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FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst II. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Management Analyst series and is distinguished from the I level by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

SUPERVISION RECEIVED AND EXERCISED

• Receives direction from assigned management or supervisory personnel.
• May exercise technical and functional supervision over lower level professional and direct supervision over technical and administrative support personnel..

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.
• Programs, processes and structure of assigned department.
• Principles and practices of accounting and municipal budget development and administration.
• Pertinent local, State and Federal laws, ordinances and rules.
• State and Federal legislative and regulatory processes.
• Principles and practices of grant administration.
• Principles of project management.
• Principles and practices of supervision.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Independently perform professional analytical work in support of assigned department and programs.
• Identify, research, and respond to questions from other City departments, outside agencies and the public.
• Prepare, analyze and present technical, financial, and statistical reports and presentations, requests for proposal, contracts and agreements.
• Independently analyze situations and data and develop logical conclusions and sound recommendations.
• Develop financial models related to costs, rates and revenues.
• Analyze and respond to program effectiveness.
• Analyze financial data, fiscal and actuarial reports.
• Conduct, prepare and present special studies related to assigned operations.
• Coordinate, analyze, prepare and present special studies related to assigned operations.
• Supervise, train and evaluate assigned staff

EXPERIENCE AND TRAINING

Experience:

Two years of responsible experience performing duties similar to that of an Management Analyst I with the City of Roseville.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4-6 Years
• 6+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 2 Years
• 2-4 Years
• 4+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

FINAL FILING DATE: We are accepting applications until closing at 5 pm, January 28, 2021

IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION.

THE POSITION

The Human Resources Department is accepting applications for the Regular and Full-time position of Management Analyst I. The current vacancy is in the Police Department, however the list may be used to fill future vacancies in other departments for the duration of the list. The typical work schedule is Monday through Friday, 8 –5 pm; a flex schedule may be available.

The City of Roseville promotes a no smoking atmosphere.

THE CITY

The City of Roseville (COR) incorporates the following Core Competencies as part of the City’s culture:

• Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations.
• Build trust: Ensure honesty and integrity to gain confidence and support of others.
• Ensure accountability: Take responsibility for the outcomes of one’s own work and foster a sense of ownership in others.
• Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions.
• Collaborate inclusively:  Build effective working partnerships, alliances, and teams.
• Make quality decisions: Make sound, timely decisions and recommendations.
• Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities.

DEFINITION

To perform professional administrative, financial, budgetary and operational support and analysis for a department, division or program; to perform research, statistical, and other analytical work; and to fulfill other administrative assignments in functional areas such as budget, contract administration, grant administration, communications, legislative monitoring, and regulatory compliance.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Management Analyst series.  This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  Since this class is typically used as a training class, employees may have only limited or no directly related work experience.  Employees work under general supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

• Receives general supervision from assigned management or supervisory personnel.
• May exercise technical and functional supervision over technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets and supporting analyses and forecasts; prepare revenue projections, conduct fee analyses and recommend strategies to meet budgetary targets.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Research and analyze pending legislation and identify impact to department programs and activities; work with lobbyist to influence pending legislation and regulations.
• Serve as liaison between outside organizations and the City; provide professional guidance with respect to City policies and procedures.
• Participate in the development and implementation of departmental strategic plans.
• Investigate, analyze, develop and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Analyze, revise and develop fees; negotiate and administer contracts; ensure compliance with department procedures, City policies, and pertinent laws, regulations and ordinances.
• Coordinate and participate in financial and administrative activities of an assigned department, division or program; participate in the administration of reimbursement activities and programs; review and approve a variety of accounting transactions for assigned department.
• Research, document, coordinate and participate in the implementation of new technology including the development of tools, processes and procedures; develop and provide training and serve as system administrator.
• Assist in the development and analysis of departmental policies, procedures and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments and the general public; support department’s communications efforts.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; develop, maintain and monitor grant budgets and award milestones;  and ensure all requirements are being met and submitted accordingly.
• Assist with the selection and management of consultants and contractors; develop, monitor and administer contracts.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various financial, statistical and narrative reports on operations and activities.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate technical support activities with other departments, divisions and outside agencies.
• May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel; provide or coordinate staff training; and work with employees to improve performance.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaint.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles and practices of organization and administration.
• Principles and practices of budget preparation, analysis and administration.
• Statistical and graphical presentation methods.
• Principles and practices of research and quantitative analysis.
• Principles and procedures of financial record keeping and reporting.
• Technical report writing procedures and grant proposal development.

