APPLICATION FILING PERIOD:
This is an competitive recruitment that will remain open until filled. Interested applicants are encouraged to apply as soon as possible. Please note that the application filing period may close at any time, without notice.
GENERAL PURPOSE:
Under general supervision, performs a wide variety of routine to moderately complex clerical and customer service-related duties requiring program knowledge, technical evaluation of information, and the use of clerical skills to support the operations of the assigned department. This current part-time vacancy will reside in the City Manager’s Office focusing on Human Resources tasks.
ESSENTIAL FUNCTIONS:
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Receives visitors and telephone calls; answers questions, and provides departmental information, documents, or forms requiring specialized knowledge; routes or directs individuals as appropriate.
- Receives, date stamps, reviews, and distributes department mail.
- Performs varied clerical duties related to the department as assigned.
- Establishes and maintains routine databases and filing systems; files, scans, and archives documents.
- Researches readily available information; enters and compiles data in paper and electronic files; compiles and prepares basic reports regarding division activities in the area of assignment.
- Provides backup support for other administrative support staff as necessary.
- Assists with the following Human Resources duties: Workers’ Compensation claims; Onboarding new employees; Benefits enrollment; Recruitments; Preemployment; Employment verifications; Policy review and interpretation; Financial audits; EDD claims.
- Assists with reviewing, evaluating, and updating forms, policies, procedures, and manuals.
- Performs other related duties as assigned.
PHYSICAL AND MENTAL DEMANDS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this class, the employee is constantly required to sit, and frequently to stand and walk to counter areas. The sensory demands include the ability to talk, and hear, both in person and by telephone; use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach with hands and arms. The employee occasionally lifts and carries records and documents weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands:
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; and interact appropriately with staff, management, vendors, and the general public in the course of work.
WORK ENVIRONMENT:
The employee frequently works in office conditions where the noise level is usually moderate, at and below 85 decibels.
