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POSITION SUMMARY:

The Office Assistant I provides administrative support to the Recreation & Community Services Department, which includes program registration, facility reservations, recordkeeping, customer interaction and point of sale. Duties include responding to phone, mail, email and in-person inquiries, as well as requests from citizens, employees and other City departments. The Office Assistant I performs receptionist duties, including: typing, word processing, use of computer programs and applications, recordkeeping, organizing and compiling data, filing, computerized data entry, organizing calendars, working efficiently and effectively within Recreation & Community Services Department and other departments with minimal supervision and with outstanding customer service. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

1. Serve as the Recreation & Community Services Department’s first line of customer contact
2. Establish and maintain positive relationships with customers, employees, contractors and volunteers
3. Advise customers on the selection of programs that best fit their areas of interest
4. Assist customers in determining which rental facility to use for their events
5. Support annual & quarterly instructor management tasks
6. Enter activity data into the registration software
7. Performs other administrative/clerical duties as assigned

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: Basic office practices and procedures, including filing and the operation of standard office equipment, computers, related software, phone systems, fax/copy machines and email communications; Microsoft Office Suite including Word, Excel and Outlook; correct English usage written and verbal, including spelling, grammar, and punctuation; business letter writing and the standard format for typed materials; policies and procedures related to the department to which assigned; basic business data processing principles; effective time management principles; customer service principles; basic accounting principles.

SKILL AND ABILITY TO: Develop and maintain office files; compose routine correspondence from brief instructions; use initiative and sound judgment within established guidelines; prioritize work and coordinate several activities; multitask; communicate tactfully and effectively with the public, including interpreting and applying detailed rules and policies; rapidly learn, understand, retain and utilize directions, procedures, policies, processes and programs of the Recreation Department; provide excellent customer service to staff and customers in-person and via email and telephone; work harmoniously as part of a team or independently; perform successfully all the requirements of the position.

PHYSICAL DEMANDS: Sit at a desk for long periods of time; repetitively use fingers and/or wrists or hands while twisting or applying pressure; maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities; have rapid mental/muscular coordination; maintain effective audio/visual discrimination and perception to the degree necessary for the successful completion of assigned duties; and lift up to 25 lbs, and carry up to 10 lbs; maintain a professional and neat appearance.

EXPERIENCE AND EDUCATION:

Any combination of the listed experience and education requirements may lead to a qualifying application. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to graduation from high school. Completed college-level coursework is desirable.
• Experience: A minimum of one year of responsible secretarial or administrative experience. Prior experience with activity registration and facility rentals is highly desired.
• Valid California driver’s license is desirable
• Previous experience working with the public is desirable

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$16.75. to $20.75 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

The City of Sunnyvale is actively seeking a highly energetic, skilled, and motivated individual to join a well-established municipality as a Public Works Construction Inspector. The individual will perform quality assurance inspections on typical City capital construction projects. These projects include but are not limited to roadway rehabilitation, water, storm and sewer lines replacement, water stations and plants, wastewater and solid waste processing, parks, traffic systems and building upgrades and rehabilitation.

The ideal candidate will have a passion for excellence, a commitment to serving the community and have outstanding interpersonal skills. Other skills the City is looking for include strong leadership; ability to establish and maintain effective work relationships; and the ability to collaborate with a wide variety of stakeholders.

All of this, plus a generous benefits package and a competitive salary make the City of Sunnyvale a great place to work. 

A complete application consists of a City application and responses to the supplemental questionnaire.  The final filing date is December 2, 2019 at 5:00 pm. For complete information regarding this opportunity, please visit: Sunnyvale.ca.gov.

$39.26 - $50.11 Hourly

Salary: $81,662.26 - $104,224.43 Annually

RECREATION LEADER II

Recreation Department

15-25 hours per week without benefits

Recreation Leader II:  $13.50 - $15.10 hourly

OPEN UNTIL FILLED

Applications Will Be Reviewed As Submitted

Immediate need is in following programs but not limited to:

After School Program - Solorsano Middle School

Monday – Friday, 2:15 p.m. – 6:00 p.m.

Saturday, 8:00 a.m. – 5:00 p.m as scheduled

plus additional hours as needed

This position is a year-round, part-time position that may be assigned to one or more programs in Adaptive (Special Needs), Adult and/or Youth Sports, After School Program, Cultural Arts, Facility Attendant, Senior Center, Special Events, Summer Camps, and Youth Center/Youth Services, and other programs as needed.

