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This position performs a variety of technical and clerical duties and provides information and assistance to the public regarding departmental policies, procedures and laws.  This position is at-will, temporary, part-time and scheduled for approximately twenty-five (25) hours per week. 
 

WHAT YOU’LL DO

• Performs a variety of technical work in the department to which assigned.
• Assists in coordinating and implementing assigned programs.
• Establishes files; maintains accurate and detailed records; verifies the accuracy of information; researches discrepancies and notifies appropriate personnel or agency. 
• Applies departmental policies and procedures, as well as applicable state laws, in determining accuracy and completeness of various applications, forms and records.
• Supplies individuals with information, copies of documents and records, etc.
• Word processes and proofreads a variety of documents; enters a variety of departmental data into the computer; retrieves information as needed; operates various printers.
• Compiles data for use in reports and/or managerial decision-making.
• Prepares, types, maintains and/or processes a variety of records, reports, correspondence, charts, tables, logs, legal documents, etc. 

The Program and Administrative Services Coordinator is located in the Community Action Department. This position leads, plans and coordinates a variety of activities and operations for the three county programs of the Community Action Department; may provide supervision over lower level staff; and performs related duties as assigned. This position is scheduled for forty (40) hours per week. 
 

WHAT YOU’LL DO

• Plans and coordinates compliance and quality information services and activities for programs within the Community Action.
• Assesses and identifies compliance violations and issues; and recommends an appropriate solution for correction; ensures plans for correction are documented.
• Serves as team leader and fosters a flexible and cooperative team environment. 
• Researches and prepares grant applications for program funding.
• Prepares financial documents, assists with budget preparation and sound fiscal systems.
• Assists in developing public awareness documents and publicity materials.
• Prepares, reviews and analyzes data to identify trends and issues; such as, no show data, exit interview data, customer experience, etc. 
• Attends and participates in various committees and meetings; reports on quality improvement initiatives, issues and activities.
• Coordinates special short-term projects that benefit the community.

The Administrative Assistant  is located in the Mental Health division at the Health and Human Services Agency. This position performs secretarial and administrative work of considerable difficulty and complexity for an Assistant or Deputy Director; performs office support work requiring independence, initiative, and discretion; may be responsible for clerical office oversight and/or may supervise the work of clerical support staff and performs related work as required. This position is scheduled for forty (40) hours per week. 
 

WHAT YOU’LL DO

• Performs advanced secretarial support duties for an Assistant or Deputy Director within a department; develops and recommends complex procedures applicable to areas of assignment.
• Develops and implements systems for improving the efficiency and effectiveness of assigned operations. 
• Monitors deadlines and calendars as assigned and develops/maintains control and tracking systems. 
• Arranges and coordinates meetings, seminars or classes; arranges for travel transportation.
• Interprets and explains specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations to managers, patients, clients, outside agencies and others. 
• Researches difficult and complex issues; obtains information from managers, staff, clients, and others. 
   

Under limited supervision, the Child Support Accounting Specialist coordinates, supervises and participates in the work of the Department of Child Support Services accounting section; is assigned the specialized and complex work of developing, performing and maintaining accounting systems for departmental accounting functions; and performs related work as required.

This is a single position class in the Department of Child Support Services assigned specialized and complex work of developing and maintaining accounting systems for collection and payment distribution of child support and related obligations.

This class differs from the Account Clerk Supervisor I and II classes in that the Child Support Accounting Specialist may supervise the former classes as well as supervise Accounting Technicians, Account Clerks, and other accounting staff as assigned.

Examples of Duties

Duties may include, but are not limited to, the following:

