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ADMINISTRATIVE SERVICES ANALYST II/III – DEPUTY CLERK
CLOSE DATE: Friday, September 28th, 2018

SALARY RANGE:
II  – $23.45 - $28.51  Per Hour III – $25.92- $31.50 Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)  

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, September 28th, 2018

THE POSITION
The Administrative Services Analyst II/III – Deputy Clerk position performs a variety of specialized technical and clerical duties with the Board of Supervisors’ Office; performs clerking of meetings for the Board of Supervisors; and provides information and assistance to County departments, various agencies and the general public regarding County functions, policies, procedures and laws, performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: Business Management, Information Systems and Project Management; Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional issues and alternatives; prepare correspondence and performs other related duties as required. Governmental accounting experience is desired. This position is unrepresented and confidential.  The Administrative Services Analyst III – Deputy Clerk is the advanced level and supervisory classification in the series. Incumbents perform highly complex assignments and typically have broad responsibility for overseeing one or more administrative functions for an entire department. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND/OR EXPERIENCE
Experience:        

II - Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: Business Management, Information Systems and/or Project Management.

III - Either one (1) year as an Administrative Services Analyst II in Glenn County; or Four (4)  years of professional analytical journey level experience in any of the functional areas required by the position: Business Management, Information Systems and/or Project Management.

Training:        

II/III - Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources or a closely related field. Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, September 28, 2018.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

The Superior Court of California, County of San Mateo is seeking a qualified and experienced Court Staff Attorney to fill the role of Hearing Officer. The court's mission is to apply the law fairly to protect individual freedom and to promote the welfare of the people.

As a Court Staff Attorney / Hearing Officer, you will play a key role in carrying out our mission, including our goal of continuing to find innovative ways to conduct business and provide essential court services to our community. Our Probate and Civil Divisions need your expertise in performing a wide variety of legal research duties and all phases of legal work. Apply today!
 

Court Staff Attorney I ($81,556.80 - $101,649.60 Annually) is the entry level attorney position for the court.

Court Staff Attorney II ($98,488.00 - $122,720.00 Annually) is the experienced level attorney position for the court.

The ideal candidate will be a member of the California State Bar (required) and have strong working knowledge of California probate and civil law and procedure, as well the functions of a California Superior Court.

In addition, the ideal candidate will possess the following preferred qualifications:

• Experience as a hearing officer.
• Experience performing legal research in probate and civil law matters.
• Experience in proceedings under the Lanterman-Petris-Short Act.
• Knowledge of general legal principles and application to probate and civil law.
• Knowledge of the Civil, Probate, Evidence and Welfare and Institutions Codes; the Code of Civil Procedure; California Rules of Court and local rules.
• Knowledge of evidentiary principles, pre-trial, hearing and trial procedures.
• Knowledge of computerized legal research and related applications, such as LexisNexis and Westlaw, as well as office applications, such as Word.
• Working knowledge of family or criminal law.
• Ability to work independently and with minimal supervision.
• Ability to coordinate multiple projects and consistently meet deadlines.
• Strong understanding of the importance of and the ability to maintain confidentiality.
• Excellent problem solving and analytical skills.
• Strong verbal and written communication skills.

Please visit http://www.sanmateocourt.org/ for more information on our organization.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties: 
Essential duties may include, but are not limited to the following:

• Conduct certification review and capacity hearings pursuant to the Lanterman-Petris-Short Act.
• Provide independent legal research to the judges and commissioners of the San Mateo County Superior Court bench.
• Research and provide written memoranda for those matters set before the Probate Judge and/or the Law and Motion Judge's daily calendar.
• Review and make recommendations on any probate or civil ex parte motion presented to the court on the daily ex parte calendar(s).
• Research, prepare memoranda, draft orders and meet with the designated judge on specially set matters.
• Review and brief preliminary injunctions and writs and receivership matters filed with the court.
• Draft, review, edit and research local rules of court as directed.

