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RECREATION MANAGER

$5,588 - $6,793 monthly (paid bi-weekly)

 (**SALARY & BENEFITS CURRENTLY UNDER NEGOTIATION)

Open: Tuesday, August 14, 2018

Closed:  Open until filled

FIRST REVIEW OF APPLICATIONS ON SEPTEMBER 4, 2018

Resume not accepted in lieu of online format application.

Summary Description

Under administrative direction, directs, manages, supervises, and coordinates the activities and operations of the Recreation Division, including community and recreation programs, special events, recreation facility rental, and contract services; coordinates assigned activities with other divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the City Manager's Office.

Representative Duties

The following duties are typical for this classification.  Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1.       Assume management responsibility for assigned services and activities of the Recreation Division, including community and recreation programs, special events, recreation facility rental, and contract management.

2.       Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned areas; recommend and administer policies and procedures.

3.       Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.

4.       Plan, direct, coordinate, and review the work plan for Recreation Division staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

5.       Select, train, motivate, and evaluate Recreation personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

6.       Oversee and participate in the development and administration of the Division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.

7.       Serve as the liaison for the Recreation Division with other divisions, departments, outside agencies and community groups; negotiate and resolve sensitive and controversial issues.

8.       Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.

9.       Provide responsible staff assistance to the division head; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Recreation programs, policies, and procedures as appropriate.

10.    Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of recreation; incorporate new developments as appropriate.

11.    Respond to and resolve difficult and sensitive citizen inquiries and complaints.

12.    Perform related duties as required.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment, and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions; work and/or walk on various types of surfaces, including slippery or uneven surfaces; incumbents may be required to work extended hours including evenings and weekends, and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and recreation facility setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

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The Stanislaus Council of Governments Invites Applications for the Position

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ASSISTANT TRANSPORTATION PLANNER / ASSOCIATE TRANSPORTATION PLANNER

Annual Salary Range:  Assistant Transportation Planner:  $55,311 to $74,160
Associate Planner - Transit:  $64,890 to $85,078

Final Filing Date:  Open Until Filled

THE POSITION:
The Stanislaus Council of Governments (StanCOG) is seeking qualified candidates for Transportation Planner positions at either the Assistant Transportation Planner OR Associate Transportation Planner level to perform professional level work in the field of regional and urban transportation planning and related work as required. 

This is an exciting opportunity to be involved in the implementation of the brand new Measure L Transportation Ordinance and Expenditure Plan for the Stanislaus region.  This measure raised the sales tax in Stanislaus County on April 1, 2017, by one‑half cent for 25 years to improve local streets and roads, improve connectivity and reduce congestion. In this position, you will have an active role to ensure that road, transit, bike and pedestrian improvement projects and programs approved by the voters are funded and delivered. 

Under direction, this position performs professional planning duties related to the planning, programming and funding of transportation projects in the Stanislaus Region; represents StanCOG at a variety of policy and planning development meetings with state and federal agencies, local jurisdictions, and the public; ensures that projects are completed within established timelines and budget parameters; provides complex technical planning and research expertise to assist management in analysis of regional policy issues; performs special projects as assigned and related work as required.

The Assistant Transportation Planner is an entry-level classification within the Professional Planner series and is distinguished from the Associate Transportation Planner by the level of skills, knowledge, education and experience.  Initially under close supervision, incumbents perform routine planning and programming duties while learning StanCOG policies and procedures and becoming familiar with various systems and practices. As experience is gained, assignments become more varied and complex and work is performed with greater independence.  Positions at this level usually perform most of the duties required of an Associate Transportation Planner, but are not expected to function at the same skill level and typically exercise less independent decision making and judgment in the performance of assigned duties.

The decision to offer the position at an Assistant Transportation Planner OR Associate Transportation Planner level will be made at the end of the recruitment process based on these considerations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following:

• Develops and manages the Federal (FTIP), State (STIP) and Regional (RTIP) Transportation Improvement Programs.
• Prepares amendments; interprets and explains regulations, procedures and guidance.
• Researches, compiles, analyzes and summarizes information, prepares and maintains financial spreadsheets and establishes and maintains a complex and comprehensive database.
• Represents StanCOG in statewide and regional transportation funding meetings; conducts research and analysis regarding federal and state transportation funding legislation.
• Administers grant programs, assists staff, management and representatives from local jurisdictions in the research and development of applications for grant funding.
• Plans, coordinates and facilitates a variety of policy and planning committee and public participation meetings to present information, to promote programs and services, to stimulate discussion and/or facilitate consensus.
• Plans, schedules, prioritizes and assigns planning projects and activities for the programming staff; communicates status of projects to executive management and works cooperatively to schedule activities according to established and specific operational priorities.