• Supervises, coordinates and evaluates the development and maintenance of accounting systems for the collection, disbursement and tracking of Department of Child Support Services accounting functions.
• Supervises clerical accounting and technical staff assigned to the accounting section; prioritizes, plans, assigns, trains, and reviews their work; manages and approves leave time; prepares performance evaluations; effectively recommends disciplinary action.
• Interviews and recommends selection of candidates for employment.
• Evaluates and participates in the development and maintenance of the accounting components and interfaces of the automated system.
• Advises and confers with management and staff regarding departmental accounting activities.  Analyzes the department's accounting system and procedures and recommends modifications where necessary.
• Keeps management advised on developments in fiscal relationships between the division and other funding agencies; provides advice on methods of adapting budget programs, fiscal resources, and policies to meet changing organizational needs.
• Oversees and performs cost accounting and financial reporting work involving the Department of Child Support; maintains records of funds; balances, verifies and reconciles accounts, ledgers, and other fiscal records; prepares journal entries to reflect fund transfers and the establishment of new financial transactions; prepares monthly, quarterly, and annual accounting and fiscal reports; prepares and analyzes periodic financial statements.
• Assists with the preparation and administration of the Department of Child Support Services budget; monitors fiscal appropriation, expenditures and revenues; confers with internal and external auditors regarding annual fiscal audits.
• Performs revenue forecasting; develops accounting systems for fiscal contract, monitoring, and reporting; assists management in establishing costs and resources for new programs, staff or services.
• Provides technical guidance and expertise to the accounting staff in the area of accounting and applicable laws and regulations.
• May personally carry a limited, select workload involving complex or sensitive functions; conducts special studies and provides other data, documentation, information, or special reports as required.
• May review and approve staff reports; compose accounting reports, documentation and responses to inquiries from outside agencies.
• Serves as custodian of departmental accounting records.
• May supervise non-accounting clerical and sub-professional staff.
• Performs related duties as assigned.

The County of Yuba is currently recruiting for the County-wide classification of Senior Accounting Technician. The current vacancy exist within the Probation Department. Under direction, the incumbent performs a variety of technical financial and accounting duties that require a specialized knowledge; provide administrative support to assigned supervisor; perform the most difficult and responsible types of duties assigned to classes within this series, which may include providing lead direction over assigned personnel and performing duties including, but not limited to, verifying and updating assessment tax roll information, leading the centralized payroll function, and assisting with the preparation of budget documents and perform other duties as assigned. This is the advanced journey level in the technical accounting series. This is a County-wide classification. The employment list established from this recruitment may be utilized to fill additional vacancies within the same classification in other departments if they arise during the duration of the list.

The County Manager's Office is seeking well-qualified candidates for the position of Safe Trailer Parks Project Analyst and Communications Coordinator – Bilingual Spanish/English Skills Required for unincorporated trailer park communities throughout San Mateo County.   
 
The County of San Mateo has mobilized several County departments to work together to develop a comprehensive approach to ensure safe and healthy trailer parks in unincorporated areas in the county. The departments will work collaboratively to identify health and safety risks, develop next steps for remediating any risks, and highlight potential implications of these actions that may affect residents of Safe Trailer Park communities. Of utmost importance is the safety the residents, followed by housing preservation, if possible, of their community and residence. It is understood that to ensure safety of the trailer park residents, there may be some required improvements that will need to be made on the current housing (trailer) units. Tracking and monitoring the progress of required improvements, maintaining accurate records of project activity, developing effective outreach strategies to engage trailer park residents throughout the project, and creating and maintaining strong community relationships will be key to the success of this project.  
 
County departments and community partners will be working collaboratively to address the current issues.  For example, the Department of Housing has been tasked with developing a financial assistance repair program. The Planning and Building Department and Environmental Health have been brought in to identify potential health and safety risks and building and environmental health code citations related to Title 25. The Human Services Agency has been tasked to provide resources and information about safety net services, including rental assistance. The Office of Community Affairs (OCA) has been tasked with being the single point of contact for trailer park residents to help address concerns and navigate residents through the process of ensuring a safe trailer park community for all.  
 
Under general supervision from the Community Affairs Manager the individual selected as the Safe Trailer Parks Project Analyst and Communications Coordinator will assist in developing project goals, objectives, procedures, and work standards and will monitor the progress of the Safe Trailer Parks project.  In addition, the individual will serve as liaison to the public, residents, and other key organizations relevant to the project. The individual will also serve as liaison to County executives and will perform research to prepare and submit reports and presentations to the Board of Supervisors, the County Manager, and other boards and commissions related to the project. 
 
In addition, the Project Analyst and Communication Coordinator will plan, organize, and coordinate all public and internal communication activities for the Project, including determining best practices for communication strategies, developing the Communication Plan, facilitating the messaging to various outlets and recipients, and determining the appropriate variations for the recipients. The selected individual will develop and maintain relationships with community residents, internal departments, and key organizations related to the project. The individual will also plan and facilitate community meetings, generate public notices, and receive and respond to public complaints, inquires, and questions related to the project. 
 
The ideal candidate will have the ability to interpret and apply policies, procedures, and regulations regarding community development and community outreach. In addition, the ideal candidate will have the demonstrated ability to work independently and take initiative and will have the skills to work as a member of a team. Strong written and verbal communication skills in both English and Spanish are requirements for the position. 
 
