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ADMINISTRATIVE SERVICES ANALYST II/III - Limited Term
CLOSE DATE: Friday, October 25, 2024

SALARY RANGE:
II  – $28.64 - $34.81  Per Hour
III – $31.63 - $38.45  Per Hour
(New employees should anticipate being hired at the beginning of the salary range.)
 
THE POSITION
This position will be under the County Administrative Office and will report to the  Glenn Grows Office in Orland. This person will perform routine to moderately difficult, administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal, contract management,  and program analysis and compliance, prepare correspondence, grant writing and reporting, and other related duties as required. The Administrative Services Analyst III may be distinguished from the Administrative Services Analyst II class because incumbents in the lower class provide journey-level support usually within a division or segment of a department.  This position is scheduled for forty (40) hours per week. This recruitment may be used to establish a list to fill future vacancies for the next twelve (12) months.

TRAINING AND EXPERIENCE
Experience:        II - Either one (1) year as an Administrative Services Analyst I in Glenn County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance or staff development and training. III - One (1) year of experience as an Administrative Services Analyst II in Glenn County; or four (4) years of professional journey level analytical, administrative, professional, managerial, or supervisor experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, and/or staff development and training.  

Training:        II/III - Possession of a bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources or a closely related field. Substitution:  Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

All applicants are encouraged to review a detailed job description available at http://www.countyofglenn.net/dept/personnel/job-opportunities/job-descriptions and apply only if they clearly meet the Minimum Qualifications for the position.

APPLICANT INSTRUCTIONS/INFORMATION - A COMPLETE APPLICATION PACKET MUST INCLUDE:
*     A Glenn County Employment Application        *    Résumé
*     Transcripts and/or Certificates                         *    Cover Letter

This position in the General Services Department, under general supervision performs a variety of technical para-professional administrative duties in support of fiscal and accounting, and requires the knowledge of the terminology, procedures, and practices for the assigned functional area; and performs related work as assigned. This position is full-time, and is scheduled for forty (40) hours per week.  

WHAT YOU’LL DO

• Performs routine administrative, clerical, and customer service duties.
• Enters data into computer systems and maintains information systems database; processes transactions, assesses and validates data, compiles documentation, reconciles reports.
• Collects, compiles, and tracks data, including caseload data, and provides data summaries, reports, and/or recommendations for program improvement.
• Verifies and reconciles various information, reports, journals or related fiscal and statistical data.
• Checks documents for validity and accuracy of information; collects, records, files, and distributes related paperwork.
• Prepares presentations, general and technical correspondence, develops forms, tracking systems, databases, and spreadsheets.
• Tracks progress of projects, payments, expenditures, and reimbursements.

The Accounting/Grant Manager will oversee the daily operations of the Finance Department, including accounting, budgeting, payroll, and purchasing.  Key responsibilities include developing departmental goals and policies, as well as managing the City’s budget, financial reporting, and contract administration.  The role requires monitoring financial procedures, coordinating external audits, and ensuring compliance with regulations.  Additionally, the individual will serve as Grant Administrator, overseeing the City’s grant activities, providing technical assistance for grant applications, and ensuring adherence to grant requirements.  Other duties include preparing reports, maintaining departmental files, and directly supervising staff.

JOB SUMMARY

Under limited direction, the Accounting/Grant Manager performs a variety of highly responsible administrative, supervisory and technical duties within the Finance Department, including the processing of financial transactions, preparing and reconciling financial and accounting records and reports, grant administration, audit coordination, contract administration, assists in designing and implementing procedures and policies, responsible for the efficient accomplishment of the daily activities of an assigned work group; performs highly responsible technical staff assistance to the Finance Director, exercises direct supervision over staff, and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This is a mid-management classification that manages accounting, finance, grant and contracts administration activities in the Finance Department.  The incumbent organizes and oversees day-to-day financial processing, reporting, and recordkeeping activities.  Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility.  The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Finance Director in a variety of areas.  Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work.  This class is distinguished from the Finance Director in the latter has overall management responsibility for all accounting and finance, purchasing and contracts administration, customer service, and activities and for developing, implementing, and interpreting public policy.

EXAMPLES OF WORK

Examples of Work are not intended to be an exhaustive list of all responsibilities, duties, and skills.  They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.