QUALIFICATIONS 
Knowledge of: 

• Legal terminology, procedures, principles, and concepts.
• Legal research techniques, including the use of case law, statutory law, secondary sources and legal indexes and digests.
• Administrative procedures of the Superior Court.
• Office practices and procedures, including filing and operation of standard office equipment such as a computer.
• Business data processing principles and the use of automation tools for retrieval and analysis.
• Business letter and legal document formatting.
• Correct English usage, including grammar, spelling and punctuation.
• Rules of evidence and trial and hearing procedures.
• Computer applications related to the work.
• Techniques for dealing with persons of various ages and ethnic and socio-economic backgrounds, who may have physical and/or emotional problems.
• Specific assignments may require knowledge of: Laws, codes and regulations related to the process of establishing parentage and establishing, modifying and enforcing child and spousal support, visitation, health care coverage and related child/parent matters.
• Practices and techniques of effective mediation.
• Community resources for the provision of assistance to parents and children.

Skill/Ability to: 

• Interpret, evaluate, make decisions in accordance with, and explain complex laws, regulations, policies and procedures.
• Perform legal research; analyze and apply legal principles, facts and precedents to legal problems.
• Prepare statements of fact, law and argument.
• Prepare clear, concise and accurate reports, documents, correspondence, procedures and other written materials.
• Make sound, independent decisions within established legal, policy and procedural guidelines.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.

Court Staff Attorney II: A typical way to qualify is three years as a Court Staff Attorney I.

Other Requirements: Membership in the California State Bar Association, San Mateo County Bar Association and specialty section memberships as determined by the Court Executive Officer.

APPLICATION/EXAMINATION 
Open and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. This recruitment is being conducted in collaboration with the County of San Mateo.

This recruitment is open to any attorney with the minimum qualifications, who is a member in good standing with the California State Bar.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Online application packets will consist of the following parts, and all four parts must be submitted with the online application form by the application deadline: 

1. A completed standard Court/County of San Mateo online application form.
2. Responses to the supplemental questions that are part of the online application form.
3. A resume attached to the online application form.
4. A writing sample specific to a probate petition or civil motion that you have briefed and argued, no longer than five (5) pages, also attached to the online application form.

PLEASE NOTE: Incomplete application packets may not be reviewed. In case of a high volume of applications, the court reserves the right to limit the number of candidates interviewed to the most highly qualified.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: September 25, 2018, 11:59 PM
Application Screening: September 27, 2018
Panel Interview: October 10 and/or 11, 2018

The Superior Court of California, County of San Mateo is an Equal Opportunity Employer, and we encourage applications from candidates who will contribute to our diversity.

Note: Although the County is conducting the recruitment with the Superior Court, this position is not a County position.

Are you a motivated, energetic, and creative individual interested in working for an organization making a difference for the people in your community? Are you interested in joining an agency developing cutting edge affordable housing policies and programs? The award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals to join us in making a difference with the people in our community. As one of the largest providers of affordable housing in the Bay Area, and a designated Moving To Work (MTW) agency, SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,600 units of affordable housing in Santa Clara County.

SCCHA was designated a MTW agency in 2008, a distinction granted to less than 1% of the nation’s housing authorities. Since then, we have been creating innovative ways to increase housing options and self-sufficiency for Santa Clara County’s low-income residents while streamlining the administration of our housing programs.

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

As one of the largest providers of affordable housing in the Bay Area and a designated Moving To Work (MTW) agency, the award-winning Santa Clara County Housing Authority (SCCHA) is seeking talented individuals looking to make a difference in Silicon Valley. SCCHA is an independent local government agency that administers the federal Housing Choice Voucher (Section 8) program for approximately 19,000 households and manages more than 2,000 units of affordable housing in Santa Clara County.

If you are looking to help solve one of the most significant problems in the Bay Area and want to be part of a collaborative, innovative organization dedicated to building a better Silicon Valley, then apply today!

TO VIEW JOB ANNOUNCEMENT, CLICK ON THE 'JOB ANNOUNCEMENT URL' BELOW.