The position will require participation in meetings conducted in the evenings and on weekends. Flexibility in scheduling is required. The position may exercise direct and indirect supervision over professional, technical, and clerical staff. 
 
This position is a limited term, at-will (full-time, temporary) position and provides an exceptional opportunity to experience working in the public sector for a progressive local jurisdiction and for a substantial community development project. The County of San Mateo is recognized state-wide as an innovative organization that provides comprehensive services to the residents and businesses in the county. This limited term position is funded for the duration of the Trailer Park Project, which is expected to last one year. However, the position could end early or be extended based on the project needs. 

Limited Term employees receive full medical and dental benefits, like regular employees, and a portable 401(a) plan.  

The classification for this position is Associate Management Analyst. 
 
The eligible list generated from this recruitment may be used to fill future extra-help, limited term, unclassified, and regular classified vacancies.  

Please note: This recruitment was changed to a continuous recruitment on August 9, 2022.  The position can be filled at any time. We encourage you to apply as soon as possible so you do not miss out on this exceptional opportunity.

Examples of Duties:

Duties may include, but are not limited to the following: 

• Assist in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the Project 
• Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures to to maximize funding and minimize costs, and identify opportunities for improvement and develop related recommendations 
• Conduct a variety of analytical and operational studies regarding Project activities - including operational, regulatory, or administrative issues, evaluate alternatives, and make recommendations 
• Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding the Project 
• Conduct special research projects and financial analysis, produce findings and recommendations, and prepare related reports 
• Represent the Office of Community Affairs in interdepartmental, community, and/or professional meetings, and confer with and coordinate with other County staff on a wide variety of administrative analyses and planning issues 
• Ensure compliance with any applicable laws, regulations, and professional practices  
• Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence 
• Attend meetings, conferences, workshops, and training sessions and review publications and related materials to become and remain current on principles, practices, and new developments regarding community development and best practices in communicating information to the community 
• Communicate orally, in writing, or through graphic representations and statistical summaries with managers, colleagues, the public, and representatives of various organizations 
• Coordinate the development and implementation of the communication strategy to increase and maintain awareness of the Trailer Park Project including its purpose, the construction schedule, and phasing for both residents and community partners (ie. Rebuilding Together, Planning and Building Office, Housing Department, etc.) 
• Develop and execute the communication plan and strategies 
• Develop relevant messaging to inform both residents, community organizations, and other organizations related to the project 
• Alert the executive team on significant or controversial issues related to the Project, and research and make findings recommendations 
• Prepare and disseminate bulletins, articles, and other public information materials for the Project and ensure publications and other information materials are consistent with departmental and County standards of quality and cultural competence, including design, content, accuracy, and translation  
• Oversee internal employee communications and the timely delivery of relevant information to staff  
• Act as liaison for the Project to public groups and individuals, private organizations, community groups and other organizations, and provide information and assistance to the public and news media regarding the Project, and receive and respond to complaints, requests, and questions 
• Maintain an effective working relationship with a variety of public and private organizations, including other County departments and agencies 
• Provide highly complex staff assistance to senior-level management and related commissions and advisory boards  
• Develop a plan for briefing community partners and key stakeholders, set up meetings and prepare agenda for meetings 
• Develop a communication strategy to work with unincorporated trailer park communities and residents, maintain communication and build and maintain good rapport 
• Maintain an accurate resident log sheet (i.e., name, address, contact information, etc.)  
• Organize and convene community meetings 
• Develop a plan, questionnaire, and data tracking tool and timeline for individual household meetings in coordination with community partners and key stakeholders  
• Finalize the household meeting process and meet with all tenant households on site 
• Track household data and citation progress 
• Conduct on-site visits and report on progress of citations, repairs, and potential concerns 
• Perform related duties as assigned  

QUALIFICATIONS

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify would be: 

• Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, and/or public relations, media communication or journalism, or a closely related field.  
• At least one year of professional administrative experience is typically required at the Associate Management Analyst level. Preferred is four years of professional experience with responsibility for public relations and the preparation and dissemination of information to the public.  

 
Language Requirement

• Fluency in Spanish and English is required.

 
Licenses and Certifications:  

• Depending upon assignment, possession of a valid California Driver's License.  

