The City of Brisbane is currently recruiting for a utility billing Senior Accounting Assistant. Under general supervision of the Financial Services Manager, provides difficult and complex technical and office support related to the processing of financial transactions and the preparation and reconciliation of financial and accounting records and reports; oversees the City’s utility billing process; may provide day-to-day or project direction to a small staff; and performs related work as required. A full classification description is available online at www.brisbaneca.org.
Example of Duties: (Illustrative Only)
· Oversees the utility billing process; ensures that data submitted and payments made are correct.
· Researches a variety of reports, records and documents to reconcile ledgers and journals and to produce a variety of specialized reports; may develop report formats and utilize varied databases.
· Answers questions, addresses issues, and provides information regarding complex and technical procedures and regulations to employees, vendors, contractors, the public and others.
· Processes accounts payable; assigns purchase order and vendor numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment; enters data into the accounts payable system to produce payment.
· Provides information to business owners regarding business license requirements and fees; processes license applications and renewals; receives and receipts payments and prepares license certificates; enter appropriate data into the financial system.
· Posts receipts, encumbrances, and expenditures to various accounts; reconciles accounts and prepares general ledger entries.
· Prepares and distributes billings for money owed to the City for fees and services.
· Records and verifies a variety of complex financial transactions; prepares and maintains records and a variety of periodic and special financial, accounting and statistical reports.
· Enters and retrieves information using word processing, spreadsheet, and database software.
· Performs general office support duties, as required
QUALIFICATIONS:
Knowledge of:
- Practices and techniques of automated and manual financial and accounting document processing and record keeping.
- Principles and practices of auditing and reconciling a variety of financial documents and records.
- Standard office support practices and procedures, including the use of standard office equipment.
- Computer applications, including financial management systems. Knowledge of Tyler Incode 10 is a plus.
- Records management principles and practices.
- Business arithmetic and basic statistical techniques.
- Techniques for communicating effectively with the public, vendors, contractors and City staff, in person, through email, and over the telephone.
Skill in:
- Performing difficult, complex and technical accounting and financial office support work accurately and in a timely manner.
- Interpreting, applying and explaining complex policies and procedures.
- Composing correspondence and reports independently or from brief instructions.
- Entering and retrieving data from a computer with sufficient speed and accuracy to perform assigned work.
- Making accurate arithmetic, financial and statistical computations.
- Using initiative and independent judgment within established procedural guidelines.
- Organizing own work, setting priorities and meeting critical time deadlines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Using English effectively to communicate in person, over the telephone, and in writing.
Education and Experience:
Equivalent to completion of two years of college or possession of an Associate of Arts degree in accounting, bookkeeping, business or a field related to the work and three years of experience in performing accounting and financial document processing and record keeping. Additional experience as described above may be substituted for the education on a year-for-year basis.
Physical Demands:
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. May require lifting of mild to moderate amounts of weight.
SALARY AND HOURS:
$4,886.68 - $5,132.90 - $ 5,388.60 - $ 5,659.45 - $5,939.77 per month. Appointments are generally made at the first step in this range. This is a full-time 40 hours per week position working Monday, Tuesday, Thursday 8:00 AM -5:00 PM, Wednesdays 8:00 AM – 8:00 PM and Fridays 8:00 AM -1:00 PM.
BENEFITS:
This position is eligible for benefits under the General Employees Association memorandum of understanding. Health benefits are offered through the CalPERS Health Program. The City contributes to a flexible compensation plan towards the cost of health plans offered, up to family coverage. City provides paid vision through VSP, dental through a self-insured reimbursement program, long-term disability and life insurance coverage through Voya Financial, and an Employee Assistance Program through MHN. Retirement benefits are provided through CalPERS, 2%@60 for “Classic” members, 2%@62 for “New” members. The City will make a contribution of 1.5% to a Deferred Compensation 457K plan with additional matching available. Flexible spending accounts (Health and Dependent Care) and transportation spending accounts are also available. Free commuter shuttle to and from BART and Caltrain.
LEAVE:
Vacation: 80 hours annually
Sick: 8 hours of sick leave accrued monthly
Holidays: 13 paid holidays and 3 floating holidays
Longevity: 40 hours after 15 years of full-time service
APPLICATION PROCESS:
Interested candidates must submit a completed online application, with supplemental questionnaires, online at www.calopps.org. ONLY THE FIRST 50 APPLICATIONS WILL BE ACCEPTED. Applications must be received by Wednesday, February 6, 2019, at 5:00 PM or until the maximum number of applications are received. Postmarks and faxes will not be accepted.
SELECTION PROCESS:
Applications will be screened and a limited number of the most highly qualified candidates will be invited to the oral panel. An eligibility list will be established from those who pass the oral panel interview process. A limited number of eligible candidates from the list will be invited for a Department Head/Manager interview, who will make the final recommendation. Eligibility lists are good for one year unless abolished sooner. After a mutual interest has been established, the final candidate must pass a fingerprint check submitted to the Department of Justice and a thorough background investigation with favorable results.
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The City of Brisbane is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