Ability to:

• Learn programs, processes and structure of assigned department.
• On a continuous basis, know and understand all aspects of the job.  Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Learn applicable Federal, State and local laws, codes and regulations.
• Research, analyze and resolve technical administrative issues.
• Work with and maintain the confidentiality of information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

EXPERIENCE AND TRAINING

Experience:

No professional experience is required.

Training:

A Bachelor’s degree from an accredited college or university, preferably in business administration, finance, accounting, public administration, or a related field.

License or Certificate:

Possession of a valid California driver’s license by date of appointment.

SUPPLEMENTAL QUESTIONNAIRE

1. Your responses to questions 2-4, the applicant’s education, training and experience, will be scored using a pre-determined formula.  Your responses to these questions must be consistent with your employment application information.  This experience must also be described in the “Work Experience" section of this application.  Responses to the supplemental questionnaire that are inconsistent from your “Work Experience” section in the application will not be scored.  I understand and agree with the above instructions.

• Yes
• No

2. Was any of the work experience listed on your application an unpaid internship, or volunteer work?  If so, please list below which ones.

3. How many years of experience do you have performing professional financial and budget analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2-3 Years
• 3+ Years

4. How many years of experience do you have performing professional administrative or operational analysis for a department, division, or program?

• No Experience
• Less than 1 Year
• 1-2 Years
• 2+ Years

5. Describe your background and skills related to the handling of administrative tasks and responsibilities.  Please include your experiences reviewing and analyzing documents, writing and editing reports, analyzing and managing data.  Please indicate your employer and the length of relative experience.

6. Describe your background and skills related to financial analysis, budget, and accounting. Please indicate your employer and the length of relative experience.

7. Describe your project management experience.  Give specific details including the scope of the project, your role, the level of staff in the organization you worked with, and the outcome of the project.

SELECTION PROCESS

All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination.  The applicant’s experience and education will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the Employment List.  Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations.  Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test.

THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.  IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS.  MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION.

 ACCOUNTING & GENERAL SERVICES SPECIALIST I/II – Mental Health

CLOSE DATE: Monday, January 25th, 2021

SALARY RANGE:

I - $15.90 - $19.33 Per Hour
II - $17.55 - $21.34  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Monday, January 25th, 2021

THE POSITION
The Accounting & General Services Specialist I/II position at the Glenn County Health & Human Services Agency, Mental Health Division, under general supervision is the journey level of the para-professional Accounting & General Services Specialist series.  Assignments are generally limited in scope, but are handled with less supervision and with more independence than the entry level classification.  This position may serve as a generalist, performing a wide variety of duties involving multiple administrative and customer service functions; department administration or projects, or programs that require knowledge of the terminology, procedures, and practices for the assigned functional area and performs related work as assigned. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE

Experience:        

I - Two (2) years of full-time experience performing advanced journey-level clerical, secretarial, or administrative support work.  

II - One (1) year of full time experience performing the duties of a County Services Specialist I in the County of Glenn. OR Three (3) years of full-time experience performing advanced journey-level clerical, secretarial, or administrative support work. 

Training:       

I/II - Equivalent of two years (60 semester or 90 quarter units) of coursework in business administration, public administration, personnel, statistics, economics, accounting, or a closely relate field from an accredited college or university. OR Bachelor’s degree in business administration, public administration, personnel, statistics, economics, accounting or a closely related field from an accredited college or university may substitute for two (2) years of required experience.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                           *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Monday, January 25th, 2021
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.

Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street
Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).

Applications accepted until Monday, February 8, 2021

Written Exam: TBA

Oral Exam: TBA

Resumes are not accepted in lieu of completing a City application.

Incomplete applications will not be accepted.

DEFINITION

Under the supervision of the Plant and Equipment Maintenance Manager, does skilled mechanical work in repairing and installing equipment in the Water and Wastewater systems; and performs other duties as assigned.

EXAMPLES OF DUTIES

Installs, replaces and repairs pumps, motors, generators, and auxiliary equipment; levels and aligns equipment to prevent vibration; installs and connects instruments, gauges, tubing, pipes, instrument panels, switches and valves; dismantles pumps, compressors, motors and generators for inspection of worn or broken parts and makes appropriate adjustments, replacements and repairs; keeps written and computerized records of repairs and maintenance services performed; furnishes Plant and Equipment Maintenance Manager with information for parts and inventory control; assists operators and maintenance personnel in the general maintenance of equipment and facilities of the Department of Water and Wastewater Resources; may be required to work under adverse conditions.

MINIMUM QUALIFICATIONS

Knowledge of:           The installation, operation and repair of pumps, compressors, motors, generators and related equipment; mechanical ability and skill in the use of tools and materials involved in the installation, maintenance and repair of mechanical and electrical equipment; use of welding equipment and cutting torch; knowledge of pipe and pipe fitting installations; use of appropriate safety equipment and tools and principles of safety and accident prevention.

Ability to:       Safely diagnose and repair mechanical and electrical defects; read, understand and work from blueprints, diagrams and installation sketches; understand and follow written and oral directions; prepare reports and keep accurate records; learn and efficiently use the Department's computerized maintenance information system; instruct others in maintenance and repair of the Department's equipment and facilities; perform heavy manual labor involving lifting, carrying, kneeling, crawling and climbing; work in adverse conditions which require exposure to noise, noxious odors, gases, contact with water and/or wastewater, and risk of bodily injury; maintain different tools and equipment in the fresh water and wastewater systems; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education:     Graduation from high school or equivalent.

Experience:    Three years of experience in the operation, maintenance and repair of electrical and/or mechanical equipment.

Physical Requirements:       Moderate and sometimes strenuous exertion required, including sustained walking, standing, bending, climbing and lifting.

License: Possession of a valid Class C California Driver's License.

The City of Rocklin is looking for an Equipment Mechanic I for the Fleet Division of the Public Services Department to service and perform major and minor repairs to City automobiles, trucks, tractors, and other power driven equipment; and to perform related work as required. 

This is the entry-level class in the Equipment Mechanic series.  This class assists in the preventive maintenance, troubleshooting, service and repair activities on a range of light and heavy

City vehicles, public safety vehicles and equipment, and construction and maintenance equipment. This class is alternately staffed with Equipment Mechanic II and incumbents
may advance to the higher-level class after gaining the knowledge, skills and experience
that meet the qualifications for and demonstrating the ability to perform the work of the
higher-level class.

Incumbents receive direct or general supervision from the Fleet Services Supervisor, and may exercise technical and functional direction over assigned staff.

The County of San Mateo Registration and Elections Division of the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer is looking for qualified candidates for the position of Elections Specialist III.

This highly specialized position performs varied coordinative technical duties to ensure that County and local, city, and special district elections are conducted efficiently and in accordance with laws and regulations. Successful performance of the work requires the use of independent judgment and initiative along with the skill to follow through on multiple projects and details.

Additional skills include expertise working with the community and political groups, exceptional report writing skills, and strong project management skills. Prior experience with elections and basic knowledge of California election laws, regulations, and procedures is strongly preferred.  The ideal candidate will be able to "hit the ground running" due to previous or current (full-time) employment in an Elections Office, providing technical support to the election process. This position may provide indirect technical or functional supervision of employees in the Elections Specialist I/II classification.
 
