on steadfast partnerships internally and within our community.  Do you have what it takes?  Join us … at CHPD where it’s all about character.

We are seeking highly motivated individuals to join our team.   Our Police Dispatchers are the “voice” of our department, providing exceptional and compassionate assistance to our residents.  The in-house Communications Center has state-of-the-art technology, innovative training and programs, solid leadership, and a unique focus on employee wellness.

THE POSITION

Employees in this position receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Per Diem Police Dispatchers perform a variety of functions involved in receiving, evaluation, prioritizing and relaying calls for emergency and non-emergency public safety assistance; to dispatch appropriate units and coordinate response of emergency personnel; to perform a variety of clerical duties related to specialized records functions.  This position will be scheduled on an as-needed basis and must be able to work evenings, weekends, holidays and varied shifts.

$50.77 Hourly

Foster City Police Department is currently accepting applications for Per Diem Communications Dispatchers.  This is a part-time/temporary position (maximum of 999 hours per fiscal year), and no benefits are provided. The following is a description of the job responsibilities and conditions of employment for this position.

DEFINITION:

Receives and dispatches 9-1-1, emergency and non-emergency calls from the public and allied agencies for police, fire and ambulance personnel, equipment, services, and after-hours public works services.

REQUIRED EXPERIENCE:

We require the applicant to have a minimum of two years’ experience in Public Safety as a dispatcher.    Experience with "RIMS" CAD is required.  A valid California Driver’s License and satisfactory driving record is required.  Education equivalent to completion of the 12th grade and completion of a POST-certified Basic Dispatcher training course. 

DISTINGUISHING CHARACTERISTICS, FEATURES, REQUIREMENTS:

This is a non-sworn, non-benefited, scheduled as needed, subject to availability position that works a variety of shifts, and often solo. It features a high volume and degree of communications responsibility for public safety and service.

CRITICAL AND IMPORTANT DUTIES:

Receives and directs telephone, radio and data communications, collecting pertinent information and dispatching units using radio and computer-aided dispatch system; determines priority, nature and location of emergency and non-emergency calls and status of units on and off assignment; maintains complete and accurate records, logs and reports on calls for a variety of services; operates a variety of teletype, computer, radio and recording equipment, monitors equipment for correct functioning; making records checks, computer entries, confirms and updates status of warrants; updates information in various law enforcement systems including stolen vehicles, missing and unidentified persons, automated property, supervised release files, and automated firearms systems; processes in-custody paperwork on prisoners; processes restraining orders and enters emergency protective orders into the restraining order system; receives and responds to complaints, questions and requests for reports from citizens at the counter and on the phone when the business office is closed; contacts citizens and allied agencies regarding traffic incidents, crimes, fires, and other emergencies, and requests for information; and you may be called to testify in a court of law regarding activities leading to legal proceedings as necessary.

FURTHER CONDITIONS OF EMPLOYMENT:

The requirement to maintain training, at a minimum, to meet POST guidelines is the responsibility of the Per Diem Dispatcher and will take place at his/her expense.

Department specific training, for which a Per Diem Dispatcher is required to attend, will be compensated at the prevailing rate of pay for the hours of required attendance.

Any and all work performed, including time spent in court in response to a subpoena, will be compensated at the straight time prevailing rate of pay, based on the actual number of hours worked.

THE PROCESS: 

Apply immediately as applications will be reviewed daily and well-qualified applicants will be scheduled for an interview. Position may close at any time. A City/District application is required to be submitted for consideration.

Please click the Job PDF below for complete details regarding this opportunity.