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The County of Yuba is recruiting for the position of Office Assistant I-II. There is currently a vacancy at Juvenile Hall/Camp Singer Detention Services within the Probation Division.  The eligible list established from this recruitment may be used to fill additional vacancies for this classification that may come available in other departments during the duration of this list.  This classification is the entry level in the clerical series, and provides a variety of routine to difficult office support, which may include typing, word processing, receptionist duties, record-keeping and filing and performs related duties as assigned.  Initially under close supervision, incumbents learn office, County and departmental procedures.  As experience is gained, there is greater independence of action within established guidelines.  This class is flexibly staffed and incumbents may advance to the Office Assistant II level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.  Specific duties, including the amount of typing, word processing, use of computers and contact with the public, will vary based on the needs of the assigned department.

Are you a progressive manager with keen business acumen and a desire to lead a team of committed buyers and contract administrators to the next level of professional development?  Do you have the proven experience to procure $400 million of supplies, equipment, and related services? Do you want to work for a committed organization that provides exceptional services to the communities we serve?
 
If so, we are looking for you!  The County of San Mateo is seeking highly-qualified candidates for the position of County Procurement and Contracts Manager.
 
The Procurement and Contracts Manager will direct the overall operations of the County's centralized purchasing division, which is responsible for providing countywide procurement and contract services to ensure county departments obtain maximum value for each dollar spent and maintain compliance with all relevant County, State, and Federal laws, ordinances, and policies.  
 
To assist in these endeavors, the Manager will supervise a dedicated team of procurement professionals committed to exceptional customer service and fair, open, competitive, timely, and ethical procurement practices. 
 
In addition, the Manager will oversee the final stages of implementing a new Contract Management System (CMS) and will manage and provide ongoing guidance, support, and training for users. The County enters into more than 1,500 contracts annually.

Specific duties and responsibilities in the following areas include, but are not limited to the following:
 
Technical Expertise

• Serve as public procurement advisor and technical expert to management and staff.
• Oversee and review the drafting, editing, and finalizing of contracts, including purchase orders, in accordance with prescribed laws and regulations.
• Ensure procurement practices are consistent, open, and designed to encourage fair and maximum competition.
• Negotiate with and assist staff in negotiating with contractors and suppliers on proposals.
• Read, understand, interpret, explain, and apply the provisions of Federal and State regulations pertinent to contracts and procurement, particularly in association with public works and federal and State grant-funded projects.
• Establish standard clauses for use in contracts, solicitation, and purchase orders.
• Satisfy County requirements for goods and services through expertise with joint procurements, piggybacking, and other agreements.
• Assist with the development and drafting of policies and procedures to ensure compliance with federal, state, and County code requirements that guarantee efficient, cost-effective, and quality services and maximize the County's buying power.
• Draft, review, and edit, procurement and contract documents and procedure manuals.
• Develop performance metrics to measure departmental and staff performance.
• Conduct annual customer satisfaction survey of all users. 
• Work regularly with County Counsel and Risk Management to preemptively resolve issues that could involve litigation.

 
Systems Management

• Develop and maintain appropriate systems and procedures for soliciting quotations, bids, and proposals, for agreement administration, and for inventory and records management.
• Implement and manage an automated contracts management and/or procurement system.

 
Staff Management

• Direct the work of professional and clerical staff responsible for the procurement of materials, supplies, equipment, and services for County departments, districts, and other affiliates, in accordance with County policies and procedures, and other statutes, laws, and regulations.
• Select, hire, train, supervise, and evaluate performance of subordinate staff.
• Coach and engage staff to create an environment of continuous improvement.

 
Collaboration

• Meet regularly with County employees from numerous departments to clarify the laws, ordinances, and regulations governing procurement.
• Collaborate with departments in developing specifications for purchase needs, and confer with and advise County staff regarding complex purchasing issues.
• Offer instruction to County staff involved in procurement at any level.
• Develop training programs for new buyers and contract administrators so they gain an understanding of County procurement and contract policies and procedures.
• Provide technical assistance to other department management and professional staff who are involved with contract development and management.

QUALIFICATIONS

Any combination of experience and training that would provide the required knowledge, skills, and abilities is qualifying.  
 
A typical way to qualify would be the possession of a Bachelor's Degree in Public Administration, Business Administration, or a closely related field AND eight years of professional procurement experience including contract administration, and development of formal specifications, preferably in a local government setting.  A minimum three years of staff management experience is required.