ABOUT THE POSITION

The main goal of the City of Gilroy’s Recreation Department is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents.

GENERAL DESCRIPTION:

Under direct supervision of a Recreation Coordinator or Recreation Specialist and indirect supervision of a Recreation Supervisor, assist, plan, organize, and lead the physical, recreational, and social activities of assigned recreation programs.  Program areas include, but are not limited to, Adaptive (Special Needs), Adult and/or Youth sports, After School Program, Cultural Arts, Facility Attendant, Senior Center, Special Events, Summer Camps, and Youth Center/Youth Services.  This position may be a year round part-time position or seasonal position, depending on the recreation program. As related experience is gained as noted in the job qualifications and requirements, and with the recommendation in the employee’s performance evaluation, Recreation Leaders can advance from Recreation Leader I to Recreation Leader II or from Recreation Leader II to Recreation Leader III.  As the employee advances through the job series the employee will take on more responsibility and more challenging work assignments.

RECREATION SPECIALIST

Recreation Department

Gilroy Youth Center

$4,377.25 - $5,466.67 monthly, plus excellent benefits

APPLICATION CLOSING DATE:

Monday, December 2, 2019 at 5:00 p.m.

ABOUT THE POSITION

City of Gilroy is recruiting for one (1) Recreation Specialist for the Gilroy Youth Center. The goal of the Recreation Department is to effectively and efficiently manage the development goals of the city while creating an environment that encourages business expansion and development consistent with the city’s guiding documents.

GENERAL DESCRIPTION:

Under general supervision of a Recreation Supervisor or Recreation Coordinator, plan, organize, and direct the physical, recreational, and social activities of assigned recreation programs.  Program areas include, but are not limited to:  Aquatics, Adaptive (special needs), Adult and/or Youth Sports such as organized leagues or classes, After School Program, Cultural Arts, Facility Attendant, Senior Center, Special Events, Summer Camps, Theater, and Youth Center/Youth Services.  This position may be a full-time position, year round part-time position, or a seasonal position. This classification is distinguished from the Recreation Coordinator classification based upon the required education and experience and range/scope of work assigned.  Further, this is an entry-level, paraprofessional position supporting the Recreation Department.

Definition:

Under the supervision of the Recreation Manager, the Recreation Facilities Coordinator plans, organizes and coordinates usage for all Recreation & Community Services Department facilities.  This position is also responsible for the training and supervision of the part-time staff that is responsible for facility preparation and oversight.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

1. Coordinates scheduling and usage needs for all Recreation facilities in Los Altos through the use of the recreation registration system (RecTrac).  This includes all Recreation & Community Services buildings as well as gyms, sports fields and rentable picnic areas.
2. Analyzes facility demand in order to prepare facilities for seasonal usage levels through maintenance services and related equipment availability.
3. Works with all facility users to ensure needs are met in order to maximize the positive experience of facility use.
4. Regularly audits facilities to identify issues and report to maintenance staff.
5. Maintains inventory of facility equipment and supplies.
6. Studies and is familiar with department policies and regulations; is able to assess such information and make recommendations as necessary.
7. Enforces policy and procedure within scope of responsibility.
8. Recruits, trains, schedules, and supervises hourly employees and volunteers.
9. With assistance and direction from the Recreation Manager, documents and monitors hourly staff performance to ensure services and activities are delivered at the highest level possible.
10. Ensures accurate and timely completion of hourly staff schedules and time cards.
11. Prepares and/or coordinates recreation facility publicity.
12. Tours and supervises facilities and provides hands on assistance or guidance when necessary.
13. Conducts regular team meetings to engage staff, communicate work assignments, and keep staff apprised of pertinent department information and safety topics.
14. Builds and maintains positive working relationships with co-workers, other city employees and members of the public.
15. Respond to requests and inquiries from the general public in a timely manner; provides information regarding facilities.

