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ADMINISTRATIVE SERVICES ANALYST III – DEPUTY CLERK

CLOSE DATE: Friday, October 9th, 2020

SALARY RANGE:
$26.71-$32.48  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, October 9th, 2020

THE POSITION
The Administrative Services Analyst III – Deputy Clerk position performs a variety of specialized technical and clerical duties with the County Clerk / Board of Supervisors’ Office; performs clerking of meetings for the Board of Supervisors; and to provide information and assistance to County departments, various agencies and the general public regarding County functions, policies, procedures and laws, performs very difficult and highly complex administrative and analytical duties that involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training; may supervise professional, technical, and clerical staff as an ancillary duty; and performs other related duties as required at the Glenn County Clerk of the Board’s Office.  This is the advanced level and supervisory classification in the Administrative Services Analyst – Deputy Clerk series. Incumbents perform highly complex assignments and typically have broad responsibility for overseeing one or more administrative functions for an entire department.  This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next Twelve (12) months.

TRAINING AND EXPERIENCE
Experience:        One (1) year of experience as an Administrative Services Analyst II – Deputy Clerk in Glenn County; or four (4) years of professional journey level analytical, administrative, professional, managerial, or supervisor experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training.

Training:        Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, human resources, organizational development, social work, education, or a closely related field. Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                        *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, October 09, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

RESIDENCE REQUIREMENTS: There is no residence requirement except certain positions may require the employee to reside within a reasonable commuting distance.
TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

SECRETARY, PRINCIPAL

CLOSE DATE: Friday, October 16th, 2020

SALARY RANGE:
$18.84-$22.90  Per Hour   
(New employees should anticipate being hired at the beginning of the salary range.)

FINAL FILING DATE:
A complete application packet must be received in the Glenn County Personnel Department by 5:00 P.M., Friday, October 16th, 2020

THE POSITION
The Secretary, Principal position provides general and administrative support for the Department Director, relieving the Director of routine office, technical, and administrative detail; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations at the Glenn County Agriculture Department. This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next six (6) months.

TRAINING AND EXPERIENCE
Experience:        One (1) year of full-time experience as a Senior Secretary OR Two (2) years of full-time experience as a Secretary OR Four (4) years of full-time experience performing significant and progressive responsible office clerical duties, which has included some lead-work responsibilities and secretarial tasks or relief of some administrative detail.

Training:        Equivalent to the completion of the twelfth grade, supplemented by specialized clerical, secretarial or legal training.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                       *    Cover Letter

It is the responsibility of the applicant to ensure applications are received at the Glenn County Personnel Office by 5:00 P.M., Friday, October 16, 2020.
GLENN COUNTY EMPLOYMENT APPLICATION:  Application forms must be filled out completely; please do not include “refer to resume” on the application. All statements made on the application are subject to investigation and verification. A separate application must be filed for each position.
Application forms may be completed on CalOpps.org or obtained from and returned to:
GLENN COUNTY PERSONNEL DEPARTMENT
525 W. Sycamore Street, Willows, CA  95988
Telephone (530) 934-6451 – Fax (530) 934-6452
TDD – No Voice (530) 934-6444
Website: www.countyofglenn.net

TRAVEL AND RELATED EXPENSES: Glenn County does not reimburse applicants for any travel or related expenses incurred in connection with applying for employment.
VETERAN’S PREFERENCE POINTS: Applicants wishing to claim veterans' preference points for an open, non-promotional examination must attach a copy of their DD2l4 to their application at the time of submission. Submissions after the final filing date will not be accepted.
MEDICAL EXAMINATION: Applicants may be required to pass a medical examination and fingerprinting as a condition of employment or promotion. Medical exams may include a fitness exam and a drug & alcohol screen.
LICENSE OR CERTIFICATE: Possession of, or ability to obtain, an appropriate valid California driver’s license. See Training and Experience for any additional required license or certification.
DEGREE OR CERTIFICATIONS: Copies of all required degrees and/or certifications, as outlined in the job description, must be provided.  Please include copies of all required educational degrees beyond high school and special requirement documents such as certificates, licensures, etc. in your job application packet if applicable.
SELECTION PROCESS:  The selection process may consist of an application evaluation, oral examination, written exam and fingerprinting process if applicable. The most qualified applicants will be invited to participate in an interview wherein their qualifications for this position will be reviewed in more detail. Additional testing may be applicable. If you are selected for an interview, you will automatically be contacted.
Eligible lists are used for Full-Time (40 hrs./wk. with benefits), Part-Time (20-39 hrs./wk. with benefits), and Public Service employee (PSE) temporary (limited benefits).
 

