The City of Orinda, California, is seeking a Maintenance and Facilities Superintendent for a new role overseeing the Public Works Maintenance & Facilities Division’s operation, preservation, and repair of municipal buildings and public facilities! The Superintendent will oversee a direct staff of two, up to eight indirect reports, and an approximate operating budget of $3.4 million and Capital Improvement Budget of approximately $1.15 million. This exciting leadership position involves managing building, parks, streets and drainage maintenance operations, and delivering certain projects in the Capital Improvement Program (CIP), and long-term maintenance plans for buildings, streets, storm drain systems, parks, and trees, as well as overseeing contract work with landscaping and janitorial crews. The ideal candidate has a strong background in both facilities management and maintenance operations. They will lead new staff integration efforts in this reorganized Division, championing an inclusive culture that emphasizes respect for diverse perspectives and cultivating a unified, positive workplace. The Superintendent will possess an engaging leadership style, connect with all levels of staff, and recognize employee strengths and contributions. Elevate operations and inspire teams in this innovative Public Works Maintenance Division – apply today!
THE COMMUNITY
Orinda, California is often referred to as the “Hidden Gem of the Bay Area.” Known for its idyllic suburban charm and breathtaking natural beauty, Orinda offers a unique blend of tranquil living and proximity to urban conveniences. Spanning nearly 13 square miles and home to approximately 20,000 residents, Orinda seamlessly blends a close-knit community atmosphere with ample open space. This city is celebrated for its stunning vistas and access to outdoor recreation such as Briones Regional Park, offering hiking, biking, and horse-riding trails with panoramic views. Major attractions include the renowned Orinda Theatre, an iconic establishment known for its classic and independent film screenings, and the Orinda Community Center which hosts various cultural and social events throughout the year. Orinda is bordered by the cities of Lafayette, Moraga, Berkeley, and Oakland, all of which can be reached through Orinda’s own BART station, and offer additional dining, shopping, and entertainment options. Located approximately 20 minutes from downtown San Francisco, Orinda offers the serenity of suburban life while being close enough to enjoy the cultural and economic vibrancy of one of the world’s most iconic cities. Orinda’s top industries include education, real estate, and professional services, reflecting the city’s well-educated and affluent population.
THE CITY
With an approximate budget of $39 million, the city employs over 40 staff supplemented with part-time and seasonal professionals. It operates under a Council/Manager form of government, with five elected city council members who serve at-large, each for a four-year term. The City of Orinda strives to provide excellent service in a fiscally responsible manner and to promote a safe, healthy, and vibrant community. Learn more about Orinda: https://cityoforinda.org/
THE DEPARTMENT & DIVISION
The Department of Public Works (DPW) is responsible for maintenance activities along approximately 92 miles of public right-of-way. It strives to improve, develop, and maintain public infrastructure essential to the safety, mobility, and quality of life for Orinda citizens. The DPW operates with an approximate annual operating budget of $5 million and has 17 staff members. The Department also administers a CIP budget of approximately $14 million. DPW’s organizational structure consists of two divisions: Engineering Services, and Maintenance & Facilities Services.
The Maintenance & Facilities Division is responsible for the repair and improvement of city-owned public infrastructures including stormwater drainage, roadway, traffic, and pavement, and for coordinating with vendors and contractors on large maintenance and landscaping projects. The Division operates with an approximate annual operating budget of $3.4 million. The Division’s recent reorganization now includes the integration of the maintenance operations of the Parks & Recreation Department, which covers the following buildings and parks:
- Four buildings: City Hall, Library, Community Center and Art & Garden Center
- Corporation Yard
- Misc. buildings: Ranch House, Kinder gym, Restrooms (Wilder, Orinda Oaks)
- Five Parks: Wilder Park, Orinda Community Park, Orinda Oaks, Orinda Sports Field, Pine Grove
- Joint use of Orinda Union School District fields
View the City’s current Strategic Plan: https://cityoforinda.org/DocumentCenter/View/4165/Strategic-Priorities-2023
View the City’s current budget: https://www.cityoforinda.org/ArchiveCenter/ViewFile/Item/141
THE JOB
The Maintenance and Facilities Superintendent is responsible for ensuring that municipal buildings and public facilities are maintained to high standards, remaining safe and functional for employees and the public. The Superintendent will oversee a direct staff of two supervisors, up to eight indirect reports, and the Division’s annual budget. This role involves managing contract and project activities, including multi-year park and landscape maintenance contracts (currently with MCE corporation), multi-year janitorial services, facilities maintenance projects in the Capital Improvement Program (CIP) and long-term maintenance and repair plans for city-owned buildings, streets, storm drain systems, parks, trees, and landscaping. The Superintendent will coordinate with City departments and external contractors; assess and prepare contract documents; participate in vendor selection; administer contracts and evaluate contractor performance; and review and approve billings. Responsibilities also include programming building maintenance, prioritizing tasks, managing safety trainings, coordinating emergency responses, and ensuring regulatory compliance, including adherence to ADA accessibility regulations. Under the direction of the Director of Public Works, the Superintendent will coordinate activities and operations to allocate resources effectively. They will thoughtfully balance daily operational tasks and long-term strategy, ensuring alignment with community needs and goals.
CURRENT PROJECTS & OPPORTUNITIES:
- Staff Culture & Integration: Continue the successful integration of new team members, provide cross-training opportunities for professional growth, and serve as an energetic and motivational leader for this highly effective Public Works Division.
- Facilities Maintenance Projects: City Hall exterior painting (CIP # 4182), Library exterior painting (CIP # 4175), City Hall HVAC control rehabilitation, Community Center Exterior painting (CIP# 4083), City Hall flooring replacement.
- Call-Out and Emergency Response: Manage the rotation for after-hours call outs and emergency response
View the City’s Capital Improvement Plan: https://www.cityoforinda.org/DocumentCenter/View/4338/Capital-Improvement-Plan-FY-202223-202728
MINIMUM QUALIFICATIONS:
Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
- Experience: Five (5) years of increasingly responsible experience in building maintenance, facility management, construction management, public works operations or related activity including two (2) years of supervisory responsibility.
- Education: Possession of a bachelor’s degree from an accredited college or university in civil engineering, construction management, architecture, public administration or a related field.
- Possession of a valid California Driver's license with a demonstrated history of safe driving.
Desired Qualifications:
Certifications & Licenses (any of the following):
- Professional Engineer (PE)
- Licensed Architect
- Certified Facility Manager (FM), by International Facility Management Association
- American Public Works Association (APWA) Certifications (e.g. Certified Public Works Professional-Supervision)
- Project Management Professional (PMP), by Project Management Institute (PMI)
- PMI Construction Professional (PMI-CP)
- Licensed General Contractor (Class B or A)
For a full listing of job duties, KSA's and qualifications, see Job Description link.