16. Assists in pursuing additional resources for infrastructure improvements through grant applications, solicitation of donations and other fundraising activities.
17. Conducts and attend a variety of training seminars, staff meetings, clinics, and community meetings.
18. Assists the Risk Manager with restitution issues that arise from facility damage caused by non-city users.
19. Assists with preparing individual program or facility budgets as appropriate.
20. May assist in planning, organizing, developing, and scheduling community facilities.
21. May open and close facilities.
22. May perform emergency custodial maintenance work. Set up tables, sports equipment, chairs, and bleachers for rentals, classes and programs.
23. Gathers and compiles routine, statistical information and create narratives in order to assist in preparing reports.
24. May provide clerical support through program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquires about the facility.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF:

The principles, practices and technology used in the coordination of community facility usage.  This includes extensive customer service experience, familiarity with facility components and equipment used for meetings and programs, ability to create and manage spreadsheets and experience with facility reservation software.

ABILITY TO:

Respond effectively to facility issues and citizen needs; establish and maintain cooperative working relationships with others; maintain accurate, organized and complete records; use basic computer applications including Microsoft Office and RecTrac; train and coordinate the work of hourly and volunteer personnel; prepare reports, press releases, and other written information; make sound decisions in a manner consistent with the essential job functions; effectively communicate with others and assimilate and understand information in a manner with the essential job functions; work in a variety of conditions including indoor, outdoors, standing, sitting alone and in the proximities of others; work irregular hours including nights, weekends and holidays.

EXPERIENCE AND EDUCATION:

• Bachelor’s degree from an accredited college or university with major course work in recreation or a closely related field
• 2+ years of increasingly responsible experience in recreation services department
• Knowledge of the principles of effective supervision
• Ability to maintain a high level of professionalism at all times and discretion where necessary
• Effective written and verbal communications skills and strong problem solving skills.
• Effective computer skills; working knowledge of Microsoft Office products. Skilled in use of desktop publishing is desired. 
• Experience in facility reservation management is preferred
• Knowledge of budget preparation methods and procedures

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, and ethical; possesses excellent problem-solving skills and a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

PHYSICAL DEMANDS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required, including lifting up to 25 pounds.  May be exposed to dust, odors, oil, fumes and noise while carrying out regular duties.

RECRUITMENT PROCESS:

The recruitment will remain open until the position is filled. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. 

COMPENSATION:

This position is open until filled with a first review date of November 25, 2019.

Recreation Coordinator (Facilities) - $67,708.16-$ 82,299.69 DOE

EQUAL OPPORTUNITY EMPLOYER  

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request. 

LIMITATIONS AND DISCLAIMER 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

POSITION SUMMARY:

This is a position working in the Recreation & Community Services Department, assisting with marketing of the department and facilities which will include the use of social media apps and websites.  The position will assist with the development of marketing strategies, be involved in developing content for and managing the department’s social media outlets and websites. Responsibilities may include website design and maintenance, photography, tracking the progress of marketing efforts, conduct survey of members/patrons, involvement with special events and other projects as assigned by the Recreation Coordinator. This is a part time position that averages 25 hours per week.

GENERAL ACCOUNTABILITIES: The following statements are intended as general illustrations of the work in this job class and are not all inclusive for specific positions.

• Performs professional public/media relations, marketing and sponsorship sales duties for the Recreation and Community Services Department.
• Develops, writes and distributes promotional collateral materials, brochures, news releases and articles to enhance the image of the City of Los Altos.
• Responsible for website content, email newsletter creation through Constant Contact and social media outreach including but not limited to: Facebook, Instagram, Twitter, Nextdoor.
• Assists with tasks related to the quarterly publication of the City of Los Altos Recreation & Community Services Activity Guide including editing, cost management and meeting a strict schedule for completion of each edition.
• Assists with the management of contractor agreements for marketing and the Activity Guide.
• Supports Department and community events outreach efforts.
• Builds and maintains positive working relationships with co-workers, other city employees and members of the public.

• May attend a variety of training seminars, staff meetings, clinics, and community meetings.
• Advising on budget preparation as appropriate.
• May cover front desk duties in emergency situations.
• Gathers and compiles routine, statistical information and create narratives in order to assist in preparing reports.
• May provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies.
• Other Recreation & Community Services duties as assigned.

MINIMUM POSITION REQUIREMENTS:

KNOWLEDGE OF: The principles, practices and technology used in marketing and effective outreach using social media techniques as appropriate for a municipality.  This includes familiarity with marketing trends, and the technology used to assist in marketing recreation programs and services.

SKILL AND ABILITY TO: Respond effectively to citizen needs; establish and maintain cooperative working relationships with others; maintain accurate, organized and complete records; use basic computer applications including Microsoft Office; prepare press releases, and other written information; effectively communicate with others and assimilate and understand information; work in a variety of conditions including indoor, outdoors, standing, sitting, alone, and in the proximities of others.