THE POSITION

The City of Dublin is currently seeking one full-time, Environmental Technician to perform specialized work in the development, implementation and promotion of environmental programs and compliance within the Dublin community. This position performs duties relating to the delivery and oversight of programs related to solid waste management, pollution prevention, stormwater, mitigation of greenhouse gas emissions, as well as staying abreast of the changing laws and regulations of environmental resource management and sustainability principles.  

EXAMPLES OF DUTIES

• Plan, develop, and administer environmental programs for the City, including programs that support the City’s mission and vision relative to climate protection, solid waste management, transportation, stormwater, green building and mitigation of greenhouse gas emissions.
• Conduct research and analytical studies on a variety of environmental issues/programs and trends in sustainability to ensure City’s compliance with federal, state, regional and local mandates.
• Formulate recommendations and promote programs and activities which support the City’s position/goals relative to sustainability issues.
• Review and make recommendations for revisions of City ordinances regarding environmental programs.
• Participate with other City departments, community service providers, consultants, other jurisdictions and agencies in environmental programs development and coordination efforts, as well as advocacy and education.
• Review building plans to ensure compliance with codes, ordinances and regulations, as needed.
• May conduct site inspections of businesses, schools and residential areas to assess recycling, composting and waste reduction efforts and/or stormwater program compliance; prepare reports and recommendations based on site visits.
• Design and develop a variety of materials and activities to promote, implement, and evaluate assigned environmental programs to enhance public awareness, educate citizens and encourage proactive and cooperative problem solving.
• Prepare grant applications and handle the details of grant administration including contracts with state, county and regional agencies.
• Perform required duties under the City’s disaster response plan.
• Assist with environmental programs budget development and administration, including contract administration, invoice processing and maintenance of support inventory for a variety of programs.
• Conduct presentations relating to the City’s environmental programs and program proposals to City Council, City Departments, a variety of Council appointed commissions and advisory committees; act as a staff liaison to a variety of City committees with sustainability focus, and provide technical assistance and input as necessary.
• Plan and serve as lead staff in the development and coordination of community events which promote the environment, such as Dublin Pride Week, Creek Cleanup Day, and Bike-to-Work days.
• May coordinate consultant and support staff work activities and determine work priorities and methods; provide lead direction and training for program support staff.

DESCRIPTION/RESPONSIBILITIES:

The salary ranges for Environment Inspector I and II are:

Environmental Inspector I - $77,750.40 - $94,411.20

Environmental Inspector II - $85,737.60 - $104,228.80

The actual salary shall be determined by the final candidate’s qualifications and experience.  In addition to the base salary, employees in the Environment Inspector I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. 

The Department of Planning, Building and Code Enforcement, Code Enforcement Division, is hiring an Environmental Inspector I/II in its Local Enforcement Agency (LEA) Program. This environmental professional is one of four members of San José's CalRecycle, State Certified Local Enforcement Agency. This position will be responsible for facility inspections of Solid Waste Permitted facilities to assure compliance with State Public Resource Codes and California Code of Regulations Titles 14 & 27, complaint investigations, enforcement activities, random gas monitoring at closed landfills, and review and approval of Solid Waste Facility Permits and technical documents.

The incumbent will be expected to maintain positive and open communication with facility operators, other City, County, State Agencies and to attend required training(s).

Typical duties for this position include but are not limited to:

-Inspects open landfill, materials recovery facilities, closed landfill sites, composting operations, construction & demolition debris recycling facilities for compliance with Federal, State and Local Regulations.

-Intake, review, determine if technical documents/applications are complete and correct per State Regulations.

-Consult with LEA supervisor and CalRecycle to determine appropriate enforcement actions to take against facility owner/operator per investigations.

-Prepare and present enforcement case violations to the City of San José and LEA hearing officer for further actions.