MINIMUM QUALIFICATIONS: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education and Experience:

Assistant Transportation Planner

• A Bachelor’s Degree or equivalent from an accredited college or university with a major in regional, urban or transportation planning, community development, public policy or a closely related field.
• Sub-professional or professional planning experience may be substituted for the required education on a year-for-year basis to a maximum of two (2) years.

Note:  Experience with a Geographic Information System (GIS) including conversion of mapping data and databases and development and documentation of related procedures is desirable.

Associate Transportation Planner

• A Bachelor's Degree from an accredited college or university with a major in regional, urban or transportation planning, community development, public policy or a related field; and two years of professional regional, urban transportation or planning experience; OR
• A Master's Degree from an accredited college or university in majors listed above and one year of progressively responsible professional regional, urban, transportation or transit planning and project management experience.

Knowledge of:
Principles, practices of regional, urban and/or transportation planning and policy development; principles of effective project management; local state and federal transportation funding mechanisms; effective public speaking and presentation techniques; modern office procedures, standard computer software systems and equipment.

Ability to:
Perform complex professional planning work with significant initiative and minimum supervision; establish and maintain effective working relationships with those contacted during performance of work duties and responsibilities; effectively organize, prioritize and coordinate multiple projects and tasks with successful completion under critical timelines; analyze and compile technical, financial and statistical information and prepare reports; communicate effectively, both verbally and in writing; analyze complex problems and identify logical solutions.

ABOUT THE AGENCY:
The Stanislaus Council of Governments is an association of city and county governments created to address regional transportation issues. It is a federally designated Metropolitan Planning Organization (MPO), a state designated Regional Transportation Planning Agency (RTPA), and the Local Transportation Authority (LTA) for the Stanislaus region.

THE STANISLAUS COUNCIL OF GOVERNMENTS IS AN EQUAL OPPORTUNITY EMPLOYER

On Behalf of The Stanislaus Council of Governments (StanCOG)

Regional Government Services (RGS) is conducting a recruitment for the position

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ASSISTANT PLANNER - TRANSIT / ASSOCIATE PLANNER - TRANSIT

Annual Salary Range:  Assistant Planner - Transit:  $55,311 to $74,160

Associate Planner - Transit:  $64,890 to $85,078

Final Filing Date:  Open Until Filled

THE POSITION:

The Stanislaus Council of Governments (StanCOG) is seeking qualified candidates for Transit Planner positions at either the Assistant Transit Planner OR Associate Transit Planner level to perform professional level work in the field of regional and urban transportation planning and related work as required. 

This is an exciting opportunity to be involved in the implementation of the brand new Measure L Transportation Ordinance and Expenditure Plan for the Stanislaus region.  This measure raised the sales tax in Stanislaus County on April 1, 2017, by one‑half cent for 25 years to improve local streets and roads, improve connectivity and reduce congestion. In this position, you will have an active role to ensure that road, transit, bike and pedestrian improvement projects and programs approved by the voters are funded and delivered. 

This position performs professional planning duties related to the development of transportation plans, programs and projects focused on transit services in the Stanislaus Region; represents StanCOG at a variety of policy and planning development and/or public outreach meetings; coordinates comparative studies and planning projects within established timelines and budget parameters; administers contracts; performs special projects as assigned and related work as required.

The Assistant Planner is an entry-level classification within the Professional Planner series and is distinguished from the Associate Planner by the level of skills, knowledge, education and experience.  Initially under close supervision, incumbents perform routine planning and programming duties while learning StanCOG policies and procedures and becoming familiar with various systems and practices. As experience is gained, assignments become more varied and complex and work is performed with greater independence.  Positions at this level usually perform most of the duties required of an Associate Planner, but are not expected to function at the same skill level and typically exercise less independent decision making and judgment in the performance of assigned duties.

