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Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the starting salary, employees in the Code Enforcement Inspector I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

The Code Enforcement Division is looking for self-motivated individuals with experience working in an inspection, regulatory, or enforcement environment with strong interpersonal skills, and a commitment to continuous improvement. In addition, candidate may be required to work a flexible schedule that may include working evenings or weekends. Applicants with bilingual skills are encouraged to apply.

As a Code Enforcement Inspector I/II, you would be performing a variety of inspection, investigative, and enforcement duties in relation to housing, building construction and environmental codes, zoning, land use, solid waste facilities, signs, health and safety, and state, federal, and municipal regulations and other laws, rules, and regulations as assigned. In addition, you would be tasked to  gather facts related to applicable ordinances, codes, laws, rules, and regulations to help determine and institute proper action to be taken.

Working with a variety of individuals and other entities, including citizens, business owners, homeowner groups, City, county and state offices and special districts is a constant, and as such, there may be instances when you may be required to explain, interpret, and make presentations of ordinances, codes, laws, rules, and regulations to citizens, group, agencies, businesses, and other entities.

For more info visit our Code Enforcement Website

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants for this recruitment.

Competencies

The ideal candidate will possess the most desirable combination of training, skills and experience, as demonstrated in past and current employment history; desirable competencies for this position include: 

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Conflict Management - Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

Sonoma-Marin Area Rail Transit is seeking a customer focused, self-motivated, organized and detail-oriented person to join our staff as an Administrative Assistant. 

This position will be assigned to the Front Desk Reception at the SMART Administrative Office located in Petaluma. The Administrative Assistant will provide clerical and administrative support to division management and provide customer service to the public, including Clipper sales. This position provides information to the public via the phone and in person regarding SMART's fares, services and schedules. Candidates should have knowledge of standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment. Knowledge of computer operation and standard office software packages required. Must have the ability to produce a variety of material to include graphs, charts, reports and standardized forms.

Under general supervision, the position will perform administrative and/or technical functions and provide office assistance in support of administrative and business functions; performs related work as assigned. While the primary work is administrative in nature, positions in this class apply knowledge of District policies and procedures to the work of the assigned department. Incumbents assist the professional level staff with assignments and projects in support of the overall goals and activities of the department.

This is a full-time, non-exempt position. Hours are Monday - Friday, from 8 am to 5 pm. 

Duties and Responsibilities include, but are not limited to:

Class specifications are intended to present a descriptive list of the range of duties performed by, and minimum requirements required of, employees in the class.  Specifications are not intended to reflect all duties performed within the job.  SMART reserves the right to determine and amend job responsibilities.

• Assists staff in a variety of professional and administrative duties.
• Provides independent administrative work to support business operations.
• Processes appropriate paperwork/forms related to services.
• Answers phones and routes calls as applicable.
• Sets up and maintains financial, statistical and operational records.
• Maintains inventory and office supplies; prepares purchase orders.
• Assists with meeting and event planning and implementation.
• Conducts Internet research as requested.
• Organizes and maintains various files; types correspondence, reports and forms from drafts, notes or briefs
• Routes outgoing materials.
• Inputs information into on-line computer systems; operates standard office equipment.
• Creates and maintains various electronic databases.
• Provides standardized response to public emails.
• Data entry.
• Uses specialized knowledge to respond to inquiries received from vendors, customers, and other department personnel.
• Monitors office processes/activities; processes financial, personnel and payroll transactions requiring qualitative or technical review.
• Prepares written and statistical reports as requested.
• Operates modern office equipment.
• Uses specialized software to create reports, drawings, maps, forms, etc. for assigned department, including Microsoft Word, Excel and PowerPoint.
• Performs other related work as required by the assigned department.

A thorough background check will be required including but not limited to current and past employers, personal references and education verification. A credit report will be required for positions covered under Labor Code 1024.5. A pre-employment physical including a urinalysis drug screen will be required.

Sonoma-Marin Area Rail Transit is an equal opportunity employer.