The County of San Mateo is looking for a Spanish/English bilingual individual to join the Office of Community Affairs, as an Outreach Coordinator.

The Office of Community Affairs manages activities performed previously by the North Fair Oaks Outreach Team. The Outreach Team was formed in response to Supervisor Warren Slocum's request for a coordinated approach to informing and engaging the North Fair Oaks  community in county sponsored projects and services that will affect their future.

The Outreach Team organizes community outreach and engagement efforts, and coordinates the outreach work for multiple County departments with projects within unincorporated areas of San Mateo County.

The County of San Mateo is home to over 772,000 residents, about 25% of whom are Hispanic or Latino. Considering the large number of Spanish speakers in the community, outreach is always conducted bilingually and includes many opportunities for in-person meetings and interactions. The Outreach Team has done a great job of community engagement and there are significant projects on the immediate horizon that will require creativity and hard work! It's an exciting and challenging time to be involved!

The next Outreach Coordinator will work with two other bilingual outreach coordinators at the direction of the Assistant County Manager and will report to the Community Affairs Manager.  The Outreach Team members work with a diverse range of community members and community leaders, including educators, non-profit organizations, religious groups, business owners, and youth. Team members must be comfortable with people from all walks of life and must be able to comport themselves appropriately.

Responsibilities and duties include, but are not limited to, the following:

• Maintain strong relationships with community leaders, residents, and business owners to engage the overall community in various initiatives set by the County of San Mateo
• Collaborate with various County departments and act as a liaison between the North Fair Oaks community and public agencies to share information and collect public input
• Plan, coordinate, and staff a wide range of meetings and events, including during evenings and weekends
• Translate documents, presentations, and other content from English to Spanish and vice versa
• Update website, social media posts, mass emails, newsletters, and databases
• Provide assistance and staff support as needed

If you are interested in work that has an impact and makes positive change, we would like to hear from you! 

Minimum requirements:

• Education:  The successful completion of a Bachelor's degree, preferably in a related field (e.g. Political Science, Urban Planning, Chicano Studies, Spanish, etc.)
• Language Skills:  Oral and written fluency in English and Spanish
• Experience:  Any work or volunteer experience that would likely provide the required knowledge and skills

The Ideal candidate will possess:

• Strong communication skills and interpersonal skills
• Ability to coordinate multiple projects, organize priorities, and manage a flexible schedule
• Experience working with a diversity of people (e.g. ethnic background, religion, nationality, education level, language, socio-economic status, etc.)
• Confidence in public speaking in both Spanish and English
• Ability to work independently and complete tasks with minimal supervision and work collaboratively as a team member
• Ability to offer creative solutions or new programs for consideration and the ability to think critically about issues and challenge old ideas
• Experience creating visual and written materials or presentations.  Some experience in web design and graphic design is preferred
• Proficient computer skills; e.g. Microsoft Office
• Commitment to developing a better neighborhood for the North Fair Oaks community

Salary and Benefits:

• This position is funded for 12-months and could be extended contingent on performance and program needs
• Depending on experience, the annual salary range is $45,760.00 - $66,560 or $22.00 - $32.00 per hour is offered and includes County benefits summarized at hr.smcgov.org/benefits.
• The position includes a portable 401A retirement plan and is not eligible for a defined benefit County pension.

SHAPE THE FUTURE – WORK in the OFFICE of the PEOPLE

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker Office Assistants to assist in the upcoming June 2018 election.  The Elections Division is a fast-paced environment, especially as elections approach.  This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Assistant to be hired into one of four areas:

1. Clerical Support
   1. Data entry
   2. Assembling election supplies
   3. Assembling and processing of Vote by Mail ballot packets
   4. Counting ballots
   5. Operating voting equipment
2. Customer Service
   1. In-person customer service assisting voters to register to vote or cast a ballot
   2. Phone customer service assisting voters with the above needs, finding election material and understanding their voting opportunities
   3. Operating voting equipment
3. Outreach Services
   1. Demonstrating voting equipment
   2. Registering voters
   3. Presenting information about the upcoming election
   4. Assisting voters to cast a ballot
4. Voting Equipment
   1. Helping function test voting equipment
   2. Assisting in delivery and pickup of voting equipment at polling places

Several, but not all, Office Assistants require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, or Korean.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment.
 