Provides continuous leadership in carrying out the program mission, as amended from time to time, including:

• Plans, directs, administers, supervises and participates in the daily functions, operations, and activities of the Finance Department, including accounting, finance, budget, audit, payroll, and purchasing and contracts administration;
• Participates in the development and implementation of goals, objectives, policies and priorities for the division; recommends within departmental policy, recommends and administers policies and procedures;
• Participates in the selection of, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; and implements discipline;
• Participates in the development and administration of the City budget; prepares, calculates and analyzes a variety of financial reports and data in the preparation of annual operating and Capital Improvement Program budgets; directs the monitoring of and approves expenditures; recommends adjustments as necessary;
• Supervises and participates in all activities related to the City’s accounting function, including accounting systems, accounts payable, accounts receivable, payroll and reporting, and month-end, fiscal year-end and calendar year-end accounting system processing;
• Reviews, develops and modifies accounting and control methods to improve existing procedures; monitors financial procedures of all City departments, including internal audits and checks and balances; examines accounting transactions to ensure accuracy; ensures conformity to policy and increases effectiveness;
• Coordinates the preparation of external audits, Governmental Accounting Standards Board and other regulatory reporting and special projects as assigned;
• Prepares and reviews staff reports, various management and information updates and reports on special projects as assigned; provides highly complex staff assistance to the Finance Director;
• Serves as the Grant Administrator per the Grant Accounting Policy and is responsible for general management and administration of the City's grant activities, including annual Citywide grant management planning and goals; facilitation of departmental grant planning and collaborative grant submittals; grant training and technical assistance for City staff; ensuring that departments track and report departmental grant activity; maintenance of grant policies and procedures, grants manual; ensuring the promotion of grant opportunities; and identifying and investigating issues that may arise concerning the management of City grants;
• Monitors documentation for compliance with grant requirements and serves as the Project Manager for specified interdepartmental grants and federal appropriations;
• Provides technical assistance to Department Heads in preparing grant applications, submitting reports, maintaining records, and the administrative process;
• Completes grant closeouts, including; ensure final receipt of grant revenues; prepares and submits any required financial grant close-out documents; reviews grant files for completeness; retains all necessary program and financial records for the period required by the grantor agency and resolve any audit findings;
• Performs other duties as assigned.

This position at the Glenn County Health and Human Services Agency, Administration/Fiscal Unit, under general supervision performs a variety of technical para-professional administrative duties in support of fiscal and accounting, requires the knowledge of the terminology, procedures, and practices for the assigned functional area. This position is full-time, and is scheduled for forty (40) hours per week. 

WHAT YOU’LL DO

• Performs routine administrative, clerical, and customer service duties.
• Enters data into computer systems and maintains information systems database; processes transactions, assesses and validates data, compiles documentation, reconciles reports.
• Collects, compiles, and tracks data, including caseload data, and provides data summaries, reports, and/or recommendations for program improvement.
• Checks documents for validity and accuracy of information; collects, records, files, and distributes related paperwork.
• Prepares presentations, general and technical correspondence, develops forms, tracking systems, databases, and spreadsheets.
• Tracks progress of projects, payments, expenditures, and reimbursements.

Town of Moraga

DEFINITION:

The Administrative Services Technician is a journey level position in which the employee will be assigned a full scope of duties. Required activities of the position include preparing payroll; assisting with the administration of benefits; reviewing and editing reports; coordinating recruitments; assisting with the development of policies and maintenance of records; administering insurance claims; providing internal and external customer service; and other related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

The Administrative Services Technician performs a variety of technical activities in support of the Administrative Services Department. Functions of the department include finance, human resources, information technology, and risk management.

SUPERVISION RECEIVED/EXERCISED:

This position receives general supervision from the Administrative Services Director. Incumbents in this class do not routinely exercise supervision over other staff.

ESSENTIAL FUNCTIONS:

Duties may include, but are not limited to, the following:

• Processes and distributes payroll including verification of timecards, personnel change orders, vacation and sick leave.
• Receives, researches and responds to questions from employees and supervisors and researches issues related to payroll, leave balances, and deductions.
• Prepares supporting payroll reports and payments to various taxing, financial, insurance, and retirement organizations.
• Prepare agendas and minutes for the Town’s Audit and Finance Committee.
• Serve as a Department’s livestream operator for the Town’s Audit and Finance Committee.
• Performs a variety of general office support work including assisting with budget document preparation, organizing and maintaining files, preparing correspondence, reports and forms, proofreading for accuracy and compliance with departmental policies and regulations.
• Receives, researches and responds to inquiries from the public and employees regarding recruitment, salary and benefit information, policies and procedures, employment verification and other human resource issues.
• Assists in the recruitment process; develops and posts job announcements; reviews and screens applications; works with departments to develop and administer selection tools.
• Provides new employee orientation, ensures completion of required paperwork; responds to questions regarding benefits and Town policies and procedures.
• Assists in the administration of Town benefits including the Town’s open enrollment process, making changes to employees’ benefits, and receiving and responding to questions regarding benefits.
• Prepares correspondence to employees regarding health plan changes/premiums and provides ongoing assistance regarding benefit changes.
• Researches and compiles compensation and benefit studies at management’s request.
• Assists in the preparation of documents for labor negotiations as requested.
• Supports Risk Management functions by ensuring vendor compliance with Town insurance requirements and the facilitation of workers’ compensation and other insurance claims.
• Prepares separation packages for employees.
• Administers and monitors the COBRA benefit program.
• Organizes employee wellness activities.
• Establishes positive working relationships with the public, representatives of community organizations, state/local agencies, Town management and staff.
• Performs other related duties as required that are not specifically listed in the job description but are within the general responsibility level associated with this class.

*The employer will make reasonable accommodation in compliance with the Americans with Disabilities Act of 1990.*

TO VIEW JOB ANNOUCEMENT, CLICK JOB PDF OR JOB ANNOUCEMENT URL BELOW.

TO VIEW JOB ANNOUNCEMENT, CLICK JOB PDF OR JOB ANNOUNCEMENT URL BELOW.

The Fremont Police Department - Animal Services Division is recruiting for the position of Veterinarian.

First Review of Applications 
The first review of applications is May 27, 2024 at 5:00 PM (PT). Interested applicants are encouraged to apply immediately. A resume must be submitted with the completed online application. Applications submitted without a resume may not be considered. Only online applications will be accepted.

Job Responsibilities:

• Performs high volume, high quality spay/neuter surgeries of shelter animals and owned animals including dogs, cats, and rabbits
• Determines the need for diagnostic procedures and medical treatments
• Provides high quality shelter medicine by performing physical exams, treatments, and surgical procedures on shelter animals
• Monitors and evaluates the shelter population for behavioral conditions
• Administers injections to humanely euthanize animals in accordance with California State Law and Department guidelines and policies

Desirable Qualifications:

• Experience in the following areas:
  • High volume spay/neuter
  • High volume herd health
  • Shelter medicine
  • Emergency triage
  • Community cats spay/neuter

The Fremont Police Department - Animal Services Division is recruiting for the position of Veterinary Technician. 

First Review of Applications 
The first review of applications is June 5, 2024 at 5:00 PM (PT). Interested applicants are encouraged to apply immediately. A resume must be submitted with the completed online application. Applications submitted without a resume may not be considered. Only online applications will be accepted.
 

Job Responsibilities:
The Veterinary Technician will perform  basic physical examination of animals on intake; understand infectious disease; communicate effectively with colleagues and the public; perform functions required for pre- and post-surgical care including inducing anesthesia; maintain all necessary controlled substance drug logs and patient records.

Example of Job Duties

• Provide intake examinations and interviews.
• Assess, record and maintain health and temperament information on all animals.
• Conduct pre-adoption health evaluations for dogs, cats, and other species.
• Vaccinate animals, provide treatment, and administer medications as prescribed by a veterinarian.
• Assist veterinarians with high volume spay/neuter surgeries and other medical procedures.
• Administer injections including, but not limited to, anesthetics, pain medications, and vaccinations.
• Intubate animals, place intravenous catheters, perform venipuncture and administer fluids as needed.
• Monitor vital signs of sedated and anesthetized patients in pre-operative, operative, and post-operative phases.
• Ensure anesthetic machines, pulse oximeters, scales, and other equipment are functional and report equipment that is not working properly.
• Work with coworkers to clean and disinfect animal areas, equipment, instruments and facility while utilizing appropriate personal protective equipment.
• Maintain inventory of all pharmaceuticals, medical equipment, and supplies.
• Maintain accurate and thorough records of all surgeries, drugs administered, and other information according to all mandated federal, state, local, and professional standards, and procedures.
• Provide technical and functional lead supervision and training to animal services staff and volunteers.
• Conduct humane euthanasia of domestic animals and wildlife.
• Communicate with all clients in a non-judgmental, effective and professional manner.
• Communicate basic veterinary medical concepts to clients, including, but not limited to vaccine protocols and anesthetic risks.
• Explain information provided by the veterinarian about an animal’s condition to clients.
• Collaborate and foster good communication with colleagues.
• Support any field staff as assigned.