 
Knowledge of:  

• Project and/or program management, analytical processes, and report preparation techniques  
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures 
• Research and reporting methods, techniques, and procedures 
• Applicable regulatory codes, ordinances, and procedures relevant to community development and communication  
• Principles and practices of public administration and community services as applied to project management, community development, and communication  
• Principles and practices of county management and government  
• Sources of information related to a community development and the Project  
• Record keeping principles and procedures 
• Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations  
• Techniques for providing a high-level of customer service by effectively dealing with the public, vendors, contractors, and County staff  
• Principles and practices of effective public and media communication  
• Principles and practices of effective public and media relations and marketing 
• Techniques of effective interviewing, copy writing, layout, editing, and multimedia productions  
• Customs, practices, and trends in public information media  
• Principles of effective written communication  
• Written and verbal fluency in English and Spanish languages including grammar, spelling, vocabulary, and punctuation  
• Modern office practices, methods, and computer equipment and applications related to the work  

 
Skill/Ability to:  

• Assist in the development of goals, objectives, policies, procedures, and work standards for Project and unit as needed  
• Coordinate and oversee programmatic administrative reporting activities  
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative  
• Conduct research on a wide variety of administrative topics  
• Evaluate and develop improvements in operations, procedures, policies, or methods  
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques  
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials  
• Interpret, apply, explain, and ensure compliance with applicable local policies, procedures, laws, and regulations  
• Establish and maintain a variety of filing, record keeping, and tracking systems  
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, ad organize own work, set priorities, and meet critical time deadlines  
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs  
• Use English and Spanish effectively to communicate in person, over the telephone, and in writing  
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work  
• Plan, organize, and carry out assignments from management staff with minimal direction  
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner  
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations  
• Effectively represent the department and the County in meetings with governmental agencies, community groups, businesses, professional and regulatory organizations, and the public  
• Plan, organize, and coordinate comprehensive communications programs to meet department needs, values, and priorities  
• Strategically develop programs and tools to increase and maintain public awareness of department programs, services, and achievements  
• Speak effectively to diverse audiences, including media, civic and citizen groups, and County staff  
• Write and edit effective press releases, articles, speeches, scripts, and other correspondence  
• Maintain cooperative working relationships with County executives, managers, staff, community agencies, and the public  
• Enlist and mobilize community support for programs  
• Train staff and manage team 

APPLICATION/EXAMINATION

Open. Anyone may apply. The examination process will consist of an Application Screening (weight: pass/fail), and an Interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview.  
 
Applicants must successfully pass the Application Screening to move forward to the interview. Candidates must successfully pass the interview to be placed on the eligible (hiring) list.  
 
Depending on the number of applications, a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. For that reason, not all applicants with the minimum qualifications are guaranteed to advance through the recruitment. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.  
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org to apply.  
 

CONTINUOUS RECRUITMENT

This recruitment is open on a continuous basis and selections may be made at any time within the process.  Applications will be reviewed as they are received, and interviews will be scheduled with applicants who meet the qualifications for the position. 

This position can be filled at any time, so we encourage you to apply immediately for this rewarding opportunity! 

The County of San Mateo may require that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy. 
 

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
The County of San Mateo is an Equal Opportunity Employer.

Analyst: Chet Overstreet – 08082022 (D182 – Associate Management Analyst) 

PEOPLE FIRST – Conduct fair, accurate, and transparent elections to increase public participation and confidence.

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 8, 2022 Statewide General Election. This is an excellent nonpartisan opportunity to be involved in the election process!
 
We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of three areas:

• Chinese Proofreading
• Filipino Proofreading
• Spanish Proofreading  

All Proofreaders will be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo, CA.
 
Examples of projects and materials needing to be proofread include, but are not limited to:

• Sample Ballot & Voter Information Pamphlet
• Official Ballot
• Remote Accessible Vote by Mail
• Website content
• Legal documents
• Letters, flyers, and other notices to voters
• Video scripts

The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader - Office Specialist position is starting at $26.77.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
 

San Mateo County has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff. Such measures include, but are not limited to, enforcing social distancing, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.
 

QUALIFICATIONS

Successful candidates for the Proofreader positions will have a Bachelor’s degree and at least six-months experience proofreading documents and/or translating in Chinese, Filipino, and/or Spanish.  A background in proofreading, editing, journalism, translating, or another related field is preferred with technical skills that include bilingual skills in English and Chinese, Filipino, and/or Spanish. Competency in the Microsoft Office Suite (SharePoint, Excel, Outlook, Teams, and Word) and competency in Adobe PDF are necessary for success.
 