The decision to offer the position at an Assistant Planner or Associate Planner level will be made at the end of the recruitment process based on these considerations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following:

• Researches, compiles, analyzes and presents statistical and technical data in written, graphic and/or oral reports for use by management and staff, partner agencies, committees for a range of regional, transportation and environmental planning matters.
• Represents StanCOG programs, services, projects, and policies to community groups, representatives from public agencies, private sector and the general public; and serves as liaison with partner agencies, transit operators and other organizations.
• Develops and maintains a variety of complex files, records, spreadsheets and databases pertinent to assigned planning and/or project activities.
• Conducts grant research, writes grant proposals and assists partner agencies with the preparation, review and administration of grant and funding applications for transportation related projects.
• Plans, coordinates and facilitates a variety of policy and planning committee and public participation meetings to present information, to promote programs and services, to encourage discussion and/or gain consensus.

MINIMUM QUALIFICATIONS: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education and Experience:

Assistant Planner

• A Bachelor’s Degree or equivalent from an accredited college or university with a major in regional, urban or transportation planning, community development, public policy or a closely related field.
• Sub-professional or professional planning experience may be substituted for the required education on a year-for-year basis to a maximum of two (2) years.

Note:  Experience with a Geographic Information System (GIS) including conversion of mapping data and databases and development and documentation of related procedures is desirable.

Associate Planner

• A Bachelor's Degree from an accredited college or university with a major in regional, urban or transportation planning, community development, public policy or a related field; and two years of professional regional, urban transportation or planning experience; OR
• A Master's Degree from an accredited college or university in majors listed above and one year of progressively responsible professional regional, urban, transportation or transit planning and project management experience.

Knowledge of:
Principles, practices and funding sources for transportation, planning, and related project development and implementation; Transportation Development Act (TDA); principles of effective project management, including team and budget development; effective public speaking and presentation techniques; modern office procedures, standard computer software systems and equipment.

Ability to:
Perform complex professional planning work with significant initiative and minimum supervision; effectively organize, prioritize and coordinate multiple projects and tasks with successful completion under critical timelines; analyze and compile technical and statistical information and prepare reports; communicate effectively, both verbally and in writing; establish and maintain effective working relationships; effectively conduct meetings and make presentations to a variety of groups to facilitate consensus and/or promote programs, projects.

ABOUT THE AGENCY:

The Stanislaus Council of Governments is an association of city and county governments created to address regional transportation issues. It is a federally designated Metropolitan Planning Organization (MPO), a state designated Regional Transportation Planning Agency (RTPA), and the Local Transportation Authority (LTA) for the Stanislaus region.

THE STANISLAUS COUNCIL OF GOVERNMENTS IS AN EQUAL OPPORTUNITY EMPLOYER

On Behalf of The Stanislaus Council of Governments (StanCOG)

Regional Government Services (RGS) Invites Applications for the Position

of

PLANNING TECHNICIAN

Annual Salary Range:  $47,380 to $63,860

Final Filing Date:  Open Until Filled
 

THE POSITION:

The Planning Technician is a paraprofessional classification within the Planner series and provides routine technical and administrative support to StanCOG management, staff and activities as assigned.  Under general supervision, the position provides routine technical and administrative support to StanCOG management, staff and activities as assigned; establishes and maintains a variety of complex program and/or project files, records and databases and runs scheduled and ad hoc reports; gathers, compiles and analyzes technical and statistical data and develops related reports, charts, and graphic displays; arranges and coordinates a variety of meetings; reviews and edits staff reports and other publications for grammatical accuracy and format; processes a variety of program/project related documents including committee agendas, advertising flyers and billing inserts; may monitor the agency website to ensure that program content is current; may provide staff support to advisory committees; and performs special projects and related work as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following:

• Responds verbally and in writing to inquiries regarding program and/or project activities, services, policies, and processes of assigned area.
• Establishes and maintains a variety of complex files, records and databases pertinent to program and/or project activities and services and runs scheduled and ad hoc reports.
• Gathers, compiles and analyzes technical and statistical data and develops related reports, charts, presentations and graphic displays.
• Reviews and edits staff reports and other publications for grammatical accuracy and format.
• Schedules and coordinates a variety of meetings with internal staff and external contacts on and off site.
• Processes a variety of program and project related documents including, committee agendas, advertising flyers and billing inserts.
• Writes/Prepares staff reports, technical memorandums, briefings, letters.
• May be assigned to monitor the StanCOG website to ensure that planning program content is current.
• May provide staff support to advisory committees.
• May provide customer service as backup to reception staff.
• Performs special projects and related duties as assigned.