Examples of Duties: 
Duties in each of the units may include, but are not limited to, the following:
 
Supervise the Vote Center Unit

• Inspect and select Vote Center locations in compliance with Election Code and accessibility requirements.
• Prepare and conduct training classes for extra help and temporary workers.
• Coordinate the preparation, distribution, and delivery of Vote Center materials and voting equipment.
• Assist with re-precincting and re-districting projects and preparation of related maps.
• Direct the updating of precinct and district maps; monitor and coordinate the re-precincting process.

Supervise the Voter Registration Unit

• Process affidavits and maintain the voter file in accordance with federal and state laws.
• Process voter data requests.
• Process petitions.
• Submit regular reports to the Secretary of State.

Supervise the Sample Ballot Unit

• Prepare the Sample Ballot for general and special elections.
• Supervise the recruitment, selection, training, and evaluation of extra help and temporary workers.
• Coordinate mailing and labeling of voting materials including Sample Ballots and Voter Information Pamphlets.

 
Supervise the Vote by Mail Unit

• Provide and receive ballot request forms, verify voter signatures, input voter data, and operate specialized software applications.
• Conduct recounts to verify voting computer accuracy.
• Prepare statistical reports.
• Maintain voter files and databases.
• Operate ballot sorting, scanning, and adjudication equipment.

 
Supervise the Candidate Filing Unit

• Research state and federal election laws and regulations and prepare reports regarding their impact on County election procedures.
• Plan, coordinate, and assist districts and cities within the County in preparing agreements for election services; coordinate and oversee the provision of these election services with the district or city.
• Facilitate the candidate filling nomination process; receive and file nomination forms such as campaign statements, conflict of interest filings, filing fees, and ballot measure arguments.
• Ensure that requirement signatures are obtained to place the candidate or measure on the ballot.
• Prepare and circulate instructions related to all phases of the nomination and ballot process; provide advice and information to other agencies, candidates, the public, and others regarding the election process.
• Direct the updating of precinct and district maps; monitor and coordinate the re-precincting process.
• Prepare election timetables, voting schedules and workload calendars; prepare election notices and arrange for their publication.
• Prepare ballot copy, pamphlet copy, and precinct instructions; prepare quotation requests and estimate production costs.
• Ensure the accuracy of all ballot and informational materials; proofread materials for correctness and completeness.

 
Operate Elections Division Computer Systems

• Using specialized computer software, operate Elections Division systems to set up election parameters; create and generate ballots, election data material, and petitions; test for logic and accuracy; and process canvassing.
• Maintain divisional hardware, software, and databases.
• Coordinate vendor support, user training, and troubleshooting for computer systems.
• Maintain records, compute costs, and prepare reports and billing for services.
• Oversee and perform a variety of support duties such as organizing and maintaining work files, preparing correspondence, distributing election materials and voting computers, and operating standard office equipment, including a computer.
• Instruct and direct the work of support staff on a project or seasonal basis, as needed.
• Perform related duties as assigned.

QUALIFICATIONS

Education and Experience:
Successful candidates will have any combination of education and experience that would likely provide the required knowledge, skills, and abilities to perform the duties of the job.  A typical way to qualify is two years of experience providing technical support to the election process OR three years of journey level legal or general office support experience.
 
Ideal candidates will have a bachelor's degree or higher in political science, business, public administration, policy, journalism, information technology, or another related field. Three years of election and/or legal experience OR five years of project/program management is desired.
 
Knowledge of:

• California Elections Code and precinct accessibility requirements as defined by the Secretary of State.
• Basic California election laws, regulations and procedures as they apply to the conduct of elections.
• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Basic business data processing principles and the use of a personal or on-line computer.
• Business arithmetic.
• Correct English usage, including spelling, grammar, and punctuation.
• Recordkeeping principles and procedures.