IDEAL CANDIDATES for the Proofreader positions will have the following:
Education:

• Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field.
• Technical writing certificate or other related certification.

Work Experience:

• At least one-year of experience proofreading documents and/or translating in Chinese, Filipino, or Spanish.
• Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.

Technical Skills:

• Competency in additional Microsoft Office Suite applications: OneNote and PowerPoint.
• Familiarity with Microsoft SharePoint and Adobe InDesign.

Critical Skills for all Election Materials Proofreader – Office Specialist positions include the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, type at least 50 words per minute, and understand and carry out oral and written directions.
 
Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions WILL require weekend and evening work assignments. The selected individuals MUST be available for the entire employment period until the completion of their assignment for the November 8, 2022 Statewide General Election.
 
The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.org.

APPLICATION/EXAMINATION

Anyone may apply. To apply you must complete the San Mateo County Application Form.
 
Based on the information in the Application a screening committee from the Elections Office will select those applicants whose education, experience, training, and knowledge most closely match the needs of the department. The selected applicants will be invited to an interview, which will include a proofreading examination given before or after the interview.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply.
 
Please Note: This recruitment will remain open until the positions are filled. Apply immediately. You do not want to miss out on this opportunity to contribute to the democratic process!

Interview Dates: Interviews will begin on July 19, 2022
Interviews will be conducted by video conference via Microsoft Teams.
 
The County of San Mateo may require that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy.

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

The County of San Mateo is proud to be an Equal Employment Opportunity Employer.

Analyst: Chet Overstreet (062822) (Election Materials Proofreader - Office Specialist - E337)

PEOPLE FIRST – Conduct fair, accurate, secure, and transparent elections to increase public participation and confidence

 
The San Mateo County Registration & Elections Division is seeking seasonal Election Worker - Office Specialists to assist in the upcoming November 8, 2022 Statewide General Election. The Elections Division is a fast-paced environment; this is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.
 
We are currently seeking dedicated and hard-working individuals for temporary, full-time positions to be hired into one of the following areas:
 
Vote Center Specialist

• Update and maintain documentation related to personnel recruitment, training, scheduling, and vote center locations. Schedule and prepare for unit activities including: 
• Representative interviews
• Representative onboarding and training sessions
• Site Visits
• Coordinate Training for Vote Center Leads in partnership with trainers
• Support Vote Center operations through:
• Receiving time sheets
• Monitoring computer systems
• Organizing post-election feedback and statistic collection
• May assist with other unit activities as time permits

 
Vote Center Tech Support

• Help to test equipment that will be used at Vote Centers
• Visit Vote Centers and test connections
• Troubleshoot equipment issues in the field

 
Onboarding and Fiscal Support

• Fiscal duties will include assisting with onboarding employees, scheduling, organization of filing and maintaining various documents, including those related to personnel support functions. 
• Staff will assist with payroll inquiries and timecards from employees, supervisors, and managers. Timecards will be verified for accuracy including overtime, leave requests, and holiday pay.

The hourly wage for these positions starts at: $26.77.
The Election Worker – Office Specialist is classified as an Office Specialist.    
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.
 
IMPORTANT: The County of San Mateo follows state and local best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff.  Such measures may include but are not limited to regular sanitization of equipment with provided supplies, class size limits, wearing masks inside the training center, enforcing social distancing, facility ventilation, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

QUALIFICATIONS

Ideal Vote Center Tech Support candidates will have computer experience and have attention to detail. Vote Center Specialist candidates will have strong organizational abilities, computer proficiency, attention to detail, and previous knowledge of vote center procedures and the live vote center application.  Onboarding and Fiscal Support candidates will be able to perform basic math calculations and have a strong attention to detail.

Critical skills for all Election Worker – Office Specialist positions include the ability to prioritize work, learn new jobs tasks quickly, and understand and carry out oral and written directions.
 
Typical office hours are 8:00 am to 4:30 pm, Monday through Friday. However, these positions may require working overtime, including long hours, weekends, evenings, and holidays.   (Any authorized time worked more than 40 hours in the workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1-1/2) times the overtime worked.

Generally, extra-help employees who work on a holiday shall be compensated for such time worked at the rate of one and one-half (1 1/2) times the straight-time rate as provided in the Overtime Section of this MOU for their work group).
 