MINIMUM QUALIFICATIONS: Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education and Experience:

• An Associate Degree or equivalent from an accredited college or university with a major in regional planning, community development, pre-engineering or a closely related field;  OR
• One (1) year of experience in transportation planning, data gathering, analysis and report development and database development and maintenance. 

Knowledge of:

• Basic principles of urban, regional, transit, and transportation planning.
• Principles and techniques of research, statistical analysis. 
• Effective and appropriate public contact and telephone techniques.
• English usage, grammar, spelling, vocabulary and punctuation.
• Business letter writing and basic report preparation.
• Business arithmetic and statistical techniques.
• Record keeping principles and practices.
• Modern office procedures and the operation of standard office equipment.
• Effective use of a personal computer and applicable software applications.

Ability to:

• Manage time and resources effectively while handling multiple concurrent assignments.
• Perform the full range of assigned technical and administrative support duties.
• Research, compile, analyze, interpret and prepare a variety of statistical and administrative reports.
• Develop and maintain complex program/project files, records and databases.
• Perform mathematical and statistical calculations with accuracy and precision.
• Understand and follow technical oral and written instructions.
• Understand and apply pertinent laws, regulations and policies.
• Learn and understand StanCOG policies, procedures, operations, programs and functions.
• Learn and effectively use  StanCOG’s automated systems and software applications.
• Communicate effectively both verbally and in writing.
• Effectively operate a calculator, personal computer and other standard office equipment.
• Establish and maintain effective working relationships with those contacted during the performance of work duties and responsibilities.
• Work flexible hours and evenings for meetings, events and conferences.
• Perform essential duties of job without causing harm to self or others.      

Licenses/Certification Required:    

Possession of a valid class C California Driver’s license, proof of automobile insurance and a satisfactory driving record because limited driving may be required.

THE AGENCY:

The Stanislaus Council of Governments (StanCOG) is an association of city and county governments created to address regional transportation issues.  It is a federally designated Metropolitan Planning Organization (MPO), a state designated Regional Transportation Planning Agency (RTPA) and the Local Transportation Authority (LTA) for the Stanislaus region.

THE STANISLAUS COUNCIL OF GOVERNMENTS IS AN EQUAL OPPORTUNITY EMPLOYER

FIREFIGHTER

2  anticipated positions available

Salary: $3,757 – 4,756 monthly (paid bi-weekly) **CURRENTLY IN CONTRACT NEGOTIATIONS**

Tentatively scheduled to Open:  Thursday, August 23, 2018

Closed:  Monday, September 3, 2018

 Interview Panel:  Mid-September

HOW TO APPLY

Candidates who are active on the FCTC Statewide Eligibility List, on or before August 23, 2018, will be eligible to apply and may be considered for interviews. Candidates must have a valid CPAT card dated within twelve (12) months of August 23, 2018. The City of Ceres will receive a list of eligible candidates from FCTC on August 23, 2018 and will notify selected candidates of their eligibility to apply for this position by email invitation only.

YOU MUST UPLOAD THE FOLLOWING CERTIFICATES AS A SINGLE PDF DOCUMENT: CPAT, EMT, CPR/AED, HAZMAT First Responder Operations and FIREFIGHTER 1 or FIRE ACADEMY. Candidates must apply through CalOpps, via the special link provided on or after August 22, 2018.

Summary Description

Under general supervision, performs various duties to protect life, property, and the environment including to respond to emergency medical, fire, rescue, and hazardous materials alarms and public service calls; maintains firefighting, emergency medical, and associated vehicles, apparatus, and equipment; performs the full range of fire suppression duties; provides basic life support emergency medical assistance; conducts fire prevention inspection and public education programs including fire safety inspections of buildings; and conducts and participates in firefighting, fire prevention, public education, disaster preparedness, and related training activities.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1.       Respond to fire, emergency medical, rescue, and hazardous material alarms and emergency calls to protect life, property, and environment; perform tasks to suppress or control fires, limit damage, and reduce injury and death caused by fires, accidents, or other calamities; respond to non-emergency calls for service as necessary.