Skill/Ability to:

• Perform technical, complex, and detailed election support work.
• Organize and coordinate multiple activities.
• Communicate effectively both orally and in writing.
• Read, interpret, and apply complex laws, rules, and procedures.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Train, supervise, and evaluate permanent and temporary personnel.
• Prepare and present training and voter registration programs.
• Maintain accurate records, prepare reports, and compose correspondence and other written materials.
• Use initiative and sound independent judgment within established guidelines.
• Make accurate arithmetic calculations.
• Read and interpret district and precinct maps.
• Operate standard office equipment, including a computer.

APPLICATION/EXAMINATION

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form.
 
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%) which may include the evaluation of a written and/or performance exercise given prior to the interview.
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received electronically by the Human Resources Department before midnight on the final filing date.
 
~ Tentative Recruitment Schedule ~
Final Filing Date:  January 19, 2021
Screening Dates:  January 21 – January 25, 2021
Panel Interview Dates:  February 3 and/or 4, 2021
  
At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.

The County is an Equal Opportunity Employer.

 
 Analyst: Chet Overstreet (01062021) (Elections Specialist III - E168)

DEFINITION

Under direction, performs a variety of difficult clerical and secretarial work; relieves the director of a department of administrative details; and does related work as required.

DISTINGUISHING CHARACTERISTICS

This is a journey level class performing diverse and complex duties requiring independent judgment and clerical skills; must know organization and function of the department’s general government; may lead or train part-time or entry level clerical personnel; acts as secretary to the Department Director.

EXAMPLES OF DUTIES

Performs secretarial work for the Director of a department such as:

• Prepares, types and assembles agenda packets for meetings
• Takes and transcribes meeting minutes
• Initiates and follows up actions to insure proper completion of routine departmental reports
• Assists in the preparation of the department budget(s)
• Keeps office accounts
• May receive some currency
• Orders and maintains supplies
• Prepares payroll, billings and fee records
• Maintains and recommends improvement in complex filing systems
• Reviews materials for errors in grammar and English usage
• Serves as a receptionist for department and staff
• Provides information, answers requests and complaints from the public
• Schedules appointments with department director or staff member
• May relieve supervisor of administrative detail such as compiling statistical information, reports, requisitions
• Schedules meetings and conferences
• Works cooperatively with various agencies, organizations, and vendors
• May assign and review the work of clerical subordinates
• May be required to work overtime
• And other duties as required

DESIRABLE QUALIFICATIONS

Knowledge of:

• Basic computer terminal operation methods and office software.
• Modern office methods, equipment and procedures
• Telephone and receptionist techniques
• Filing techniques
• Business letter and report writing
• Correct English usage, spelling, punctuation and grammar
• General organization and functions of the City government
• Advanced application of Microsoft word

Ability to:

• Perform responsible clerical and secretarial work requiring independent judgment, speed and accuracy
• Learn the functions and procedures of the assigned department
• Take responsibility for compilation and organization of reports
• Compose correspondence from verbal instructions or marginal notes
• Make arithmetical calculations with speed and accuracy
• Understand and carry out oral and written directions
• Type at a speed of (60) WPM from clear copy
• Meet the public tactfully and courteously and furnish routine information
• Establish and maintain cooperative working relationships with officials, employees, and others contacted in the course of work
• Use good judgment in assessing priority to work load
• Learn, interpret and apply policies, laws, rules and regulations

MINIMUM QUALIFICATIONS

Education

• Completion of the twelfth grade or equivalent
• Supplementary courses in modern office practices

Experience

Two years of responsible clerical experience in City government or equivalent

SELECTION PROCEDURE:

Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications.  A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process. Following appointment, a minimum six-month probationary period is required as the final phase of the selection process.

APPLICATION PROCESS:

Applications are available at the Personnel Department, Sanger City Hall, 1700 7th Street, Sanger, CA 93657. Applications can also be filled out online at

www.calopps.org/city-of-sanger. Applications must be complete and received prior to the filing deadline. POSTMARKS ARE NOT ACCEPTED.

Resumes will not be accepted in lieu of a completed application.  All statements made on the application are subject to verification; false statements will be cause for disqualification or discharge.

AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES & HANDICAPPED INDIVIDUALS ARE ENCOURAGED TO APPLY

Note:  The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained in this bulletin may be modified or revoked without notice.  Questions regarding this announcement may be directed to the City of Sanger Personnel Department.

PUBLIC AFFAIRS SPECIALIST II

Are you a skilled, strategic communicator with top-notch writing skills, at least three years of experience and a proven track record developing print, digital and social media content for multiple audiences? Do you possess strong project management skills and attention to detail with the ability to organize and prioritize multiple projects in a fast-paced environment? The Public Affairs Specialist II position is an exciting opportunity to help build awareness and engage users with Midpen open space preserves, programs and projects.

About Midpen:  Midpen is a regional greenbelt system in the Santa Cruz Mountain region comprised of nearly 65,000 acres of land in 26 extraordinary open space preserves, permanently protected for natural resource conservation, public enjoyment and recreation. Midpen is a public agency with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection, natural resource restoration and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

About the Position:  The ideal candidate will be an exceptional, strategic, and professional communicator who thrives with a full plate and varied workload in a dynamic and collaborative group; and who is a creative, organized self-starter. Responsibilities include development, planning, implementation and evaluation of a wide variety of public affairs programs and projects. The incumbent independently performs a full range of duties including: writing media releases, newsletter articles, outreach materials, website, and video and social media content; media relations and issues management; community outreach and engagement, event planning; administration projects and programs.  The ideal candidate will have working knowledge community engagement and communication principles, as well as experience with website content management tools (Drupal 8), social media platforms (Facebook, Twitter, Instagram, YouTube, LinkedIn) and tools (FanBooster), e-mail marketing platforms (MailChimp) and customer relationship management tools (Salesforce, Hubspot).  For additional information about the position, see the Job Description page on www.openspace.org.

A Few Reasons Why You May Love This Job

• Collaborative work that directly supports Midpen’s mission to protect and restore the natural environment
• You’ll be part of a talented and dynamic team whose work contributes to providing nature’s benefits to everyone
• Excellent employee benefits, including medical, dental, vision, tuition reimbursement, and a retirement pension through California Public Employees Retirement System (CalPERS)

Work Environment:  During this time of COVID-19 restrictions and care for our employees’ health, Midpen employees are working remotely. However, once restrictions are lifted this position will operate in the Public Affairs Department at the Midpen’s offices in Los Altos, California and will work in an office environment. May be required to work evenings, weekends, and holidays. This position reports to the Public Affairs Manager.

Education and Experience:  We realize your time is valuable, so please apply only if you have at least the required minimum qualifications outlined here: any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: equivalent to graduation from an accredited college or university with major coursework in public relations, communications, business administration, or a related field and three (3) years of increasingly responsible experience in a public affairs or community outreach program.

Licenses & Certifications Required:   Possession of a valid California Driver’s License.

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

How to Apply:

A note to applicants who currently live outside of the San Francisco Bay Area: before committing to the application process, and if you haven’t done so already, we suggest evaluating the feasibility of relocation. We recommend researching the cost of living in the San Francisco Bay Area, the cost to relocate, and typical commute times to Los Altos from outlying areas.

Ready to apply?  Great!  We welcome your application online via CalOpps.org. 

Application deadline is January 24, 2021 at midnight.

The following application items are required in order to be considered*:

1. Fully completed CalOpps employment application 

2. Cover letter 

3. Resume  

4. Supplemental question responses

5. Three writing samples of work you’ve done in the past (press releases, newsletter articles, blog/social media posts, brochure copy, or other promotional materials)

*Incomplete CalOpps employment applications, or applications without the required application items listed here, will not be considered for the position.

Applicants with the most relevant experience and qualifications suitable for the position will be contacted for an interview.

Recruitment Timeline:  

Interviews will be conducted in early February

Estimated Start Date: mid-March

Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at 650-691-1200.   

Put your passion for Open Space to work!

