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Executive Assistant

Executive Assistant to the City Manager*

Annual Salary:

Executive Assistant :                                     $65,928 — $80,904

Executive Assistant to the City Manager: $74,040 — $90,864

Application Deadline: 5pm on Friday, November 8, 2019

*Limited 2-year term with full benefits

The Position

The Executive Assistant performs a variety of highly responsible, complex and confidential clerical, technical administrative and secretarial duties for a department or division. This position is the advanced journey-level class in the City’s clerical support job series.  Under the direct supervision of the Department Director, the Executive Assistant will provide administrative support to a department or division in areas such as budget preparation and management, personnel, department programs or functions, as well as providing responsible secretarial support to management and professional staff which requires frequent use of tact, discretion, initiative and independent judgment. 

The Executive Assistant position can be assigned to any department in the City.  Currently, there are vacancies in the Fire Department, Public Works Department, and City Manager’s Office.  The City Manager’s Office position is a limited two-year term position.  The Executive Assistant to the City Manager works under the direction of the City Manager and general supervision of the Assistant City Manager.  This position requires a high degree of proficient communication, secretarial, managerial, organizational and analytical skills and knowledge of the operations, policies, functions, and organizational relationships of the City Manager's Office.

Ideal Candidate

The ideal candidate will be a dynamic individual who demonstrates professionalism while performing semi–skilled, skilled, and administrative work for the departments and will have a strong work ethic, maturity, and commitment to customer service excellence.  The successful candidate will have the ability to prioritize multiple tasks in a fast-paced environment, and utilize excellent time management skills to follow through in a timely manner.  Performance expectations will be determined by the Department Director, and will include the ability to work independently as well as with a team; have initiative to ask questions, take direction, make proposals, work collaboratively, and take responsibility; excellent judgment and strong listening, written and verbal communication skills; ability to clearly organize and maintain files and documents, both digital and printed; and, dedication to being ethical, trustworthy and respectful of differing views and opinions. 

Minimum Qualifications

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

· Graduation from high school or equivalent. An Associate’s Degree or advanced clerical training is highly desirable but not required

· Minimum of three (3) years of related experience in a high level secretarial position with responsibility for providing administrative support to executive and/or political personnel

Special Requirements

· Ability to obtain and maintain a valid California state driver’s license

· Final candidates may need to provide proof of typing accurately at speeds up to 60 words per minute

Knowledge, Skills and Abilities

The ideal applicant will possess knowledge of office administrative and secretarial practices and procedures such as business letter writing; organization and function of city government, including the role of elected officials and appointed board and commission members; correct English usage including, spelling, grammar, punctuation and vocabulary; office management techniques and budgeting principles and practices. The ideal candidate will also have skills in operating tools and equipment necessary to perform the job, as well as the ability to provide varied, responsible and confidential secretarial and administrative support for a department or division leader and administrative staff; interpret, apply and explain complex policies and procedures; use tact, discretion, initiative and independent judgment within established guidelines; research, compile and summarize a variety of informational materials; compose correspondence independently or from brief instructions; accurately record and maintain records; establish and maintain effective working relationships with employees, supervisors, other departments, elected officials and the general public; recommend solutions and adopt effective courses of action; plan, organize, and schedule priorities in the office; communicate effectively verbally and in writing; and some positions may be required to type accurately at speeds up to 60 words per minute.

Excellent Benefits

· Enrollment in CalPERS retirement program (2.7%@55 for classic members, 2%@62 for new members)

· Medical, dental and vision benefits provided with employee contribution

· Life insurance equal to one year’s annual salary provided at no cost

· Opportunity for bilingual incentive pay up to 2.5% of salary

· Deferred compensation matching up to $300 annually calculated on a bi-weekly basis

· Long-term disability insurance provided at no cost

· Home loan assistance program

· Credit Union membership

· Section 125 Flexible Benefit Plan

· Tuition Reimbursement

How to Apply

Applications may be submitted online at www.calopps.org. After an initial screening of applications, those candidates that best meet the Department’s needs will be invited to participate further in the recruitment process.  *Executive Assistant to the City Manager is a limited 2-year term position.

Applications must be submitted by

5:00pm on Friday, November 8, 2019

The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.  If you require special accommodations, please contact us to discuss your needs.

