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The Position

The City Clerk position is a full-time position appointed by City Manager; it is an exempt, at-will classification.  The City Clerk is expected to provide residents of East Palo Alto with accurate and transparent official City records and documents, dedicated to support the City Council and other City Departments with outstanding support; and work with the State of California and the Federal Government to ensure that compliance of these laws and regulations are observed. Specific responsibilities for this position will include:

· Preparation and distribution of City Council agenda materials; taking, transcribing, and certifying minutes; maintaining the City’s official records; monitoring and ensuring compliance with the California Fair Political Practices Commission (FFPC) requirements.

· Drafting and reviewing ordinances, resolutions, staff reports, and other documents for codification to the East Palo Alto Municipal Code.

· Assisting City Council with travel and conference registration, responding to Public Records Act requests.

· Plans, manages, and conducts municipal elections and special elections; ensures conformance with the California Elections Code, Political Reform Act, and other government codes; coordinates, receives, and certifies sufficiency/insufficiency of ballot measures, initiative petitions, arguments, rebuttals, referendums, recalls, and impartial analyses; prepares municipal legislation as required; prepares candidate’s notebooks and provides necessary information to candidates, committees, and the public; serves as filing officer for the Fair Political Practices Commission for campaign disclosure filings; maintains election documents for public inspection; oversees printing of sample ballot material; declares election results; administers and files oaths of office.

·  Serves as the Clerk of the City Council; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents, as well as the Journal of Proceedings for all agencies; directs the publication, filing, indexing, and safekeeping of all proceedings of the City Council.

· Administers the public hearing process for the City Council; supervises the coordination of public hearing packets and public notices of hearings in accordance with various government code requirements and legal deadlines.

· Serves as Filing Officer and Filing Official for the Political Reform Act; manages the City’s disclosure requirements for designated employees, including composing and presenting legislation; ensures all candidates, political committees, elected officials, appointed officers, and designated employees file timely and complete campaign disclosure forms; distributes forms and notifications; conducts required audits; advises and trains candidates, committees, and treasurers on filing requirements; determines and collects fines for late filing; ensures campaign contribution limits and other requirements are met; corresponds with the Fair Political Practices Commission (FPPC) as appropriate.

The City of Half Moon Bay

Invites you to apply for the position of: 

Administrative Assistant

Why Consider The City of Half Moon Bay?

It's simple: We are a dedicated team of professionals committed to providing exceptional service to our community, and we want you to join us!  You will have the opportunity to work in a beautiful community and collaborative team, meeting our City Council's mission to:

• Improve and maintain the City’s infrastructure while building a more sustainable and resilient community
• Promote the health and well-being of the community, including developing opportunities for affordable housing
• Support and sustain a business environment that contributes to economic prosperity
• Engage the community through expansive outreach and community partnerships

This is a tremendous opportunity to build and expand on the organizational and community success that has transformed the City of Half Moon Bay over the past several years. 

We are looking to hire two (2) Administrative Assistants to support our Community Development Department/front counter and Administrative Services Department.

DEFINITION

Under direction of management, preforms a variety of administrative, secretarial, and office support duties of considerable complexity. These duties require thorough knowledge of the department’s procedures and operational details. Prepares and routes all departmental invoices. Provides administrative support to management and departmental staff. Composes and prepares correspondence using considerable judgement in content and style; performs other related duties as required.

The Community Development Department/front counter The Community Development Department is responsible for long-range planning, development and subdivision review, entitlement and permit processing, building inspection services and code compliance. In providing administrative support to the Department, you will take a lead role in serving community members while supporting staff members who work on a diverse range of projects. Moreover, in this position you will be the “face” and first impression of City Hall!

The Administrative Services and Finance Department is a combination of Finance, Human resources, Risk Management and Information Technology. The department coordinates City recruitments, labor relations, benefits, payroll, accounts receivable, accounts payable and other financial and administrative functions. In this role, you will be hands on within all areas of the department, including: scheduling and organizing citywide trainings, assisting with HR compliance, assisting with financial reporting (Budget, CAFR, Audits, etc.) and many other crucial projects.

Important and Essential Duties

• Provides administrative support to the department in the daily management of operations 
• Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information
• Assists in monitoring department expenditures and purchasing activities; receives and records invoices
  and fees.
• Maintains calendar of activities, and meetings for City management; arranges meetings and makes
  appointments; assists with task prioritization; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend meetings to serve as the recording secretary
• Screens office and telephone callers; receives and routes incoming mail. Refers inquiries as appropriate.

City of Half Moon Bay
Intern- Communications/ City Clerk Department

Salary: $13.00 - $25.00/hour

The City of Half Moon Bay will host an internship position with the Communications/ City Clerk Department.