The County Procurement and Contract Manager must have knowledge of:

• Principles and practices of public administration.
• Laws, policies, procedures, and best practices related to public sector procurement.
• California procurement and contracting requirements and contract law.
• Principles and practices of contract development, negotiation, and monitoring, including budgeting and financial record-keeping.
• Contract and legal drafting.
• Developing scopes of work and specifications, and researching and preparing highly complex specifications, solicitations and contract documents.
• Contract negotiation for professional and non-professional services, construction, and supplies.
• Personnel management and supervisory principles and practices including work planning, scheduling, review, evaluation, corrective action, and employee training, including training other department personnel responsible for purchasing goods.

The Manager must have the skills and ability to:

• Build team cohesion and drive high performance.
• Assist with the development and drafting of policies and procedures to ensure compliance with federal, state, and County code requirements that guarantee efficient, cost-effective, and quality services and maximize the County's buying power.
• Effectively facilitate change and stay resilient through challenging times.
• Interpret and apply rules, and effectively communicate interpretation to staff and customers.
• Build and maintain effective working relations with vendors, customer departments, and other stakeholders.
• Make recommendations regarding appropriate use of contract and/or agreement documents.
• Review procurement processes and recommend areas for improvement.
• Prepare solicitation specifications and analyze responses.
• Evaluate quality and price of products to judge suitability of goods and alternatives offered.
• Establish practices for maintaining records and documentation of transactions.

Would you like to join a team that manages the County of San Mateo's $3 billion budget? This position will allow you to enhance your already-proven budget and performance management skills, which could elevate your career path to new heights.

The Budget, Policy, and Performance (BP&P) Unit of the County Manager's Office is looking for you! We are seeking candidates for the position of Management Analyst to join our team.

The BP&P Unit develops and oversees the County's $3 billion budget, tracks the performance of County departments, and participates in setting County policy. Under the supervision of the Budget Director and Principal Management Analysts, Management Analysts conduct research, provide complex analysis on critical issues, and evaluate program effectiveness within all the County departments.  Management Analysts play a key role in bridging the County's vision for the community and the day-to-day management and operations of County programs and services.

Management Analysts have high exposure to the County executive team. They work with executives and Department staff on solving budget and performance issues, and on special projects. Examples of recent projects include the Home for All Project, 5-Year Capital and Information Technology Strategic Plans, financing of major capital projects, developing a Community Vulnerability Index, implementation of a new Budgeting System, Lean/Continuous Process Improvement projects, and program evaluation and redesign of selected units in County departments.

Special Compensation: Management Analysts in the County Manager's Office assigned to lead a Countywide special project or a functional area will receive up to a 10% pay differential in addition to all other compensation.  

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.  A typical way to qualify is:

• A Bachelor's degree from an accredited college or university in political science, business, or public administration or a related field plus two years of journey level analyst experience or a Master's degree from an accredited college or university in political science, business, or public administration or a related field plus one year of journey level analyst experience.

Knowledge of:

• Basic principles and practices of local government administration and organization.
• Sources and availability of information; methods of report presentation as it relates to assigned work unit.
• Principles of financial administration, including public budgeting and reporting.
• Principles and practices of organizational analysis, performance reviews, and human resource planning.

Skill/Ability to:

• Learn the Federal, State, and local regulations and guidelines related to assigned duties.
• Analyze a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations.
• Prepare clear and compelling staff reports and make presentations.
• Perform the full range of the assigned duties under minimal supervision.

SHAPE THE FUTURE – WORK in the OFFICE of the PEOPLE

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker Office Assistants to assist in the upcoming June 2018 election.  The Elections Division is a fast-paced environment, especially as elections approach.  This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Office Assistant to be hired into one of four areas:

1. Clerical Support
   1. Data entry
   2. Assembling election supplies
   3. Assembling and processing of Vote by Mail ballot packets
   4. Counting ballots
   5. Operating voting equipment
2. Customer Service
   1. In-person customer service assisting voters to register to vote or cast a ballot
   2. Phone customer service assisting voters with the above needs, finding election material and understanding their voting opportunities
   3. Operating voting equipment
3. Outreach Services
   1. Demonstrating voting equipment
   2. Registering voters
   3. Presenting information about the upcoming election
   4. Assisting voters to cast a ballot
4. Voting Equipment
   1. Helping function test voting equipment
   2. Assisting in delivery and pickup of voting equipment at polling places

Several, but not all, Office Assistants require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino, or Korean.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment.
 