Under administrative direction the City Clerk/Communications Coordinator directs, plans, organizes and oversees all activities of the City Clerk. Functional areas of responsibility include administrative support to City Manager and City Council; administrative and logistical support to City Council meetings; official records management; municipal elections; legal notices; municipal code and filing officer services.    

The Selection Process

The process will first consist of a review of application materials, including supplemental questionaire responses, for experience, education, training, completeness and accuracy. Highly suitable and qualified candidates will be invited to continue in the selection process. The specifics of the selection process will be communicated to the candidates selected. 

The San Mateo County Health System is seeing experienced Spanish-Speaking Certified Medical Assistants to join its Care Team.

The current vacancies are in:

• Fair Oaks Health Center, located at 2710 Middlefield Road, Redwood City, CA 94063 - one Full-Time, Extra Help position and one Full-Time, Limited Term position.
• OB/GYN Clinic, located at 222 W. 39th Avenue, San Mateo, CA 94403 - One Full-Time, Extra Help position.
• Specialty Clinics, located at 222 W. 39th Avenue, San Mateo, CA 94403 - One Full-Time, Limited Term position.
• Coastside Clinic, located at 225 South Cabrillo Highway, Suite 100A, Half Moon Bay, CA 94019 - One Full-Time, Extra Help position.

Under direct supervision of licensed staff, Certified Medical Assistants (CMAs) perform a variety of patient care and other services required to treat patients in a health services outpatient or mobile clinic. 

The ideal candidate will have experience in an Ambulatory Care Clinic and documenting in an Electronic Medical Record. Knowledge of working in Care Teams and Patient Centered Medical Home terminology is preferred, but not required.

Compensation:

Salary:

Medical Services Assistants II who are assigned to the clinics and perform advanced patient care duties as defined in the classification specification shall receive a differential of 6.2% in addition to all other compensation.

NOTE: For the Full-Time, Extra Help positions - Extra-help positions are short-term employment for up to 1040 hours which is equivalent to about six months; however, employment might end sooner depending on the needs of the hiring departments. Extra-help assignments are at-will and the employee is paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra-help workers are not guaranteed permanent status at the end of the extra-help assignment.

NOTE: For the Full-Time, Limited Term positions - This is an at-will position.  Limited Term positions are designated for a specific and limited period of time, anywhere from 6 months to a maximum of 3 years depending on the assignment. Benefits package for term positions are similar to regular positions EXCEPT for retirement. Term employees receive a 401A retirement package and are not eligible for retiree health benefits or a defined benefit pension.

Are you a dedicated and motivated Dental Assistant who enjoys being part of a team of professionals who provide exceptional dental care to the community and patients in need? Do you thrive in a fast-paced, challenging environment where the rewards are many? If so, then the San Mateo Medical Center (SMMC) Dental Clinics have an exciting career opportunity for you!

The San Mateo Medical Center operates five dental clinics located in San Mateo, Redwood City, Daly City, Half Moon Bay, and a Mobile Dental Clinic. These clinics treat children and adults, homeless and transitional populations, and patients with HIV diagnosis. Pregnant women on Medi-Cal can also obtain dental services in these clinics covered by the Ryan White grant.

All Clinics are open Monday through Friday, 8 AM to 5 PM and some Saturdays and evenings.  The Fair Oaks Health Center in Redwood City is staffed with an oral surgeon and pedodontist, and the San Mateo Clinic is staffed with an oral surgeon.  The Fair Oaks Health Center and the Mobile Dental Clinic host dental students from the University of the Pacific and University of San Francisco to aid in patient care.

The Dental Assistant Series levels include:
 
Dental Assistant I ($21.59 - $26.99 Hourly) is the experienced level class in the Dental Assistant series, competent to independently perform the full range of journey-level dental assisting work under the supervision of a dentist. This class is flexibly staffed with the II level and incumbents may advance to the higher level after obtaining required certification and demonstrating the required proficiency for the II level.

Dental Assistant II/Registered Dental Assistant ($25.52 - $31.90 Hourly) is the advanced journey-level classification in the series. Under the supervision of a dentist, incumbents at this level perform dental assisting duties which are limited to a person certified as a Registered Dental Assistant in addition to performing Dental Assistant duties of the lower.

