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About the opportunity

The Town is recruiting for its next Administrative Services Director. 

The Director must be a versatile public administration professional with a strong municipal finance background, an understanding of human resources and information technology, and a commitment to excellence in public service.

The Director must excel at working directly with all levels of the organization, working well under pressure, and exercising independent judgment where necessary to overcome obstacles. To be effective, the Director must be capable of building credibility with the City Manager, fellow department heads, direct reports, community volunteers, and outside service providers. Areas of responsibility and assignment include but are not limited to:

• Proactive adviser to the City Manager on all finance, personnel, IT, and facility matters
• Manage personnel including recruitment, retention, and separations
• Develop staff reports on a wide range of topics for City Council consideration
• Administer the budget and audit processes
• Identify opportunities and develop plans to improve operational efficiency
• Represent the Town at various outside agencies and associations
• Review and approve journal entries, payroll, and other financial transactions
• Maintain a close working relationship with key vendors such as the Town's investment  adviser, PFM Asset Management
• Remain current on issues relevant to municipal finance, employee relations and risk management
• Staff the City Council appointed Finance & Investment Committee
• Mentor existing staff as part of the Town's succession planning

The Director is required to attend all City Council and Finance and Investment Committee meetings.  Currently, the City Council meets on the 3rd Thursday and the Finance and Investment Committee meets on the 1st Monday of every month.  Both schedules are subject to change and special meetings are scheduled as necessary.

Superior communication skills, both written and verbal, are critical to the success of the new Director. This is a FLSA-exempt position.

Qualifications

• Graduation from an accredited four year college or university, with major course work in business, public administration, and/or related fields
• Five years of progressively responsible accounting experience, with at least 3 years experience in municipal accounting
• Familiarity with computer networks; experience in computer applications used for accounting and other administrative functions
• Knowledge of methods and practices of personnel management, employee relations and risk management
• Possession of a valid Class C California driver license

About the department

The Administrative Services Department has three full-time staff members and one 60% part-time employee, who provide all accounting, financial reporting, human resource and risk management  services to the organization.  In addition, the department manages contracts that provide information technology support and facilities management.  The department uses the Incode (v.X) financial management system and payroll is processed by ADP.

About the Town

The Town of Los Altos Hills is a semi-rural residential community located in the scenic hills of northern Santa Clara County.  The Town's 8,300 residents take great pride in the natural beauty of the Town.  Many residents are actively engaged in local government with over 150 residents serving on City Council appointed advisory committees.

The Town’s finances are strong due to a steady local real estate market and a prudent expenditure plan.   The 2017-18 budget totals $11.8M, roughly half of which is the General Fund.  With 23 in-house staff members, the Town provides planning, building, and engineering services; street, drainage, and pathway maintenance; parks and recreation; emergency preparedness and code enforcement; and sewer services.  Law enforcement services are provided under a contract with the Santa Clara County Sherriff’s Office and fire services are provided by the Los Altos Hills County Fire District, a dependent district of Santa Clara County.   

Applications are being accepted for the position of  Finance Director with the City of South San Francisco. 

The Finance Department provides financial services to City Departments, as well as fiscal accountability and adequate control over the use of City funds. The City’s Director of Finance acts as Chief Financial Officer of the municipal corporation. The Department is supported by 13 FTE and has an annual budget of approximately $3 million.

As a whole, the Finance Department leads fiscal accountability efforts and ensures stewardship of the use of City funds and appropriations through the creation and implementation of policies and procedures. It is responsible for numerous vital City services, including maintaining the City’s accounting system, managing payroll and purchasing procedures, issuing business licenses, managing parking districts, and collecting occupancy taxes and other City fees. Other services include risk management, financial planning and analysis, and risk mitigation. The department also oversees timely and accurate collection of Transient Occupancy Taxes and Business Licenses Taxes.

The individual selected will be a skilled strategist with a history of identifying emerging financial trends. Experience with financial forecasting and modeling is necessary to succeed in the role. Familiarity in working with rating agencies, and debt issuance and management is desirable but not necessary. The City is desirous of attracting candidates who possess at least 5 years of progressively responsible municipal finance experience that includes a minimum of 3 years of service in a supervisory/managerial capacity and a Bachelor’s degree in a relevant discipline. A combination of public and private sector experience will be considered favorably. First time directors are encouraged to apply.

The annual salary range for the incoming Finance Director is $189,301–$229,065, DOQ. The City offers an attractive benefit package, as well as a CalPERS plan and participation in social security.  

To apply for this opportunity, upload cover letter, resume and list of six professional references using the "Apply Now" feature at www.tbcrecruiting.com. Filing Deadline: Sunday, February 10, 2019.

