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JOB TYPE

Part-Time, Temporary/Seasonal

THE POSITION

The City’s Parks and Community Services Department is looking for a candidate to fill the position of Program Specialist to assist with the City’s After School Recreation program (elementary school), Student Union program (middle school) and summer camp programs. 

The Program Specialist will assist with the management of the daily operations of the After School and Student Union program which serves to aid with summer camp participants; general oversight of part time recreation leaders; ensure all sites and camps are stocked with supplies, equipment; and ensure staff is following the daily schedule of activities.  Must be organized, detail oriented and have good interpersonal and communication skills.  This position interacts with participants, recreation leaders and school/city personnel on a daily basis. Candidate should be creative and “think outside the box” to best accomplish goals and objectives. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this classification.   The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Under supervision, assists with planning, coordinating and implementing programs and projects within an assigned area.
• Provide assistance in the analysis, implementation and monitoring of City programs.
• Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives.
• Conduct surveys and perform routine research and statistical analyses as requested;
• prepare related reports.
• Compile materials and assist in the preparation of reports, manuals, publications and miscellaneous public information literature.
• Oversee part-time recreation staff as assigned, and review the activities of volunteers.
• Assist with administrative tasks including the maintenance of records, files and other data
• Participates  in  assessing  supplies  needed  for  programs  and  requisition  additional supplies as needed.
• Assists in the assurance that City activities start and finish in the prescribed manner and time frames.
• Build and  maintain  positive  working  relationships  with  co-workers,  other  City employees and the public using principles of good customer service.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

AC Transit is actively searching for an experienced Executive Administrative Assistant for its office in Oakland, California. This position will provide exceptional and professional administrative support to one of AC Transit's Board Officers, the District Secretary.

In this role, the executive administrative assistant will perform critical administrative duties for the District Secretary's Office, including managing calendars, preparing and editing correspondence and reports, creating agendas and proofreading official District documents for proper English language usage, spelling, grammar and punctuation.

The ideal candidate for this position will have an acute attention to detail, public sector/government administrative experience, an ability to maintain confidentiality and conduct themselves in a professional manner at all times. This position is highly visible within the agency and will have significant exposure to the Board of Directors and executive team; professionalism, tact and diplomacy are essential to be successful in this position.

REPRESENTATIVE FUNCTIONS:

• Screens office visitors and telephone calls, and responds to requests, complaints, and inquiries of a complex and confidential nature, from the public and District staff, and refers to other staff, where appropriate.
• Disseminates information using discretion, and by appropriately applying and interpreting regulations, policies, and procedures.
• Compiles data for reports and other materials; and prepares administrative reports and projects.
• Establishes, maintains, and modifies executive office files, records, spreadsheets, and logs.
• Coordinates meetings, prepares agendas, arranges facilities and equipment, and assembles meeting materials and related media including folders, binders, and copies.
• Makes travel and conference arrangements; and submits and tracks reimbursement requests for the assigned executive or Board Officer, and others, as instructed. Organizes and maintains appointments, schedules, and calendars for the assigned executive or Board Officer; and coordinates office activities and schedules with other departments, third parties, and the public.
• Composes, prepares and proofreads correspondence, letters, reports, memoranda, agendas, and other documents, makes corrections, and revises drafts as needed.
• Provides administrative support to District boards, committees, and/or task forces, as assigned; including posting legal notices, preparing agendas, assembling background materials, and taking and transcribing meeting minutes.
• Maintains departmental content on the District's intranet, and /or internet website.
• Acts as a point of contact to the public, members of the Board, and other agencies at the request of the assigned executive or Board Officer.
• Recommends and implements procedural changes affecting office activities.
• Monitors and reconciles expenses for the assigned executive or Board Officer.
• Initiates and completes special projects and assignments, as assigned.
• May plan,assign, train, review, and assist in evaluating the work of subordinate clerical personnel.
• Performs related duties, as required.

MINIMUM QUALIFICATIONS:

Education: Equivalent to completion of an Associate's degree from an accredited college or university, with major coursework in business, accounting, or a related field.

Experience: Equivalent to at least six (6) years of recent and verifiable administrative support experience for executive-level management personnel, involving frequent public contact.