Hourly wage: $18.38

QUALIFICATIONS 
Ideal Clerical Support and Customer Service candidates will have a minimum of one year of general clerical, office assistant, phone services, or computer experience.  Outreach Services candidates will have strong public speaking abilities and are bilingual in at least one of the above listed languages.  Voting Equipment candidates will have attention to detail and be able to lift and carry materials weighing more than 50 pounds.  Office Assistants able to work multiple elections are preferred.  Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments.

Critical Skills for all Election Worker Office Assistant positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions.

APPLICATION/EXAMINATION 
Anyone may apply for these important positions.  The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).

This is a continuous recruitment.  The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. The positions could be filled at any time.

PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT.  The Elections Division will contact you by phone or email if your qualifications meet the current needs.

Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted.  However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.

IMPORTANT: Applications for this position will only be accepted online.  If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

(Computer access is available for free at any San Mateo County Library. Computer stations are also located at various County locations including 455 County Center, in the lobby of the first floor.)

Apply immediately.  This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Tentative Interview Dates:  
Depending on the position: February 20, 2018 through May 25, 2018

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  The County is an Equal Employment Opportunity Employer.

(Analyst: Chet Overstreet – Office Assistant I – E334 – 021218)
 

Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.shapethefuture.org

SHAPE THE FUTURE – WORK in the OFFICE of the PEOPLE

The San Mateo County Registration & Elections Division is seeking seasonal Vote Center Representatives (Office Assistant I) to assist in the upcoming June 2018 election.  Vote Centers have replaced polling places as in-person voting sites, and offer additional services over a longer period. This position requires familiarity with the basic operations of a personal computer, and ability to provide customer service and direct voters in a high-traffic situation.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Representatives to be hired for the following duties:

1. In-person customer service assisting voters to register to vote or cast a ballot Confirming voter eligibility through online database
2. Explaining voting equipment
3. Registering voters
4. Providing information about the upcoming election
5. Issuing ballots
6. Operating voting equipment

Several, but not all, Vote Center Representatives require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino or Korean
 
Vote Center Representatives will staff facilities that will be open for four to eleven days. People hired for this position can expect to work approximately 7 – 15 days including training.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment.

Hourly wage starts at: $18.38

QUALIFICATIONS 
Ideal candidates will have a minimum of one year of general clerical, office assistant, phone services or computer experience, and a close attention to detail.  Vote Center hours are 8:30 am to 5:30 pm daily during the period of operation, including weekends and holidays, and 6:00 am to 9:00 pm on Election Day, June 5, 2018.  These positions may require evening work assignments.

Applicants with experience as Poll Workers or Universal Polling Place staff are strongly encouraged to apply.

Eleven-day Vote Centers will open on May 26, 2018, and four-day Vote Centers will open on June 2, 2018. Once opened, Vote Centers will stay in operation through June 5, 2018.

Critical Skills for all Vote Center positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions.

APPLICATION/EXAMINATION 
Anyone may apply for this position.  The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).

This is a continuous recruitment.  The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews.  The positions could be filled at any time.

PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT.  The Elections Division will contact you by phone or email if your qualifications meet the current needs.

Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted.  However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.

IMPORTANT: Applications for this position will only be accepted online.  If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

(Computer access is available for free at any San Mateo County Library. Computer stations are also located at various County locations including 455 County Center, in the lobby of the first floor.)

Apply immediately.  This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Tentative Interview Dates:
February 12, 2018 through May 25, 2018

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  The County is an Equal Employment Opportunity Employer.

(Analyst: Chet Overstreet – Office Assistant I – E334 – 020116)

 
Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.shapethefuture.org