County of San Mateo Health System is excited to be able to offer a unique job opportunity to well-qualified individuals for the position of Supervising Nurse Practitioner (Supervising NP) as part of the County of San Mateo Obstetrics and Gynecology team. This is a full-time, benefited position.
 
The successful hire will receive direction from the Medical Director of Specialty Care and will exercise supervision over assigned Obstetrics and Gynecology NPs, who are located in three clinics (San Mateo Main Campus, Coastside Clinic, and Fair Oaks Health Center). The supervisory scope includes quality improvement, program development, on-site and remote supervision of nurse practitioners, and continuing partnership with the contracted Obstetrics and Gynecology group. This classification is distinguished from the Nurse Practitioner Series for having full administrative supervisory responsibility over other Nurse Practitioners. Clinical supervision of assigned staff is provided by the medical director, supervising physician, contracted physician and/or manager.
 
The Practitioner will work within all clinical areas that serve our Obstetrics and Gynecology patients. Work may include both clinical and administration support throughout San Mateo Medical Center. San Mateo Medical Center is a fully accredited acute/long term care/teaching hospital whose vision is to help every patient live the healthiest life possible. We are an integrated health care delivery system offering primary care, specialty, ancillary, inpatient, long term care and emergency services connected through a unified leadership structure and integrated IT systems. We use Lean methodology as the core of all our improvement work and we strive to create a community of engaged problem solvers.
 
The ideal candidate will have demonstrated skill and success in all or most of the following areas:

• Communication and Consensus Building: has experience bringing diverse viewpoints and stakeholders together successfully to accomplish goals, and commands the trust and respect of others.
• Vision, Initiative, and Innovation: has a keen interest in team based care and creating a positive patient experience, and has demonstrated innovation and initiative in realizing that vision.
• Project Management and Teamwork: has overseen and led complex projects and coordinated interdisciplinary teams.
• Supervision and mentoring: has significant experience in supervising and mentoring others.
• At least two years of experience as a Practitioner, ideally in an Obstetrics and Gynecology clinic, a minimum of six months of lead or supervisory experience overseeing clinic care.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Work with our contracted Obstetrics and Gynecology Physician group in establishing and meeting quality metrics and goals for patient care
• Establishing workflow process and standardizing the clinical practice throughout San Mateo Medical Center (SMMC) system.
• Supervise the Nurse Practitioners that work in the all Obstetrics and Gynecology clinics in SMMC, this includes selection, performance evaluation, and corrective action.
• Establish and maintain effective working relationships with patients, their families, hospital staff, community organizations and others.
• Work with our Quality process (LEAP) to have meaningful, data driven improvements in work flow and quality.
• Work with Core team in each location to standardize and ensure best use of resources to meet patient quality care.
• Work with referring providers to improve referring patterns and communications throughout SMMC.
• Perform related duties as assigned.

QUALIFICATIONS 
Knowledge of: Principles of personnel training, supervision and evaluation, as well as hiring and selection; principles, practices and procedures used in the detection, diagnosis and treatment of common health problems as related to the clinical specialty; laws, statutes, codes, and regulations related to the specialty area which govern health service providers, and Joint Commission and other regulatory requirements; fundamentals of clinical medicine as related to the clinical specialty of the Clinic or Service; drugs commonly used in the area of specialty including the indications of their use, anticipated therapeutic effect, side effects and untoward reactions and contraindications; safety and infection control practices and procedures; normal and abnormal values of laboratory tests and their clinical significance; operations and care of medical equipment and instruments used in the area of specialty; laws and regulations pertinent to the practice of nursing and medicine applicable to assigned specialty; community resources and referral systems; and provisions of the Nurse Practice Act. 

Skill/Ability to: Supervise and coordinate administrative and operational activities related to assigned clinic or program; coordinate activities with other departments or programs within the Medical Center and the County; direct and participate in the analysis of a wide variety of moderate to complex operational problems and make effective operational and/or procedural recommendations; interpret policies, guidelines and procedures; develop recommendations for improvements, as necessary; supervise, evaluate and train assigned personnel; communicate effectively both orally and in writing; assess the health status of patients; provide health care services including the taking of a complete medical history, doing complete physical examination and other related clinical procedures; identify and manage health problems common in the area of specialty; develop and implement treatment plans for patients according to policies and protocol; analyze and interpret health information/data including results of laboratory testing; establish and maintain effective working relationships with patients, professional staff and others; follow safety practices and procedures; and maintain accurate records and preparing reports. 

