The City of San José's Planning, Building and Code Enforcement Department is recruiting to fill an Accountant I/II to manage the daily operations of the Fiscal section within the Administrative Services Division. This position will be responsible for supervising a staff of four (4) employees and will report to the Administrative Officer in the Administrative Services Division.
Depending on their qualifications, the successful candidate will be hired as an Accountant I or Accountant II.
KEY RESPONSIBILITIES:
Supervise, support, and mentor accounting staff responsible for the daily operations of the PBCE Fiscal section and performs complex and varied technical and professional accounting work including auditing, analyzing, and verifying fiscal records and reports, and preparing statistical reports. This includes but not limited to:
* Reconciling department general ledger accounts
* Month and Year-end activities (adjusting entries, accruals and related schedules)
* Performs treasury functions including departmental cash flow analysis, monitoring and reconciling funding sources (wires, online payments, etc.), and manage list of authorized signers.
* Oversee accounts payable, accounts receivable, procurement (contracts and service orders), and grants
* Monitor accounts receivable aging reports and collections; provide recommendations to management
* Provide professional and technical accounting guidance to department and staff on accounting pronouncements, standards, policies and procedures, and in resolving complex accounting and financial problems
* Develop, implement and evaluate fiscal policies, procedures, and internal control practices and initiate action for improvement in compliance with generally accepted accounting practices and the City of San Jose's accounting practices.
* Lead or participate in a variety of special fiscal projects and perform other duties and assignments, as required
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
COMPETENCIES
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Ability to apply technical and procedural know-how to get the job done. Knowledge of GASB principles; Experience with accounting software such as FMS or Quicken.
Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
SALARY
Accountant I: $68,432.00 - $83,220.80
Accountant II $74,692.00 - $90,771.20
The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Accountant I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
SELECTION PROCESS
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.
You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response.
1. Please specify the following: major, college or university, degree obtained, list of accounting subjects completed. If applicable, years of experience in the maintenance of financial records, systems or transaction. If applicable, describe your progressive accounting or auditing experience.
2. A substantial amount of work performed in the Fiscal Section relies on the City’s Financial Management System (FMS) which processes accounts payable, purchasing, general ledger, and financial reporting functions. Please describe your experience in terms of how you use the financial systems similar to FMS. If you do not have direct experience with this type of system, describe comparable experience with any complex computer system that you have used to process data through functional modules and then consolidated and reported on that data.
3. Describe your experience or knowledge in the following areas:
a. Accounts Payable
b. Accounts Receivable
c. Contract Monitoring
d. General Ledger
e. Trial Balance
4. Describe your experience or knowledge in the following areas:
a. Cash Flow Monitoring
b. Account Reconciliation
c. Financial Reporting (including month-end and year-end closing)
d. Grant accounting.
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.
If you have questions about the duties of these positions, the selection or hiring processes, please contact Amy Ruiz at amy.ruiz@sanjoseca.gov.