Hourly wage: $18.38

QUALIFICATIONS 
Ideal Clerical Support and Customer Service candidates will have a minimum of one year of general clerical, office assistant, phone services, or computer experience.  Outreach Services candidates will have strong public speaking abilities and are bilingual in at least one of the above listed languages.  Voting Equipment candidates will have attention to detail and be able to lift and carry materials weighing more than 50 pounds.  Office Assistants able to work multiple elections are preferred.  Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions may require weekend and evening work assignments.

Critical Skills for all Election Worker Office Assistant positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions.

APPLICATION/EXAMINATION 
Anyone may apply for these important positions.  The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).

This is a continuous recruitment.  The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews. The positions could be filled at any time.

PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT.  The Elections Division will contact you by phone or email if your qualifications meet the current needs.

Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted.  However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.

IMPORTANT: Applications for this position will only be accepted online.  If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

(Computer access is available for free at any San Mateo County Library. Computer stations are also located at various County locations including 455 County Center, in the lobby of the first floor.)

Apply immediately.  This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Tentative Interview Dates:  
Depending on the position: February 20, 2018 through May 25, 2018

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  The County is an Equal Employment Opportunity Employer.

(Analyst: Chet Overstreet – Office Assistant I – E334 – 021218)
 

Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.shapethefuture.org

SHAPE THE FUTURE – WORK in the OFFICE of the PEOPLE

The San Mateo County Registration & Elections Division is seeking seasonal Vote Center Representatives (Office Assistant I) to assist in the upcoming June 2018 election.  Vote Centers have replaced polling places as in-person voting sites, and offer additional services over a longer period. This position requires familiarity with the basic operations of a personal computer, and ability to provide customer service and direct voters in a high-traffic situation.

We are currently seeking dedicated and hard-working individuals for the temporary, full-time position of Vote Center Representatives to be hired for the following duties:

1. In-person customer service assisting voters to register to vote or cast a ballot Confirming voter eligibility through online database
2. Explaining voting equipment
3. Registering voters
4. Providing information about the upcoming election
5. Issuing ballots
6. Operating voting equipment

Several, but not all, Vote Center Representatives require fluency in Spanish, Mandarin and/or Cantonese, Tagalog/Filipino or Korean
 
Vote Center Representatives will staff facilities that will be open for four to eleven days. People hired for this position can expect to work approximately 7 – 15 days including training.
 
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Extra help employees are not guaranteed permanent status at the end of the assignment.

Hourly wage starts at: $18.38

QUALIFICATIONS 
Ideal candidates will have a minimum of one year of general clerical, office assistant, phone services or computer experience, and a close attention to detail.  Vote Center hours are 8:30 am to 5:30 pm daily during the period of operation, including weekends and holidays, and 6:00 am to 9:00 pm on Election Day, June 5, 2018.  These positions may require evening work assignments.

Applicants with experience as Poll Workers or Universal Polling Place staff are strongly encouraged to apply.

Eleven-day Vote Centers will open on May 26, 2018, and four-day Vote Centers will open on June 2, 2018. Once opened, Vote Centers will stay in operation through June 5, 2018.

Critical Skills for all Vote Center positions include the ability to prioritize work, coordinate several activities, organize and maintain accurate files and records, and understand and carry out oral and written directions.

APPLICATION/EXAMINATION 
Anyone may apply for this position.  The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application, followed by a departmental interview (weight: 100%).

This is a continuous recruitment.  The Elections Division will screen applications as they are received and will contact qualified candidates for department interviews.  The positions could be filled at any time.

PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT.  The Elections Division will contact you by phone or email if your qualifications meet the current needs.

Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted.  However, if you are currently employed and would like to be considered, please indicate in your resume how you could meet the required work schedule given your current employment.

IMPORTANT: Applications for this position will only be accepted online.  If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

(Computer access is available for free at any San Mateo County Library. Computer stations are also located at various County locations including 455 County Center, in the lobby of the first floor.)

Apply immediately.  This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Tentative Interview Dates:
February 12, 2018 through May 25, 2018

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.  The County is an Equal Employment Opportunity Employer.

(Analyst: Chet Overstreet – Office Assistant I – E334 – 020116)

 
Registration & Elections Division
40 Tower Road San Mateo, CA 94402
Website: www.shapethefuture.org