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of practice within specialty area or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
 
Licensure/Certification:

• Possession of a California license as a Registered Nurse.
• Possession of a California Board of Registered Nursing (BRN) Nurse Practitioner Certification.
• Possession of a California Board of Registered Nursing (BRN) Furnishing Number.
• Possession of a DEA Number.

APPLICATION/EXAMINATION 

Open & Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.
 
Thorough and detailed responses to the supplemental questions must be submitted in addition to the standard San Mateo County employment application. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
 
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" above or below. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

County of San Mateo is an Equal Opportunity Employer

The County of San Mateo Health System would like to invite you to apply for the position of Nurse Practitioner.

At the County of San Mateo Health System, we lead by example. From our most seasoned professionals to our newest team members, everyone has the opportunity to step forward to offer their insight, opinions and ideas.  As part of our teaching hospital, you'll have the chance to explore new avenues for growth while you meet the diverse healthcare needs of a thriving, vibrant community. If you're ready to discover the leader in you, we invite you to discover the County of San Mateo Health System. We currently have vacancies in our Behavioral Health and Recovery Services (BHRS) division, Correctional Health Services division, and the San Mateo Medical Center and Clinics.

Behavioral Health and Recovery Services (BHRS) offers a broad spectrum of mental health and substance use services for children, youth, families, adults and older adults in San Mateo County in the prevention, early intervention and treatment of mental illness and/or substance use conditions. Mental health services are also available for emotionally disturbed children, older adults at risk of institutionalization, children in special education or at risk of out-of-home placement, uninsured residents of San Mateo County and people of any age in a major crisis.
 
Correctional Health Services provides integrated medical, dental, mental health, and chemical dependency treatment to San Mateo County's incarcerated adults, and medical and dental care to the juvenile hall population. Medical services include health screening, treatment, education, and 24-hour emergency response for juveniles and adults.
 
The San Mateo Medical Center is a public hospital and clinic system fully accredited by the Joint Commission. The Medical Center operates outpatient clinics throughout San Mateo County and also an acute-care hospital. We serve the healthcare needs of County residents, serving as the healthcare home for underserved and underinsured residents, with an emphasis on education and prevention. Under general supervision, Nurse Practitioners will provide services such as conducting complete physical examinations, developing diagnostic impressions, and managing care of patients working in one or more specialty areas, such as geriatric, pediatric, family health, or OB/GYN practice.
 
Our nurses are part of a collaborative healthcare team dedicated to providing excellent care to our patients. At the County of San Mateo you'll find a supportive environment and opportunities to grow in your profession through training and education, including in-house Continuing Education units.

DISTINGUISHING CHARACTERISTICS:

The Nurse Practitioner is fully competent to independently perform a variety of responsible primary health care services and other clinical procedures that require the exercise of a high degree of clinical judgment in the assessment, diagnosis and treatment of patients in a specialized nursing area office support duties. Positions in this series differ from those in the class of Staff Nurse in that Nurse Practitioners provide primary health care services and other clinical procedures that require specialized licensure and the exercise of a high degree of clinical judgment in the assessment, diagnosis and treatment of patients in a specialized nursing area.

NOTE: The list of eligible candidates created from this recruitment may be used to fill current and future part-time, full-time, permanent, extra-help, per diem, relief, and/or temporary vacancies in any of the three correctional facilities.

Examples Of Duties: 
Duties may include, but are not limited to, the following:

• Assess the health of patients to determine their physical, emotional and social status by taking a complete medical history, doing a physical examination, initiating screening and diagnostic procedures etc; evaluate results of clinical findings and laboratory tests; report any abnormalities to a physician.
• Identify and manage in collaboration with a physician, common illnesses and/or other health problems and refer these problems or illnesses that require immediate medical attention to the appropriate practicing physician; assume on-going responsibility for follow-ups.
• Collaborate with physicians and other health professionals regarding health problems and illnesses following established protocol relative to diagnosis and treatment of patients.
• Counsel parents or other family members regarding health maintenance in the area of specialization.
• Coordinate and facilitate referrals to other health or social agencies.
• Maintain accurate records of assessments, follow-ups and evaluations.
• Supervise the work of subordinate health workers and participate in professional and administrative meetings.
• Perform related duties as assigned.