The selected individuals must be available for the entire employment period until the completion of their assignment.
 
The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.  More information about the organization is available on the Elections Division website www.smcacre.org. 
 
The last anticipated day of employment will be ten days after Election Day. At the time of this job announcement the exact date of the election is unknown. Visit smcvote.org or follow us on social media @smcvote for updates on election schedules.

APPLICATION/EXAMINATION

Anyone may apply for these important positions. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).
 
This is a continuous recruitment. The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. Positions could be filled at any time.
 
PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT. The Elections Division will contact you by phone or email if your qualifications meet the current needs.
 
Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.
 
Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.
 
(Computer access is available for free at any San Mateo County Library.)
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. The recruitment will be open until all positions are filled.
 
Tentative Interview Dates:  Beginning August 22, until filled
 

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.

The County is an Equal Employment Opportunity Employer.

Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.smcacre.org

Analyst: Chet Overstreet (08092022) (Office Specialist – E337)

PEOPLE FIRST – Conduct fair, accurate, secure, and transparent elections to increase public participation and confidence.
 
The San Mateo County Registration & Elections Division is seeking seasonal Election Worker – Office Assistants to assist in the upcoming November 8, 2022 Statewide General Election.
 
We are currently seeking dedicated and hard-working individuals for temporary, full-time positions to be hired into one of the following areas:
 
Clerical Support/Vote by Mail

• Data entry
• Processing Vote by Mail ballots 
• Counting ballots
• Operating ballot processing equipment

 
Clerical Support/Voter Registration

• Data entry
• Updating voter registration records based on information from statewide voter registration database and other governmental agencies 
• Preparing, verifying, and processing provisional ballots including a review of challenged ballots
• Preparing, verifying, and processing petitions, including nominations, initiatives, and recall petitions and performing second-level petition verifications

 
Customer Service/Phone Bank

• Assisting voters in finding election material and understanding their voting opportunities over the phone

 
Outreach Services

• Demonstrating voting equipment
• Registering voters
• Presenting information about the upcoming election

 
Voting Equipment

• Function-testing voting equipment
• Assisting in delivery and pickup of voting equipment at Vote Centers
• Driving personal vehicles to and from Vote Centers to troubleshoot equipment (required)

 
Supplies

• Inventorying and packing/unpacking Vote Center supplies
• Fulfilling inventory/supply lists for multiple Vote Centers
• Recording and updating inventory numbers regularly
• Operating pallet jacks and other devices to safely relocate supplies
• Accepting shipments and packages to the warehouse 
• Delivering supplies to Vote Centers
• Valid California driver license required

 
Ballot Retrieval

• Retrieving voted ballots from Ballot Drop Boxes throughout San Mateo County
• Delivering voted ballots to San Mateo County Registration & Elections Division
• Driving County vans throughout the day (and evenings, as needed)
• May also help with delivering supplies to Vote Centers

Fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, Korean, Burmese, Hindi, or Japanese is preferred in Customer Service/Phone Bank and Outreach Services but not required.
  
The hourly wage for this position is $21.09. 
The Election Worker – Office Assistant is classified as an Office Assistant.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected.
 
IMPORTANT: The County of San Mateo follows state and local best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff.  Such measures may include but are not limited to regular sanitization of equipment with provided supplies, class size limits, wearing masks inside the training center, enforcing social distancing, facility ventilation, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

QUALIFICATIONS

Ideal Clerical Support and Customer Service candidates will have a minimum of one year of general clerical, office assistant, phone services, or computer experience. Outreach Services candidates will have strong public speaking abilities and are bilingual in at least one of the above listed languages. Voting Equipment candidates will be able to lift and carry materials weighing more than 50 pounds and must use personal vehicles to service Vote Centers. Ballot Retrieval candidates will have a valid CA Driver License and be able to carry materials weighing up to 50 pounds.
 
Critical skills for all Election Worker Office Assistant positions include the ability to prioritize work, coordinate several activities, organize, and maintain accurate files and records, and understand and carry out oral and written directions.
 

Typical office hours are 8:00 am to 4:30 pm, Monday through Friday. However, these positions may require working overtime, including long hours, weekends, evenings, and holidays.   (Any authorized time worked more than 40 hours in the workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1-1/2) times the overtime worked.
 

Generally, extra-help employees who work on a holiday shall be compensated for such time worked at the rate of one and one-half (1 1/2) times the straight-time rate as provided in the Overtime Section of this MOU for their work group).
 