PHYSICAL REQUIREMENTS AND GENERAL WORKING CONDITIONS: Regularly required to sit or stand, reach, bend, and walk about the facilities or program sites while performing the duties.  Repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Moderate physical effort required, including lifting up to 25 pounds.  May be exposed to dust, odors, oil, fumes and noise while carrying out regular duties.

EXPERIENCE AND EDUCATION:

• Completion of at least one year of college
• 2+ years of experience working with the public or in the marketing field
• Ability to maintain a high level of professionalism at all times
• Effective written and verbal communications skills and strong problem solving skills
• Effective computer skills; working knowledge of Microsoft Office products
• Knowledge of marketing and marketing trends is highly desirable
• Experience with publication software, particularly Adobe InDesign and Canva, is preferred

IDEAL CANDIDATE POSSESSES THE FOLLOWING CHARACTERISTICS:  Is highly professional, patient, respectful, ethical and organized; has a can-do attitude. Communicates effectively and proactively both verbally and in writing. Enjoys working in a small town atmosphere with an engaged public, including merchants, property owners and residents.

OTHER INFORMATION

Temporary employees are non-benefited, at-will positions. Since the City does not participate in Social Security and is required to provide an alternative retirement plan, you are required to participate in the City's defined contribution retirement plan through Nationwide where 3.75% of your gross compensation per pay period is deducted and put into the plan. The City matches this 3.75% for a total contribution of 7.5% of your gross compensation per pay period.

COMPENSATION:
This is a part-time, temporary position. Approximately 25-29 hours per week.
$25.00 to $30.00 hourly DOE

RECRUITMENT PROCESS:
The recruitment will remain open until the position is filled with a first review date of November 19, 2019. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a livescan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination.
 

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  

Please click on the Job PDF button below to view the full job announcement brochure. 

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

The City of Campbell announces an employment opportunity for:  

Customer Service Clerk

Department: Recreation & Community Services Department

Salary Range: $14.00 to $18.00 per hour DOQ

Part-Time, Temporary Non-Benefited position

Schedule: Mondays through Fridays

Approximately 5-8 hours per week

Closing Date: Open Until Filled

The Position: The Campbell Recreation and Community Services Department seeks Customer Service Clerks to assist with daily job duties associated with the main office of the Recreation and Community Services Department. This position reports to the Recreation Office Specialist.

Responsibilities:

• Answers inquiries and provides information to interested parties.

• Processes registrations, receives payments and issues receipts.

• Maintains files and records and processes mail.

• Provide a high level of customer service while handling routine inquiries and requests such as assisting the public in selecting appropriate recreation activities and processing registration payments and customer refunds.

• Registers participants in City sponsored classes and events.

• Acts as receptionist by referring calls and inquiries to the proper person or department.

• Operates a variety of office equipment including personal computer.

• Maintain effective communication and working relationships with those contacted in the course of work.

• Maintain accurate and organized program files and records.

• Follow City and Department guidelines and policies.

• Perform other duties as assigned.

Qualifications:

• Graduation from high school or possession of a GED.

• Proficient with Microsoft Word, Excel, PowerPoint, and ability to learn registration software.

• Ability to complete assignments with limited direct supervision.

• Ability to follow oral and written instructions and communicate effectively.

• Ability to keep basic records and perform basic arithmetic calculations.

• One year of experience in recreation/leisure services, customer service, and/or community-based services highly desirable.

• Bi-lingual candidate highly desirable.

Selection Process:

The most qualified applicants as determined by initial screening of applications will be invited to participate in an interview and a practical exercise. Selections will be made from the results of the interview, practical exercise and references. Selection is contingent on a pre-employment fingerprinted background check.

How To Apply:

Applications are accepted on a continuous basis, until position is filled.

 Apply online at www.calopps.org OR submit the below materials to recreation@cityofcampbell.com

1. Letter of Interest

2. Resume

3. City of Campbell Employment Application - Available at www.cityofcampbell.com/hr or at Human Resources, 70 N. First Street, Campbell, CA 95008 (City Hall, Upper Level).

The City of Campbell is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Campbell upon submittal of application. Documentation of the need for accommodation must accompany the request.

AN EQUAL OPPORTUNITY EMPLOYER