PROCUREMENT CONTRACTS SPECIALIST
Salary Range: $35.21 - $42.80 / hour
$73,236.80 - $89,024.00 / year

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DESCRIPTION:
Under the direction of the General Services Administrator, develops, performs, coordinates, and administers contracts for products and/or services within the Agency. Negotiates, extends, and renegotiates contracts as appropriate. Serves as a primary point of liaison with contractors, monitors existing contracts for compliance with terms and conditions in alignment with strategic goals of the Agency. Performs other duties as assigned.

Apply at: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e207ab18-5f4c-46ab-8b82-cebcc7f7147a&ccId=19000101_000001&type=MP&lang=en_US

DISTINGUISHING CHARACTERISTICS:
The Procurement Contracts Specialist must perform his/her duties in a manner that reflects positively on the Yuba Water Agency, is collaborative with various departments and other government agencies, supports a strong safety culture and meets the mission of the Agency including flood control, water supply, fishery enhancement, recreation and hydroelectric generation. Generally, completes all assignments independently, requiring only periodic direct supervision. 

EXAMPLES OF ESSENTIAL DUTIES:
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Directly responsible for preparation, review, negotiation, establish, and administration of contractual arrangements.
• Develops complex scopes of work, technical professional services agreements, reviews specifications, schedules, and budgets; provides complex solicitation support and writes the associated contracts for a range of projects.
• Serves as a liaison with contracting representatives to ensure compliance with contract specifications and resolves complex issues, such as terms, conditions and cost; and arbitrates claims or complaints occurring in performance of contracts.
• Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules.
• Analyzes price proposals, financial reports, and other data to determine reasonableness of prices; reviews and interprets contract provisions to achieve cost efficiencies and reductions where feasible.
• Assesses contractor service value and product/service reliability relative to cost; plans, organizes, and coordinates acquisition alternatives.
• Review grant award requirements to ensure that contracts are written and managed to meet those grant requirements. 
• Monitors departments and purchasing team members to review bid documents and ensure the proper contract documents are utilized and risk is transferred appropriately; conducts annual review with project managers on contract status.
• Supports managers with budget administration and compliance in relation to contracts, contract expenditures and contract adherence. 
• Conducts complex research and analysis, prepare and presents written comprehensive findings in reports, presentations, formal proposals, memos and other written correspondence.
• Evaluates, interprets and has a thorough understanding of current Agency policy, insurance requirements, financial and grant policies and procedures, and State Law requirements.
• Complies with all Agency safety policies and procedures and California Occupational Safety and Health Administration (Cal OSHA) rules and regulations.
• Conduct site visits to ensure contract requirements are being met including Department of Industrial Relations reporting requirements (personnel, subcontractors, and prevailing wages).
• Conduct contract training for Agency staff; conduct training with vendors on how to do business with the agency.
• Provides input to the General Services Administrator to the development, analysis and implementation of polices, operating procedures, projects and strategies for the Agency.
• Support the General Administrator in the development and implementation of a supplier and vendor outreach, annual vendor registrations and relationship development. 
• Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the Agency with the General Services Administrator. 
• Builds and maintains positive working relationships with co-workers, other Agency employees, government entities, contract providers and the public using principles of good customer service.
• Regular attendance and adherence to prescribed work schedule to conduct job responsibilities.
• •    Performs related duties as required.

KNOWLEDGE OF:

• Principles and practices of public procurement contract administration and technical areas of procurement
• Principles and practices of evaluating and determining risk 
• Principles and practices of evaluating and determining procurement contract legal and insurance issues
• Department of Industrial Relations reporting requirements for Public Works and Maintenance projects
• California Uniform Public Construction Cost Accounting Act
• State and Federal requirements
• Contract Insurance Requirements
• Grant Review and adherence
• Write highly technical professional services agreements.
• Specific functions, terminology and concepts related to procurement
• Applicable laws, codes, and regulations
• Business arithmetic
• Record keeping principles and practices
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; principles and practices of business correspondence and technical report preparation
• Principles and processes for providing internal and external customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Financial systems and methods of deriving information from those systems
• Prioritizing work to ensure milestone and due date commitments are accomplished
• Problem resolution and decision making, showing initiative and good judgment in resolving issues
• Office procedures, methods and equipment.