-Provide education on program policies and regulations at community meetings (SWEP, CEQA, etc.), technical conferences, Division Code Enforcement Academy, etc. as needed/requested by management.

-Participate in developing and implementing policies, procedures and technical protocol specific to the LEA program.

-May be responsible for the application, completion and/or monitoring of the annual EA grant to CalRecycle.

-Must learn and become proficient in the CalRecycle Solid Waste Information System (SWIS) processes/procedures and Decade Envision Connect procedures.

-Respond to and investigate odor complaints relating to compost facilities within the designated areas immediately or within the same day the complaint was received.

-May be assigned to responsibilities associated with annual updates to the Environmental Enforcement Plan (EPP). Provide ongoing monitoring to ensure all approved changes are updated immediately, formatted per CalRecycle recommendations and sent to CalRecycle for EPP update.

-Required to participate in the Annual Medical Monitoring Program to assure proper health and fitness are monitored and maintained to do the job. -Maintain daily activity log, daily record keeping updates of pertinent facility documents to maintain a complete facility history.

-Work with LEA supervisor and CalRecycle to enforce regulations/conditions specific to SWFP and associated technical documents.

-Draft and issue solid waste facility permits for new sites and revise permits at existing facilities when there are changes as well as perform five years of all permitted facilities.

-Prepares enforcement cases for the City and district attorneys, including preparing analytical data reports and interpreting analyzing, data laws, rules and regulations.

-Responds to emergency spills, overseas cleanup, ensures clean up compliance.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 

     * Please describe your experience in environmental inspection and/or environmental consulting experience in assessing industrial, commercial, residential, and/or institutional facilities for compliance with Federal, State, or local codes OR equivalent experience in laboratory work, hazardous materials, or process control. In your response, specify your years of experience, the type of experience (i.e: experience working for Local Enforcement Agency), the employers and employment dates. Your response should be consistent with your work history.

     * Please describe your experience with solving a problem at work, including how you arrived at your recommendation to resolve it and what was the outcome?

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

If you have questions about the duties of this position, the selection or hiring processes, please contact Manjit Atwal at Manjit.atwal@sanjoseca.gov. 

Application Deadline:  Apply by Wednesday, October 7, 2020 for first consideration

The City of San Rafael Public Works Department is seeking an Intern to work part-time (Up to 20 hours per week).  This is an excellent opportunity to build your resume and gain administrative/clerical experience as well as learn about how local government works.  Career exploration for future opportunities is an added benefit to this position.

Duties and Responsibilities include, but are not limited to:

• General Office Support
• Incoming Phone Calls (triage calls/answer basic inquiries)
• Filing
• City Website Maintenance (article postings; review and update webpages as necessary)
• Incoming/outgoing mail
• Data Entry
• Inventory Management for Parks/Streets Division
• Other duties as assigned

Qualifications:

• Must be eager to learn
• Must be willing to work with various divisions in the department
• Must have the ability to multitask
• Must be able to work independently
• Must be a creative thinker

Interview Process:  The most qualified applicants will be invited to interview following the application closing date.  The most qualified applicant (prior to starting in the position) will be subject to a reference check, which will include fingerprinting.  Please note on the application the preferred method of communication, whether by phone or email.  

Application Process:  City of San Rafael application is required.  Resumes do not substitute for the City application.  To file an application on-line go to www.calopps.org.  Select “Member Agencies”.  Select “City of San Rafael”.  Follow this link to submit your application:  https://www.calopps.org/san-rafael/job-20043292 

Contact: For questions regarding this internship please contact Talia Smith (talia.smith@cityofsanrafael.org).

The City of Livermore is excited to announce the recruitment to fill three Division Clerk positions within the City.  If you possess the qualifications as described nd would like to work for this amazing organization, submit your online employment application at www.cityoflivermore.net/jobs by 5 p.m. on Friday, October 2, 2020.

Division Clerks provide advanced clerical support to a department, division, or section.  Their duties include office management functions, staff training, word processing, record keeping, and data collection and evaluation.  The Division Clerk classification is characterized by its performance of a variety of complex non-routine assignments of a highly specialized nature.  Incumbents are regularly responsible for the scheduling and completion of their own work with limited review by a department, division, or section supervisor, and may provide supervision or lead direction to other administrative staff.