2.       Assist in all phases of fire suppression; place fire hoses; set ladders; ventilate and enter burning structures to extinguish fires and rescue victims; operate pneumatic and auxiliary equipment such as generators and pumps.

3.       Perform tasks that support the activities of emergency medical services (EMS) workers in providing emergency medical care; perform emergency medical tasks in patient care and administers basic life support at the EMT level to victims of injury or illness.

4.       Assist with annual equipment testing; perform routine and minor repairs and maintenance; identify needs for major repairs; maintain records of maintenance work performed.

5.       Assist with the cleaning and reloading of all equipment, tools, and apparatus upon completion of fire or emergency response activities; repair and maintain air packs.

6.       Assist in the investigation of fire scenes to determine causes; preserve evidence and provides observations to investigators.

7.       Maintain skill levels, new equipment and procedure familiarization, and certifications that are relevant and/or required for assigned responsibilities; participate in drills and training exercises, classes, and activities including but not limited to those related to fire suppression, fire prevention, emergency medical service, hazardous material response, technical rescue, extrication, physical fitness, and other related areas.

8.       Participate in public relations, fire/safety education activities, and fire prevention activities including station tours, fire safety/fire suppression education away from the station, school education programs, group activities, fire drills, courtesy walk through visits, and phone inquiries.

9.       Present classes and other training to various groups including other employees, volunteers, and members of the general public in subjects related to fire service.

10.    Participate in fire and life safety inspections; perform routine inspections of commercial, industrial, residential, and other buildings; perform fire sprinkler, alarm, and hydrant flow tests; identify fire and life safety hazards; provide suggestions for correction; schedule re-inspections for verification of correction; submit reports as needed.

11.    Perform general maintenance work in the upkeep of fire station facilities and equipment; clean living quarters, kitchen, bathrooms, and other areas of the fire station.

12.    Perform special projects as assigned; assist in developing plans for special assignments such as emergency preparedness, hazardous communications, training programs, firefighting, hazardous materials, and emergency aid activities.

13.    Perform related duties as required.

WASTEWATER OPERATOR I/II

The City of Ceres is pleased to offer the opportunity for a Wastewater Operator I or II. The level at which an individual is hired will be dependent on the applicant's qualifications, work experience and certifications. Ceres offers an excellent benefits package, currently including 100% employer paid medical premiums for several of the plan options and a retirement pension paid out upon eligible retirement from the City (reciprocity with CalPERS in some situations). 

Wastewater Operator I: $2,928 - $3,560 monthly (paid bi-weekly)

Wastewater Operator II: $3,232 - $3,929 monthly (paid bi-weekly)

**CONTRACT NEGOTIATIONS CURRENTLY UNDERWAY**

Open: Thursday, August 2, 2018

Close date: Until filled or when 150 applications are received

First review of applications on Friday, August 17, 2018

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Summary Description

Under immediate supervision (Wastewater Operator I) or general supervision (Wastewater Operator II), performs a variety of skilled and semi-skilled tasks in the maintenance and operation of the City's sanitary sewer system and wastewater treatment plant.

Distinguishing Characteristics

Wastewater Operator I - This is the entry level class in the Wastewater Operator series. This class is distinguished from the Wastewater Operator II by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters related to established procedures and guidelines as are positions allocated to the II level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks.

Wastewater Operator II - This is the full journey level class within the Wastewater Operator series. This class is distinguished from the Wastewater Operator I by the assignment of the full range of duties assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and they are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Operate and adjust controls on treatment plant equipment and machinery, such as valves, pumps and motors.
2. Grease and clean plant equipment; read and interpret meters and gauges; regulate plant effluent.
3. Monitor, repair, and maintain wastewater system lift stations; remove debris; disassemble and clean pumps; perform minor repairs when necessary.
4. Respond to emergency calls as needed; locate problems and operate sewer cleaning equipment to clear stoppages.
5. Collect samples and perform various lab tests.
6. Inspect and make repairs to plant equipment.
7. Perform general plant maintenance work such as sweeping, cleaning, sanding and painting of equipment and facilities.
8. Assist in operating video inspection system.
9. Perform general grounds maintenance work.
10. Rod sanitary sewers; install and repair sanitary sewer laterals and trunk lines.
11. Enter and work in permitted confined spaces and underground trenches.
12. Locate, mark and notify sewer lines per USA (underground service alert) requirements.
13. Observe and enforce safety precautions.
14. May temporarily be assigned to work with other City departments as needed.
15. Operate trucks, tractors and other motorized equipment of comparable size and complexity.
16. Perform related duties as required.