Desirable Qualifications:

• Bilingual in Spanish or Chinese
• Bachelor's degree in a business or public administration; or a related field
• Excellent business writing skills
• Strong attention to detail
• Solid organizational skills
• Outstanding customer service skills
• Work independently and take initiative when necessary
• Flexible in work schedule (will need to occasionally work evenings or on weekend)
• Highly professional, tactful and diplomatic
• Exercises discretion and able to keep confidentiality at all times
• Highly proficient with MS Office, including Word, Outlook, PowerPoint, Access and Excel
• Experience with Sharepoint and PeopleSoft applications
• Experience in handling legal documents
• Robust and well-rounded experience in government /public sector administrative work
• Experience working with executives, officers and public or private boards and committees

All candidates who meet qualifications are encouraged to apply; however, candidates meeting some or all of desirable qualifications will be given priority.

To apply, please submit an application online with a resume and cover letter. Please thoroughly answer all supplemental questions on the application.

ADDITIONAL INFORMATION:

Physical Requirements: (1) Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment. (2) Must possess the mobility necessary to travel expeditiously within the AC Transit District to perform the duties of the job. (3) Some positions in this classification may be required to lift up to 25 pounds regularly.

THIS POSITION IS AN UNREPRESENTED POSITION

To apply, visit: https://apptrkr.com/1638838

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

Equal Opportunity Employer
 

AC Transit is currently seeking experienced candidates for the position of Administrative Specialist. Under general supervision of the District Secretary, provides professional-level, administrative and support duties for the District Secretary and the Board of Directors. The classification independently performs a wide variety of complex, technical, and time-sensitive administrative duties and assumes the responsibilities for the Assistant District Secretary in his/her absence. This classification is distinguished from other administrative support classifications by its frequent contact with the District's leadership team, Board Members and the public. Incumbents frequently work with and maintain confidential information pertaining to financial, political, and personnel matters having District-wide impact. This classification is unrepresented at-will and reports directly to the District Secretary.

This is a wonderful opportunity for career growth and an opportunity to work at one of largest bus agencies in California. In addition to being a premier public transit agency, AC Transit has excellent benefits that include pension, medical, dental, vision, vacation, sick leave and 457 deferred compensation.

REPRESENTATIVE FUNCTIONS:

• Serves as the primary administrative support to the District Secretary.
• Prepares, edits, proofreads, and processes a variety of routine to complex documents and correspondence including forms, memos, financial and staff reports; completes critical, time-sensitive, and/or confidential documentation for internal and external stakeholders; may certify a variety of documents on behalf of the District Secretary.
• Provides logistical support for Board of Director's and Committee meetings, including, but not limited to organization, equipment testing, meeting set-up and clean-up, meals, and distribution of information; attends meetings and public hearings as required.
• Distributes the agenda to outside agencies/organizations; prepares minute orders from the official minutes of Board and Committee meetings for all agenda items.
• Assists in the implementation of the records management and retention program within the District Secretary's Office.
• Prepares resolutions and ordinances adopted by the Board for signature.
• Maintains the District Secretary's Master Outlook Calendar of Board meetings and individual Board member meetings; schedules meetings as requested and accepts meetings into the calendar.
• Utilizes the District Secretary's agenda management software to calendar all Board and Committee meetings and reviews and may approve routine reports on behalf of the District Secretary.
• Sets up new users in the agenda management system and assigns user access at the direction of the District Secretary or the Assistant District Secretary; directs new users to training resources; may troubleshoot user issues as needed and stays abreast of new system features and requirements.
• Maintains the District Secretary and Board of Directors intranet pages; updates Board information and policies; posts new content on the District's website as needed.
• Assists Board members with issues pertaining to routine use of smartphones, tablet devices, and applications; interfaces with the Department of Innovation and Technology when required to troubleshoot technology related problems and service issues.
• Serves as the primary point of contact in processing tort claims, summons and complaint, and small claims filings.
• Processes assuming and leaving office Statement of Economic Interest forms and related filings.
• Monitors budget expenditures calculates monthly reconciliations, and prepares Board payroll and other financial documentation.
• Tracks customer complaints and follows-up with appropriate staff to ensure timely response.
• Coordinates all travel arrangements for the Board and District Secretary's Office, including itineraries, and prepares quarterly travel reports for Board members and Officers; prepares and processes cash advances and expense claims.
• Monitors electronic correspondence and responds to requests as directed.
• Opens, scans, and distributes incoming mail; uploads and indexes electronic documents.
• Prepares check requests, special requisitions, petty cash reimbursements, purchase order payments; verifies the accuracy of vendor invoices and processes payments.
• Orders and maintains an inventory of office and meeting supplies.
• Coordinates or assists in the coordination of special administrative projects.
• May assist in the preparation of agendas and minutes as needed.
• May prepare transcripts of testimony given at Board meetings or public hearings or recorded testimony or comments received.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a closely related field.