The City of Hayward is currently accepting applications for the position of Animal Care Attendant 

Candidates are encouraged to apply online at www.hayward-ca.gov under the Current Vacancies tab or at www.GovernmentJobs.com. 

Application submitted through CalOpps.org will not be considered.

Salary: $58,656.00 - $69,700.80 Annually

Full-Time Employment

Job Number:

C600-2024-03

DEADLINE TO APPLY:  Applications are reviewed weekly. This recruitment will remain open on a continuous basis until the needs of the City are met.  Applicants are encouraged to apply immediately.

THE POSITION: 
 

lean, sanitize, and maintain kennels and related areas of the Animal Services Shelter;  receive, feed, care for and/or administer euthanasia to animals;  assist the public in claiming or adopting animals and to do related work as required.
 
You are:  
 

• Good with animals. 
• An animal lover
• Intent on providing excellent service to the Hayward Community

 

 

Essential Duties

What you will do:  

Duties may include but are not limited to the following:
 
Feeds, cares for, evaluates behavior, adopts, redeems, and performs euthanasia on impounded animals.
 
Receives animals at the Shelter, isolating those showing signs of disease from healthy ones.
 
Vaccinates animals as they are received and administers medicine under instructions from a veterinarian; prepares identification collars and places on animals for accurate records.
 
Responds to questions from the public about animal breeds, temperament and adoptions;  advises public on appropriate choices for adoption and the proper care, treatment and control of animals.
 
Cleans, disinfects and maintains kennels and kennel area; performs dishwashing and laundering tasks.
 
Maintains a computerized log and record of all animals at shelter.
 
Reports any animals exhibiting symptoms of ill health or communicable disease.
 
Maintains inventories and supplies of food, medicines and controlled drugs, completing the necessary forms.

Assists in supervising volunteers.
 
Lifts and loads animals weighing up to seventy-five pounds.
 
Performs related tasks as required.

CORE COMPETENCIES 
 
Knowledge of:   

• Care and feeding of animals.

• Establish and maintain positive working relationships with other City employees and members of the public; communicate effectively and courteously with other employees and members of the public.
• Read, write, interpret and apply policies and procedures.
• Perform basic math in order to maintain accurate written records.
• Learn to perform euthanasia in a humane manner.
• Learn to identify different breeds of animals.
• Deal patiently, compassionately and effectively with frightened, fractious and injured animals.
• Humanely control, lift and carry a variety of animals weighing up to seventy-five pounds.
• Follow written and oral directions and procedures.
• Learn to recognize a variety of zoonotic and animal related disease.
• Work with a variety of chemicals and disinfectants.
• Work in a noisy and odorous environment.
• Perform intensive general labor requiring long periods of walking or standing.
• Work rotating shifts, holidays and weekends.          

Minimum Qualifications

SELECTION PROCEDURE

Apply - Submit a completed City of Hayward job application and responses to the Supplemental Questionnaire which fully describe the nature of their professional experience and qualifications.

Application Review - 

A. Minimum qualifications
B. Completion of the supplemental questionnaire 

The rating of the supplemental questions may determine application status and/or rank on the eligible list. Applications submitted without all required materials will not be considered.

Job Related Testing (examination):

The examination process will result in a ranked eligible register of candidates for hiring consideration by the department derived from any of the exam processes mentioned above.

Department Interviews - Actual hire depends on success in the departmental selection process.  

Candidates under final consideration for employment with the City should expect to undergo an employment background/reference check that may include, but is not limited to: employment history verification, medical evaluation, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan Fingerprinting.

Applicants will be notified electronically via Government Jobs as to their status in the selection process.  It is the responsibility of the applicant to ensure they can receive email notice from Neogov/Government Jobs and the City of Hayward. 

The City of Hayward reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

APPLICATIONSCandidates are encouraged to apply online at www.hayward-ca.gov under the Current Vacancies tab or at www.GovernmentJobs.com.  Paper applications can be obtained by visiting the Human Resources Department at Hayward City Hall located at 777 B Street, Hayward, CA  94541.  Office hours are Monday through Friday, 8 a.m. to 5 p.m.

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system.  Our on-line application system is provided by Government Jobs. If you have problems while applying online, please contact the Government Jobs Help Desk at  (855) 524-5627.
 

The City of Hayward is an Equal Opportunity Employer