OFFICE TECHNICIAN - Temporary Employment Opportunity RECRUITMENT# 18792492
Open Until Filled

SALARY: $19.35 - $20.32 - $21.33 - $22.40 - $23.51 Hourly 

The City of Salinas is seeking two temporary Office Technicians to perform general clerical support in the Departments of Fire Administration and Library and Community Services.  The ideal candidates must have excellent customer service skills, professional phone etiquette and advance working knowledge in excel and Microsoft word with the ability to learn modern computer applications.  Strong organizational skills are necessary.

Qualified applicants may be placed on a temporary list to fill future employment assignments within City of Salinas.  This is a non-benefited position.  Schedule and flexibility may vary based on the needs of the hiring authority.  Temporary employees may not exceed a maximum of 25 hours per week and 1000 hours in a fiscal year (fiscal year runs from July 1 – June 30).

Required:  A typing certificate of 40 net words per minute, valid within the last twelve months must be attached to your CalOpps application to be considered further. We will not accept self-administrated typing exams completed online.  Applications will be considered incomplete without typing certificate.

DEFINITION  To perform a variety of responsible, confidential and complex clerical work, payroll, accounting, and administrative duties.

DISTINGUISHING CHARACTERISTICS  This is an intermediate level clerical class and is distinguished by the ability to perform the full range of duties with only infrequent instruction or assistance.

SUPERVISION RECEIVED AND EXERCISED  Receives general supervision from department director and/or other departmental staff.  May exercise supervision over lower level clerical personnel, temporary employees, student workers, or volunteers.

ESSENTIAL FUNCTIONS OF THE POSITION   Duties may include, but are not limited to the following:
Type, proofread, and process a variety of documents, including letters, memos, agendas, reports, statistical charts and forms.  Prepare, process and maintain all departmental personnel and payroll records for departmental staff.  Prepare and process personnel actions, hiring requisitions, performance reviews, performance agreements, purchase orders, purchase releases, workers compensation forms for injuries sustained on duty.  Process leave request forms for vacation, annual leave, sick leave, industrial leave, worker’s compensation, compensatory time, flexible benefit, or other payroll related forms.  Receive, sort and distribute payroll checks.  Prepare, maintain, and process uniform allowance list, leave balance reports or other related lists or rosters.  May order, issue and maintain departmental supplies, equipment and uniforms; maintain inventory controls.  Prepare, coordinate, and process departmental billing requests, purchasing related documents and other accounting documents.  Act as a receptionist; answer the telephone and serve the public and staff in a courteous and professional manner.  Respond to inquiries as it relates to payroll, leave time, over time, compensatory time, workers compensation, or other payroll related questions.  Research and compile information and data for statistical, financial reports, and special projects.  Check records and forms for accuracy and completeness; sort and file documents and records; maintain various filing systems.  Accept and account for monies from fees.  Assist department director and/or departmental staff in preparing budget reports.  Recommend changes and assist in the development of office and departmental procedures.  Prepare travel authorization forms; inform departmental staff on amounts allowable for meals, mileage, registration and lodging.  Refer to City policies rules and regulations to respond and refer inquiries as appropriate.  Promote and maintain safety in the work place.  Perform other related duties as assigned.

PHYSICAL AND MENTAL CHARACTERISTICS  Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions. 

WORKING CONDITIONS  Business office working environment subject to sitting at a desk for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.