The selected individuals must be available for the entire employment period until the completion of their assignment.

APPLICATION/EXAMINATION

Anyone may apply for these important positions. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).
 
This is a continuous recruitment. The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. Positions could be filled at any time.
 
PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT. The Elections Division will contact you by phone or email if your qualifications meet the current needs.
 
Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org to apply.
 
(Computer access is available for free at any San Mateo County Library.)
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. The recruitment will be open until all positions are filled.
 
Tentative Interview Dates:  August 22nd and until filled

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.

The County is an Equal Employment Opportunity Employer.

Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.smcacre.org

Analyst: Chet Overstreet (08092022) (Office Assistant I – E334)

PEOPLE FIRST – Conduct fair, accurate, secure, and transparent elections to increase public participation

and confidence
 
The San Mateo County Registration & Elections Division is seeking seasonal Election Warehouse Technicians/Field Technicians to assist in the upcoming November 8, 2022 Statewide General Election.  
 
The Elections Division is a fast-paced environment.  This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.
 
We are currently seeking dedicated and hard-working individuals for temporary, full-time positions to be hired into one of the following areas:
 
Warehouse Technician

• Testing functions of electronic voting equipment 
• Staging heavy equipment containers for delivery
• Inventorying and moving voting equipment and Vote Center supplies
• Assisting in delivery and pickup of voting equipment at Vote Centers 
• Assisting in delivery of spare equipment and supplies to Vote Centers
• Driving personal vehicles regularly to each Vote Center on an assigned route to make sure that all equipment is properly functioning

 
Field Technician

• Testing functions of electronic voting equipment 
• Assisting in delivery, connection and testing of voting equipment at Vote Centers 
• Troubleshooting voting equipment at Vote Centers
• Assisting in delivery of spare equipment and supplies to Vote Centers
• Driving personal vehicles regularly to each Vote Center on an assigned route to make sure that all equipment is properly functioning

 
Use of personal vehicles is mandatory for Warehouse Technicians/Field Technicians. Vote Center routes will be assigned based on geography and location. Warehouse Technicians and Field Technicians may report directly to Vote Center(s) during the voting period. All candidates should be comfortable driving for assignments as necessary. Drivers will be reimbursed for their mileage.
 
The hourly wage for this position starts at $26.37.  Warehouse Technicians/Field Technicians are classified as Office Assistants.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment. Overtime is expected for these positions. 
 
IMPORTANT: The County of San Mateo follows state and local best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff.  Such measures may include but are not limited to regular sanitization of equipment with provided supplies, class size limits, wearing masks inside the training center, enforcing social distancing, facility ventilation, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards. 

QUALIFICATIONS

Ideal Warehouse Technicians/Field Technicians will have a minimum of one year of computer experience or education and experience working in a fast-paced environment requiring manual labor. Preferred candidates will have attention to detail and be able to lift and carry materials weighing more than 50 pounds.
 
Use of personal vehicles is mandatory for Warehouse Technicians and Field Technicians. All candidates should be comfortable driving for assignments as necessary. Drivers will be reimbursed for their mileage.
 
The ability to work multiple elections is preferred. Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments.
 
Critical skills for all Election Worker Warehouse Technicians/Field Technicians include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions.
 
Typical office hours are 8:00 am to 4:30 pm, Monday through Friday. However, these positions may require working overtime, including long hours, weekends, evenings, and holidays.   (Any authorized time worked more than 40 hours in the workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1-1/2) times the overtime worked.

Generally, extra-help employees who work on a holiday shall be compensated for such time worked at the rate of one and one-half (1 1/2) times the straight-time rate as provided in the Overtime Section of this MOU for their work group).
 
The selected individuals must be available for the entire employment period until the completion of their assignment.

APPLICATION/EXAMINATION

Anyone may apply for these important positions. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).
 
This is a continuous recruitment. The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. Positions could be filled at any time. 
 
PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT. The Elections Division will contact you by phone or email if your qualifications meet the current needs.
 
Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click "Apply". If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

(Computer access is available for free at any San Mateo County Library.)
 
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. The recruitment will be open until all positions are filled.
 
Tentative Interview Dates: August 15 and until filled
 
Interviews will be conducted by video conference via Microsoft Teams.
 

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.

The County is an Equal Employment Opportunity Employer.

 
Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.smcacre.org

Analyst: Chet Overstreet (08092022) (Office Assistant I – E334)