QUALIFICATIONS 
Knowledge of:

• Principles, practices and procedures used in the detection, diagnosis and treatment of common health problems as related to the clinical specialty.
• Fundamentals of clinical medicine as related to clinical specialty.
• Drugs commonly used in the area of specialty including the indications of their use, anticipated therapeutic effect, side effects and untoward reactions and contraindications.
• Safety and infection control practices and procedures.
• Normal and abnormal values of laboratory tests and their clinical significance.
• Operations and care of medical equipment and instruments used in the area of specialty.
• Laws and regulations pertinent to the practice of nursing and medicine applicable to assigned specialty.
• Community resources and referral systems.
• Provisions of the Nurse Practice Act.

Skill/Ability to:

• Assess the health status of patients.
• Provide health care services including the taking of a complete medical history, doing complete physical examination and other related clinical procedures.
• Identify and manage health problems common in the area of specialty.
• Develop and implement treatment plans for patients according to policies and protocol.
• Analyze and interpret health information/data including results of laboratory testing.
• Communicate effectively, orally and in writing.
• Establish and maintain effective working relationships with patients, professional staff and others.
• Follow safety practices and procedures.
• Maintain accurate records and preparing reports.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.

Licensure/Certification:

• Possession of a California license as a Registered Nurse.

Special Training: The Nurse Practitioner requires certification in one of the options:

Option l - Pediatric: Primary health care for patients 17 years of age and under.
Option 2 - Family: Primary health care for patients of all ages.
Option 3 - Geriatric: Primary health care for older patients.
Option 4 - OB/GYN: Primary health care for obstetric and gynecologic patients.

APPLICATION/EXAMINATION 

Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The examination will consist of a scored evaluation of relevant training and experience (weight: 100%) based solely on the responses to the supplemental questions.  All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.
 

Final Filing Date: Open until filled
 

Effective July 1, 2014, the County of San Mateo will no longer require job applicants to disclose conviction history information until after the applicant successfully completes all examination phases for the recruitment. All passing applicants will receive instructions by email only from Human Resources staff to complete and submit a conviction history questionnaire online within a specified deadline of two business days.  Failure to do so within the timeframe will disqualify you from the rest of the process.  Please visit this link at http://hr.smcgov.org/conviction-information-applicants-faqs to find out more information about the conviction history questionnaire so that you can prepare accordingly.

Note: Positions in criminal justice agencies currently required by law to pass background checks are exempted from this bill, and applicants may be required to submit conviction information at the time of application.

San Mateo County is an Equal Opportunity Employer

Applications will be accepted for this position until the position is filled.

This hourly position is not in Civil Service and does not receive benefits.

DEFINITION

Under direction, the Video Technician assists with the development of television programming and operates a variety of video production equipment for live cablecasts of public meetings and for preparation and playback of pre-recorded video programs and performs other work as required.

EXAMPLES OF DUTIES

Control remote and portable video cameras, operate digital video recorders and audio equipment for the live cablecasting of public meetings. Choose camera shots, graphics, and adjusts audio levels. View action on monitors; control contrast, brilliance, color balance, and fidelity and audio quality of cablecasted television signal. Inspect video production equipment for proper operation, control, and safety; make minor adjustments and temporary repairs to equipment as necessary. Assist in the production of programs including desktop editing. Create video "slides" using a variety of text, sounds, and graphics including backgrounds, borders and video images. Operate a variety of video imaging and scheduling software and/or character generators. Create automated shows using combinations of video "slides" and/or machine control commands. Duplicate and label DVDs. Maintain records of work performed.

MINIMUM QUALIFICATIONS

Knowledge of: Television and video production techniques, operations and equipment. Video and computer graphics.

Ability to:     Operate television production equipment such as field and studio cameras, digital recorders, editing equipment, switchers/special effects generators, and character generators; set up, operate and monitor equipment, such as, lights, microphones, audio mixers; follow oral and written directions; work independently or as part of a team; follow safe work practices; work evenings and attend meetings; and attend work and perform duties on a regular and consistent basis.

Education: Graduation from high school or equivalent. College level course work in television production and/or digital video imaging desirable.

Experience: One year of video production employment desirable including live video production experience. 

License: Possession of a valid Class "C" California Driver's License.