This general announcement is subject to change. It does not constitute an express or implied contract.

Applications will be accepted until Tuesday, January 29, 2019 OR Upon receipt of the first 100 applications- whichever occurs first.

Interviews: TBA

Resumes are not accepted in lieu of completing a City application.

THE POSITION

The City of Daly City is seeking a highly skilled, business-oriented Senior Management Analyst with strong accounting, budgeting and financial management background to assist in budget development, projection and implementation of Citywide budgets. This position reports to the Deputy Director of Finance and plays a critical role on the City’s budget, working in partnership with other departments.

The successful candidate will prepare budget reports, complex financial forecast and analyses, update budget forecasting model, monitor revenues and expenditures, make presentations, and provide staff assistance in support of Citywide activities.

The position requires a dedication to customer services, teamwork, excellent communication, interpersonal, presentation and writing skills, ability to effectively prioritize and multi-task while delivering quality results, and a commitment to maintain high level of ethical integrity, timeliness and accuracy.

The ideal candidate will possess a strong accounting and financial background, a solid knowledge of municipal finance, governmental accounting and budgeting practices and procedures. Public Agency experience is highly desirable.

DEFINITION

Under general direction of the Director of Finance & Administrative Services, performs a wide variety of responsible, professional, administrative, staff assignments; administers a wide variety of interdepartmental and City-wide projects and programs; assists Director and Deputy Director of Finance & Administrative Services as needed; and performs related work as required.

EXAMPLES OF DUTIES

Assists in program, policy and budget development, implementation, coordination, revision, review, evaluation and monitoring; provides support services for the City Council meetings and speaking before the City Council; participates in interdepartmental task forces and committees; researches, collects, compiles and analyzes complex financial and other data; prepares recommendations for budget requests, grants, new programs, modification of services and equipment; plans, organizes and coordinates assigned city-wide projects and monitors departmental projects; analyzes, interprets and explains City policies and procedures.

TYPICAL TASKS

The following tasks are typical for positions in the classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed.

            1. Determines need for and gathers information from various departments and from outside sources in order to research proposed programs and projects.

            2. Analyzes data in order to assess cost, operational feasibility and other aspects of proposed programs and projects.

            3. Prepares reports and presentations on all pertinent aspects of proposed programs and projects including budget projection.

            4.   Make presentations on assigned projects and programs to the City Council and others.

            5. Monitors and coordinates execution of approved projects and programs including preparing all required reports and supervising all related record keeping.

            6.   Recommends changes in program emphasis or execution.

            7. Assists in the development and implementation of goals, objectives, policies and procedures.

            8. Confers with operating staff regarding the implementation of programs and the interpretation and application of policies and procedures.

MINIMUM QUALIFICATIONS

Knowledge of: Comprehensive knowledge of the principles, practices and methods of municipal budgeting, finance, public administration and organizational development; modern management of departments and organizations; pertinent legislation; interpersonal behavior dynamics.

Ability to: Write and present reports and recommendations; speak before groups; properly interpret, explain and act in accordance with laws, regulations and policies; demonstrate competency in research and analysis, decision making, and management skills; and tactfully relate to the public, departmental managers, employees, other organizations and outside agencies; interact positively and cooperate with co-workers, respond politely to customers, work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education: Graduation from a four-year college or university, with major course work in Public or Business Administration.

Experience: Three to five years of responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience.

License: Possession of a valid Class C California Driver's License.

Applications will be accepted until Thursday, February 7, 2019 OR upon receipt of the first 100 applications- whichever occurs first.

Interviews: TBA

DEFINITION

Under general direction of the Department Head, performs a wide range of responsible, professional, administrative, staff assignments which include oversight of interdepartmental and City-wide projects and programs; and performs related work as required. As this is a management development position, the incumbent may be assigned temporarily to other departments to gain broad experience in various municipal functions.

EXAMPLES OF DUTIES

Assist in program, policy and budget development, implementation, coordination, revision, review, evaluation and monitoring; participate in interdepartmental task forces and committees; research, compile and analyze financial and other data; prepare recommendations for budget requests, grants, new programs, modification of services and equipment; plan, organize and coordinate assigned City-wide projects and monitor departmental projects; analyze, interpret and explain City policies and procedures.

TYPICAL TASKS

The following tasks are typical for the classification. Any single position may not require all of these tasks and/or may require similar analytical and administrative tasks not listed.

            1.      Identify and research information from various departments and from outside

                     sources to evaluate proposed programs and projects.

                2.     Analyze data to assess cost, operational feasibility and other aspects of

                    proposed programs and projects.