QUALIFICATIONS Knowledge of:  Principles and practices of clerical, payroll, and administrative procedures.  Modern office methods and equipment. Clerical and financial record keeping principles and procedures.  English usage, spelling, grammar and punctuation.  Business arithmetic.  Computerized spreadsheet programs and/or Excel.  Ability to:  Make accurate mathematical computations.  Operate standard office equipment such as typewriters, computers, copiers, calculators and word processing equipment.  Process detailed paperwork in accordance with specific policies and procedures.  Establish and maintain effective working relationships with City officials and staff, outside agencies, and the public.  Deal tactfully and courteously with the public and other employees.  Communicate clearly and concisely, both orally and writing. Understand, apply and explain a variety of organizational, departmental and administrative polices, procedures and related information.  Compile, maintain and monitor complex records, and information.  Work independently in the absence of supervision and work under pressure to meet deadlines.  Maintain confidential data and information.  Skills to:  Type at a speed of 40 words per minute.        

Education and Experience:  An example of the education and experience which most likely demonstrates the skills, knowledge and abilities required to perform the duties would be any combination equivalent to completion of high school and two years of increasingly responsible clerical and payroll experience.

SELECTION PROCESS: Applicants’ qualifications will be evaluated on the basis of the information provided on the employment application. The final candidate(s) may be asked to interview with the department and/or complete an assessment exam. The City reserves the right to use alternate testing procedures if deemed necessary.  Only those applicants that meet the City’s needs will be contacted.  CITY COMMUNICATION REGARDING THE SELECTION PROCESS WILL BE VIA E-MAIL. PLEASE ENSURE THAT YOU HAVE ACCESS TO THE E-MAIL ON YOUR APPLICATION.  

                                         
EQUAL OPPORTUNITY EMPLOYER
The City of Salinas does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor.  The City of Salinas makes reasonable accommodation for the disabled.  Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Officer in writing no later than the final filing date stated in this job announcement.  Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied. 
 

The City of Carmel-by-the-Sea seeks an enthusiastic, highly motivated, and service oriented individual committed to being a part of a customer service-oriented Village to fulfill the role of Administrative Technician. This is a newly created position and it’s an exciting opportunity to support the Finance, City Clerk, Information Technology and Human Resources divisions in the Administration Department.

The ideal candidate will possess excellent writing and proof-reading skills. This position requires an individual who possesses strong critical thinking and problem solving skills, and who is able to multi-task and work with frequent interruptions.  This position will work on multiple projects which require an individual with strong research, organizational skills who can exercise initiative and work independently. 

ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Provide administrative support for departmental staff; schedule meetings, make travel arrangements, and prepare agendas and meeting minutes.
• Organize, format, and compile data used for general and departmental use, including statistical record and program activity summaries.
• Review, compare, proofread, and create abstracts for special reports.
• Design forms, and update filing and recordkeeping systems; suggest changes in existing department policies or recommend new administrative procedures to improve efficiency.
• Evaluate applications, logs, and submitted documents for compliance with department procedures; assist in interpreting department requirements to staff and external customers.
• Track and monitor budget actions; assemble, tally, and check balances and changes within designated accounts.
• Proofread and verify data shown in contracts, purchase orders, invoices, and transactions; procure supplies and equipment for assigned departmental unit.
• Investigate complaints related to departmental actions and records; formulates and communicates appropriate responses.
• Prepare reports, memos, letters and other documents from rough draft to final form including proofreading, editing, formatting and revisions.
• Prepare charts, graphs, and presentations using specialized software functions, including the integration of media and digital images.
• Conduct internet and intranet searches, database queries, and literature searches; update departmental websites to provide information to staff and service users.
• Act as liaison with community groups and community-based organizations and agencies; develop and coordinate work of ad-hoc committees and public participation events.
• Assist professional and administrative support staff with various projects, and technical and administrative functions.
• Provide technical and administrative support related to bargaining, disciplines and grievances

To join the City of Carmel-by-the-Sea team, you will need to possess three years of complex and varied administrative and technical support experience is required. College-level coursework or technical training or certification is highly desirable.

The closing date for this recruitment is 5:00pm, Monday, August 27, 2018.  To be considered for this opportunity:

·         Submit an application, cover letter, resume and a list of three (3) professional references through CalOpps.Org

Note:  references will not be contacted until mutually agreed upon. 

Following the closing deadline, applications will be screened in relation to the criteria indicated in this announcement.  Testing may consist of any or all of the following components, when applicable: Basic Office Skills/MS Word/Excel; Written Examination: to measure job-related knowledge and abilities; and/or Oral Interview: to evaluate education, training and experience; communication skills; and interpersonal skills.

Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts)

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.