Experience: Equivalent to five (5) years of increasingly responsible administrative support experience for management personnel involving frequent public contact; including (3) years in a public or governmental agency that operates under the Brown Act at the level-of an executive assistant, senior administrative assistant, administrative coordinator, deputy city clerk, or equivalent.

ADDITIONAL INFORMATION:

Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment. Must possess the mobility necessary to transport oneself to other locations within the District in order to attend meetings.

THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION

To apply, visit: https://apptrkr.com/1574021

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job-related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug-Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda-Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

ABOUT US

Fremont is a well-managed and innovative city, and has recently generated national attention by placing 7th on the list of the Greenest Cities in America according to a 2018 Wallet Hub survey and ranking as the 3rd Best City in the Nation to raise a family,  also according to a 2018 Wallet Hub Survey.  Located in the heart of the Bay Area and Silicon Valley, Fremont prides itself on innovation, green technology, a low crime rate, great schools, a low unemployment rate, quality parks and nearby open space, and an incredibly diverse population of over 235,439 residents. As a full service city, Fremont employs over 937 regular employees and has a General Fund budget of $205.7 million for the 2018-19 fiscal year. 

Fremont is an employer that values its people, creativity, quality service, integrity, open communication, collaboration, mutual respect, and diversity.  Employees find their work challenging, yet rewarding, and most importantly, enjoy the chance to make a difference through public service.  Think Fremont!  

The Position

The City of Fremont is looking for an Assistant Chef to join the crew at the City-operated Senior Center.  Under direction of the Chef/Food Services Manager, the Assistant Chef will participate in the preparation, serving and clean up of a large number of “classic” lunch items for seniors as well as some catering engagements.  The Assistant Chef may substitute for the Chef/Food Service Manager in the latter's absence.  This is a thirty-two (32) hours per week position.  Normally the work hours are 6:30am - 1:30pm, Monday through Friday, very rarely are weekends and evenings required.

What is a typical day like for the ASSISTANT CHEF?

¨ Participate in receiving and inventory of ordered food and kitchen supplies.

¨ Prepare raw ingredients for cooking and cook food.

¨ Clean food service equipment such as dishes, flatware, pots, pans, serving equipment, stoves, sinks and floors.

¨ Return food service equipment to correct location after use/cleaning.

¨ Participate in the set up and break down of the food serving line.

¨ Participate in serving of food.

¨ Receive and respond to customer requests.

¨ Purchase food and supplies that are needed immediately from off-site locations.

¨ Coordinate and schedule the set-up and break down of classes & events.

¨ Other duties as assigned.

The ideal Candidate for this job

The City of Fremont is searching for an effective team player who is able to multi-task in a fast-paced work environment.  The Assistant Chef will have knowledge of foods commonly used in quantity meal preparation, kitchen cleaning techniques, and be able to use knives, scissors and other kitchen cooking implements.  The successful candidate must have the ability to prepare foods according to written and oral instructions, use common food preparation implements, and learn to operate specialized kitchen equipment.  In addition, the candidate must have the ability to develop and maintain cooperative working relationships with individuals from diverse backgrounds.

What we are looking for in a candidate:

Any combination of education and/or experience that has provided the knowledge and skills necessary for satisfactory job performance would be qualifying.  A typical way to obtain the required knowledge and skills would be:

¨ Eighteen months of experience in food preparation in a quantity food services facility. 

¨ Course work in an accredited vocational institution which includes quantity food preparation, equipment sanitation, and safe work practices.  This may be substituted for six months of the required experience.

¨ Strong customer service skills are essential and experience working with seniors is preferred.

¨ Possession of a Serve Safe Certification is required.

¨ Possession of a valid Class C California Driver’s License is required.  This classification requires the ability to travel independently within and outside of City limits.

¨ Ability to safely lift and carry up to fifty (50) pound boxes or bags is required.

COMPENSATION & BENEFITS

The salary for this part-time position ranges from $17.86 to $21.72 per hour depending on qualifications.  Fremont offers an attractive pro-rated benefits package, which includes, but is not limited to:  CalPERS retirement plan, paid holidays, medical, dental and other city paid benefits. A complete  benefits summary can be found at Fremont.gov or by using this link: Benefits Summary

This position is represented by the CFEA bargaining unit. The probationary period for this position is twelve (12) months.

READY TO APPLY?

To be considered for this  position, apply online by submitting a completed City application and resume through our on line application system: www.fremont.gov/cityjobs.

The test process for this position may include a written and/or performance exam, an individual and/or panel interview, fingerprint and reference checks, and medical evaluation.  Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process.  Meeting the minimum qualifications does not guarantee an invitation to participate in the process.