SKILLED IN:

• Effective and comprehensive technical writing
• Thorough and detailed oriented, setting priorities and organizing work, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Time management, highly organized, detailed and self-motivated. 
• Maintaining accurate records and files.
• Drafting professional correspondence and letters, independently or from brief instructions.
• Maintaining sensitive and confidential information in the course of supporting Agency business.
• Independent application of skill set to accomplish goals assigned by manager.
• Proactively resolving problems and situations in the workplace.
• Handling multiple projects simultaneously and prioritizing work effectively.
• Proficient in Microsoft Word and Excel

ABILITY TO:

• Work as a team member within the Yuba Water Agency.
• Work under high pressure and demanding conditions
• Multitask and prioritize based on Agency needs to meet and exceed critical project deadlines and requirements
• Identify deficiencies and suggest and implement improvements
• Prepare clear and concise administrative reports, when required
• Follow department policies and procedures
• Coordinate activities with internal and external departments
• Identify problems, alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Use tact, discretion and prudence in dealing with those contacted in the course of the work.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT: 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is primarily performed in a standard office setting with some travel from site to site; exposure to noise, dirt, dust, traffic, electrical energy, and high voltage; may work irregular hours; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; frequent opportunity and requirements to interact with the general public and property owners, contractors, suppliers and state, federal, county and other public agencies.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; walk on uneven terrain, loose soil, and sloped surfaces; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations; to operate equipment and vehicles; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

MINIMUM QUALIFICATIONS:
The minimum and preferred requirements are listed below.  While the following requirements outline the minimum qualifications the Agency reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job.  Meeting the minimum qualifications does not guarantee further participation in the selection process.

Education:
Equivalent to a Bachelor’s degree from an accredited college with major coursework in business administration, public administration, economics, or related field. 

Training: 
3 years of increasingly responsible professional level experience working with complex contracts and risk analysis, program contract management, evaluation, policy development, scopes of works, contracts, and report writing experience with highly technical solicitations is highly desired.  

Experience: 
Experience in contract negotiation, contract remedy negotiation and contract administration (data analysis is highly desired.  A proven keen interest in the purchasing and procurement process.  Must have experience demonstrating thorough and detailed technical written and verbal skills, in addition to strong interpersonal and computer skills.

License or Certificate:
Possession of, and ability to maintain, an appropriate, valid driver’s license.

SPECIAL REQUIREMENTS:  
While this position is primarily located at the F Street Marysville, CA location, periodically there will be requirement to report to other Agency sites.

POST OFFER/PRE-EMPLOYMENT PHYSICAL:  
Employment is subject to passing a physical examination, including a drug test, and a pre-employment background check.
 

THE POSITION

Tri-City is recruiting to fill a bilingual vacancy for the position of Clinical Therapist I or II for the Adult Full Service Partnership (FSP) Program.   This position is a field-based position in which the Clinical Therapist will provide services to clients in their home, at the shelter, in the field, etc.  The Clinical Therapist I/II will appeal to individuals who are inspired by challenges and opportunities presented in working with an engaged and active community with moderate to severe behavioral health clients. The Clinical Therapist will report to a Clinical Supervisor.   

This position is responsible for a variety of ongoing responsibilities including, but not limited to:

• Will initiate and conduct individual, family and group counseling/psychotherapy sessions;

• Provide crisis intervention to mentally ill/emotionally disabled individuals, groups and families;
   
• Provide case management services on or offsite; assist clients in developing realistic plans and advice clients on community resources;
   
• Meet with clients for regular therapeutic interviews, guide clients in understanding of their illness and contributing personal, social and economic factors;

• Maintain records of all activities relating to clients’ care and must adhere to 70% billing compliancy;

• Work on a multidisciplinary team to promote recovery and other duties as assigned, etc.