The position in the City Clerk’s Office will provide support to City Council actions, municipal elections, records retention, and public records requests.  Highly organized and dependable, the successful candidate will monitor and coordinate citywide contract routing processes and  maintain and facilitate a variety of assignments including the Conflict of Interest Code process, and coordination of Boards and Commissions recruitments, interviews, and Council approvals.

The position in the Police Department will provide administrative support to Police Captains and to various police programs.  The successful candidate will demonstrate high attention to detail and effective organizational skills.

The position in the Water Resources Division will provides a variety of administrative services to support Water Resources Division staff in the delivery of potable water, recycled water, wastewater and stormwater services.  As a highly integral position in the division, this position will maintain and coordinate a variety of records and files including purchase orders, contracts, personnel related documents, and other related important correspondence while providing exceptional customer service to both internal and external customers.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

For more information and to apply, please visit:

https://www.governmentjobs.com/careers/Cupertino

TO VIEW JOB ANNOUNCEMENT, CLICK ON "JOB PDF" BELOW.

The City of St. Helena has an exciting opportunity to fill a full-time position in the Public Works Department.  This is a great opportunity to become part of a team of dedicated individuals that take pride in serving the local community.

The Public Works Administrative Assistant receives general supervision from administrative and/or management staff. May exercise technical and functional supervision over assigned office support staff. 

Examples of Duties: (include but are not limited to the following)

• Performs a wide variety of routine and complex office, clerical and administrative support tasks and duties, including organizing and coordinating work; sets priorities and meets deadlines; performs a variety of office administrative tasks.
• Demonstrates an understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; resolves complaints in an efficient and timely manner; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner; assists the public in filling out application forms, supplying information concerning fees, permits, legal requirements, procedures and services provided by City departments.
• Uses computers to enter, prepare and proofread drafts, labels, forms, envelopes and a variety of documents, including general correspondence, reports, memos, fliers and statistical charts from rough drafts, recordings or verbal instructions; operates other automated office equipment; types drafts and a wide variety of finished documents from recording devices, notes, brief written or oral instructions; compiles and maintains records and prepares reports, manuals and publications; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions, ordinances and applications; performs basic contract management including assisting in drafting and monitoring contracts; inputs, retrieves and references various computer data management systems such as permit tracking systems and map inventories; attends meetings and records and transcribes minutes.
• Receives and processes fees, fines or other money; prepares receipts and balances money received.
• Organizes and coordinates work; sets priorities and meets deadlines; orders office and other various supplies.
• Assists with code enforcement for weed abatement, sends letters for non-compliance, and follows up with non-compliance issues; assists with follow up to code violations.
• Schedules meetings and appointments; arranges for City buildings, street lights, water systems and other maintenance and repair needs; schedules events and inspections; arranges travel to meetings and conferences.
• Assists with a variety of programs, presentations and trainings; prepares advertising and announcement materials; acts as primary source of data and information for assigned department and programs.
• Assists with research and/or data gathering activities; reviews and interprets data and prepares reports with recommendations. 
• Picks up, sorts and distributes mail received by departmental staff; attends various meetings, including Planning Commission, and other special meetings; assists with the preparation of packets for various meetings.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.
• Will assist the department is issuing Public Works permits.

Knowledge, Abilities, and Skills:

Knowledge of:

Standard office and administrative policies and procedures; City codes and ordinances, including zoning, alcohol and building permit requirements; depending on assignment, knowledge of accounting, clerical, construction, legal and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling  work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of work; read, understand and explain plans, maps, aerial photos, drawing, reports, applications, construction documents and specifications; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; maintain accurate office files; make accurate arithmetic calculations in the receipt of moneys; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the phone; courteously respond to community issues, concerns and needs; attend evening meetings as required; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues, and develop and implement appropriate responses; follow written and oral directions; observe safety principles and work in a safe manner; exercise excellent customer service in dealing with the public and other City staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Skill to:

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Public Works Administrative Assistant.  A typical way of obtaining the required qualifications is graduation from High School or possession of a GED , eighteen months of general clerical experience involving extensive customer service, with direct experience in a Public Works function such as recruitment, job safety, compensation and benefits, or training and development.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver’s license.