The City of Rocklin is now accepting applications for a Senior Office Assistant to perform a variety of complex and responsible clerical and administrative tasks within the Permit Center of the Community Development  Department. Duties will include, but are not limited to greeting customers and assisting them with the building permit in-take processes for commercial, multi-family and residential projects; organizing and routing work to the appropriate team member; reviewing building plan resubmittals and field revisions for completeness; collecting data and preparing and distributing monthly and weekly building reports; routing building plans to plan reviewers and consultants, including calculating the consultant’s plan check fees; assisting with the calculation of commercial and multi-family building fee estimates; training new employees on City processes, procedures and computer software programs; providing administrative support to staff related to the City’s permitting system, including updating fees, creating new permit types, and troubleshooting issues with the permitting system; tracking building permits that have expired, sending out correspondence, and working with the applicants to obtain the reissued building permits.

The City of San Mateo Police Department is Looking for a Police Records Supervisor

Why Join our Department?

The Police Records Supervisor is a vital position in the San Mateo Police Department and we are seeking a candidate to join our diverse and outstanding group of men and women who are dedicated to providing exceptional public service.  The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity and excellence.  We strive to be the model police agency that others will emulate and a leader in the County and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need.  We will continue to do this through cutting-edge technology, creative solutions to problems, by respecting individual rights, conducting fair and non-biased policing, and good, old-fashioned police work.

Look to some of the reasons why the City of San Mateo is a great place to work: https://youtu.be/XNAF7GZUNl8

What You’ll Do

The Police Records Supervisor plans, organizes, and supervises the activities of the Records Bureau of the Police Department and provides administrative and technical staff assistance.  The Police Records Supervisor receives general direction from a manager, Police Lieutenant, or higher level department personnel and exercises direct supervision over Police Records Specialists.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. 

The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Facility Attendant classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. This position is also covered under the Living Wage Policy

The Public Works Department is seeking to fill a vacant Facility Attendant position. This position is responsible for performing work of routine difficulty in a variety of custodial duties, minor maintenance work, and set-ups in preparation for events, meetings and other functions located at City Hall and other City Facilities such as Community Centers, Parks and Libraries. This position will be reporting to the Supervisor of Trades with lead direction from the Senior Facility Attendant.

Typical duties include, but are not limited to:

• • Performs custodial work such as sweeping, scrubbing, stripping, and waxing floors, as well as vacuuming, dusting, graffiti removal and washing windows.
  • Sets up equipment and platforms for events.
  • Arranges chairs, tables, and other furniture for both city and public meetings, banquets, dances, dinners, and other events according to charts, plans, and oral instructions.
  • Reads, interprets, and carries out written instructions to set up and arrange furniture and equipment for events.
  • Monitors on going events and provides any needed set-up or maintenance support.
  • Assists with maintaining outside grounds of City Hall to include cleaning sidewalks, storm drains, entries and stairwells.
  • Operates a variety of motorized equipment such as forklifts, scissor lifts, boom lifts.
  • Performs minor maintenance checks on vehicles such as forklifts, scissor lifts, boom lifts.
  • Performs minor repairs on equipment, furniture, plumbing fixtures, and other objects as needed.
  • Assist in the set-up of stages for productions according to specified plans.
  • Sets up public address systems and sound systems.
  • Monitors and completes various assigned work orders using work management system software.
  • Tracks schedules and set-up requirements for meetings and events using Event Management System software.
  • Inspects Libraries, Community Centers, Police Dept Facilities and other City buildings for housekeeping and minor maintenance issues.
  • Assists with cubicle and office moves at city hall to include the moving and lifting of file cabinets, desks and other office furniture.
  • Assists with replacing burnt out bulbs.
  • Assists with removal of City owned surplus items.
  • Ability to lift heavy weights from 20 to 80 lbs.
  • May be required to work weekends, holidays and swing shifts.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

 
Competencies

Job Expertise: Demonstrates knowledge of and experience with applicable professional /technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Flexibility: Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, time frames, performance expectations, organizational culture, or work environment.

Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

 
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

The City of Redwood City, Public Works Department invites you to apply for the position of Administrative Clerk I/II.   The incumbent will perform a wide variety of general clerical duties as required in the assigned departments.

Administrative Clerk I is the entry -level class in the Administrative Clerk series. The class is distinguished from the II level in one of two ways: routine and repetitive duties are performed according to established procedures, and changes are explained in detail as they arise; use as a training class for flexibly staffed positions.