About the City

The City of Half Moon Bay is a Bay Area coastal community of approximately 12,500 residents and is located 25 miles south of San Francisco. The City is governed by a five-member elected City Council and utilizes the council-manager form of government. The City Council appoints a City Manager who is responsible for the oversight of daily operations and provides leadership for the City’s programs. The City currently employs 40 full-time employees in the following departments: City Manager’s Office, Administrative Services and Finance, Community Development, Public Works and Communications/ City Clerk. The City also contracts Public Safety with San Mateo County Sheriff's Department.

The City and surrounding coastside are a thriving agricultural, fishing, tourism, and recreational destination. There is a rich culture of diverse traditions and multi-generational families who have lived in Half Moon Bay for well over 100 years. In any given neighborhood you will find farmers, high-tech entrepreneurs, and artists living together.


About the Department

The Communications/ City Clerk Department is seeking an enthusiastic, highly motivated, and innovative individual interested in sharpening their skills to learn how municipal government operations function. This internship provides an excellent opportunity for an individual interested in enhancing their knowledge and experience in city administration, local government, and community engagement. The successful candidate will also learn how to maintain contracts, agreements, and other legislative actions, as well as, gain knowledge on inner workings of policy and accurate record keeping. With the recent addition of the Communications Specialist, the successful candidate will have the opportunity to assist in outreach, digital media and other communications initiatives.  Through mentorship and under general supervision, the successful candidate will be responsible to complete specific projects and a variety of on-going assignments to help develop their knowledge and skills. Some of the various projects and responsibilities may include but are not limited to:

• Assist with Records Management projects and related tasks
• Assist with Elections and District Election community meetings (planning and outreach)
• Assist with Communications projects
• Support the Communications Director/City Clerk, Deputy City Clerk and Communications Specialist on numerous interdepartmental projects

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Education & Experience

Some completed coursework leading to an Undergraduate degree, with major in Public Administration, Business Administration, Finance, Accounting, Human Resources is desired (but not required).

Knowledge of:

• Microsoft Office software (e.g. Microsoft Excel, Outlook, Word, and PowerPoint)
• Adobe software (e.g. Adobe Acrobat, InDesign, and Photoshop)
• Local government operations

Ability to:

• Communicate effectively, orally and in writing, and work cooperatively with City staff.
• Perform analytical work and prepare clear and concise reports.
• Use tact and discretion in dealing with those contacted in the course of work.
• Plan, develop, review and complete projects in a timely manner.
• Interpret and apply administrative and departmental policies and procedures.
• Uphold the City’s organizational mission
• Present and conduct oneself with professionalism

Why Apply?

• Growth – we are committed to exposing you to a work environment that will sharpen your writing, presentation, research, analysis, and critical thinking skills.
• Training – this internship experience will provide real-world experience and training toward an entry-level professional position within a city government.
• Mentoring – the selected intern will be mentored by city staff
• Networking – access to a network of professionals in the field of local government.

Applications will be accepted for this position until the position is filled.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under direction, the Video Technician assists with the development of television programming and operates a variety of video production equipment for live cablecasts of public meetings and for preparation and playback of pre-recorded video programs and performs other work as required.

EXAMPLES OF DUTIES

Control remote and portable video cameras, operate digital video recorders and audio equipment for the live cablecasting of public meetings. Choose camera shots, graphics, and adjusts audio levels. View action on monitors; control contrast, brilliance, color balance, and fidelity and audio quality of cablecasted television signal. Inspect video production equipment for proper operation, control, and safety; make minor adjustments and temporary repairs to equipment as necessary. Assist in the production of programs including desktop editing. Create video "slides" using a variety of text, sounds, and graphics including backgrounds, borders and video images. Operate a variety of video imaging and scheduling software and/or character generators. Create automated shows using combinations of video "slides" and/or machine control commands. Duplicate and label DVDs. Maintain records of work performed.

MINIMUM QUALIFICATIONS

Knowledge of: Television and video production techniques, operations and equipment. Video and computer graphics.

Ability to:     Operate television production equipment such as field and studio cameras, digital recorders, editing equipment, switchers/special effects generators, and character generators; set up, operate and monitor equipment, such as, lights, microphones, audio mixers; follow oral and written directions; work independently or as part of a team; follow safe work practices; work evenings and attend meetings; and attend work and perform duties on a regular and consistent basis.

Education: Graduation from high school or equivalent. College level course work in television production and/or digital video imaging desirable.

Experience: One year of video production employment desirable including live video production experience. 

License: Possession of a valid Class "C" California Driver's License.