The City of San José is looking for a highly motivated individual to administer a uniform Citywide Open Government and Records Management Program. This position is part of the City Manager's Office, in consultation and collaboration with the City Clerk's Office, City Attorney's Office, and the Information Technology Department, to ensure a consistent and effective program applicable to all City departments, Council appointees, elected officials, and their staff.
Responsibilities of the Open Government Manager include:
- Create and maintain policies and procedures related to the City's Open Government and Records Management programs.
- Make recommendations and revise Open Government and Records Management policies and practices as needed based on professional best practices, legal and legislative issues, and technology tools and trends.
- Monitor and report to the City Administration and City Council regarding adherence to the City’s policies concerning records and open government.
- Provide training to the staffs of City departments, Council appointees, and elected officials to support a consistent Citywide approach to the storage and retrieval of inactive records, records retention and destruction (including paper and electronic records), and the timely release of public records in accordance with legal and policy requirements.
- Maintain an effective network of departmental Public Records Coordinators and Records Administrators to ensure consistent standards for customer service and compliance with the City’s Sunshine policies and California laws.
- Assist City departments, appointees, and elected officials to develop, implement, and revise, as necessary, records retention and management programs in accordance with City policy.
- Provide technical oversight of the City Records Storage Center, including destruction of obsolete records.
- Coordinate cross-department responses to California Public Records Act requests received by the City, assist with the appropriate review and delivery of City records and information to the public and news media, and respond to and assist requestors regarding particularly sensitive or complex requests.
- In conjunction with the City Attorney's Office and the Information Technology Department, develop, and revise as needed, procedures for e-discovery and other electronic records issues.
- Work with the Information Technology Department and other City departments as appropriate to provide and maintain methodologies for the indexing, storing, and accessing of records and information.
- Consult with federal, state, county, and other governmental agencies on open government public records, and information management issues, regulations, technology, and trends.
This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in the Senior Executive Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.