                3.  Prepare reports and presentations on all pertinent aspects of proposed programs and projects including budget projections.

                4.   May make presentations on assigned projects and programs to the City Council  and others.

                5.   Monitor and coordinate execution of approved projects and programs including preparing all required reports and supervising all related record keeping.

                6.     Recommend changes in program emphasis or execution.

                7.     Assist in the development and implementation of goals, objectives, policies,  and procedures.

                8.    Confer with operating staff regarding the implementation of programs and the interpretation and application of policies and procedures.

MINIMUM QUALIFICATIONS

Knowledge of:  Comprehensive knowledge of the principles, practices and methods of municipal budgeting, finance, public administration and organizational development; modern management of departments and organizations; pertinent legislation; interpersonal behavioral dynamics.

Ability to:  Write and present reports and recommendations; speak before groups; properly interpret, explain and act in accordance with laws, regulations and policies; demonstrate competency in research and analysis, decision making, and management skills; and tactfully relate to the public, departmental managers, employees, other organizations and outside agencies. Work as a team member, function under demanding time pressure, respond in a positive manner to supervision, and attend work and perform duties on a regular and consistent basis.

Education:  Bachelor's Degree from a four-year college or university, with major course work in Public or Business Administration or related field.

Experience:  Two years of full time, paid, responsible work experience in a fiscal or administrative capacity; or an equivalent combination of related training and experience. Experience in Risk Management administration desirable.

License:  Possession of a valid Class C California Driver's License.

Under direction of the Parks, Recreation and Community Services Director, this position plans, directs, and evaluates programs and services of the Parks and Recreation Department with an emphasis on park and landscape maintenance, capital improvement projects, and special event administration. Oversees preparation and implementation of the Department's operating budget and applicable Capital Improvement budget; plans and administers community events; coordinates assigned activities with other departments, and outside agencies; provides highly responsible and complex administrative support to the Director; serves as Acting Director in Director’s absence.

The ideal candidate will:

• Achieves Results – has the ability to achieve organizational goals and objectives.
• Planning Priorities- recognizes, plans, focuses upon, and works toward what is most important or critical
• Communicates Effectively – demonstrates the ability to convey and receive information and ideas in an open, clear and articulate way with respect to cultural differences and others’ perspectives.
• Exercises Leadership – uses appropriate judgement to handle critical, problematic or a striking set of conditions with focus, ownership and accountability.
• Thinks Strategically – enables others to better understand and implement the vision and strategy, while being the aligned forward thinker; has the ability to formulate and communicate sound business strategy and implement it in a clear and consistent manner.
• Employee Development – recognizes strengths and areas for improvement in others and provides opportunities, guidance, and encouragement to build skills and capacity.
• Community Collaborator – has experience in collaborating and presenting to internal and external stakeholders on projects and programs that might include public outreach, council updates and program implementation. The Assistant Director establishes effective and cooperative working relationships with other divisions and departments, representatives of public, community and regulatory agencies, elected and appointed officials, the media, and others.

Please click on the PDF link below to review the complete job announcement.

Applications will be accepted for this position until the position is filled.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under direction, the Video Technician assists with the development of television programming and operates a variety of video production equipment for live cablecasts of public meetings and for preparation and playback of pre-recorded video programs and performs other work as required.

EXAMPLES OF DUTIES

Control remote and portable video cameras, operate digital video recorders and audio equipment for the live cablecasting of public meetings. Choose camera shots, graphics, and adjusts audio levels. View action on monitors; control contrast, brilliance, color balance, and fidelity and audio quality of cablecasted television signal. Inspect video production equipment for proper operation, control, and safety; make minor adjustments and temporary repairs to equipment as necessary. Assist in the production of programs including desktop editing. Create video "slides" using a variety of text, sounds, and graphics including backgrounds, borders and video images. Operate a variety of video imaging and scheduling software and/or character generators. Create automated shows using combinations of video "slides" and/or machine control commands. Duplicate and label DVDs. Maintain records of work performed.

MINIMUM QUALIFICATIONS

Knowledge of: Television and video production techniques, operations and equipment. Video and computer graphics.

Ability to:     Operate television production equipment such as field and studio cameras, digital recorders, editing equipment, switchers/special effects generators, and character generators; set up, operate and monitor equipment, such as, lights, microphones, audio mixers; follow oral and written directions; work independently or as part of a team; follow safe work practices; work evenings and attend meetings; and attend work and perform duties on a regular and consistent basis.

Education: Graduation from high school or equivalent. College level course work in television production and/or digital video imaging desirable.

Experience: One year of video production employment desirable including live video production experience. 

License: Possession of a valid Class "C" California Driver's License.