Administrative Clerk II is the journey level class in the Administrative Clerk series. The incumbent is required to have prior clerical experience; perform the full range of duties for the class and meet the qualification standards for the class. An Administrative Clerk II is expected to perform duties with only occasional instruction or assistance, and work is normally reviewed on completion. Adequate performance at this level requires the knowledge of general City procedures on purchasing and personnel as well as a knowledge of department policies and procedures.

The ideal candidate will embrace the City’s emphasis on excellent customer service; will be an enthusiastic self-starter who anticipates the needs of the Public Works Department; will be accurate, detail-oriented and able to track and manage multiple tasks and programs, both process and results-oriented; will have proficient writing and editing skills; will be proficient at using a computer, multi-line phone system, and office applications including Microsoft Outlook, Word, Excel, PowerPoint, and Access; will be able to update and maintain records and filing systems; will be flexible, perceptive, and dependable in performing duties and follow through; will be a team player who likes working with a variety of City staff and the public, and have a sense of humor. 

Please click on the PDF link below to review the complete job announcement.

ADMINISTRATIVE ASSISTANT

Supporting the Natural Resources and Real Property Departments

Annual Salary Range: $62,419 – $77,912

plus full benefits including CalPERS pension

Application Deadline: February 23, 2020 at 5:00 p.m.

Are you a bright, curious, and energetic administrative professional with a passion for preserving open space? Midpeninsula Regional Open Space District is seeking an experienced Administrative Assistant to support our Natural Resources and Real Property Departments.  In this position, you will play an active role in protecting some of our most precious and threatened open space resources in Santa Clara, San Mateo, and Santa Cruz Counties.  This is a full journey-level classification where the incumbent is expected to perform a wide variety of administrative and office support duties with occasional instruction or assistance.

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. Midpen is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position: The Administrative Assistant will provide high quality administrative support to the Natural Resources and Real Property Departments. We are looking for an organized person with excellent verbal and written communication skills and superb attention to detail to perform a wide variety of administrative duties supporting departmental and program operations.  Duties include, but are not limited to: in Natural Resources you will coordinate public meetings and bid requests with Midpen Project Managers and outside contractors; in Real Property you will assist with title/escrow transactions, database management, and interfacing with the Counties on real estate matters.  

Required Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade and three (3) years of progressively responsible general office experience.  Applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, mid-level Excel spreadsheet, as well as Adobe Acrobat editing.  A Bachelor’s Degree and public sector experience are a plus.

Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

Working Conditions:   This position is at Midpen’s offices in Los Altos, California.  In addition to working in the office, the Administrative Assistant may hike on trails.  Occasional evening work may be required for committee or public meetings.  Ideal candidates will be comfortable working in these conditions.

Employee Benefits:   Midpen provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of Midpen’s website for details.

How to Apply: Apply online at CalOpps.org.  The application deadline is February 23, 2020 at 5:00 p.m. 

CalOpps is unable to accept applications after the deadline.

The following application items are required:

1. Fully completed CalOpps employment application* 

2. Cover letter 

3. Resume 

4. Supplemental question responses

*Incomplete applications will not be considered for the position.  Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

Recruitment Timeline: We recommend applicants’ schedules be open during this timeframe for panel interviews.

Midpen is unable to accommodate individual schedules.

First Interview: March 17, 2020

Final Interview/Written Exercise at our Los Altos Office: March 20, 2020

Estimated Start Date: April 2020

Applicants with disabilities may request reasonable accommodation

by contacting the Human Resources department at 650-691-1200   

Put your passion for Open Space to work!

The County of Yuba is currently recruiting for a Supply Mail Clerk in the Health and Human Services Department. Under general supervision, receives shipments, fills supply requests, processes incoming and outgoing mail, provides courier services, assists with routine minor maintenance and repair and performs related work as assigned.

Example of Duties (See job description for the complete list):

· Process all out-going mail for the department; receive, sort by zip code, weigh and use postage meter machine to stamp mail based on pre-sort regulations.

· Pick up, sort and distribute inter-county mail from other departments within a specified time schedule, and deliver daily presorted mail to centralized locations.

· Check inventory daily and assist in ordering supplies and forms.

· Perform various errands for the department such as picking up print orders and supplies on an as needed basis from various local vendors, taking postage meter head to the Post Office and replenishing the postage as necessary.

· Performs minor custodial duties as necessary to maintain safe and orderly public and employee areas.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.